Att_0001_-_APS-4_PWS_Template_10_June.docx

Performance Work Statement

APS – 4

M AI NT E N ANC E & CO SI S

AF SB n - NEA

CAM P CARROLL, KOREA AND SAGAMI GENERAL DEPOT, JAPAN

NOTE: The Offeror is to complete this PWS in the areas shown in RED. The Offeror shall not make any changes elsewhere in the PWS. The Offeror shall make its changes in RED font and should not make any changes in any other color font in order to quickly and easily identify where it has completed its portion of the PWS. The Government will not review any information colored coded other than RED.

[Offeror to insert Date]

C O N T E N T S

SECTION TITLE

C–1 General Requirements

C–2 Definitions, Acronyms & Abbreviations

S E CTI O N C – 1

General Requirements

1.1 Introduction

1.2 Scope of Effort

1.3 Contractor Personnel Requirements

1.4 Contractor Planning, Resource Management

1.5 Physical Security, Anti-terrorism & Operations Security

1.6 Quality Program Requirements

1.7 Environmental Requirements

1.8 Safety Requirements

1.9 Intellectual Property / Data Rights

1.10 Administrative Requirements

1.11 Automated Systems

1.12 Other Direct Costs

1.1 Introduction

1.1.1 The U.S. Army Sustainment Command (ASC) operates thru the AFSBs to conduct missions supported by the Army Prepositioned Stocks (APS). The primary customer for this Performance Work Statement (PWS) will be Army Field Support Battalion-Northeast Asia (AFSBn-NEA). ASC is responsible for maintaining Army Prepositioned Stocks (APS) in Technical Manual (TM) 10/20 condition in accordance with Army Regulation (AR) 750-1, Chapter 3 and TM 38-470. APS-4 comprises the Armored Brigade Combat Team, Support Brigade, Hospital sets, Theater Sustainment, and Operational Project Stocks prepositioned in the Pacific Theater. APS-4 stocks are primarily stored at Camp Carroll, Waegwan, Korea, and Sagami General Depot, Japan. The main work effort will largely be performed on and in the vicinity of Camp Carroll, South Korea and Sagami General Depot, Japan. These activities will directly and indirectly support training of forces, preparing forces for deployment, sustainment and redeployment in support of current conflicts, reset forces, and to rebuild readiness for future deployments and contingencies to meet the demands of a persistent conflict in the 21st Century. Customers for this effort may include the Department of the Army, Coalition partners, foreign Governments, and other Department of Defense agencies. Functional and programmatic services may be required by any Army organization, at any level, including Army Commands (ACOM), Army Service Component Commands (ASCC), and Direct Reporting Units (DRU) as well as other U.S. Agencies, Coalition partners, foreign Governments with whom the Army has entered into an agreement.

1.1.2 The Contractor shall provide logistics support for military missions and operations as directed by the Procuring Contracting Office (PCO)/Contracting Officers Representative (COR). The Contractor shall review military operations plans as directed by the PCO or COR. Mission/Operational requirements to support unit/individual deployment, redeployment, mobilization, demobilization, exercises, or contingencies may be specified by a Memorandum of Instruction (MOI), official plan and Support Plan, or by direction from the PCO/COR. Execution and oversight of these activities routinely occur outside normal duty hours, requiring continual oversight to ensure mission completion. The Contractor shall meet Requests for Information (RFIs) within established suspense with accurate information. The Contractor shall seek to improve quality of information/reports/ communication through meetings, Government provided feedback, or other means.

1.1.3 The objective of this PWS is to provide maintenance, supply, and service support to AFSBn-NEA. Contractor support is required to ensure equipment is maintained at the Department of Army standard of TM 10/20 IAW AR 750-1, Para 3-2, TM 38-470 and applicable regulatory/technical references. Care of Supplies in Storage (COSIS) and maintenance shall be performed on APS-4 equipment including combat vehicles, construction/engineer equipment, material handling equipment (MHE), ground support/special purpose equipment, Command Control Communication Computers and Intelligence (C4ISR) systems weapons, turret systems and Operational Project Stocks (Class II, III(P), IV, VII & IX). The supply services required are inventory of materiel, location survey, shelf-life management, condition code inspection, and COSIS per TM 38-470, and issue of equipment, material and supplies, of the APS during exercises and/or contingency operations, which consist of CLASS II, III (P), IV, VII, and IX. Services performed by the Contractor shall include those supply, quality, and logistics functions necessary to perform COSIS on supplies and materiel controlled by the AFSBn-NEA in accordance with Army Regulation 740-3. Materiel in storage must be inspected to detect degradation, corrosion, and other deficiencies caused by improper storage methods or extended periods of storage. The Contractor shall determine the complexity of the item; cyclic inspections may require the coordinated efforts of inspection, storage, and maintenance personnel. Warehouse and maintenance of all stored items shall be maintained in accordance with, AR 710-1, AR 740-1, AR 740-3, AR 740-26, TM 38-470 and TM 743-200-1.

1.1.4 The United States Government uses a performance based format to obtain efficient, cost-effective services through continuous improvement programs and use industry best practices where applicable while ensuring compliance with all applicable laws, rules and regulations. This approach relies upon the experience of knowledgeable Contractors to employ innovative techniques necessary to deliver successful service deliver. As such, not all actions, responsibilities, requirements, constraints, or considerations associated with working in this flexible work environment are addressed. Requirements in each performance area (general, maintenance, and supply) identify the required service or deliverable. The Government will provide technical direction through additional details or references when experience indicates a need exists to drive a specific effective and efficient outcome. The presence of these additional details or the absence of these details reflect the performance based nature of this format and should not be construed to mean this performance based document lists all implied tasks necessary to achieve the successful level of performance. Referenced publications, regulations, and guidance in this PWS provide specific performance metrics; the Contractor, subcontractors and its agents or representatives (herein the Contractor) must adhere to those metrics unless specific relief has been given, in writing, by the contracting officer. Failure to meet the contract requirements (i.e. metrics, such as work exceeding the Manual Cycle Time (MCT) or standards identified in the AFSBn-NEA Safety/Environmental Office, Maintenance, and Supply Divisions’ (SOP) may result in a corrective action request (CAR), contract discrepancy report (CDR), cure notice, and loss of fee or termination.

1.1.5 All work under this effort is subject to periodic inspection and on-the-spot performance assessment. All performance assessments and periodic inspection results will be supplied in writing describing the positive, neutral or negative results or determination(s). In the event the Contractor is found to have failed to comply with contract requirements, corrective action will be initiated. The corrective action process will be governed by the applicable rules and regulations and administered by the COR. Corrective actions will be addressed using the continuous feedback process. Continuous feedback represents the first line of performance feedback and shall be performed throughout every level of oversight personnel – from the Battalion Commander, PCO, and Quality Assurance Specialists (QASs). Continuous feedback includes the Government’s oversight personnel discussing positive and negative performance with their Contractor counter parts. Its purpose is intended to ensure problems are addressed at the level(s) where everyday operations occur, thus positively impacting everyday performance. Continuous feedback may be verbal, occurring during a conversation or a meeting and it may be written, most often occurring in the form of an email. The Contractor shall ensure that all reported documentation (i.e. CDRLs) get forwarded to the appropriate PWS customer. The Contractor shall also ensure that any and all communication requirements will flow up the appropriate communication channel with the PWS customer.

1.1.6 The last method of continuous feedback is Corrective Action Reports (CAR) and Contract Discrepancy Reports (CDR). These reports represent the Government’s most basic method of properly documenting the Contractor’s negative performance. The correct use of these reports is intended to inform the Contractor of performance discrepancies with the Contractor responding with corrective action(s) taken to eliminate the issue and prevent reoccurrence.

1.1.7 Corrective Action Report: In the event of a contract deficiency, CORs may submit a CAR to the PCO for issue to the Contractor. It must be noted and understood by all Government QAS personnel that a CAR is merely a means of notifying the Contractor of insufficient performance and properly documenting that performance. The purpose of a CAR is three-fold: 1) notifies the Contractor that the Government has concerns with performance and/or service, 2) allows the Contractor the opportunity to refine its operations and fix any unknown problems, and 3) provides the essential supporting documentation necessary for Contract Performance Assessment Report (CPAR). What is more important than the issuing of the CAR is the Contractor’s timely response to the notification and the resolving of the problem that caused the deficiency and prevent reoccurrence. Specifically, if the Contractor quickly and effectively corrects the problem, there is little or no issue with the Contractor’s overall performance. The method used to quickly and properly process CARs is determined and executed by the PCO.

1.1.8 Contract Discrepancy Report: In the event of a significant contract deficiency, CORs may submit a Contract Discrepancy Report (CDR). The primary difference between a CAR and a CDR is in the severity of the deficiency. A CDR is a written report that identifies a severe, serious, or major fault/performance discrepancy which if left uncorrected will result in mission degradation or failure. Although more severe than a CAR, once again, what is most important is that the Contractor identify the cause of the deficiency and institute a solution to correct the problem and prevent reoccurrence. The Contractor shall ensure that the CAR or CDR gets sent to the proper customer, APS4. As with the CAR, the method used to quickly and properly process CDRs is determined and executed by the PCO.

1.1.9 Letter of Concern: In the event the Government has a high level of concern reference the Contractor’s performance, actions, etc., the Government may elect to issue a Letter of Concern (LOC). Although a LOC is not an official contracting tool, it may be used to inform the Contractor of any issue that warrants heightened concern beyond the type of deficiencies that would normally be documented in a CAR or CDR.

1.2 Scope of Effort

1.2.1 The Contractor shall provide the appropriate amounts of qualified labor and management necessary to perform all logistics support services (to include functions required to perform named tasks) ordered under this task order in a cost effective, safe and environmentally sound manner. This support will focus primarily on the following areas: Materiel Maintenance and Supply Services, and the associated logistics analysis and management functions in support of the AFSBn-NEA mission.

1.2.2 Work performed under this task order is not limited by current customer lists, program names or acronyms, or funding sources. All work within the scope of the effort is contemplated for inclusion in this task order. The preponderance of work under this task order will be conducted by the Contractor at or in Government-owned and furnished facilities (GFF); support is to be provided throughout AFSBn-NEA and their assigned mission’s areas. These areas will include: unit facilities; range/field locations; other Government facilities; and by exception, at off-post / to-be-determined locations. Travel to locations within and between Korea and Japan may be required. Travel to other locations outside of Korea or Japan may be required as directed by the PCO. Travel to locations outside Korea or Japan will be to the Pacific Command (PACOM) area of responsibility, although this is highly unlikely.

1.2.3 This Performance Work Statement provides a general depiction of the types and kinds of non-personal services that may be ordered. Contractor personnel are employees selected by the Contractor and solely under its administrative control and supervision. The specific efforts required of the Contractor are those task areas detailed in this document. The Contractor will be required to ensure all supporting requirements required to fulfill the primary task areas are accomplished to standard using industry best practices, while continuously working toward reducing costs without increasing risk or sacrificing quality. The Contractor shall ensure compliance with all applicable Host Nation, Status of Forces Agreement (SOFA) and policies, local and federal laws, regulations, laws, directives and requirements relating to law and order, labor, administration and security on and off the installation. In the event of a conflict between any law, ordinances, construction codes, or regulations, the more stringent rule shall apply. Violation of such rules, regulations, laws, directives or requirements shall be grounds for removal from the work site at the Contractor’s expense on a permanent or temporary basis as the Government determines. Additionally, the Contractor will ensure all work meets critical reliability rates or tolerances specified either in the PWS, identified by industry best practice, applicable technical manual or other publication cited within this document. Contractor shall establish a working relationship with the AFSBn-NEA for the proper in-processing, visa, theater clearances, and other administrative requirements pertaining to Contractor operations in Korea or Japan.

1.2.4 The Army’s Materiel Enterprise and supporting programs continue to evolve and are directly linked to continued Army operations. Support requirements will continue to change over the life of this task order. Efforts may increase, decrease or cease as Contingency Operations are carried out. The Contractor’s roles, responsibilities, mission, and functional areas will likely change, while still remaining within the general scope of this PWS. The information set forth herein is not necessarily all-inclusive and will typically change throughout the life of this contract to keep pace with program decisions, service requirements and technology. Contractor shall provide on-site support as required following issue of equipment in armistice and wartime, to locations other than Camp Carroll. Government will provide specific requirements as developed with seven days notification or as soon as available.

1.2.4.1 Government may require the Contractor to perform in support of a war, contingency, or exercise in accordance with USFK 700-19 Table B-2 Contingency Condition Clause. All Contractor personnel are mission essential personnel responsible for performing all functions of this contract during any declaration by the U.S. or Korea, of a state of emergency, or during internal strife, rioting, civil disturbances, or perils of any other type. Contractor personnel shall provide Alert / Notification Roster that includes at minimum: Name of personnel, phone number, and local address to HQ Army Field Support Brigade–Far East and, COR, CEA, AFSBn-NEA. Contractor shall notify COR if personnel are on leave and identify whether they are staying in the area or will be out of country. (The USFK Reg. 700-19 The Invited Contractor and Technical Representative Program may be found at:

(http://8tharmy.korea.army.mil/g1_AG/Programs_Policy/Publication_Records_Reg_USFK.htm)

1.2.4.2 Contractor shall provide a register of all non-combatants on-line within seven days of arrival. Contractor shall maintain Non-combatant Evacuation Operation (NEO) packets on all non-combatant family members/dependents of Contractor personnel. These NEO records shall be made available for NEO inspections by Government representatives. Contractor shall provide NEO Wardens at the rate of one per every 15 contract member families. This is an additional duty. All training required shall be provided by the Government. Contractor non-combatant family members/dependents shall participate in NEO exercises. There are at least two peninsula wide NEO exercises each year.

1.2.5 AFSBn-NEA’s workload is comprised of planned and unplanned requirements causing the workload fluctuations. While this information is the best available at present, actual workload during the period of performance will vary from both the historical and projected figures. It is anticipated that the workload will also vary based on the operational tempo of the AFSBn-NEA, and the natural cycle of the beginning and ending of logistics programs. This includes support to such programs as: mobilization, demobilization of forces; deployments, redeployments of forces; equipment maintenance; rapid fielding of equipment; supply operations or other efforts to be determined (TBD). The Contractor shall be prepared and respond to emergency or contingency situations by providing an appropriate workforce for critical efforts within two hours of notice from the PCO/COR. In addition to these cyclic changes, manning levels may require change due to program funding levels and budgets constraints. The Government will provide the Contractor as much advance notice of workload changes as possible, however, workload variations may occur with little advanced notice. The Contractor shall plan for and respond to changes in workload requirements and the resulting changes to manning levels.

1.3 Contractor Personnel Requirements

1.3.1 The services provided under this contract are strictly non-personal in nature. Under this contract, no employer-employee relationship will exist between the Government and the Contractor and/or between the Government and the Contractor’s employees. No Contractor employee will be directly supervised by the Government. All individual employee assignments, and daily work direction, shall be given by the Contractor. If the Contractor believes any Government action, inaction or communication would create a personal services relationship, or appearance of, between the Government and any Contractor employee, the Contractor shall promptly notify the PCO. Additionally, the Contractor shall ensure all contracted employees fully understand the Government–Contractor relationship. All Contractor employees must be fully aware that Government personnel do not have direct authority over Contractor personnel. Additionally, all Contractor employees must fully understand that only the PCO has the authority to change the terms of the contract, only the COR has authority to direct work, and both the PCO& COR can provide guidance.

1.3.2 [Offeror is to insert any special certification requirements for its personnel performing this PWS.]

The Contractor shall provide the appropriate amount of personnel with required training, skills and experience in order to accomplish the work required under this PWS. Additionally, the Contractor must exercise due diligence in its hiring practices to validate required skills and ensure employee integrity. Moreover, the Contractor shall provide its employees with detailed instruction on Government policies and regulations in the areas of safety, security, and environmental compliance as they pertain to the operations specified or implied in this PWS and subsequent modifications. The Contractor shall not allow any employee that is not certified / trained / licensed for a particular task to perform such work.

1.3.2.1 The Government reserves the right to review all resumes, certifications, and copies of licenses of all key positions. This review will occur “only” after the Contactor selected the best candidate. Contractor shall maintain all certifications and resumes on site for periodic Government review. In addition, the Contractor Personnel File shall reflect all operator certifications for specific equipment.

1.3.2.2 Key Positions. These key positions must be filled within 24 hours of being vacated, as a temporary mitigation. These positions must be filled within 60 days by a permanent employee. The COR must be notified immediately upon temporary replacement of key personnel and the Contracting Officer must be notified within 72 hours. Key personnel will not be permanently replaced without prior notification to the contracting officer. Prior to employment, the Contractor will provide a resume for personnel proposed to permanently fill key positions. The Government reserves the right to review qualifications. The Contractor shall determine which additional positions are key to the effort and shall provide the definitive listing of all its key personnel, with resumes, to the Contracting Officer upon award.

CDRL PM-01 Contractor Employee Information

1.3.2.2.1 The following positions are designated as Key Positions:

[Offeror shall input its identified Key Personnel and its proposed minimum qualifications that its Key Personnel shall possess. Qualifications should include items such as experience, technical/management knowledge, education, certifications, etc.]

1.3.2.2.1.1 Site Manager: The Contractor shall designate and have on-site a Site Manager no later than the start of work and throughout the period of performance of this effort. Additionally, the Contractor will designate an alternate Site Manager available in the event the Site Manger is absent or otherwise unavailable. The Contractor’s Site Manager and designated alternate shall be authorized to act on behalf of the Contractor for all matters relating to this contract. The Contractor shall provide the Site Manager (and alternate) name and contact information in writing to the Contracting Officer no later than 15 calendar days after award. The Site Manager or designated alternate shall be on duty at or near AFSBn-NEA and available during normal operational hours and shall be available for contact with the Government during all other times. The Site Manager or designated alternate is required to attend briefings, conferences, and other Government designated meetings as required in the execution of this effort or as requested by the COR.

1.3.2.2.1.2 [Offeror shall input its Key Personnel as necessary] 1.3.2.2.1.[X]

1.3.2.3 The Contractor shall establish and maintain an appropriate employee occupational reliability program (ORP). The ORP, a formal security and safety reliability program, will serve to ensure that individuals working in positions afforded access to certain materials, facilities, and programs are Contractor-certified to meet the highest standards of reliability and physical and mental suitability before such access is granted. The ORP must identify which positions are required to meet specific requirements in accordance with the appropriate local guidance, Federal laws, and Army regulations (e.g., AR 190-11 for arms, ammunition and explosives). The Contractor shall ensure all required interviews, background checks, and forms are up to date and on file at all times. Requirements vary by activity; therefore, the Contractor shall be responsible for determining the training, documentation and suitability for its employees and shall comply appropriately. The Contractor’s ORP is subject to Government review. Failure to establish and maintain a suitable ORP will be grounds for negative contract actions up to and including termination.

1.3.2.4 The Contractor shall develop a training program addressing both Government training and Contractor-provided training to ensure Contractor personnel are trained and required skills are maintained to accomplish the requirements of this effort. Additionally, the Contractor will be advised of mandatory Government sponsored training (e.g., anti-terrorism training) and shall request, in writing, authorization for additional training to be approved by the PCO. The Government will, at its discretion, provide training to support new systems and upgrades to existing systems and equipment required to be fielded. All Contractor personnel attending cost-reimbursable seminars, symposiums, or user group conferences must be justified by the Contractor that attendance is mandatory for the performance of a task order requirement and must have COR concurrence and PCO approval. Approvals will be obtained in accordance with FAR 31.205. The Contractor shall maintain records of all accomplished training.

1.3.2.5 The Contractor shall provide a licensing / certification program that validates the abilities of Contractor personnel to operate the vehicles and equipment necessary for use during this effort.

In accordance with Department of Defense Directive (DODD) 4500.36-R, DoD Contractor personnel shall comply with appropriate licensing requirements and local motor vehicle laws. Contractor employees assigned to operate Government-owned or Government-leased equipment in the performance of this contract must be certified, by the Contractor and at the Contractor's expense, as being fully qualified to operate the vehicles or equipment to which they are assigned. Contractor personnel who operate Government-furnished vehicles or equipment shall possess a valid driver's license or a Commercial Driver’s License (CDL), if required. A record of required licensing / certification(s) and status of each employee will be available to the Government upon request during normal business hours or at any time following damage, destruction to Government property or following any Contractor or Government employee injury resulting in lost time from work or requiring medical attention.

1.3.2.6 The Contractor shall ensure new or reassigned personnel are familiar with Government specific environmental, safety, and emergency rules, regulations, and procedures such as AR 600-63, Army Health Promotion, installation smoking policy; installation safety and fire prevention; Hazard Communication (HAZCOM) and Hazard Waste and Emergency Response (HAZWOPER) guidance; Threat Awareness and Reporting Program (TARP); severe weather delay and base closure reporting responsibilities.

1.3.3 Contractor employees or representatives will, at all times, be clearly identified as such and must be distinct from Government personnel. Contractor employees shall not act, advertise, or willfully appear to be Government employees, agents, or representatives. Upon termination of this contract or the employment of any individual, the Contractor shall destroy the affected individual’s badge(s).

1.3.4 Contractor personnel shall be appropriately dressed, including individual protective clothing and equipment, for the work to be performed. The Contractor shall provide employees with appropriate dress code information for their required functional area. Contractor employees shall not wear any type headphone device while on a duty status or while on a military installation as specified by the installation regulations or policy.

1.3.5 The Contractor shall establish a safe workplace. The Government staff reserves the right to require removal from the job site of any Contractor employee who endangers persons, property, operational or national security whose continued employment is inconsistent with the interests of military security, or whose presence deters the accomplishment of work. Removal from the job site of a Contractor employee shall not relieve the Contractor of the requirement to provide sufficient and qualified personnel to perform the specified tasks outlined in this PWS. As directed by the PCO/ COR, the Contractor will remove, at no additional cost to the Government, any employee who endangers operational or national security.

1.3.6 All Contractor employees assigned or designated for positions requiring SECRET security clearances will possess it prior to start of work. The Government will not sponsor interim clearances. Contract personnel designated to have clearances shall obtain and maintain a security clearance. The Contractor is responsible to ensure anyone requiring access to information has the appropriate clearance to do so. Contractor employees with access to restricted areas or classified data will be subject to additional security requirements. Upon request, the Contractor will ensure employees complete questionnaires and other forms for applicable security levels. If a Contractor loses their clearance at any time that cannot be restored within 30 days, this individual shall be replaced by the Contractor at no cost to the Government. Failure to obtain required security clearances will constitute a reason for non-performance.

1.3.12 All Contractor personnel required to access a Government computer network in performance of their duties under this effort must possess a Common Access Card (CAC); all other Contractor employees must possess the appropriate Government issued identification for entry to the installation (e.g. DA Form 1602). The Government will issue a CAC to all qualified Contractor employees performing work under this contract. Contractor personnel must receive a favorable or adjudicated National Agency Check with Written Inquiries (NACI) or superior investigation conducted by the Office of Personnel Management (OPM). This will require the completion of an SF 85P, Questionnaire for Public Trust Positions and two FD 258s, Fingerprint Cards. The Government reserves the right, in its sole discretion, to refuse to issue a CAC to any employee or to revoke one for security or other reasons. The Contractor must have a pre-hiring system in place to ensure probity and eligibility to receive a favorable NAC-I.1.3.14. The Contractor shall be responsible for in/out processing its personnel. In accordance with FAR 52.204-9 all out-processing documentation shall be provided to the COR. Specific Contractor security access requirements are outlined in the Contract Security Classification Specification, DD Form 254 and respective Government Trusted Agent (TA) will be responsible for approving and facilitating Contractor acquisition of Contractor CACs and badges through the Contractor Verification System and local security offices.

1.4 Contractor Planning, Resource Management

1.4.1 The Contractor’s normal duty hours will be commensurate with the work being performed or as needed in order to properly support the organization, customer, or unit. The work schedule is Monday - Friday, 8 hours per day, 40 hours per week. The Government may alter the schedule based on mission requirements. The hours of operation shall be in accordance with Division SOPs and the most current AFSBn-NEA Policy Letters, excluding Federal holidays. The Contractor may request variations in hours for a particular area of effort in order to provide better support or reduce cost. Additionally, requests to modify hours due to holidays or other events may be submitted. Any variations from the normal hours must be approved by the COR; and the PCO if there are costs involved.

1.4.1.1 If the Senior Mission Commander or Installation (Garrison) manager declares an installation ‘closed’ due to inclement weather or natural disaster the Commander, AFSBn-NEA will determine which services are required. The Contractor will determine which, if any employees will be required for, or shall continue on, duty. Any employees not able to report will be absent in accordance with FAR 52.249-14, excusable delays. The labor costs of absent employees due to weather or other allowable causes are not reimbursable. At no time will the Contractor invoice the Government for work not performed (absent or early departure as listed above); the remuneration of Contractor employees for lost time due to weather or other allowable causes is at the sole discretion of the company and is not an allowable cost under this effort.

1.4.1.2 The Federal Government observes the following holidays and except for emergencies, 24/7 operations, or as otherwise noted in this PWS or subsequent modifications, Government personnel in AFSBn-NEA locations (to include Korea and Japan) will not be available on the following days:

1.4.1.3 ASC Commanders historically grant military personnel (Enlisted and Officers) training holidays (for example, Christmas Exodus) in addition to the ten Federal holidays listed above. Training holidays are not considered a day of excused absence for the Government civilian work force or Contractor employees. If a training holiday affects scheduled Contract work or access to facilities, the work in affected facilities may be rescheduled to compensate for the training holiday. However, announced training holidays or Exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities/areas or uninterrupted performance of work (i.e. training facility/area maintenance and supply inventories). The Contractor shall take full advantage of such opportunities by planning maintenance or other activities that are better accomplished when Military personnel are not present or using required / supported facilities. The COR and PCO shall be notified of Contractor plans to do this seven working days in advance.

1.4.1.4 The Contractor shall provide overtime support upon request as approved by the COR. If overtime is anticipated or required, it will be authorized by the COR, approved by the PCO, and funded prior to performance assuring sufficient funds are available to support.

1.4.2 All Contractor personnel in Korea and Japan are Mission Essential. The Contractor shall address, in detail, its procedures, personnel, and the means to accomplish mission requirements without delay in the event of sudden or unusual events that could impact the Contractor's performance and contract requirements such as but not limited to: mobilization, terrorism, natural disaster, utility outages, labor disputes, and contingencies. The Government will not supplement the Contractor’s work force. The Contractor will ensure personnel required to accomplish tasks designated as ‘mission essential personnel’ report to assigned work locations (or Government Continuity of Operations Plan (COOP) designated facilities) and perform required tasks, regardless of weather or security conditions. Government will identify tasks qualifying performers as essential personnel as applicable with the Contractor providing a list of essential personnel required to perform those tasks to the COR. The COR will be responsible for providing Government security personnel with a list of Contractor ‘mission essential personnel’ to enable access to Government facilities when ‘non-essential’ personnel are barred. Contractor will operate in accordance with DoDI 3020.37, ‘Continuation of Essential DoD Contractor Services during Crisis.’ The Contractor shall include a labor contingency plan in accordance with FAR Clause 52.222.1, Notice of Labor Disputes. The contingency plan will be submitted to the Government for acceptance / approval not later than 60 calendar days after award. The Contractor shall include in its contingency plan processes to ramp up, travel and begin work within 24 hours of notice to proceed from the PCO.

CDRL PM-02: Contingency Plan

1.4.3 When required and directed by the PCO, the Contractor shall provide technical support or assistance at various locations within the AFSBn-NEA areas of responsibility. The impact of this additional support to current workload / capability must be assessed by the Contractor prior to the assistance being provided. If the support or assistance is anticipated to impact cost or mission capability, the Contractor must contact the COR prior to performing support or assistance.

1.4.3.1 The Government may elect, at its discretion, to transition certain tasks or requirements to or from the Contractor. The Government will submit a request for proposal to the Contractor for any functional area being performed by military or other Governmental service provider. The Contractor shall prepare a transition-in plan from the date of award through full performance.

1.4.3.2 The Government may elect, at its discretion, to transition certain tasks or requirements to or from the Contractor. The Government will provide notification to the Contractor indicating the functional area(s) being performed by the Contractor that will be assumed by the Government and the anticipated date of the assumption of the effort. The Contractor shall prepare a transition-out plan and the appropriately adjusted proposal identifying the de-scoped portion of the effort. The Contractor may be required, at the Contracting Officer’s discretion, to remain on site past the transition out in order to provide technical assistance to the assuming military unit, or other Governmental service provider. This additional technical assistance is subject to the requirements set forth in paragraph 1.4.3 of this PWS.

1.4.4 Transition

The Contractor will ensure an effective and efficient transition-in at contract start and an effective, efficient transition-out at conclusion of the contract. The transition-in, being part of the base year of this effort, will commence at Notice to Proceed (NTP) date issued by the PCO and will continue until full operational capability (FOC), not to exceed 60 days. The Contractor will provide a transition-in plan in accordance with CDRL PM-07 Transition Plan.

CDRL PM-03 Transition Plan

1.4.4.1 At contract end, the Contractor will ensure an effective and efficient transition to incoming Contractor. The Contractor will provide a transition-out plan in accordance with CDRL PM-07.

CDRL PM-03 Transition Plan

1.4.6 Army War Reserve Deployment System (AWRDS)

The Contractor shall provide its staffing by cost center, or shop monthly along with the associated work order information. This is also referred to as a Contractor manpower equivalent (CME) shop spread. This calculation identifies the Contractors labor against the amount of work performed for any given month is entered, tracked and reported in Army War Reserve Deployment System (AWRDS).

1.4.6.1 AWRDS is the custodial automation system used in managing Army Prepositioned Stocks and interfaces with the Logistics Modernization Program which is the official Accountable Record for Army Prepositioned Stocks stored at each APS storage site. Contractor personnel use AWRDS for supply, maintenance, readiness and accountability. The system provides data on APS material stored at the site in an excel spreadsheet format. AWRDS is used to track labor hours and man-hours expended against each piece of equipment that is job ordered. Contractor personnel use AWARDS to extract supply, maintenance, location, condition and quantity required and on hand. The system is very robust to provide an array of data to effectively manage APS at a storage site.

1.4.6.2 The Contractor shall, not less than quarterly or as directed by the COR / PCO, perform a formal review of the base levels of support / service support program (BLS / SSP) and the internal order (IO) workload to ensure the cost center or shop’s CME IO percentage accurately reflects the workload. The Contractor shall update its CME IO spread as work changes.

CDRL SP-01: Care of Supplies in Storage (COSIS) Report

1.4.7 The Contractor shall ensure that all Contractor-generated technical records, reports, files, and other documentation are made available to the PCO and other authorized Government representatives during the performance of this Contract. The Contractor shall obtain PCO approval before releasing any information that has been stored, generated, or archived related to this contract, to the Contractor’s corporate or other off- site offices, to other Government activities or agencies, to other Contractors, or to private parties. The Contractor shall ensure that all documentation gets sent to the appropriate customer of this PWS. The Contractor shall obtain Contracting Officer approval before releasing or transmitting any information related to this effort. At no time will any Government data be input, stored, generated, or archived to the Contractor’s corporate or other off-site offices, to other Government activities or agencies, other Contractors, or private parties.

1.4.9 Manpower Reporting Requirements:

The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site." The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: http://www.ecmra.mil

1.5 Physical Security, Anti-terrorism & Operations Security

1.5.1 The Contractor shall comply with all local, DoD security requirements and the requirements specified herein in accordance with AR 190-13, AR 380-5, AR 380-67, DoD Regulation (Reg.) 5000.1-R, and DoD Regulation 5200.2-R. The Contractor shall establish and implement a comprehensive set of security plans spanning all aspects of its operations to include: personnel security, information security (INFOSEC), automated data processing (ADP) Security, communications security (COMSEC) and physical security. The Contractor shall submit its security plans (including the areas referenced above) to the AFSBn-NEA Security Manager and COR no later than 15 calendar days after award for Government approval. The Battalion S2 and Brigade S2 have Level II AT to approve security plan. Contractor shall be responsible for ensuring area is secured properly at the end of each business day.

CDRL PM-10: Security and Antiterrorism Plan

1.5.2 The Contractor shall ensure every Contractor employee who performs work on this contract is eligible to work on the U.S. Installation. Additionally, the Contractor shall ensure compliance with all applicable arms trade control laws and regulations (i.e. International Traffic in Arms Regulations 2011). The Contractor shall maintain a current and complete listing of employees. The list will include employee names and security clearance levels. This list will be validated by the Contractor. The Contractor will provide the COR, or other designated Government representative an updated list monthly.

1.5.3 Neither the Contractor nor any of its employees will disclose, or cause to be disclosed, any information concerning operations which could result in or increase the likelihood of the possibility of a breach of the activity's security or interrupt the continuity of operations. No information will be released to the media without prior approval of the Public Affairs Office (PAO), PCO or their authorized representative(s). The Contractor will maintain a signed non-disclosure agreement for each employee, available to the Government upon request.

1.5.3.1 When required, the Contractor will maintain capabilities for receipt, storage and generation of classified material, up to and including SECRET, in accordance with the security programs such as: (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the Contractor. (2) Department of Defense Contract Security Classification Specification (DD Form 254) and all attachments as approved by the Cognizant Security Office. The Contractor will maintain accountability records/receipts for classified material to include transfer and destruction of material.

1.5.3.2 The Contractor shall safeguard information, materiel, equipment and records (regardless of media) from being compromised, altered, destroyed, mutilated, damaged, or lost in accordance with AR 25-1, AR 25-55, AR 25-400-2, AR 340-21, AR 380-5and other applicable policies. Failure to safeguard classified information that may come to the Contractor, or any person under its control, may subject the Contractor, its agents or employees to criminal liability under 18 U.S.C.§793 and §798. Additionally, Title 18 United States Code (U.S.C.) §2071 defines possible penalties for destruction of Government records. Currently there is an operational requirement for classified storage at AFSBN-NEA.

1.5.3.3 The Contractor shall ensure any sensitive information such as Personally Identifiable Information (PII), For Official Use Only (FOUO), proprietary, and Law Enforcement Sensitive information residing on Mobile Computing Devices (MCD) or other external media is protected in accordance with current Data at Rest (DAR) guidelines and requirements using an authorized, approved and prescribed DAR solution. MCDs include items such as laptop computers, netbooks, notebook computers, or tablet computers; Blackberry or equivalent devices; external media includes optical disc media such as compact discs (CDs), Digital Video Disks (DVDs), Universal Serial Bus (USB) drives, also referred to as flash or thumb drives, and floppy disks, or other portable digital storage devices. Contractor personnel utilizing computers with internet access via Government provided LAN/MODEM shall complete all Government training and security requirements required by the Information Management Office. Guidance for protecting DAR information is found in the Army Best Business Practice 06-EC-O-0008 1.0 DAR Protection (MS EFS) 12 Oct 06, ALARACT 134-2008 DAR Protection Strategy, and 9th SC (A) OPORD 0910-300.

1.5.3.4 The Contractor shall comply with AR 25-1, AR 25-2, and applicable Information Assurance Best Business Practices. The Contractor shall not install or connect non-Government owned computing systems or devices to Government networks without coordination and authorization from the appropriate information assurance office. Non-Government owned computing systems or devices or any device that can store data cannot be connected to a Government computer for purposes of charging the item’s battery. Contractor employees must use the appropriate wall adapter to charge personal devices.

1.5.3.5 When securing all non-classified Army property, the Contractor will abide by the requirements of AR 190-11, AR 190-13, AR 190-51, AR 190-45, local installation and unit physical security policies, plans and procedures along with all applicable supplements. All Contractor physical security plans, policies and procedures will conform to the applicable installation and local ASC Unit plans, policies and procedures.

1.5.4 The Government will perform physical security and force protection inspections on Government provided facilities prior to and during Contractor occupation of Government facilities. The Contractor will ensure ready access to all Contractor occupied areas by Government inspectors. The Government at its sole discretion will provide any physical repairs and improvements to all structures and barriers. The Contractor will be responsible to notify the Government of all mitigation requirements to ensure adequate physical security until repairs/improvements are in place. The Contractor is responsible for carrying out those practices and procedures within their influence and outside of inherently Government responsibilities to ensure proper security.

1.5.5 The Contractor will ensure the establishment, maintenance and enforcement of an auditable key, lock, Personal Identification Number (PIN), and seal custodial system for internal security of assigned facilities, space and equipment of a security interest. The Contractor will comply with AR 190-51, AR 190-13 and FM 19-30 in ensuring all keys issued by the Government to the Contractor are not lost or misplaced and are not used by unauthorized persons. The Contractor will report to the COR(s) any occurrences of lost, unauthorized use, or unauthorized duplication of keys in the Contractor possession and control within 24 hours of discovery. The Contractor will be liable for any and all costs necessary to secure the locks and keys compromised by any occurrence of lost, unauthorized use, or unauthorized duplication of keys. Key and Lock Control for Arms, Ammunition and Explosives (AA&E) will be in accordance with paragraphs 3-8 and 5-6 of AR 190-11. Other Security keys and locks will be controlled in accordance with paragraph D-6 and D-7 of Appendix D of AR 190-51 (Security of Unclassified Army Property -Sensitive and Non-sensitive).