W52P1J19R0134 Questions and Answers.pdf

W52P1J19R0134 Questions Answers Released: 4/24/2020

Question# Date Solicitation Reference Question Answer

1 04/13/20 Attachment 0009 Maryland Wage Determination

(WD).

The WD is dated 12/30/2016. Was it your intent to not include the most current WD?

No, the WD originally included was incorrect; an updated WD is uploaded to the Notice as of 04/24/2020.

2 04/13/20 L.3.1.1(b) Automated Logistics Management System What version of Maximo is being utilized?

IBM Maximo is a Commercial Off-The-Shelf (COTS) Automated Logistics Maintenance Systems (ALMS) designed by IBM. It is an electronic asset maintenance system that provides asset management, work management, materials management, and inventory control to assist in the documentation, tracking, and oversight of enterprise assets.

Facilities and Equipment Maintenance (FEM) is the version of Maximo that is customized by the Army Materiel Command (AMC) to meet AMC requirements for enterprise business systems. AMC FEM is currently used by seven Army organizations including the Recovered Chemical Materiel Directorate (RCMD).

3 04/13/20 L.3.1.1(b) Automated Logistics Management System How Maximo licenses are being used for the program?

RCMD and its performers currently utilize approximately 16 licenses for the AMC FEM version of Maximo.

4 04/13/20 L.3.1.1(b) Automated Logistics Management System What Maximo modules/applications are being utilized?

The use of "Army Assets, Item Master, Inventory, Purchase Orders, Army Work Orders, Job Plans, Preventive Maintenance, and Reports" modules are described in the AMC FEM User Manual (Exhibit C to the 1 April 2020 request for proposal).

5 04/13/20 L.3.1.1(b) Automated Logistics Management System

Are other programs utilizing the Maximo that supports the CDTF program?

The other Army users of AMC FEM do not have any involvement with the RCMD mission areas or CDTF building.

6 04/13/20 L.3.1.1(b) Automated Logistics Management System Does Maximo interface with any other Army systems?

Yes, we there is an inteface between DPAS and FEM. This interface is a one way connection from DPAS to FEM. FEM does not feed information to DPAS.

7 04/13/20 L.3.1.1(b) Automated Logistics Management System

Will the Maximo administrator be allowed to write custom reports, apply screen changes, etc?

Yes. The administrator can make changes to the screen and write custom reports for the army assets and army work order applications. System changes must be submitted to General Dynamics Information Technology (GDIT) and go through a formal change board request process.

8 04/13/20 L.2 Proposal Submission Requirements Please confirm, is the submittal electronic via email or CDs/DVDs?

Submission must be via secure portal is authorized with submission procedures identified RFP Amendment. Paragraph A.7 requires upload to beta.SAM, however this feature is unailable at this time. Secure portal submission procedures are as follows: DoD SAFE Service allows exchange of unclassified files up to 4096 MB (stated on Drop-off page). The URL for this site is https://safe.apps.mil/. Select "Drop-off"; Select "Add Recipient" and enter name "Jocelyn W. Rain", and email "jocelyn.w.rain.civ@mail.mil", Select "Click to Add Files or Drag Them Here" button, then upload the files and send . If files exceed 8MB, add a note to recipient that additiona drop-offs will be used. **DO NOT ENCRYPT the files -leave this box UNCHECKED. Click on "Drop-off Files" button to complete the transmision.

9 04/13/20 N/A Does a Transmittal Letter count toward page count? No.

10 04/13/20

L.2.2(h) Electronic copies shall be provided on Windows compatible CDs or DVDs. The technical/management proposal, charts and cost/price proposals shall be in Microsoft Office 2013 compatible format (e.g., Word, Excel, Power Point). File formats that are identified as Text Searchable Adobe PDF must be formatted to contain searchable text.

Can the fully executed forms be submitted as pdfs to ensure searchability? Yes.

11 04/13/20 Umbrella PWS 3.4.9 What property management system do you currently use? Any accredidated system (i.e., Access) that is acceptable to the Government.

12 04/13/20 Attachment 0001 3.4.17.1

Can the Government provide the referenced refurbishment plan/drawing for the copier room refurbishment to allow the bidders to develop a cost estimate for the work?

Definitive plans and drawings for the optional copier room expansion have not been prepared. For proposal estimating purposes, assume that the East wall of the copier room shall be moved four feet toward the East, and that the adjoining restroom will consequently get smaller.

13 04/13/20 Attachment 0006, 3.4.6 How many days will training session contractor VTC support be required during the period of performance for each task order?

Section 3.4.6 applies to more than VTC support for training. For estimating purposes, the contractor shall assume a single person can accomplish the VTC support requirements on even the busy days it is required. Assume that VTC support is only required weekdays between 0700 and 1600 hours, never on weekends or after hours.

14 04/13/20 Attachment 0006, 3.4.1

Are materials and subcontractor costs for maintenance or repairs that exceed $3,500 included in the fully loaded ceiling of $110,000 for buildings and grounds maintenance? Yes.

15 04/13/20 Section L.3.7.1(g)

Is the plug number for Emergency Deployment Maintenance/Logistics Support intended to cover all costs associated with this PWS requirement (i.e. labor, materials, equipment, subcontractors, and ODCs) or just ODCs? All costs.

16 04/13/20 TO PWS’ 3.2.1.5 MMAS Support Equipment Logistics Support How much nitrogen is used on a yearly basis?

The CDTF contractor has three Dewar tanks of liquid nitrogen delivered for CARA support/operation of the PINS equipment every two weeks at both APG, MD and RSA, AL.

Assuming 2.5 of the 3 160L tanks are consumed between LN2 bottle exchanges, the yearly LN2 usage rate is 20,800 litres. LN2 is ocassionally added to the smaller Dewar located on the MMAS vehicle when used for training or an assessment deployment, and does not alter the yearly LN2 usage rate.

17 04/13/20 TO PWS’ 3.2.1.7 MRCs and Shipping Crates Logistics Support What grade of lumber is required for the construction of boxes?

Lumber: FED SPEC MM-L-751: Douglas Fir or comparible lumber with straight grain and free from material defects, Grade 2. Non-manufactured soft and hardwood lumber intended for use in the construction of wooden containers. Blocking and bracing shall be heat treated (HT) to a core temperature of 56° Centigrade for 30 minutes, Certified and marked by an accredited agency recognized by the American Lumber Standards Committee (ALSC) in accordance with non-manufactured wood packing policy and enforcement regulations.

Plywood Voluntary Product Standards PS 1-83 for Structural Plywood Grade A-C.

18 04/13/20 TO PWS’ 3.2.1.8 IHF Logistics Support What are the annual lifecycle costs for one IHF?

The CDTF contractor typically has zero annual lifecycle costs associated with their responsibility for IHF logistics support.

19 04/13/20 TO PWS’ 3.2.1.9 SCANS Logistics Support What is the shelf life, amounts, and costs of the various chemicals required for SCAN ops? The CDTF contractor does not provide the chemicals for SCANS operations.

20 04/13/20 TO PWS’ 3.2.1.12 CMA-RCMD EDS Support Equipment Logistics Support

Does any of the EDS related equipment require storage in temperature controlled facilities?

Yes, the CBC is providing the storage of these support items. If these items were stored by the CDTF contractor, the CDTF facility has the necessary climate controls for items requiring climate controlled facilties.

21 04/13/20 TO PWS’ 3.2.1.14 EDS Explosives Logistics Support How much is funding for the manufacture/storage/shipping of Class V?

The transportation of explosives is accounted for in the same WBS as the transportation costs for other items. A set amount of funding for transportation of explosives is not available.

22 04/13/20 TO PWS’ 3.2.1.18 Mobile Command Post Vehicles Logistics Support: What are the average annual sustainment costs per MCPs? For proposal estimating purposes, assume an annual cost of $4,000 to sustain both MCPs.

23 04/13/20 TO PWS’ 3.2.2.1 EDS Operations Medical Response Support

What has been the historical costs of providing onsite medical support?

The medical support costs are different for each response because the length of the response can be vastly different.

24 04/13/20 TO PWS’ 3.2.2.3 EDS Spare Parts Warehouse Operation What is the amount of funds identified to support one operation?

An EDS utility support trailer travels with an EDS process trailer for each disposal operation, and supplies common replacement parts to keep the EDS operational. In the event an unusual quantity or type of spare part is required to support operations, parts shall be shipped from the EDS Spare Parts Warehouse to the site to replenish the utility support trailer inventory. A minimal amount of funds is anticipated to be required for transportation costs associated with PWS section 3.2.2.3.

25 04/13/20 TO PWS’ 3.2.7.5 Controlled Copy Document Support

What are the number of documents under configuration management, number of personnel supported, and what are annual distribution costs?

The EDS, SCANS, and MRC drawing packages are under configuration management control.

The logisitcs documents are not under configuration management control. A total of 29 documents currently have controlled copy distribution, with most having between 10 and 15 users that are tracked to ensure that current copies are in the users hands. With the exception of Sandia National Laboratories and Idaho National Laboratory personnel, all users are based out of Aberdeen Proving Ground, MD. RCMD will not commnet on personnel numbers.

26 04/13/20 TO PWS’ 3.2.10 RCMD Library Inventory and Maintenance

Are electronic versions of deliverables provided and will they be forwarded to the contractor for document reproduction, as needed?

The RCMD library contains a collection of legacy and current documents for RCMD mission related equipment. Examples are legacy documents are the MRC approval reports from about twenty years ago, and MRC weld x-rays of the ones manufactured in 2018 and 2019.

Examples of current documents include the various EDS parts manuals, operation and maintenance manuals, and EDS drawing packages. The CDTF contractor is the source of new editions of the EDS parts manuals, and EDS operations and maintenence manuals, etc., (CDRL A110 through A122) so the answer to this question is "No".

27 04/13/20 TO PWS’ 3.2.7.9 EDS Troubleshooting Drawings How many drawings exist?

The EDS trouble shooting drawings are a subset of the EDS drawing packages. Between the four current EDS variants, assume a total of 1000 of the key electrical and mechanical drawings are considered "Troubleshooting Drawings".

28 04/14/20 Page 18, 3.4.1 CMA/RCMD Buildings and Grounds Maintenance What does the $3,500 level establish

The $3,500 level is the limit above which contracting officers authorized representative approval is required prior to performing repairs / modifications. As the building operator, RCMD wants you to repair piping leaks, lighting issues, door locks, minor heating, ventilation, and air conditioning prolems, etc. as they are discovered and be scheduled for repair without waiting for government approval. For more significant issues (that cost over $3,500 to resolve) such as replacing a major building utility system, approval by the contracting officers authorized representative is required.

29 04/14/20 General question

Will there be a CMMS requirement to track preventive and corrective maintenance, as well as work orders, can the contractor employ their own CMMS

Yes, the contractor can employ there own computerized maintenance management software (CMMS) for buliding maintenance and for support equipment (forklifts, trucks, etc.) maintenance . The RCMD mission related equipment (EDS process trailers, etc.) will be tracked using AMC FEM.

30 04/14/20 Page 25, 6.3.11 Generation of Solid Waste Will the government provide waste and recycle bins, can the solid waste removal and recycling be sub contracted?

For normal operations of the facilities, sufficient waste and recycle bins are currently in place for use. For an event such as replacement of the boardwalk (section 3.4.17.1 of the Task Order 0003 PWS), the CDTF contractor must provide additional waste and/or recycle bins associated with that effort.

31 04/14/20 Page 26, 6.3.12 Generation of Hazardous Waste

Will the government provide the equipment and containers for storage and disposal of the Hazardous Waste generated at the satellite generation point.

For normal operations of the facilities, sufficient containers and equipment are currently in place for use. For an event such as replacement of a fuel oil storage and related piping components, the CDTF contractor must provide the additional containers and equipment associated with that effort.

32 04/14/20 Task Order 0001 First Year PWS page # 20 Is there a list of training supplies and quantities needed for the courses listed in 3.3.1 and 3.3.2?

RCMD has accumulated many training aids that are used for the courses listed in PWS sections 3.3.1 and 3.3.2. These items are located in CDTF room 123B Classroom- Mechanical/Pneumatic/Hydraulic, room 133 Classroom – HAZWOPER / General, room 134 Classroom – EDS Operator, room 135 Classroom – Electrical / Instrumentation, and room 148 Equipment Storage. The training aid components are contained within the property lists (Exhibits Q, R, and T to the RFP). The majority of training aid components were acquired from Lab-Volt.

33 04/14/20 Task Order 0001 First Year PWS page # 20

Is there a list of training aides and quantities needed for the courses listed in 3.3.1 and 3.3.2 and will they be provided as part of the training packages for each course?

RCMD has accumulated many training aids that are used for the courses listed in PWS sections 3.3.1 and 3.3.2. These items are located in CDTF room 123B Classroom- Mechanical/Pneumatic/Hydraulic, room 133 Classroom – HAZWOPER / General, room 134 Classroom – EDS Operator, room 135 Classroom – Electrical / Instrumentation, and room 148 Equipment Storage. The training aid components are contained within the property lists (Exhibits Q, R, and T to the RFP). The majority of training aid components were acquired from Lab-Volt. The current stock has been adequate to conduct the training courses as they currently exist. Review the training materials contained in Exhibit X to the RFP for information concerning the use of training aids within the current training courses.

As the training program is further developed/improved, additional training materials will likely be required to be acquired.

34 04/14/20 PWS 0001-0005 - p. 21 - Clause 3.3.3.6

Are these videos professional produced Interactive Multi-media Instructional (IMI) videos or staff produced single lesson videos? We request a plug number for the associated costs if these are subcontracted IMI type videos. ALso, pelase provide typical length of each video. The training videos are staff produced and are typically less than 45 minutes in duration.

35 04/14/20 PWS 0001 - p. 26 Clause 6.3.12 and 6.3.13

Please provide list of HAZMAT items that are typiclly associated with this contract and categroize whether they are used, stored, generated, and/or disposed.

Refer to umbrella PWS section 7.0 Hazards Information for a summary of hazardous materials and equipment associated with this contract.

36 04/14/20 Attachment 6 Umbrella PWS 3.1.4 Page 13 Does a CDTF quality manual currently exist, or is this intended to be a completely new effort/document?

Competent organizations have comprehensive top down corporate approaches to set and maintain an adequate tone for safety and quality execution. This quality manual currently exists, and for the incumbent performer only slight revisions are necessary year to year, but a new performer must explain that they have a valid quality program and must describe how their quality standards will be applied to execute this contract.

37 04/14/20 Attachment 6 Umbrella PWS 3.1.5 Page 13

Are there currently preferred Financial Recordkeeping/Business Systems in place? If systems are in place but a change is desired, what are the current systems? No.

38 04/14/20 Past Performance Assessment Questionnaire (Attachment 0007)/pg 2

“The Past Performance Assessment Questionnaire (Attachment 0007) contains duplicate rating definitions for substantial confidence, and the last two sentences in the definition appear garbled. Is there a different/corrected questionnaire that the contracting office would like the offeror to use?"

A corrected Attachment 0007 is available for download. Corrected PPQ forms will be provided to respondents that submitted the garbled forms.

39 04/14/20 Section M.6.2.1 of RFP/pg. 69 of 73

Section M.6.2.1 of the RFP states: “Evaluation of past performance shall be IAW this plan utilizing the forms and questionnaires set forth in Appendix D." The offeror has Attachment 0007 Past Performance Assessment Questionnaire. However, the RFP mentions an “Appendix D" that doesn't appear to exist. Are there additional past performance related attachments the government intended to include?

The Attachment 0007 Past Performance Assessment Questionnaire was extracted from Appendix D of a source document. The reference to Appendix D was included in section M.6.2.1 of the RFP by mistake. There are not any additional performance related attachments that were intended to be included in Attachment 0007.

40 04/14/20 PWS 3.2.9.5, page 18

PWS Section 3.29.5 states, “Ensure that submitted ECPs are properly filled out as defined by the instructions contained in the CMA-RCMD Configuration Management Plan” and “Enter ECP data into the Status Accounting System developed under previous delivery orders.” Will we be provided a copy of the CMA-RCMD Configuration Management Plan and information/details about the Status Accounting System? Yes, after contract award.