Exhibit__001__PWS.pdf

Exhibit #007 - PWS

ELECTRONICALLY CONTROLLED-PRINTED FOR INFORMATION ONLY

PERFORMANCE WORK STATEMENT

Preventative Maintenance and Repairs of Mechanical Equipment and Systems for the Pine Bluff Arsenal

Directorate of Public Works Engineering Plans and Services Division

Pine Bluff Arsenal 10020 Kabrich Circle

Pine Bluff, Arkansas 71606-9500

August 30, 2018

Performance Work Statement – Repair and Preventative Maintenance of HVAC-R Revision 3

06/02/15 ii

TABLE OF CONTENTS

1.0 OVERVIEW

1.1 DESCRIPTION OF SERVICES

1.2 OBJECTIVES

1.3 SCOPE

1.4 HVAC-R REPAIR AND PREVENTATIVE MAINTENANCE SERVICE REQUIREMENTS

1.5 PREVENTATIVE MAINTENANCE

1.6 CALL OUT REPAIRS

1.7 EMERGENCY CALL OUT

1.8 PREVENTATIVE MAINTENANCE AND REPAIR RECORDS

1.9 QUALITY CONTROL

1.10 QUALITY ASSURANCE

2.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

2.1 FACILITIES

2.2 SERVICES

3.0 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

3.1 GENERAL

3.2 MANAGEMENT

3.3 EQUIPMENT

4.0 GENERAL INFORMATION

4.1 UNFORESEEN FACILITY CLOSURES

4.2 PHYSICAL SECURITY

4.3 ANTI-TERRORISM AND OPERATIONS SECURITY

4.4 POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS

4.5 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

4.6 KEY PERSONNEL

4.7 IDENTIFICATION OF CONTRACTOR EMPLOYEES

4.8 FIRE PROTECTION

4.9 ACCOUNTING FOR CONTRACT SERVICES

4.10 ENVIRONMENTAL PROTECTION

4.11 SAFETY REQUIREMENTS

5.0 ATTACHMENT LISTING

6.0 APPLICABLE PUBLICATIONS

Exhibit #007 - PWS

PERFORMANCE WORK STATEMENT

HVAC-R REPAIR SERVICES AND PREVENTATIVE MAINTENANCE

PART 1

1.0 OVERVIEW

This is a non-personal services contract to provide repair and preventative maintenance services on mechanical equipment and systems to include: HVAC-R systems, chillers, boilers, air-handling units and pumps, air compressor systems, water pumps, lift station pumps, central plants, and facilities maintenance at the Pine Bluff Arsenal (PBA), Pine Bluff, Arkansas. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the Government.

1.1 DESCRIPTION OF SERVICES

PBA has a requirement for mechanical equipment and systems repair and preventative maintenance services for equipment and building automated systems installed on the Arsenal.

The mechanical equipment contained on the Arsenal encompasses a large assortment of systems varying in numerous sizes. Examples would include window units, Packaged Terminal Air Conditioner (PTAC) units, residential split system and package units, commercial split system and package units of up to 150 tons, ground source heat pumps and related circulating pumps, water pumps, lift station pumps, sanitary sewer pumps, variable speed drives, Variable Air Volume (VAV) systems, chillers ranging from 5 tons up to 350 ton variable speed centrifugal chillers, central utility plants contain both chilled water/ hot water equipment and pumping systems and inter locking controls to provide both chilled and hot water to the local air handler units in various buildings throughout the different areas of the Arsenal. Hot water boilers include Lochinvar’s high efficiency, Aerco low nox gas fired boilers, Hurst boilers, water treatment and control equipment. Steam Generators include Electro-Steam generators and Clayton gas fired steam generators and associated water treatment and control equipment. Also there are air compressors of various sizes and drives (VSD, FSD) with desiccant or refrigerated dryer systems. Building automated systems are Tracer summit, Johnson controls systems and related software, hardware and communication devices.

1.2 OBJECTIVES

The contractor shall accomplish all tasks to meet the requirements of this Performance Work Statement (PWS).

1.3 SCOPE

The contractor shall provide services for PBA in accordance with the terms, conditions, and standards contained herein. Services required, the locations to be serviced, and the levels of mechanical equipment repair and preventative maintenance services are established in this PWS. All requirements provided by the government are estimates only.

Entergy is PBA’s electrical service provider and CenterPoint Energy is PBA’s natural gas provider. PBA is a participant in Entergy’s Business Solutions Programs and Centerpoint Energy’s Commerical and Industrial Solutions Program both operated by ClearResult. Various projects may be eligible for incentives through this program. For any eligible project, the contractor will have to be an approved trade alley in Entergy/Centerpoint Energy/ClearResults program to be eligible for incentives. Eligible projects shall be bid accordingly with incentive

06/02/15 2 dollars deducted from total bid price or with bid showing incentive dollars to be received by PBA.

1.4 HVAC-R REPAIR AND PREVENTATIVE MAINTENANCE SERVICE REQUIREMENTS

The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform HVAC-R repair and preventative maintenance services at PBA. The contractor shall perform to the standards in the contract as well as all Federal, State, and local regulations.

1.5 PREVENTATIVE MAINTENANCE

1.5.1. HVAC

1.5.1.1. Contractor shall perform preventative maintenance services on PBA’s HVAC systems. Contractor shall utilize Entergy’s Coolsaver program on eligible systems in accordance with the programs requirements in order to receive the available incentive per the program. Under the Coolsaver program a system is only eligible for the service to be performed on that equipment once every five years. Typical preventative maintenance service may include: cleaning evaporator coil, cleaning outdoor condenser, cleaning blower, changing filters, and/or adjusting refrigerant change to manufacturer specifications. Preventative Maintenance shall be done on all HVAC systems annually. Air filters for HVAC units shall be changed at least semi-annually with one of those done during annual PM. Tasks and frequency to be performed are in Attachment 5.1.1.3.

1.5.2. AIR COMPRESSOR AND DRYERS

1.5.2.1. Contractor shall perform preventative maintenance services on PBA’s air compressor systems. Preventative maintenance to be performed shall be done in accordance with the Original Equipment Manufacturer (OEM) recommended service manuals in order to meet the warranty requirements for newly installed air compressors. Typically preventative maintenance shall be performed on other air compressor systems which includes services such as check oil level, change oil filter, check lines and connections, change air filter, check operating temperatures and pressures, blow off coolers, replace air/oil separator element, change oil, blow off condenser, check fan operation, check drain valves, and other normal air compressor system maintenance activities. Preventative maintenance for two Sullair compressors located at 34-140 shall be performed and records submitted in accordance with manufactures’ specifications in order to maintain the warranty on these air compressors. Tasks and frequency to be performed are in Attachment 5.1.1.5.

1.6 CALL OUT REPAIRS

1.6.1. SCHEDULING OF REPAIRS

1.6.1.1. The COR shall issue a Request for Quote (RFQ) when a mechanical system is in need of repair. Issuance of a RFQ shall NOT direct the contractor to begin work on the requirement. After being notified by the COR of a RFQ on any mechanical equipment system, the contractor shall travel to PBA to perform the quote within twenty four (24) hours of being notified. A final quote shall be submitted to the COR within twenty four (24) hours of the contractor’s performance of site inspection. The Contracting Officer (KO) shall determine if the

06/02/15 3 price is fair and reasonable and shall approve each quote, including any parts and materials. Upon approval, the KO shall issue a Notice to Proceed (NTP) for repair services. In the event the contractor believes it shall surpass the quoted price, it shall notify the COR prior to exceeding the quote. The contractor shall then provide a supplementary quote to the COR for the remainder of the work to be complete. The KO shall determine if the price is fair and reasonable and shall approve the supplementary quote, including any parts and materials, by issuing a NTP for the remaining repair services.

1.6.2. Scheduling Repairs

1.6.2.1. The Contractor shall arrive at PBA within forty-eight (48) hours of issuance of a NTP for repairs.

1.6.2.2. Scheduling of work for each requirement shall be coordinated with the COR. The majority of equipment to be serviced is in a production area. This may mean limited access to those areas during operations.

1.6.2.3. Repairs may include a major problem/breakdown of mechanical equipment or system and the restoration of that equipment to such a condition that it may be effectively utilized for its designated purpose. Repairs may include but not limited to overhaul, reprocessing, replacement of parts/components, balancing airflow, or replacement utilizing load calculation for appropriate sizing of a HVAC-R system or other mechanical equipment.

1.6.2.4. In all repair cases the KO shall determine if the price is fair and reasonable and shall approve each quote for repair in the form of issuing a NTP for repair services.

1.6.2.5. Preventative maintenance and minor repairs may include spot evaluations, adjustments, resetting controls, adjusting set point/limit switches/sensors, repairing loose connections, cleaning or changing dirty filters, and any and all other similar type repairs/corrections that can typically be performed on the spot with tools and equipment normally carried by a qualified service technician. Preventative maintenance and minor repairs may also include replacement of components (normally carried on a service truck of a qualified service technician or stocked at local supply houses/distributors) found defective during preventive maintenance and that are less than four (4) man hours labor on site for installation.

1.7 EMERGENCY CALL OUT

1.7.1. For repairs needed after an emergency call out notification (1.6), the Contractor shall submit a quote for needed repairs to the COR for approval. After approval by the COR the contractor shall exert continuous effort until the service requirement no longer exists. The majority of equipment to be serviced is in a production area. This may mean limited access to those areas during operations.

1.7.2. If a mechanical system requires an immediate on-site response, the COR shall clarify that this is an emergency call out when the RFQ is requested. The contractor shall travel to PBA as soon as possible to perform the site inspection but no later than four (4) hours after receiving the call. An emergency call out

06/02/15 4 notice shall NOT direct the contractor to begin work on the requirement. An emergency call out includes all labor, transportation, and tools to respond and evaluate a system/component malfunction or failure. Response is required on a twenty four (24) hour, seven (7) day a week basis.

1.7.3. Upon arriving at the emergency call out inspection site, the contractor shall provide a quote on site to the COR. The COR shall determine if the price is fair and reasonable and shall approve each emergency call out repair quote, including any parts and materials. Upon approval, the COR will issue a NTP for emergency repair services. In the event the contractor anticipates it will surpass the quoted price for the emergency call out requirement, the contractor shall notify the COR prior to exceeding the quoted price. The contractor will provide a supplementary quote on site to the COR for the remainder of the work to be complete. The COR shall determine if the price for the completion of the remaining emergency call out repair is fair and reasonable, including any additional parts or materials, and shall approve the additional quote by issuing a supplementary NTP.

1.7.4. Emergency call out includes labor for making on the spot evaluations, adjustments, resetting controls, adjusting set point/limit switches/sensors, repairing loose connections, cleaning dirty filters, and any and all other similar type repairs/corrections that can typically be performed on the spot with tools and equipment normally carried by a qualified service technician. Emergency call out may also include a major problem/breakdown of a mechanical system and the restoration of that system to such a condition that it may be effectively utilized for its designated purpose. Repairs may include but not limited to overhaul, reprocessing, replacement of parts/components, balancing airflow, or replacement utilizing load calculation for appropriate sizing of a HVAC-R system or other mechanical equipment.

1.8 PREVENTATIVE MAINTENANCE AND REPAIR RECORDS

1.8.1. The contractor shall provide and maintain a complete and accurate master record file of repair records on all equipment maintained by this contract. The contractor shall provide the proposed master record file to the Contracting Officer’s Representative (COR) for approval within ten (10) working days following contract award. All changes or additions to the master record file requested by the COR shall be made by the contractor within five (5) working days following receipt of requested changes.

1.8.2. The contractor shall provide and maintain a file of record (both hard copy and a searchable electronic copy) for each piece of equipment repair work has been performed on. The file shall contain data relative to that piece of equipment to include at a minimum: Servicing Technicians name, Manufacturer, Model number, Serial number, Identification nomenclature, BTU’s, equipment location, specific location, parts and material data for all parts installed, warranty information, replacement part numbers and brands, any and all repairs made, provide remarks and notes of equipment condition and repairs needed. A copy of the refrigerant compliance management forms shall be included in the file by the contractor when needed and each entry shall be dated. The refrigerant compliance management forms shall be obtained by the contractor from the COR or refrigerant compliance manager before performing any refrigerant related maintenance or repairs, appliance disposals or new

06/02/15 5 appliance installations. Examples of these forms are included in Attachments Section 5.1.1.8. The contractor is to provide the COR a copy of the refrigerant compliance management forms immediately after completion of repair work for each HVAC-R system.

1.9 QUALITY CONTROL

The Contractor shall implement and maintain a quality control system that identifies and results in correction of potential and actual problem areas throughout the entire scope of the contract.

Three copies of the Contractor's Quality Control Plan (QCP) shall be provided to the KO at the pre-performance post-award conference or five (5) days prior to contract start date, whichever comes first. The QCP shall be implemented on contract start date. The Government will make final review and acceptance of the QCP and any subsequent changes. The Contractor shall provide three updated/revised copies to the KO 5 working days prior to any planned change (subject to Government acceptance). The Contractor's quality control system shall:

1.9.1. Be structured to assure independence from any other parts of the Contractor’s organization.

1.9.2. Have direct accountability to the Contractor’s top management.

1.9.3. Contain methods of written and verbal communication with the Government regarding performance of the contract.

1.9.4. Contain processes for corrective action without dependence upon Government direction.

1.9.5. Contain, as a minimum, specific surveillance techniques for contract services.

1.9.6. Include a customer complaint feedback system, for correction of validated complaints and to inform the customer of corrections. At a minimum, the customer complaint system shall contain methods for the customer to file complaints with the Contractor, forms to be utilized by the customers, procedures for investigation of the complaint and feedback to the customer and the Government on the results and actions taken on the complaint.

1.9.7. Maintain records of all Contractor quality control checks and corrective actions.

This file shall be maintained by the Contractor throughout the term of this contract and shall be made available to the KO or designated representative during the term of this contract. The Contractor shall retain his quality control files for not less than one year after completion or termination of the contract.

1.9.8. Address Quality Control (QC) oversight of project management and administration.

1.10 QUALITY ASSURANCE

1.10.1. PERFORMANCE REQUIREMENTS

1.10.1.1. Performance standards define desired services. The Government performs surveillance to determine if the contractor meets or does not meet these standards.

1.10.1.2. The Performance Requirements Summary Matrix, shown in Table 1 below includes performance standards. The Government shall use these

06/02/15 6 standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Table 1. Performance Requirements Summary Matrix

Task Standard Acceptable

Quality Level

Surveillance

Method

Rating

Environmental

Requirements

Compliance with all federal, state, local, army regulations policies and standards.

No environmental

Violations

Direct

Observation, Customer complaints, Maintenance reports.

Favorable

Performance

Rating

Protection of

Facilities and

Equipment

Minimum disruption to facilities and operations.

Protection of facilities and equipment

No major violations Direct

Observation, Customer complaints

Favorable

Performance

Safety

Compliance with all OSHA, Federal, State and Army standards and regulations.

No safety violations Direct

Observation, Customer complaints

Favorable

Performance

Rating

Workmanship Work shall conform to industry codes, Contractor shall provide properly trained and/or certified technicians for the equipment being serviced.

All technicians properly trained, certified and able to perform duties in a timely manner without call backs to repeat repairs.

(right the first time)

Direct

Observation, Customer

Satisfaction.

Maintenance reports.

Favorable

Performance

Rating

Record Keeping Provide all maintenance records and all refrigerant compliance forms.

All maintenance and repair records properly documented, Refrigerant compliance documents provided, All documents turned over to COR in a timely manner.

Direct

Observation, Review of

Maintenance records.

Favorable

Performance

1.10.2. METHODS OF QA SUREVEILLANCE

1.10.2.1. Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of the Quality Assurance Surveillance Plan (QASP). The QASP plan defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.10.2.2. Regardless of the surveillance method, the COR shall always contact the contractor’s project manager or on-site representative when a defect is identified and inform the project manager or on-site representative of the specifics

06/02/15 7 of the problem. The COR shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL.

1.10.2.2.1. DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.)

1.10.2.2.2. CUSTOMER COMPLAINTS/SATISFACTION. Any Government

employee that observes unacceptable services, either incomplete or not performed should immediately contact the COR.

1.10.2.2.3. MAINTENANCE RECORDS. The COR shall inspect all

maintenance and refrigerant compliance records required to ensure contractor compliance.

1.10.3. RATINGS

1.10.3.1. Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level.

A rating scale shall be used to determine a positive or negative outcome. The following ratings shall be used:

ACCEPTABLE: Performance meets contractual requirements.

UNACCEPTABLE: Performance does not meet contractual requirements.

1.10.4. DOCUMENTING PERFORMANCE

1.10.4.1. ACCEPTABLE PERFORMANCE.

1.10.4.1.1. The Government shall document positive performance (See Template 1, Performance Report). Any report may become a part of the supporting documentation.

1.10.4.2. UNACCEPTABLE PERFORMANCE.

1.10.4.2.1. When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

1.10.4.2.2. When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's project manager or on-site representative (See Template 2, Contract Discrepancy Report).

1.10.4.2.3. The contractor shall acknowledge receipt of the CDR in writing within twenty four (24) hours of receipt. The CDR shall specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR shall also state how long after receipt the contractor has to present this corrective action plan to the COR. The

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Government shall review the contractor's corrective action plan to determine acceptability.

1.10.4.2.4. Any CDRs may become a part of the supporting documentation for contract actions deemed necessary by the KO.

1.10.5. FREQUENCY OF MEASUREMENT & PERFORMANCE ASSESSMENT

MEETINGS

1.10.5.1. Frequency of Measurement

1.10.5.1.1. During requirement performance, the COR shall take periodic measurements bi-annually, or as specified in the AQL column of the Performance Standards Summary Matrix, and shall analyze whether the frequency of measurement is appropriate for the work being performed.

1.10.5.2. Frequency of Performance Assessment Meetings

1.10.5.2.1. The COR shall meet with the contractor bi-annually to assess performance and shall provide a written assessment.

PART 2

2.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

2.1 FACILITIES

There will be no material, property, equipment, facilities or services furnished to the Contractor by the Government on this project, except as noted.

2.1.1. The contractor shall be liable to the Government for damage to Government facilities, fixtures, furnishings, equipment, or grounds caused by the contractor, or his employees. The contractor shall repair damages at his own expense, within ten (10) working days, or the Government shall repair the damage and deduct the cost from payment due to the contractor. The contractor shall provide a verbal report to the KO within four (4) normal working hours of occurrence, and a written damage report within three (3) normal working days explaining the circumstances of the accident and the extent of damage.

2.1.2. The Government shall not be responsible for loss or damages to property, or injuries to persons which may arise from, or be incident to the use of the facilities by the contractor, his employees, agents, or others who may be on the said premises at their invitation or the invitation of any one of them, and the contractor shall hold the Government harmless from any and all such claims.

2.1.3. PBA has a limited supply of air filters for HVAC systems which may be supplied to the contractor at PBA’s discretion.

2.2 SERVICES

Limited emergency first aid, to prevent loss of life or limb, is available for contractor personnel at the U.S. Army Health Clinic for injuries sustained in the performance of duties. This service is normally available from 7.30 A.M. - 4.00 P.M., Monday through Thursday. To request

06/02/15 9 emergency ambulance service during Clinic hours, dial 9-1-1. For life-threatening emergencies after duty hours, contractor personnel should dial 9-1-1. There is no after-hours medical service available on Post. For any other injury, contractor personnel should obtain medical care off-post.

Use of this Health Clinic constitutes compliance with the First Aid Requirements of the Corps of Engineers Manual EM 385-1-1, as referenced in FAR 52.236-13, "Accident Prevention";

incorporated by reference in this PWS. The requirements of Department of Labor, Occupational Safety and Health Administration (OSHA) Standards 29 CFR 1910 & 1926 or EM 385-1-1, most current one, General Safety Requirements, whichever is the most stringent, will be followed.

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PART 3

3.0 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

3.1 GENERAL

Except for items listed in Part 2 of this PWS, the contractor shall provide all facilities, equipment, materials, and supplies to perform the requirements of this contract. Provide a Safety Data Sheet (SDS) with any chemicals used for any repair service provided at least 15 calendar days prior to the contract start date.

3.2 MANAGEMENT

The contractor shall manage the total work effort associated with the services required herein to ensure fully adequate and timely completion of these services, and permit tracking of work in progress. Such management includes, but is not limited to, planning, scheduling, cost accounting, and quality control. The contractor shall provide staff with the necessary management expertise to assure the performance of the required work.

3.2.1. Work Control. The contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements with regard to the established time limits and quality standards. Verbal scheduling and status reports shall be provided when requested by the KO. The status of any item of work must be provided within four hours of the inquiry during the contractor's regular working hours, and within twelve hours after regular working hours.

3.3 EQUIPMENT

The contractor shall provide tools and equipment necessary to meet the requirements under this PWS. The contractor shall maintain tools and equipment in a safe and operable condition at all times. All equipment shall be subject to the inspection and approval of the COR prior to and during the life of the contract.

3.3.1. Vehicles. The Contractor shall use vehicles and equipment specifically designed for HVAC-R repair and preventative maintenance. HVAC-R repair and preventative maintenance vehicles shall be operated in accordance with Federal, State, and PBA rules and regulations while on the PBA area. All vehicular equipment shall be maintained in good repair and in a safe, clean, and well maintained condition. Contractor vehicles will be identified by permanent or magnetic signs on each side of the vehicle that clearly display the contractor name and telephone number. All vehicles shall display a valid state license plate.

3.3.2. The Contractor shall have sufficient equipment for backup of regularly assigned vehicles to insure completion of contract requirements in the event of breakdowns or other equipment problems.

3.3.3. Government shall not be liable for loss or damage to the Contractor’s or Contractor employee’s property, equipment, or materials or the Contractor’s privately owned possessions while stored or located on the installation.

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PART 4

4.0 GENERAL INFORMATION

4.1 UNFORESEEN FACILITY CLOSURES.

When an unforeseen facility closure, inclement weather, or other event found to be an acceptable delay by the COR prevents completion of services on a regular scheduled work day, the COR shall have the following options: Reschedule the work to be performed for the following business day, or other alternative day as determined by the COR; or, forego the work and notify the Contractor invoicing for the services not performed is prohibited.

4.2 PHYSICAL SECURITY.

The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

4.2.1.1. Passes and Badges. All Contractor employees shall obtain the required employee passes. The Contractor shall, prior to the start of the contract, submit to the KO an estimate of the number of personnel expected at any one time on the contract. The Government will issue badges without charge. Each employee shall wear the Government issued badge over the front of the outer clothing.

4.2.1.2. The Contractor shall return the employee's pass and badge within five (5) days when an employee leaves the Contractor's service. The Contractor shall be assessed $44.00 or current cost for each employee pass and badge not returned to the Government. Passes and badges issued to contractor employees shall not negate the requirement for employee identification required in section 4.9 "Identification of Contractor Employees”.

4.2.1.3. The company name shall be displayed on the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate and shall be maintained in good repair. Privately owned vehicles are allowed at this job site.

4.3 ANTI-TERRORISM AND OPERATIONS SECURITY

4.3.1. All Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR within 10 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at http://jko.jten.mil/courses/atl1/launch.html.

4.3.2. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office or Security Office. The Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should http://jko.jten.mil/courses/atl1/launch.html

06/02/15 12 the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.3.3. The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees’ commencing performance, with the results reported to the COR no later than 40 calendar days after contract award.

4.4 POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS.

The Contractor agrees to attend any post award conference convened by the Contract Administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO shall inform the Contractor how the Government views the Contractor's performance and the Contractor shall inform the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

4.5 CONTRACTING OFFICER’S REPRESENTATIVE (COR).

The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the contractor performs the technical requirements of the contract;

Perform inspections necessary in connection with contract performance; Maintain written and oral communications with the contractor concerning technical aspects of the contract; Issue written interpretations of technical requirements, including Government drawings, designs, specifications; Monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; Coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

4.6 KEY PERSONNEL.

The Government considers the Contract Manager and Alternate Contract Manager to be key personnel for the Contractor. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the KO.

The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager and alternate(s) must be able to read, write, and speak English.

4.7 IDENTIFICATION OF CONTRACTOR EMPLOYEES.

All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to

06/02/15 13 identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as contractor products or that Contractor participation is appropriately disclosed. All Contractor and subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for Arsenal badges.

4.8 FIRE PROTECTION.

The Contractor and his/her employees shall know where fire alarms are located and how to turn them on. Contractor employees operating critical equipment shall be trained to properly respond during a fire alarm or fire per local activity instructions.

4.8.1. No fire or flame producing device will be used on the Arsenal without prior approval of the KO and the Fire Chief.

4.8.2. Smoking will be permitted only in authorized/designated smoking areas with the approval of the COR. Smoking is not permitted inside or within 50 feet of any Arsenal building.

4.9 ACCOUNTING FOR CONTRACT SERVICES.

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(5) Estimated direct labor hours (including subcontractors);

(6) Estimated direct labor dollars paid this reporting period (including subcontractors);

(7) Total payments (including subcontractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor

(and separate predominant FSC for each subcontractor if different);

(9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army

Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

(11) Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website)’

(12) Presence of deployment or contingency contract language; and

(13) Number of contractor and subcontractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of

06/02/15 14 performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

4.10 ENVIRONMENTAL PROTECTION.

4.10.1. Compliance with Environmental Laws and Regulations: Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and installation regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of- Forces Agreement. Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR).

4.10.2. Compliance with Green Procurement Requirements: Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) and Army Contracting Command Quick Guide (https://acc.aep.army.mil/accapps/ACCMAP/Documents/Quick-Guide-for- Sustainable-Procurement.docx) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

4.10.3. Compliance with License and Certification Requirements: Contractor shall obtain all license and certification required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations shall be considered a contract deliverable upon award.

4.10.4. Notification of Federal and State Regulators: Contractor shall immediately notify the Designated Government Representative (DGR) and COR of the arrival on site of any Federal, State, and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from a Federal or State environmental agency.

4.10.5. Inspections of Work Sites: Contractor shall submit to potential Federal, State, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and

06/02/15 15 documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

4.10.6. Reporting Noncompliance: Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR and DGR.

4.10.7. Verification of National Environmental Policy Act Documents: Contractor shall obtain from the COR or DGR, a copy of AMC's National Environmental Policy Act Policy and 32 CFR 651 which addresses actions to be taken by contractor.

These documents include but is not limited to the analysis-associated decision document of an Environmental Impact Statement and Record of Decision;

Environmental Assessment and Finding of No Significant Impact or Notice to Proceed; or Record of Environmental Consideration on the proposed contract actions prior to commencement of such actions.

4.10.8. Conformance with Environmental Management System: Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment.

4.10.9. Assignment of Environmental Compliance Designee (ECD): N/A

4.10.10. Competency Training for Contractor Personnel: Contractor shall not allow personnel to perform any activities and/or tasks on AMC installations without proper and adequate qualifications or job competency training. In the event of any identified noncompliance, the Contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

4.10.11. Generation of Solid Waste: Contractor shall remove from the installation and dispose of all solid waste generated, which cannot be recycled to an approved and permitted off-post disposal facility.

4.10.11.1. Contractor shall make every effort to divert construction, demolition debris, and all other solid waste to comply with the Army Integrated Solid Waste Management Policy.

4.10.11.2. Prior to removing any waste from the installation for disposal, the Contractor shall coordinate with the installation Qualified Recycling Program (QRP) Manager, DGR, and COR to arrange for recyclable materials to be removed and diverted from the waste stream.

4.10.11.3. Submit in writing the quantities of waste removed and recycled to the DGR and/or COR on a monthly basis. The submittal shall include the date of

06/02/15 16 disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled and the quantities of materials disposed/recycled by weight.

4.10.11.4. The Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams for use in the form of raw materials.

4.10.11.5. The Contractor shall make maximum effort to reduce and prevent waste.

4.10.12. Generation of Hazardous Waste: N/A

4.10.13. Use of Hazardous Materials: N/A

4.10.14. Prevention of Storm Water Pollution: The Contractor shall perform, track, participate, implement, and comply with storm water pollution prevention minimum control measures, protocols, and best management practices (BMP) and ensure that water quality standards are not violated in accordance with all regulations and policies as applicable to the Pollutant Discharge Elimination System general permit requirements. Applicable permits include:

1) The installation’s Small Municipal Separate Storm Sewer System (MS4) Permit;

2) The Multi-Sector General Permit for Storm Water Discharges Associated with Industrial Activities (MSGP); and,

3) All Construction Activity Storm Water permits minimum control measures include, but not limited to:

• Public Education and Outreach on Storm Water Impacts

• Public Involvement and Participation

• Illicit Discharge Detection and Elimination

• Construction Site Storm Water Run-off Control

• Post Construction Storm Water Management in New Development and Redevelopment

• Pollution Prevention/Good Housekeeping for Municipal Operations Contractors will comply with the MSGP permit when the activity is identified as a permitted industrial activity. BMPs include, but are not limited to:

• Practicing spill prevention and good housekeeping.

• Installing and managing erosion and sediment control.

• Meeting the requirements of the MS4 permit.

• Contractors will obtain permit coverage for construction activities disturbing over one acre of land (total acreage is cumulative across all portions of the project). BMPs include, but are not limited to:

• Preparing and implementing a site-specific Storm Water Pollution Prevention Plan (SWPPP) as outlined in the permit and prior to any soil disturbance.

• Installing and managing erosion and sediment control.

• Make available, upon request, permit associated documentation.

• Practicing spill prevention and good housekeeping.

• Meeting the requirements of the MS4 permit.

• Schedule inspections and provide corrective actions for noted deficiencies.

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4.10.15. Storm Water Management Low Impact Design/Development (LID): N/A

4.10.16. Use of Pesticides: N/A

4.10.17. Protection of Work Site Resources: Contractor shall confine all activities to areas defined by the drawings and specifications. Prior to the beginning of any work, the Contractor shall identify any land resources to be preserved within the work area. Except in areas indicated on the drawings or specified to be cleared, the Contractor shall not remove, cut, deface, injure, or destroy land resources including trees, shrubs, vines, grasses, topsoil, and landforms. The Contractor shall provide effective protection for land and vegetative resources at all times. Prior to site clearing and grubbing, the Contractor shall coordinate harvesting of saleable timber with the DGR and/or COR. Contractor shall notify the DGR and/or COR if any trees are required to be disposed or removed. The Contractor is not authorized to remove or dispose of any tree greater than 6 inches in diameter unless permission has been granted by the DGR or COR.

4.10.18. Prevention of Spills: Contractor shall adopt the installation's Spill Prevention Control and Countermeasures Plan (SPCC) if transporting, processing, storing, or in any way managing hazardous waste, hazardous material, petroleum-oils-lubricants, or other restricted items. In case of a spill, the person in control of the spill site or their designated representative shall take appropriate action to protect workers and bystanders; contain the spill (if it can be done safely);

secure the spill site; restrict ignition sources; and immediately contact the installation Fire and Emergency Services (Fire Department).

4.10.19. Protection of Sensitive Areas: Contractor shall comply with all installation designated sensitive and/or off-limit area restrictions. Sensitive areas are generally demarked indicating what activities (e.g., driving, digging, foot traffic) are prohibited. The Contractor shall also adhere to the following installation sensitive areas requirements:

4.10.19.1. Cultural Resources Sites: Do not excavate, remove, damage, or otherwise deface any archeological resource located on public lands.

4.10.19.2. Endangered Species Habitats: Do not initiate any action that may disturb, endanger, or damage to any degree the habitat of a threated and endangered species.

4.10.19.3. Wetlands: Do not excavate or take any action that could fill or damage any wetland unless working under a project specific Corps of Engineers 404 permit. Wetlands include streams, riparian areas, bogs, marshes, and swamps.

4.10.20. Corrective Action for Noncompliance: Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

4.10.21. Noise: Make the maximum use of low-noise emission products, as certified by the EPA. Blasting or use of explosives will not be permitted without written

06/02/15 18 permission from the Contracting Officer, and then only during the designated times. Pile-driving operations shall be coordinated through the DGR and COR.

4.10.22. Mercury: Mercury is prohibited, unless specified otherwise, and with the exception of mercury vapor lamps and fluorescent lamps. Dumping of mercury-containing materials and devices such as mercury vapor lamps, fluorescent lamps, and mercury switches, in rubbish containers is prohibited.

Remove without breaking, pack to prevent breakage, and transport out of the activity in an unbroken condition for disposal as directed. Immediately report to the DGR and COR instances of breakage or mercury spillage. Clean mercury spill area to the satisfaction of the Contracting Officer. Cleanup of a mercury spill shall not be recycled and shall be managed as a hazardous waste for disposal

4.10.23. Universal Waste / e-Waste…