FINAL_Government_Response_to_Contractor_Questions.docx
DOCX document 41 KB Posted
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- SATELLITE COMMUNICATIONS (SATCOM) SUPPORT
- Solicitation number
- W52P1J-18-R-0085
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Government Response to Contractor Questions
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Other files
| File | Type | Posted |
|---|---|---|
| Amendment_0006.pdf | ||
| Amendment_0005.pdf | ||
| Government_Response_to_Contractor_Questions_4.docx | DOCX document | |
| Government_Response_to_Contractor_Questions_3.DOCX | DOCX document | |
| Amendment_0004.pdf | ||
| FINAL__Revised_SATCOM_PWS_amend_0004_19SEP18.docx | DOCX document | |
| Government_Response_to_Contractor_Questions_2.DOCX | DOCX document | |
| Amendment_0003.pdf | ||
| SATCOM_Price_Matrix_9_12_2018.xlsx | XLSX spreadsheet | |
| FINAL__Revised_SATCOM_PWS.docx | DOCX document | |
| Amendment_0002.pdf | ||
| Amendment_01.pdf | ||
| MASTER_INVENTORY.xlsx | XLSX spreadsheet | |
| DD_254.pdf | ||
| Estimate_for_Camp_Carroll.xlsx | XLSX spreadsheet | |
| Terminals_Maint_List.xlsx | XLSX spreadsheet | |
| SATCOM_Support_Performance_Work_Statement.docx | DOCX document | |
| Small_Business_Participation_Form.docx | DOCX document | |
| GFE_Update.xls | XLS spreadsheet | |
| Pricing_Matrix.xlsx | XLSX spreadsheet | |
| Warranty_Part_List.xlsx | XLSX spreadsheet | |
| Warranty_Terms.docx | DOCX document | |
| RFP_W52P1J-18-R-0085.pdf | ||
| PPI-002-M,_Past_Performance_Information.docx | DOCX document |
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Text version
| Document |
| Page # |
| Para # |
| Quote |
| Issue / Question |
| Q1 |
| RFP_W52P1J-18-R-0085.pdf |
| 50 |
| Section L, Volume III, Past Performance, J. 1.3 |
| The Offeror may submit with its proposal up to three contract or project references for itself. All project and/or contract reference(s) shall represent recent and relevant performance as a Prime contractor under Government Agency contracts |
(e.g. Department of Defense (DoD): Army, Navy, Air Force, Marine Corps, Defense Logistics Agency (DLA) etc.; Federal, Department of Homeland Security, Department of State, etc.)
Will the Government allow Offerors to submit the past performance of a subcontractor/team member that will be counted against the 3 contract or project references, or do all contract or project references need to be from the Prime Offeror only?
| A1 |
| All contract or project references need to be from the Prime Offeror only. |
| Q2 |
| RFP_W52P1J-18-R-0085.pdf |
| 58 |
| Section L, Volume 4, Q. Factor (4) Small Business Participation, 2. |
| The Government has established the following goals for this procurement, based on “Total Contract Value (including options)” |
| Does “Total Contract Value” include labor, travel, and material for small businesses? |
| A2 |
| Yes. |
| Q3 |
| RFP_W52P1J-18-R-0085.pdf |
| 11 |
| Section H, 1., para 8 |
| In accordance with FAR 9.505-4(b), each offeror shall enter into written agreements with Bowhead Support, AASKI Technology, and Systems |
Technology to permit disclosure of their proposals to these support contractors for the purpose of proposal evaluation. Copies of the executed agreements shall be provided to the Contracting Officer with offeror's proposal.
Will the government please identify a Point Of Contact (POC) for each of the identified firms that may serve as non-government advisors in the source selection process? In addition, should Offerors provide a copy of the executed agreements as part of Volume 6 Contracts/Business?
| A3 |
| Here is the POC information: |
HOWARD BLAND | PROGRAM MANAGER II
Bowhead Total Enterprise Solutions, LLC 4900 Seminary Road, Suite 1200 Alexandria, VA 22311 direct: 703-562-0339 |mobile: 240-593-5637 Anthony Sanchez Systek Contractor - Program Manager Supporting PM DCATS Email: anthony.sanchez@systek.com Office: 703-342-1303 Mobile: 571-992-4097 Systems Technologies, Inc.
8540 Cinder Bed Road Suite 1750 Lorton, VA 22079 Caution-www.systek.com James Payne, CISSP, PMP AASKI Technology, Inc.
Mission Focused, Customer Centric® A CMMI Level 3 Rated & ISO 9001:2015 Certified Company Caution-www.AASKI.com < Caution-http://www.aaski.com/ >
(c) 732-865-2151
(o) (703) – 372-5690
Yes, this information shall be added to Volume 6 – Contracts/Business
| Q4 |
| Pricing_Matrix.xlsx |
| T&M Tab |
| N/A |
| Not Applicable |
| Can the Government please provide a CONUS and/or OCONUS location for all Labor Categories (LCATs) and/or Contractor Manpower Equivalents (CMEs) included in the T&M Tab of the Pricing_Matrix.xlsx file? In addition, can the Government confirm which LCATs are On Government site, and which LCATs are Off Government site. |
| A4 |
| All OCONUS work will be accomplished on TDY basis so OCONUS rates do not apply. LCATs will remain the same whether worked is to be performed at a Government site or off-site. |
| Q5 |
| SATCOM Support Performance Work Statement.docx |
| 55 |
| 4.13 Help Desk Support |
| The contractor shall establish a tier one help desk to cover the sites in Table 1 and the systems in Table 2 |
| Does the Tier 1 Help Desk need to be located inside, and/or near, Tobyhanna Army Depot (TYAD)? |
In addition, should Offerors assume the responsibility of pricing the initial setup and re-occurring monthly/yearly infrastructure costs for establishing the help desk within the Firm Fixed Price (FFP) CLIN, or are these costs included in the Government’s Material plug number?
| A5 |
| Helpdesk personnel do not have to be located inside or adjacent to TYAD. The Helpdesk shall be priced under the FFP portion. |
| Q6 |
| RFP_W52P1J-18-R-0085.pdf |
| 49 & 52 |
| Section L, Vol 2, I4. |
Section L, Vol 5, L., 3.
“The Offeror shall provide a 90 day Transition-In Plan of incoming transition details from the incumbent to this contract” “The Base Year with Option Years are defined in the Pricing Matrix/Attachment 0001 as the following:
Transition: 21 FEB 2019 - 20 APR 2019” Can the Government confirm the discrepancy in the total Transition-In time-period (60 versus 90 days) in each respective Section L area?
| A6 |
| The Transition-In-Time is 90 days. Section L, Volume 5, L, 3. of the RFP has been changed via Amendment 0002 to show a 90 day transition period from 21 Feb 2019 – 21 May 2019. |
| Q7 |
| RFP_W52P1J-18-R-0085.pdf |
| 47 |
| Section L, G. Content |
| Content Requirements. All information shall be confined to the appropriate volume. The Offeror shall confine submissions to essential matters, sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Summary section. The summary section shall contain a brief abstract of the file and will be included in the page count. |
| Can the Government confirm whether Offerors should, or should not, include a Cover Page, Table of Contents, and Acronym List as part of each Volume. |
If Offerors do include a Cover Page, Table of Contents and Acronym List will they count against the maximum page allocation for each Volume?
| A7 |
| The Contractor is required to submit a cover letter with its proposal IAW RFP Section L. B., Submission of Proposals. A Cover Page, Table of Contents, and Acronym List are not required, but may be included for each volume. The Government has amended Section L, G. Content of the RFP to include: “The contractor has the option to include a Cover Page, Table of Contents, and Acronym List as part of its proposal for each volume, but it is not required. A Cover Page, Table of Contents, and Acronym List will not count against its page limits.” |
| Q8 |
| RFP_W52P1J-18-R-0085.pdf |
| 45 |
| Section L, B.1 Submission of Proposals |
| Interested offerors shall contact Kyle Murray, email Kyle.C.Muurray.civ@mail.mil, and Joelle Donovan, email -Joelle.R.Donovan.civ@mail.mil, to obtain an alphanumeric offeror code as your identification code during the procurement process. This code is to be used throughout your proposal in lieu of your company's name or logo. The code shall be clearly identified on each volume/section of your proposal. Please note that a separate cover sheet shall accompany your redacted proposal that contains your company's contact information. If offerors do not obtain an alphanumeric code, they will be considered non-compliant and will not be |
eligible for award.
Are Offerors permitted to include the names and/or logos of Subcontractors in the redacted proposal?
| A8 |
| No, the offeror should not include logos or names to identify any potential subcontractors. Section L.B.1, Submission of Proposals has been updated to reflect the change. |
| Q9 |
| W52P1J-18-R-0085.pdf |
PWS dtd 16 Aug 2018
| 6 |
| 1.6.1.1b |
| Organizational Conflicts of Interest (OCI). Per Federal Acquisition Regulation (FAR) 9.5, OCI may result when factors create an actual or potential conflict of interest on a contract, or when the nature of the work to be performed on the contract creates an actual or potential conflict of interest on a future acquisition. In this procurement, the Army has particular concerns that any proposal received from an offeror which would have the potential to perform services on any implementation contract to which that offeror is organizationally connected, is likely to result in an impermissible “Impaired Objectivity,” “Unequal Access to Information,” or “Biased Ground Rules” OCI (one or more), and thus be ineligible for award under FAR 9.5. Therefore, with respect to this contract, the Contractor agrees that, in consideration of the award of this contract, the Contractor, any Sub-Contractor, consultant, or employee of the Contractor, any joint venture involving the Contractor, any entity with which it is or becomes affiliated by common ownership or with or into which it merges, or any successor or assignee of the Contractor, shall not provide services as a prime, Sub-Contractor, or consultant under any systems integrator contract for current or future Army Program Executive Officer, Enterprise Information Systems programs. The Contractor shall include this requirement in sub-contracts at all tiers. The Contractor agrees that this restraint shall extend throughout this contract period of performance, including any exercised options. The Contractor agrees and acknowledges that compliance with this restraint at all tiers is a material requirement of this contract. (FAR 9.505-1) The only exception to these restrictions will be if the Contractor submits a comprehensive mitigation plan to the KO that, at the sole discretion of the KO, gives the Government confidence that any current or potential OCIs will be satisfactorily neutralized. |
| The Prime Contractor understands the requirement for Organizational Conflict of Interest (OCI), as required per Federal Acquisition Regulation (FAR) 9.5. However, Paragraph 1.6.1.1b, noted herein, implies the Governments intent to award a SETA contract. The ensuing requirements of the RFP implies the Government wants to award a Tier 1 Maintenance, Logistical & Services Support contract. Paragraph 1.6.1.1b limits the field of qualified SATCOM industry partners from bidding on this effort, at the risk of not being able to qualify for other PEO/EIS programs and opportunities. Based on the understanding of the effort to be performed upon award, the OCI statement provided herein is not required for this RFP. It is recommended that standard OCI language be used in place of this paragraph. |
| A9 |
| The Government has removed paragraph b. Section 1.6.1.1, Non-Disclosure Agreement (NDA) from the PWS. |
Q10
Will there be a technical library available to view to analyze work load data?
| A10 |
| No, a technical library is not available. |
Q11
Does the T&M pricing matrix cover all labor categories anticipated on this contract?
| A11 |
| Yes, the price matrix covers all labor categories anticipated for this contract. The price matrix has been revised to include additional labor categories the Government omitted |
Q12
Is the PMO and technical staff co-located in the warehouse?
| A12 |
| No. Some technical staff is co-located within the Warehouse proper. Other Technical SME’s can/may work remotely. Project Managers, Assistant Program Managers do not have to be co-located within the warehouse. The Warehouse personnel are on-site for day-to-day Warehouse operations and management purposes. |
Q13
It would be helpful to visit the warehouse to determine the scope/size of the requirements. Will you entertain a site visit to the warehouse in Wilkes-Barre, Pa?
| A13 |
| Attachment 0007 "Master Inventory" provides the offerors with the size of the requirement. The scope would be categorized as warehouse operations and asset management, which the offerors are required to have experience supporting. |
Q14
Given the short period of time before proposals are due and the many unknowns of the program that only the incumbent understands, we request a 30 day extension to the proposal due date. This would also give us time to construct our team that meets all the small business goals.
| A14 |
| The Government has granted an extension of seven days. Proposals are now due by 12:00 CT 1 OCT 18. |
| Q15 |
| W52P1J-18-R-0085.pdf |
PWS dtd 16 Aug 2018
| 1 |
| 6.7 |
| Key Personnel |
The following positions, to include minimum qualifications, are considered key personnel by the Government:
Program Manager:
· 10 years of experience supporting SATCOM sustainment prime contracts within the last 10 years
· 10 years of experience managing multiple funding line items from numerous sources with differing appropriation categories on contracts in excess of $30M
· Current PMP certification
· Degree in Business (MBA) or related field
· Available for regular and impromptu meetings with PdM WESS personnel at Ft. Belvoir, VA
SATCOM Support Warehouse Manager:
· 10 years of experience managing engineering and technical personnel in support of SATCOM related project
· 10 years of experience as a Project Manager in support of SATCOM related projects
· 8 years of experience managing a SATCOM sustainment support warehouse
· Available for regular and impromptu visits to Tobyhanna Army Depot (TYAD)
· 5 years of experience managing the disposition of Government assets through the DRMO process
· 5 years of experience managing an incident tracking data base to document all warehouse related transactions including receipts, stock movements, shipments, dispositions, repairs, and calibrations
· 5 years of experience handling and safe guarding Controlled Cryptographic Items
· 5 years of experience shipping to and from OCONUS locations commercially, having a complete understanding of the export control compliance requirements
SATCOM Support Subject Matter Expert (SME):
· 10 years of experience in SATCOM maintenance, sustainment and support services, including engineering and design development. Experience must include extensive support of the following systems: Teleport C&Ku terminals (16.0 meter C band antenna and 9.0 meter Ku band antenna), RHN terminals (9.2 Ku and Ka band antennas), SLC3S BBSN terminal (9.0 Ku antennas).
· 10 years of experience in managing the interaction between site preparation/facility design and the installation of new SATCOM systems and radomes. This includes managing the development of site specific, site preparation design packages, coordinating these design packages with the customer, and implementing the design.
· 10 years of experience in gathering site unique radome requirements, including the interface with an existing facility, and the development of site specific specifications and work statements for 22-93 foot radomes, including accessories and installation, and ECUs and insulation, as required.
· Bachelor Degree in Engineering
SATCOM Antenna SME:
· 10 years of experience in antenna design and development technology
· Subject matter expert in Radio Frequency (RF) technology for SATCOM applications
· Subject matter expert in interaction between antenna performance and radome performance, including testing in X and Ka bands
· Bachelor Degree in Engineering
SATCOM Antenna Sustainment SME:
· 10 years of experience in maintenance and sustainment of large antenna systems and shelters, including teleport C& Ku terminals, RHN terminals, SLC3S BBSN terminals, AN/FSC-78C terminals, AN/GSC-52B terminals, AN/GSC-39C terminals, AN/USC-38 EHF terminals, RT-1828 UHF terminals
· 10 years of experience as a field supervisor for SATCOM antenna maintenance crews covering the terminals listed above
· SME in corrosion protection of fielded antenna systems listed above and ancillary equipment
· Experience with roped and scaffold access for the maintenance/refinishing of large SATCOM antennas
· Available for travel to OCONUS locations for extended durations
The Five Key Personnel referenced in Section 1.6.7 of the PWS are not currently mapped to either the FFP or T&M CLINs. Will the government provide the crosswalk to the applicable CLINs/Proposed Labor Categories. If not, will the government allow Offerors the flexibility to assign these roles into the CLIN areas that best apply?
| A15 |
| The Government has revised the price matrix to include all key personnel positions and add labor categories omitted. |
| Q16 |
| RFP_W52P1J-18-R-0085.pdf |
| RFP Page # 49 |
PWS Page # 43 Section L, I.,I2
PWS 4.1.2
I2. Sub factor 2. Program Management Plan (PMP): The Offeror shall submit a PMP that presents an overall picture that documents how they will meet and comply with the requirements established in the PWS. The plan shall address the items listed in the PWS, paragraph 4.1.2.
4.1.2 Program Management Plan (PMP)
The Contractor shall develop a PMP to be submitted with proposal. The PMP must be developed IAW DI-MGMT-80004A. The PMP must include the following:
· Organization diagram
· Program Management Methodology
· Subcontract Management Methodology
· Performance Management Methodology
· Risk Management Methodology
· Contractor Work Breakdown Structure (WBS) Directory with the names, labor categories, and contact information of all personnel who will be working on this effort The Government is requesting all Offerors to submit redacted proposals per page 45 of the RFP, including redacted names for key personnel resumes as part of the Staffing Plan requirements on page 49.
In contradiction to the above-redacted requirements, the Government is requesting all Offerors to provide a directory with the names, labor categories, and contact information of all personnel who will be working on this effort (Per RFP Section L, I., I2) in the Program Management Plan (PMP) per PWS section 4.1.2.
We request the Government to remove the requirement in PWS section 4.1.2, requesting all Offerors to develop a PMP to be submitted with proposals, which includes a directory with the names, labor categories, and contact information of all personnel who will be working on this effort. A requirement of this nature and magnitude will severely restrict competition for Offerors other than the incumbent.
| A16 |
| The Government has removed the requirement in RFP Section L, I, I2 and PWS 4.12 to list directory names and contact information of all personnel who will be working the effort via amendment 0002, however labor categories are still required. |
| Q17 |
| RFP_W52P1J-18-R-0085.pdf |
RFP Page # 45
| Paragraph C.4 |
| Quote: In order to initiate the use of the ASSIST2Industry, the Government requires the names, company titles, telephone numbers, and email addresses of two individuals that the Offeror has designated as responsible for receiving and responding to Government ENs through ASSIST2Industry. The designation of two individuals is for the purpose of ensuring availability of one individual if the other individual is not available. The required information regarding these two individuals must be submitted with the Offerors proposal and included in the cover letter. |
| Issue/Question: The Government stated that the “the alphanumeric offeror code is to be used throughout your proposal in lieu of your company's name or logo. Paragraph C.4 requires the offeror to provide two POCs in the Cover Letter including the POC’s email address. The POC email address contains the Offeror’s corporate name. |
Question: Should Offerors include their POC email address, which contains their Corporate Name, in the Cover Letter? Please confirm if the Government intended Offerors to provide this information in the Cover Sheet, that will accompany our redacted proposal, rather than the Cover Letter.
| A17 |
| Yes, offerors shall include POC information as stated in the RFP page #45. The information shall be included in the Cover Letter. As identified in Q&A7, a cover page for each volume is optional, not required. The cover letter is required. |
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