Combined_Synopsis_and_Solicitation_-_HVAC-VH.pdf

COMBINED SYNOPSIS/SOLICITATION FOR PINE

BLUFF ARSENAL HVAC-R PREVENTATIVE

MAINTENANCE REQUIREMENT

1. Per allowance provided by FAR 12.203, this is a combined synopsis and solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This will be a Combination Contract for services.

a. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposal are being requested and a written solicitation will not be issued.

b. Request for Proposal (RFP) is being issued by the Army Contracting Command -Rock Island (ACC-RI) for specified services listed in paragraph 1g.

c. This solicitation, and the provisions and clauses incorporated within, are in effect through the Federal Acquisition Circular 2005-97, effective 24 January 2018 and Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20171228, effective 28 December 2017 (Offeror Representations and Certifications—Commercial Item). The complete text of any of the provisions and clauses included in this solicitation may be accessed in full text at http://farsite/hill.af.mil

d. Type of Set-Aside:

i. None

e. NAICS code:

i. 238220

f. Small Business Size Standard:

i. $15,000,000

g. Line Items being requested via this RFP:

i. CLIN 0001 – Provide Preventative Maintenance for HVAC Air compressors and dryers.

ii. CLIN 0002 – Provide Mechanical Equipment Repair Services.

http://farsite/hill.af.mil

iii. CLIN 0003 – Parts and Materials.

h. This RFP is issued as a Multi-year, Combination Contract with options. The services shall be in accordance with the attached performance work statement (PWS) (exhibit 001). CLIN 0001 will be a FFP and CLINs 0002 and 0003 will be awarded as an unpriced (cost) purchased order in accordance with FAR 13.302-

2. The period-of-performance will be as the following:

i. Base: 1 February 2019 to 31 January 2020

ii. Option #1: 1 February 2020 to 31 January 2021

iii. Option #2: 1 February 2021 to 31 January 2022

iv. Option #3: 1 February 2022 to 31 January 2023

v. Option #2: 1 February 2023 to 31 January 2024

i. The work will be performed at the following location:

i. Pine Bluff Arsenal

j. The award resulting from this RFP shall comply with the clauses and provisions within this RFP. The contract will be awarded to the lowest price, technically acceptable proposal.

2. 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (OCT

2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3

(see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the

Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated

Government office on the date that offers or revisions are due.

(2) (i) Any offer, modification, revision, or withdrawal of an offer received at the

Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the

Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The

Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The

GSA Index of Federal Specifications, Standards and Commercial Item

Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to—

GSA Federal Supply Service Specifications Section

Suite 8100

470 East L’Enfant Plaza, SW

Washington, DC 20407

Telephone (202) 619-8925

Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or

Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of

Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard

(https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile

(215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding

$3,500, and offers of $3,500or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a

DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United

States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local

Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ prospective awardee shall be registered in the SAM database prior to submission of a proposal, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

3. ADDITIONAL INFORMATION:

a. Offerors shall submit quotes by completing the HVAC-R Price Model spread sheet (Exhibit #003). Offerors shall utilize the attached HVAC-R Performance Work Statement (PWS),( Exhibit #001) dated January 10, 2018, the attached list of HVAC-R sample tasks (Exhibit #005, Exhibit #007) and any applicable attachments to complete the price model.

b. In accordance with FAR 52.204-7 and 52.204-13, offerors must be registered in SAM prior to submitting an offer.

c. All offerors are required to fill-in and return DFARs clause 252.209-7992 (DEV 2015-OO0005), (Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law—Exhibit #10).

4. QUOTE SUBMISSION

a. The proposal shall consist of the following:

i. Completed Solicitation and Price Proposal: One electronic copy submitted in PDF format and one completely filled-out solicitation to include total evaluated prices entered on each Contract Line Item (CLIN) found in the Price Matrix document contained at Exhibit 003 of this RFP. The Price Matrix must be submitted in Microsoft Excel format with working formulas.

Potential vendors shall enter unit prices for all quantity ranges and ordering periods for all CLINs on the Price Matrix. All unit prices will be binding once agreed to.

ii. Potential vendors shall forward the complete proposal, including the executed RFP and all amendments to the following electronic mail (e-mail) address and the subject line shall state PBA HVAC SUBMISSION:

Contract Specialist: shavokie.m.gibson.civ@mail.mil

5. PROPOSAL FILES

Format – This RFP shall make use of electronic proposals submitted through e-mail only. The potential vendor is responsible for ensuring their complete proposal reaches the email address above in paragraph 3 a. ii. A. by the date and time specified. Please allow enough time for the entire proposal to go through any firewalls and reach the Government’s server. Hard copy proposals will not be accepted. Failure to submit all required information in the format directed shall lead to a determination that the proposal is non-compliant.

6. EVALUATION CRITERIA

52.212-2 Evaluation—Commercial Items.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows: EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Acceptability;

Price

Past Performance

i. Technical Factor Evaluations:

mailto:shavokie.m.gibson.civ@mail.mil

(a) An offeror’s proposal must fully address each of the sub factors delineated below, and must provide specified documentation with respect to each sub-factor. In order for an offeror’s technical proposal to be rated as “Acceptable”, each sub-factor identified below must receive an “Acceptable” rating.

“Acceptable” and “Unacceptable” ratings are defined as follows.

(b) Acceptable: The proposal demonstrates a clear understanding of the minimum requirements. Evidence provided indicates the stated approach will be successful and that the requirements set forth will be met. The offeror has successfully demonstrated the stated approach will be successful and has adequately addressed each of the following items: The understanding the requirement, work breakdown structure, maintenance plan, and experience of a similar nature.

(c) Unacceptable: The offeror fails to demonstrate a clear understanding of the minimum requirements, or the evidence provided does not fully demonstrate that the stated approach will be successful or does not indicate that the requirements set forth will be met. The Offeror has not adequately addressed any one of the following items, or, if addressed, the proposal fails to demonstrate that the stated approach will be successful: understanding the requirement, work breakdown structure, maintenance plan, or experience of a similar nature.

(d) Supplement to FAR 52.212-2, Instructions to Offerors: The government is not responsible for locating or securing any information, which is not identified in the quote. To ensure information is available, vendors must furnish as part of their proposal all descriptive material necessary for the government to determine whether the service meets the technical requirements. The following elements will be evaluated as part of the technical review:

Company portfolio to include authorized service provider letter, list of equipment manufacturer’s serviced, personnel training/certification/licensure programs, service programs available, relevant experience, GSA Contract No., etc.

Maintenance Plan including, but not limited to, training plans and standards, typical certifications, approach for service to equipment with proprietary rights, scheduling, and emergency response times.

Evidence of technicians’ Environmental Protection Agency (EPA) certifications.

Evidence Offeror can provide Original Equipment Manufacturer (OEM) recommended service/replacement parts for all items identified in the

PWS.

Sample Tasks are provided as an illustration of some of the common tasks to be performed. Contractor must indicate their understanding of each sample task and their ability to perform each task by giving a detailed explanation on how the task will be achieved.

Sample Tasks – PBA HVAC-R

All labor, tools, supplies, replacement components, equipment, transportation, inspection sheets/status reports, etc to perform the annual preventive maintenance tasks shall be furnished by the contractor.

The annual preventive maintenance and minor repair shall consist of the following applicable items and any additional items included in the manufacturers O&M manuals. In addition to the applicable items listed below to check, inspect, monitor, clean and/or replace, The contractor shall install replacement components (contactors, fuses, capacitors, relays, switches, sensors etc) found to be defective and in need of being replaced to return the HVAC system to its normal operating condition. These components would normally be carried on the service truck of a qualified service technician, or stocked at local supply houses/distributors not to exceed one hundred dollars ($100.00) for replacement components at contractors invoiced cost from the supplier, and less than one (1) additional man hour labor on site for installation of components, and shall be included in the contractors bid per HVAC system.

A. Split system condensing and air handling units, Package heating and Air conditioning/Roof top Units.

1. Check thermostat operation and mounting.

2. Clean the condenser coil, clean dirt, leaves and any debris from inside cabinet, clean drain openings in base pan.

3. Check condenser control box, associated controls/accessories, wiring and connections for proper operation. Controls may include contactors, relays, circuit boards, capacitors, switches, etc.

4. Check system for refrigerant leaks and proper refrigerant charge, check all service caps and valve cores for proper seal, replace as needed.

5. Check condenser fan motor and fan blades for wear, damage and proper operation, on older models oil fan motor.

6. Check compressor unloaders for proper operation.

7. Megohm compressor windings and record readings on compressors 50 tons and larger.

8. Check suction pipe insulation, repair/replace as needed.

9. If heat pump, check for proper operation of reversing valve.

10. Check all guards/panels/shields for proper installation.

11. Clean washable filters/replace all disposable filters, clean all return/outside air vents, louvers, screens.

12. Inspect and clean blower assembly if needed (includes blower housing, blower wheel, and blower motor), on older models, lubricate blower motor, replace all belts, adjust tension and check/adjust alignment.

13. Inspect evaporator coil, drain pan, condensate pump (if installed) and drain lines for proper operation. Clean as needed.

14. Inspect for gas leaks on gas furnaces.

15. Inspect pilot and burner assemble, clean and adjust as needed.

16. Inspect condition of heat exchanger for cracks/soot or rust.

17. Inspect flue system, check for proper attachment to the furnace, any dislocated sections, and for signs of corrosion.

18. Monitor gas furnace for correct line and manifold pressure, make adjustments as needed.

19. If electric heat, check all heat strips, circuit components and safeties for proper operation.

20. Check air handling unit control box, associated controls/accessories, wiring and connections for proper operation. Controls may include contactors, relays, circuit boards, capacitors, switches, ignitors, electrodes, etc.

21. Inspect operation of system; monitor both heating and cooling for proper operation.

22. Measure and record outdoor dry bulb temperature, indoor dry and wet bulb temperature, high and low side system pressures, superheat and sub-cooling, supply and return air temperatures during the cooling cycle.

23. Measure temperature rise during heating cycle.

24. Measure voltage and amperage of all motors/compressors and compare to manufactures specifications.

25. Record all data to file and provide overall system condition report with any recommended repairs needed.

B. Chillers, Chilled water pumps and air handling units.

1. Check condenser coils for debris, clean if needed.

2. Check refrigerant sight glass if equipped for possible refrigerant loss and presence of moisture.

3. Check system for refrigerant leaks and for proper refrigerant charge, check all service caps and valve cores for proper seal, replace as needed.

4. Check chilled water flow switch for proper operation.

5. Check all condenser fans for proper operation and that the fan blades are securely fastened to the motor shaft and not bent.

6. Check compressor oil level.

7. Check crank case heater.

8. Megohm compressor windings and record readings on compressors 50 ohms and larger.

9. Check all wiring and electrical connections, tighten or repair as needed.

10. Inspect all contactors and relays.

11. Check accuracy of all sensors thermistors, thermostats, etc.

12. Check and record compressor, blower motor and water pump amperage, compare to manufactures specs.

13. Check to be sure the proper concentration of anti-freeze is present in the chilled water loop.

14. Check the chilled water pump for proper operation, vibrations, or excessive noise.

15. Check all chilled water strainers, clean as needed.

16. Check all chilled water piping for leaks.

17. Check all filter dryers for excessive pressure drop.

18. Check compressor unloaders for proper operation.

19. Record readings of supply and return chilled water temperatures, refrigerant suction and discharge pressure, outside air temperature, superheat, sub-cooling, and oil pressure.

20. Clean washable air filters/replace all disposable air filters, clean all return/outside air vents, louvers, screens.

21. Inspect condition of blower wheel, pulley alignment and belt tension, clean and adjust as needed, change all drive belts.

22. Lubricate all parts, bearing, motors, as recommended by manufacture.

23. Record all data to file and provide overall system condition report with

C. Window air conditioning/Package terminal air conditioning units.

1. Check thermostat operation and mounting.

2. Clean the condenser and evaporator coil, clean dirt, leaves and any debris from inside cabinet, clean all drain openings.

3. Check control box, associated controls/accessories, wiring and connections for proper operation. Controls may include contactors, relays, circuit boards, capacitors, switches, etc.

4. Check system for refrigerant leaks and proper refrigerant charge, check all service caps and valve cores for proper seal, replace as needed.

5. Check condenser and evaporator fan motor and fan blades for wear, damage and proper operation, on older models oil fan motor.

6. Check suction pipe insulation, repair/replace as needed.

7. If heat pump, check for proper operation of reversing valve.

8. Check all guards/panels/shields for proper installation.

9. Clean washable filters/replace all disposable filters, clean all air vents, louvers, screens.

10. Inspect and clean blower assembly if needed (includes blower housing, blower wheel, and blower motor), on older models, lubricate blower motor.

11. If electric heat, check all heat strips, circuit components and safeties for proper operation.

12. Inspect operation of system; monitor both heating and cooling for proper operation.

13. Measure voltage and amperage of all motors/compressors and compare to manufactures specifications.

14. Record all data to file and provide overall system condition report with

D. Repair and replace any of the equipment from the attachment HVAC-R Equipment List 2014.

ii. Price Factor Evaluation:

a. HVAC-R services are to be priced in accordance with the attached Price Model. The offeror will enter the labor category, comparable Service Contract Act (SCA) labor code, base labor rate, fully burdened fixed labor rate, proposed hours based on a review of the PWS, sample tasks, and applicable attachments for the base year and each of the option years on the Price Model, and estimated cost of materials for each year. The fully burdened fixed labor rates will be binding.

b. The Government reserves the right to require the submission of any data necessary to validate the reasonableness of an offer.

c. The Government will evaluate offers based on total prices proposed for CLIN 0001, Routine HVAC-R Labor, and CLIN 0002, Emergency Repair HVAC-R Labor, for the base and option years. Estimated pricing for CLIN 0003, Materials, shall be utilized for estimating a ceiling price for this line item only, and shall not be utilized in evaluating an offer. CLIN 0003 shall be reimbursed at cost only.

d. The Total Evaluated Price is the result of applying the fully burdened fixed labor rates to the proposed hours for the base and option years for CLINs 0001 and 0002.

e. If an offeror fails to submit prices for all CLINs on the base and option years, its proposal will be considered unacceptable and the Government will reject the proposal.

f. Price Analysis shall be used to determine price reasonableness.

Additional analysis techniques may be used as determined necessary by the procuring contracting officer. These methods of evaluation may include the use of information/input from sources such as (but not limited

to) other Government agencies and personnel.

g. As part of the evaluation, quotes may be reviewed to identify any significant unbalanced pricing found between CLINs and/or base and option years. In accordance with FAR 15.404-1(g), i.e., Unbalanced Pricing, a proposal may be rejected if the contracting officer determines the lack of balance poses an unacceptable risk to the Government.

h. A ceiling price shall be established for the basic contract award and for each subsequent option year resulting from this solicitation to include CLIN 0001, CLIN 0002, and CLIN 0003. The ceiling price for the basic contract will be included in the basic award document on the date of basic contract award. For each option year the ceiling price will be included on the modification document on the date of each exercised option year. See FAR clause 52.212-4 Alternate I for further information.

iii. Past Performance Evaluation:

(a) Past performance will be evaluated using information contained in PPIRS, CPARS, other Government databases, and information received from sources with personal knowledge of the offeror’s past performance if deemed necessary by the Contracting Officer and rated either as “Acceptable” or “Unacceptable”. Offerors with no past performance will be rated “Acceptable”.

Each initial offer should contain the offeror’s best terms for award of a contract under the solicitation. If the Contracting Officer determines that a small business’ past performance is not acceptable, the matter shall be referred to the Small Business Administration for a Certificate of Competency determination, in accordance with the procedures contained in FAR Subpart

19.6 and 15 U.S.C. 637(b)(7).

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

7. There will be one Site Visit to inspect the existing equipment and installation location. This is not mandatory, but highly recommended. No other Site Visits will be permitted.

8. Site visit to inspect the existing equipment and installation location will be conducted on 11 December 2018 from 08:00 AM to 12:00 PM Central Time.

Contact Roy Phillips at roy.d.phillips22.civ@mail.mil or (870) 540-3362 to confirm your company will be in attendance prior to 6 December 2018. Failure to inspect the equipment will not relieve the successful offer or from fully meeting the requirements of the resulting contract at the price offered. Please see Exhibit # 011 and 012 for more information.

9. Technical acceptability is more important when compared to price. The Government intends to award an order to the lowest price technically acceptable offer. Quotes will be evaluated on their ability to meet the minimum technical requirements provided in the scope of work. Specifically to be evaluated is the Offeror’s ability to provide timely and quality service by technicians/engineers who are certified/trained to perform work on equipment included in the scope.

10. All contractors who provide goods/services to the Department of Defense (DoD) must be registered in the System for Award Management (SAM). If you are not registered in SAM, you cannot be awarded a DoD contract. The internet site for registering in SAM is https://sam.gov/. You may also contact the SAM Help Desk Support at https://www.fds.gov or 866-606-8220.

11. Only the Army Contracting Command – Rock Island is authorized to place orders against the resulting contract.

12. Potential contractors shall submit their quote NLT 2359hrs (12:59 PM) CENTRAL

TIME, THURSDAY, 31 JANUARY 2019.

13. Please submit all question to the email below and place “PBA HVAC QUESTIONS” in the subject line. Answers to question will be answered through exhibit# 013.

Amendments will be issued once questions are answered.

14. If you have any questions or concerns, please contact the undersigned, Mr. Val B. Hansen at 309-782-3720, email: val.b.hansen.civ@mail.mil or Mr. Shavokie Gibson, 309-792-4114, email: shavokie.m.gibson.civ@mail.mil.

15. EXHIBITS:

Exhibit #001 – PWS Exhibit #002 – Clauses http://www.fds.gov/ http://www.fds.gov/ mailto:val.b.hansen.civ@mail.mil mailto:shavokie.m.gibson.civ@mail.mil.

Exhibit #003 – Pricing Matrix Exhibit #004 – PBA HVAC - PM Equipment List Exhibit #005 – PBA HVAC - PM Task List Exhibit #006 – PBA Air Compressor - PM Equipment List Exhibit #007 – PBA Air Compressor - PM Task List Exhibit #008 – PBA HVAC-R System List Exhibit #009 – Offeror Representations and Certifications—Commercial Items.

Exhibit #010 – Class Deviation 2015-O0005 Attachment Exhibit #011 – Site Visit Instructions Exhibit #012 – Visitor Notification Form Exhibit #013 – Answer to Questions