Attachment 1 - Performance Work Statement (PWS).docx

Facility Environmental Management and Monitoring System Performance Audits, Calibrations and Maintenance Performance Work Statement (PWS)

Note: See “Attachment 2 - Task and Frequency” for a summary of the tasks and frequencies covered under each Contract Line Item Number (CLIN). The contractor shall be responsible for providing personnel possessing the knowledge and experience required to perform the tasks outlined in this PWS.

1. Contract will be for performance audits, calibration, and maintenance on components of the Facility Environmental Management and Monitoring System (FEMMS) located on Tobyhanna Army Depot (TYAD). Contract will include a base and two option years.

2. Systems are designed to give the TYAD representative local weather information. This information is used to assist TYAD in spill response planning by providing data to define work periods for personnel in personal protective clothing and prevailing wind directions to establish site work zones. The meteorological system also assists the Emergency Response Teams by providing data to predict vapor travel from a spill. Among numerous other uses of the data is providing general weather conditions to assist local helicopter pilots and fire department personnel in the event of a fire.

3. Systems components that will be serviced:

a. Main weather tower located at the Tent City site on TYAD at six-month intervals for a period of one year.

(1) Contractor will follow the guidelines and maintenance for the United States Environmental Protection Agency (U.S. EPA) Prevention of Significant Deterioration (PSD) with regard to quality meteorological monitoring sites.

(2) The servicing of the Main Weather Tower will include two visits per year comprising of; a quality assurance field audit and report, site inspection and repair of meteorological sensors if found to be operating out of acceptance criteria. A manufacturer’s recalibration and reconditioning of sensors (bearing change, etc.) will be performed on a yearly basis (after the second audit).

(3) The calibration will be performed following the meteorological monitoring requirements in the U.S. EPA “On-Site Meteorological Program Guidance for Regulatory Modeling Applications, EPA 450/4-87-013.” The performance calibrations will challenge the monitoring equipment with known values or compare sensor responses with values from sensors with a known accuracy.

(4) The meteorological parameters that are measured on the weather tower include: ambient temperature at 10-meter and 2-meter level, wind speed and wind direction at the 10-meter level, humidity, barometric pressure, solar radiation and precipitation at the 2-meter level.

(5) The weather tower consists of instruments originally purchased from Coastal Environmental Systems and upgraded instruments from Climatronics Corporation and Campbell Scientific, Inc. The data logger used is a CR3000 from Campbell Scientific Inc., which has a RF450 radio attached. All of the meteorological data is sent via radio telemetry to the Environmental, Safety and Occupational Health Branch (ESOHB), Risk Management Division, D/Installation Services, where the data is collected, displayed and shared.

(6) Wind Speed and Wind Direction: F460 cross arm with resolvers and a vane manufactured by Climatronics Corporation. The F460 also has heaters, which enable it to operate properly in below freezing conditions. A National Institute of Science and Technology (NIST) traceable wind speed motor will be used to generate rates of rotation that correspond to known wind speeds to determine the accuracy of the wind speed sensor. A torque wheel will be used to determine starting torque for wind speed and wind direction sensors. A Climatronics NIST traceable linearity test fixture will be used to test the linearity of the wind direction sensor. A sighting scope, field compass and/or United States Geological Survey (USGS) map will be used to check the wind direction cross-arm alignment. Any minor adjustments required will be made on the spot.

(7) Temperature: The temperature sensors are mechanically aspirated and are manufactured by Climatronics Corporation. An ice water bath, ambient water bath and NIST traceable temperature probe will be used to check the response of the ambient temperature sensor.

(8) Relative Humidity: The relative humidity sensor is manufactured by Vaisala Corporation. A psychrometer will be used to check the relative humidity sensor.

(9) Radiation Sensor: A LI-COR radiation sensor measures solar radiation. A second collocated NIST traceable solar radiation sensor will be used to verify the measurement.

(10) Precipitation: Precipitation is measured by a heated tipping bucket rain gauge manufactured by Climatronics Corporation. A burette with a known volume of water will be used to check the precipitation gauge.

(11) Barometric Pressure: A solid-state type barometer from Climatronics Corporation is located next to the data logger in the enclosed box to measure barometric pressure. A NIST traceable barometric pressure sensor will be used to verify the operation of the site barometer.

(12) Once per year the contractor will send back wind direction and wind speed sensors to be recalibrated by the manufacturer for bearing changes and NIST certifications as suggested by the manufacturer. Any sensors that do not pass the audit/calibrations will be repaired onsite if possible or sent back to the manufacturer for repair.

(13) Freezing rain and snow depth sensors will be calibrated and checked during each audit.

(13) After completing the performance and system checks, the contractor will perform any routine minor maintenance on the meteorological equipment. This will consist of cleaning sensors (solar radiation and precipitation sensors), checking the level of sensors (precipitation sensor, solar radiation sensor, and wind sensor) and lubrication of any moving parts (precipitation sensor). Should more extensive maintenance be required, the contractor will note the required maintenance in the Quality Assurance Audit Report.

b. Audit building specific wind and meteorological sensors located at Building 11, Building 56 and Building 1027. The wind speed/direction, rainfall and temperatures sensors will be serviced/audited once per year using the same techniques listed in 3.a.6, 3.a.7 and 3.a.10 above.

c. Calibration of effluent water quality sensors at the Sewage Treatment Plant on a quarterly basis. Once per quarter the conductivity/temperature sensor will be checked against known values. A quarterly report will be generated indicating the status of each sensor.

d. Maintenance of remote communications services. This will include upgrades and maintenance of current communications services being utilized for telemetry. There is estimated to be 40-hours of work in this area each year.

e. Emergency repairs of critical sensor failures. This item covers 18 full day (eight hour) visits for one person to the site for unscheduled troubleshooting and/or repairs. Contractor will have three hours to respond to emergency conditions that may result in environmental non-compliance issues.

f. Maintenance of lightning detection system. The lightning detection system will be checked twice per year to ensure normal operation. The sensors will be removed from the roof of Building 45 in October of each year and placed back into service April of each year.

g. Calibration of influent sensors at the Sewage Treatment Plant bar screen on a quarterly basis. Once per quarter influent flows will be checked against the visually observed flow from the flume. A quarterly report will be generated indicating the status of each sensor of the flow sensor.

h. Calibration of conductivity probe each quarter on the Total Dissolved Solids monitoring system located in Building 45. A quarterly report will be generated indicating the status of each sensor of the flow sensor.

i. Maintenance of thermocouples associated with the green grid monitoring system on an as-needed basis. Calibration check once per year on the green grid scale. Calibration of weather equipment also associated with the green grid monitoring system to include:

(1) Precipitation: Precipitation is measured by a heated tipping bucket rain gauge manufactured by Climatronics Corporation. A burette with a known volume of water will be used to check the precipitation gauge.

(2) A wind speed motor will be used to generate rates of rotation that correspond to known wind speeds to determine the accuracy of the wind speed sensor. A torque wheel will be used to determine starting torque for wind speed and wind direction sensors. A linearity test fixture will be used to test the linearity of the wind direction sensor. A sighting scope, field compass and/or United States Geological Survey (USGS) map will be used to check the wind direction alignment. Any minor adjustments required will be made on the spot.

(3) An ice water bath, hot water bath, ambient water bath and NIST traceable temperature probe will be used to check the response of the ambient temperature sensors.

j. Maintenance of sensors associated with the drinking water monitoring system on an as-needed basis. This may include trouble-shooting 4-20 mA connection, pressure transducers and other sensor equipment.

k. Maintenance of computers, software and associated communications equipment on the Facility Environmental Management and Monitoring System on an as-needed basis. This will include 40-hours of programming work on Campbell Scientific programmable logic controller, spread spectrum radio equipment, antenna mounting and moving, software updates, development of government specified data storage tables, collection intervals and any required training.

l. Maintenance of sensors associated with the hazardous material storage building on an as-needed basis. This may include trouble-shooting leak detection sensors, door status indicators, cameras or temperature thermocouples.

m. Maintenance of sensors and communications equipment associated with the three drinking water quality monitoring stations (Buildings 54, 11 and 24) and water valve monitoring system (Building 54) on an as-needed basis. This may include trouble-shooting communication issues, sensor placement and modification to data storage tables.

n. Calibration of conductivity probe twice per year on the Stormwater Outfall #2 monitoring system located off Hap Arnold Boulevard and the main parking lot. A semi-annual report will be generated indicating the status of the sensor.

o. Maintenance of sensors associated with the industrial area groundwater monitoring system on an as-needed basis. This may include trouble-shooting communications, water depth sensor, solar panel or battery.

Approvals and Reporting Documentation: Prior to commencement of any work being performed on an “as needed” basis, the contractor shall submit a quote and a detailed summary of the work to be performed. Approval from the Contracting Officer Representative (COR) shall be obtained prior to the commencement of any work. Upon completion of the work, the contractor shall provide a detailed summary of the actual work completed.

4. The contractor will document the calibration results, the calibration process and calibration conclusions and recommendations in a brief letter report. The letter report will summarize the results of the checks and provide a comparison to U.S. EPA accuracy criteria. The calibration procedures will be documented and will include a list of all calibration equipment used and indicate each sensor that was calibrated. Finally, any recommendations regarding the siting or operation of the meteorological sensors will be provided. The final report will be delivered to TYAD within 45-days of the onsite inspection. The final report will be mailed to:

5. The contractor will furnish all labor, tools, materials, equipment, sample containers, reporting forms, transportation and supervision necessary for performing all provisions of this contract in accordance with current local, state and federal regulations.

6. The project point of contact is Mr. Richard Daywood, (570) 615-6494, or via e-mail at richard.a.daywood.civ@army.mil and Mrs. Amaila Thomas , (570) 615-6560, or via e-mail at amaliatwildone@tobyhanna.army.mil.o.thomas.civ@army.mil.

DEPOT ACCESS FOR THE CONTRACTOR:

A background check and approval from Tobyhanna Army Depot (TYAD) Law Enforcement is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming, and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, “Request Access to Tobyhanna Army Depot” to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures”.

Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Law Enforcement. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Submit the completed ELTY Forms 648-C form(s) to the COR or POC.

SECURITY TRAINING REQUIREMENTS FOR THE CONTRACTOR

Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html for their training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/POC. The iWATCH training is available at the following website: https://myarmyonesource.com select Family Programs and Services, in the drop-down boxes select: Go To, iWATCH Army –“See Something, Say Something”. The contractor shall notify the COR/POC within 10 calendar days of review of the information on the website for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

Operations Security (OPSEC) Training. Per AR 530-1, Operations Security, contractor employees must complete Level I OPSEC training prior to the contract report date and for any additional or new contractor employees, who start after that period. The training is available at the following website: http://cdsetrain.dtic.mil/opsec/index.htm The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

All security training certificates shall be provided to the Contracting Officer’s Representative (COR)/Point of Contact (POC) and the Contract Specialist/Purchasing Agent.