Attach 0002 - Section L 02DEC24.pdf

Section L – Instructions, Conditions, and Notices to Offerors

L.1. GENERAL INSTRUCTIONS. These instructions are a guide for preparing proposals in response to Solicitation # W519TC-25-R-0001 for ASP/TSA 3.0 services located at Camp Arifjan, Kuwait. They describe the extent of information the Offeror shall provide and emphasize the significant topic areas the Offeror shall address in its proposal. Each Offeror shall submit a maximum of one proposal. The Government will not reimburse the Offeror for costs incurred in association with the preparation of its proposal. The Offeror is expected to review the PWS contained in Section J of this RFP for further insight into the areas that the proposal must address. The Offeror shall include in its proposal sufficient information to enable the Government to determine the Offeror’s understanding of the requirements in each of the evaluated areas. Offerors are cautioned that repeating language of the PWS with a statement of intent to perform does not reflect understanding of the requirement. Offerors shall not specifically prepare samples or descriptive literature for submission with its proposal. Adherence to the prescribed format is required. Data not submitted with the proposal, but submitted previously or presumed to be known, will not be considered as part of the proposal.

Failure to provide a proposal in compliance with the instructions specified in this RFP shall render the Offeror’s proposal non-compliant. The proposal will not be further evaluated and will not be further considered for award. The Offeror must provide information in sufficient detail to allow the Government to make an assessment of the Offeror’s ability to successfully execute the ASP/TSA 3.0 effort. The proposal shall be prepared in a clear and legible manner. In addition, the Offeror shall write the proposal in English and the proposal must be specific and complete as described in these instructions. The solicitation will tell offerors to note the provision at FAR 52.215-1, Instructions to Offerors – Competitive Acquisition; and that the Government intends to award a contract resulting from this RFP without discussions with offerors, except for clarifications described in FAR 15.306(a); therefore, offerors’ initial proposal should contain their best terms. However, the Government reserves the right to conduct discussions if determined necessary by the PCO. The Government reserves the right to:

limit the competitive range for the purposes of efficiency; award without discussions;

make an award to other than the low Offeror; and make no award should no Offeror prove to submit an acceptable offer based on the criteria set forth in this solicitation. The Government will not open discussions for the sole purpose of allowing Offerors to add detail to proposals.

The Offeror shall complete Box 12 of Standard Form 33 and indicate within its proposal submission that its offer shall be accepted within 180 calendar days of the RFP closing date.

L.2. POINT OF CONTACT/QUESTIONS/SITE VISIT. The Procuring Contracting Officer (PCO) and the Contract Specialist are the primary points of contact for this acquisition. Any questions or concerns shall be addressed, in English, to the PCO and Contract Specialist. Except as otherwise indicated, e-mail is the only method of communication. This RFP shall not be discussed with any individual representing the U.S. Government, in any capacity, except the PCO, David S. Fields, or his representative (Contract Specialist), Olivia K. Carroll. Failure to adhere to this restriction may be grounds to declare a firm ineligible for consideration of any award resulting from this competitive acquisition.

The PCO for this acquisition is:

David S. Fields E-mail: David.s.fields16.civ@army.mil

The Contract Specialist for this acquisition is:

Olivia K. Carroll E-mail: Olivia.k.carroll2.civ@army.mil

Any explanation desired by an offeror regarding the meaning or interpretation of the solicitation, for proposals, PWS, etc., must be requested in writing and with sufficient time allowed for a reply to reach offerors before the submission of their offer. The Contracting Office requests initial questions to be submitted no later than 6 December 2024. After the Site visits are complete, if there are additional questions, those additional questions shall be submitted by 1600 CST, 16 December 2024.

The Contracting Officer reserves the right to address questions received after the cutoff date with those offers deemed responsive and/or in the competitive range (if established) after closing. Offerors are STRONGLY encouraged to SUBMIT QUESTIONS EARLY in this process. Any interpretations made will be in the form of an amendment of the solicitation and will be furnished to all prospective offerors via posting to Contract Opportunities at www.sam.gov. Explanations or instructions given in a form other than an amendment to the solicitation shall not be binding. Questions (on a non-attribution basis) and answers shall be furnished to all prospective offerors via the web site.

Amendments Prior to Date Set for Receipt of Proposals. The right is reserved, as the interest if the Government may require, to revise or amend the solicitation prior to and/or after the date set for receipt of proposals as necessary. Such amendments, if any, will be announced be an amendment or amendments to this Request for Proposal.

All information relating to this RFP, including pertinent changes/amendments and information prior to the date set for receipt of proposals, will be posted on Contract Opportunities at www.sam.gov. Through every effort will be made to provide email notification when a change is posted, such notification is NOT guaranteed and should not be expected. Offerors are strongly cautioned to check this site frequently and to “refresh” their web page to ensure they have the latest information.

SITE VISIT. A Site Visit will be held at the ASP/TSA located in Camp Arifjan, Kuwait from 10-12 December 2024. Contractors will be responsible for setting up travel arrangements and obtaining a visitors access request (VAR) which is required to enter Camp Arifjan.

mailto:David.s.fields16.civ@army.mil mailto:Olivia.k.carroll2.civ@army.mil http://www.sam.gov/ http://www.sam.gov/

All requests for a site visit shall be submitted to the Contracting Officer, Mr. David Fields and Contract Specialist, Ms. Olivia Carroll via email at david.s.fields16.civ@army.mil and olivia.k.carroll2.civ@army.mil. Requests shall be submitted by 1600 CST, 05 December 2024. Please include a requested day and time. The Contracting Officer or Contract Specialist will reach out with confirmation or if there is a conflict in times to reschedule. All site visits will occur on December 10th,11th & 12th 2024 from 0800 to 1600 Kuwait time.

The anticipation for each site visit is a 2-4 hour meeting to view the site and get an understanding of the requirements. The USG will not be answering questions; the expectation is for the contractors to look, get a better understanding of the requirement, and submit all questions in writing by 1600 CST, 16 December 2024. Note, any discrepancies seen between the written requirements and site visit need to be addressed via written questions. When final answers are provided, contractors are to propose to the requirements as written; any discrepancies from the site visit should be brought up during the question period. Please reach out to both the PCO and Contract Specialist for further details.

L.3. STANDARD PROPOSAL INSTRUCTIONS. This section specifies the format each Offeror shall use in preparing its proposal. The intent is not to restrict the manner in which proposals are prepared, but rather to ensure a certain degree of uniformity in proposal format for evaluation purposes. Four separate volumes shall be submitted.

These volumes shall be self-contained and shall not be cross-referenced, with the exception of the Cost Volume. Unless specifically requested, pricing information shall not be contained in any volume except the Cost Volume. Proposals not structured IAW these instructions may be considered non-responsive and may not be evaluated. The Government will not assume the duty to search for data or information to cure problems discovered in any proposal submitted. The burden of providing complete and thorough information to address the elements below remains with the Offeror. The proposal shall include the following volumes subject to the limitations discussed below (exclusions listed, following the table):

Volume Title # of Copies Page Limit Due I Proof of Facility

Clearance, Affirmative Statement as To Kuwait Labor Law Compliance, and Supplemental Documents

1 each electronic (email provided In Section L.2)

No Limit (except for 10 pg Executive Summary)

RFP

Closing Date

II Technical 1 each electronic (email provided In Section L.2)

50 pages RFP Closing Date

Exclusions. Each page shall be counted except for the following:

- Cover pages

- Table of contents

- List of figures

- Glossaries

- Tabs / Dividers

- Other items as indicated in each Volume

- Teaming Arrangements / Joint Ventures

- Past Performance Questionnaires

- DCMA/DCAA Audits and Reviews

- Past Performance Consent Letters and Commitment Letters from Major Subcontractors (Labor Brokers are not considered Major Subcontractors)

- List of Points of Contact (POCs) who were sent a questionnaire per L.9.1(4)

- Materials and Equipment List

L.3.1. Offerors shall redact all company names/logos/pictures/personnel names from all pages of the proposal with the exception of Volume I (Supplemental Documents and Facility Clearance), Volume II (Technical), Volume III (Past Performance), and Volume V (Cost). The electronic copies shall be submitted using Microsoft Office (MS) Word, MS Excel (for the Cost Volume only) and Adobe Acrobat software (SF33 signature page and any other RFP pages, as required). All copies of an individual volume shall be identical. The use of hyperlinks in proposals is prohibited. An authorized official of the firm shall sign the electronic submission of the Offerors proposal to include SF33, and all amendment cover sheets, SF30, and all certifications requiring signature.

L.3.2. Each page is defined as one sheet, one-side. Excess pages will be removed from the back of each volume and will NOT be read or evaluated. Page limitations do not prohibit the Government from requesting additional supporting data.

L.3.3. Offerors shall use 8-1/2 x 11 inch size pages and a 12 point, or greater, Arial font. Font requirements apply to bullets and other special text formatting. 10 point Arial font may be utilized for tables and graphic displays. 11 x 17 inch size

III Past Performance 1 each electronic

25 pages + 5 pages for each Major Subcontractor

RFP

Closing Date

IV Cost/Price 1 each electronic

No Limit RFP Closing Date pages are acceptable for tables/graphic representations; however, each 11 x 17 inch size page counts as two pages.

L.3.4. Proposal Organization. No classified material shall appear anywhere in the proposal. All proposal volumes shall include:

L.3.4.1. Front cover, a table of contents, and the body of the proposal. All factor and subfactor narratives shall be clearly identified.

L.3.4.2. List of Tables and Figures for each Volume.

L.3.4.3. Glossary of Abbreviations and Acronyms for each Volume.

L.3.5. At a minimum, all cover sheets shall contain the following information:

L.3.5.1. Offeror’s Proposal in response to Solicitation W519TC-25-R-0001 IAW solicitation instructions

L.3.5.2. Volume Number and Title

L.3.5.3. Name and Address of Offeror (with the exception of Volume II

L.3.5.4. Date of Submission

L.3.5.5. Offeror’s POC information to include phone number and e-mail

(with the exception of Volume II

L.4. THE FREEDOM OF INFORMATION ACT (FOIA). FOIA has resulted in an increasing number of requests from outside the Government for copies of contractors' proposals and other documents submitted to federal agencies. If an Offeror's submission contains information that it believes should be withheld from such requestors under FOIA on the grounds that it contains trade secrets and commercial or financial information [5 USC 552(b)(4)], the Offeror should mark its submissions IAW FAR 52.215-1 and in the following manner:

L.4.1. The following notice should be placed on the title page: Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secret or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s) ___.

L.4.2. Each individual item considered privileged or confidential under FOIA should be marked by placing the text within {brackets} with the following notice placed in the right margin: Privileged or Confidential.

Failure to do so may result in an involuntary release via a FOIA request.

L.5. PROPOSAL SUBMITTAL. All proposals and related information shall be submitted electronically in the format identified above, to the PCO and Contract Specialist identified in Section L.2., no later than the date and time specified in the solicitation.

L.5.1. Offerors are responsible for ensuring that a full and complete proposal is received by the date and time established within the solicitation for receipt of timely proposals. Receipt means actual receipt by PCO and or Contract Specialist. Failure to confirm receipt will result in the waiver of any argument of an offer being timely sent, but not delivered to the PCO and Contract Specialist.

It is highly recommended that Offerors request a delivery confirmation or other form of acknowledgement to verify the proposal submission was received.

Absent the opening of discussions, if required, the Government will not accept any changes, additions, or deletions for evaluation purposes. Should an Offeror have difficulties with the delivery of proposals, please immediately notify the Contract Specialist and PCO via email. Any proposal, or partial proposal, received after the time and date established for receipt of timely proposals will be considered late and will not be considered for award.

L.6. VOLUME I - PROOF OF FACILITY CLEARANCE, AFFIRMATIVE STATEMENT

AS TO KUWAIT LABOR LAW COMPLIANCE, AND SUPPLEMENTAL DOCUMENTS.

There is no page limit to this volume, except as noted below.

- Facility Clearance Documentation

- Affirmative Statement as to Kuwait Labor Law Compliance

- Completed and Signed Solicitation and any Amendments

- Executive Summary (10 page limit)

L.6.1. Facility Clearance. This SECRET level Facility Clearance requirement applies to affiliates, team members, subcontractors, etc., that will require access to classified information. For the SECRET Facility Clearance, the Offeror shall provide at the time of proposal submission the following information: name of company; company CAGE code; company facility clearance level; company Facility Security Officer (FSO) contact information (name, phone number, and email address). The Offeror shall also include the name of its company or managing partner of a partnership, joint venture, or limited liability company that possesses the SECRET Facility Clearance if the Offeror is a newly formed partnership, joint venture, or limited liability company. The PCO will verify the Offeror and the teammates/ subcontractors/ managing partner identified possess a SECRET Facility Clearance via the Defense Security Services (DSS) Industrial Security Facilities Database (ISFD). Failure to have submitted the required SECRET Facility Clearance by the proposal closing date shall render the Offeror ineligible to receive a contract award and will result in the proposal not being evaluated further. If the CAGE code for the Offeror, managing partner, teammate or subcontractor, provided does not possess a Secret Facility Clearance, the Offeror will be found noncompliant. The Offerors proposal will not be further evaluated and will not be further considered for award.

L.6.2. Kuwait Labor Law. Offerors are responsible for complying with Kuwait labor law. Offerors shall provide an affirmative statement in their Volume I submission that they understand and will fully comply with the current Kuwait labor law. If the Offeror fails to provide the above statement its proposal will not be further evaluated and will not be further considered for award.

Offerors are hereby put on notice that the USG will not reimburse the ASP/TSA

2.0 contractor for any costs, including labor costs, arising out of violations of host nation labor laws.

L.6.3. Solicitation. Utilizing Adobe Acrobat, Offerors must provide a completed and signed copy of the solicitation including Sections A-K and any Amendments.

L.6.4. The Executive Summary shall be a concise narrative of the entire proposal, including a highlight of any key or unique features, excluding price. The Executive Summary will not be evaluated for purposes of determining contract award. As such, any summary material presented here shall not be considered as meeting the requirements for any portions of other proposal volumes. The Offeror shall, at a minimum, provide an overview of its proposal and accurately summarize all parts of the proposal, except for the Cost Volume.

L.7. VOLUME II - TECHNICAL FACTOR. The Technical proposal shall describe the Offeror's understanding, processes, abilities, and experiences to successfully execute all ASP/TSA 3.0 requirements, including providing the necessary labor, equipment, and process controls. Additionally, the proposal shall include a proposed approach to successfully execute the ASP/TSA 3.0 requirements, comprised of the two subfactors:

Subfactor 1- Technical Approach Subfactor 2- Staffing Plan & Key Personnel

L.7.1. Subfactor 1- Technical Approach

The Offeror shall provide a complete and detailed description of its approach to executing the PWS and shall include any assumptions associated with the proposed technical approach. At the minimum, the proposal must convey a thorough understanding of the requirements and demonstrate the Offeror’s ability to perform and provide services in the different functional areas in the PWS (as described in 1.2 of the PWS). The Offeror shall describe its approach to and demonstrate its understanding of the processes, procedures, capabilities and experience it will employ and rely upon to ensure successful execution of the requirements of the resulting contract from on-set through the final performance period. The Offeror's approach shall include its concept of operations, including an outline of its plans, procedures, and assumptions, so as to demonstrate the Offeror's understanding of the Government’s requirements. The Offeror's technical approach for the management of equipment, materials and personnel shall detail how the PWS requirements will be efficiently and effectively executed, including preventative and remedial maintenance for all equipment.

The Offeror’s proposed Technical Approach must include the following:

L.7.1.1. Offeror shall provide a detailed description of its proposed transition plan in accordance with Sections 3.15, 3.16, and 3.17 of the PWS.

L.7.1.2. Offeror shall provide a detailed safety plan to include the resources, training, and personnel that will be utilized. The approach shall provide safe and secure working and living environments as services are provided throughout the functional areas of the PWS.

L.7.1.3. Offeror shall describe its understanding of the SAAS system and its approach to reconcile ammunition documents as described in Section 2.15 of the

PWS.

L.7.1.4. Offeror shall provide a detailed description of its proposed training plan in accordance with Section 2.4 of the PWS. The Offeror's approach shall identify all positions the Offeror will designate as requiring specialized, documented training and/or recognized certification, and the specific training and certification requirements for those positions. The Offeror's approach shall include its processes for ensuring such training and certifications are properly maintained throughout the contract's life.

L.7.1.5. Offeror shall provide its approach to implement a robust Quality Control program providing comprehensive Quality Control of its processes and procedures. The Offeror shall describe its surveillance and oversight processes to ensure the integrity and effectiveness of its Quality Control program. The Offeror shall demonstrate cognizance of the Army Ammunition Audit programs and the impact of performing them to the USG’s standard business timelines in accordance with the Army regulatory guidelines.

L.7.2. Subfactor 2- Staffing Plan & Key Personnel

L.7.2.1. The Offeror shall provide a staffing plan that describes its approach to:

Recruiting, hiring, and retaining personnel with the education, knowledge, skills, and experience necessary to execute the PWS requirements, to include all the Key Personnel in Section 2.3 of the PWS. The Offeror shall provide a staffing plan delineating labor hours per month, for a full year of performance, by labor category and skill level, by individual position, and identifying which positions will be occupied by U.S. Citizens, Host Country Nationals (HCN), or Third Country Nationals (TCN).

L.7.2.2. The Offeror shall provide a resume for each of the Key Personnel positions identified in Section 2.3 of the PWS. The resumes shall clearly demonstrate how each of the proposed Key Personnel meet the qualifications in Section 2.3 of the PWS and shall be no longer than 2 pages each.

L.8. VOLUME III - PAST PERFORMANCE FACTOR. This volume shall contain past performance information regarding similar contracts. This volume shall not exceed 25

(25) pages plus five (5) pages for each major subcontractor.

Offerors may submit past performance information on up to three (3) recent and relevant USG and/or commercial contracts for the prime Offeror and up to two (2) recent and relevant USG and/or commercial contracts for each major subcontractor. For the purposes of this requirement, recent and relevant are defined in the basis for award Sections M.10.1. and M.10.2. The Offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractors' past performance information to the Offeror. In addition, signed letters of commitment shall be included for all major subcontractors. Failure to submit signed letters of commitment may result in non-consideration of the major subcontractors identified. Regarding new corporate entities, Offerors may submit data on prior contracts involving its parent company. This volume shall be organized into the following sections:

1) Section 1 - Contract Descriptions. This section shall include the following information in the following format. Offeror data shall be listed first followed by each proposed major subcontractor, alphabetically.

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS

Number. It is recommended that Offerors limit references to those involving its performance as a prime or first tier subcontractor only. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization.

(b) USG contracting activity, and current address, PCO's name, e-mail address and telephone numbers.

(c) USG’s technical representative/Contracting Officer Representative (COR) and current email address, and telephone numbers.

(d) USG contract administration activity and the Administrative Contracting Officer's name, current email address, and telephone number.

(e) Contract Number and Delivery Order Numbers (as applicable).

(f) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement

(CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (i.e., Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (i.e., FP, CR, T&M, etc.).

(g) Awarded price/cost and final/projected price/cost.

(h) Original delivery schedule, including dates of start and completion or work.

(i) Period of Performance

2) Section 2 - Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1, Contract Descriptions, describing the objectives achieved and detailing how the effort is relevant to the requirement of this solicitation. For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The Offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The Offerors shall also provide copies of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the Offeror or proposed major subcontractor.

The Offeror shall indicate if any of the contracts listed were terminated and the type and reasons for the termination. For any contracts with adverse performance, the Offeror shall identify every recent and relevant contract awarded that encountered any performance problems related to deliverables or services, and any recent and relevant contracts that were in whole or in part terminated; these are excluded from the Past Performance Factor page count.

3) Section 3 - Subcontracts. Offerors shall provide an outline of how the effort required by this RFP will be assigned for performance within the Offeror's corporate entity and among the proposed subcontractors. The information provided for the prime Offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed by citing the applicable USG PWS subparagraph number. Major subcontractors are defined as members of an Offeror's overall team who are expected to perform ten percent or more of the proposed effort's target cost and do not include labor brokers.

4) Section 4 - Past Performance Questionnaire. For all contracts identified in

Section 1, Contract Descriptions, a Past Performance Questionnaire (Attachment 0019 in the ‘List of Attachments’ section of the Solicitation) must be completed and submitted. The Offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to: The PCO and Contract Specialist referenced in Section L.2. and to the POC responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the PCO and Contract Specialist referenced in Section L.2. no later than the proposal due date. Early submission of Past Performance data is encouraged. However, Past Performance data may be submitted up through the solicitation closing date and time. The Offeror shall submit within its Past Performance Volume a list of all the POCs who were sent a questionnaire. The POC list shall be submitted in table format to include the following fields: Solicitation Number; Company Name;

Contract Number; USG Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC email Address; and Date the questionnaire was emailed to the POC.

L.9. VOLUME IV – COST/PRICE FACTOR. Volume IV shall contain cost proposal information for all CLINs identified in Section B. Volume IV has no page limits. The cost proposal shall consist of pricing for a 90-day mobilization period, twelve-month base period, four 12-month evaluated option periods, six-month evaluated Option to Extend Services IAW FAR clause 52.217-8. Failure to provide prices for all CLINs is unacceptable and will render the offeror ineligible for award.

L.9.1. General Instructions. Offerors shall submit a proposal IAW the contract type structure specified in Section A and B of this solicitation. The proposal shall be for a 90-day Mobilization period, twelve-month base period, four 12-month evaluated option periods, six-month evaluated Option to Extend Services IAW

FAR 52.217-8.

-Non-Fee Bearing costs include materials, equipment, value added tax, incentive pay above applicable department of state guidelines, insurance, and ODCs will be non-fee bearing. Fee will only be allowed on value-added costs.

L.9.2. Specific Instructions. The cost proposal shall be fully supported IAW the instructions detailed below.

L.9.2.1. Offerors shall state and explain all pricing assumptions and associated rationale. In addition, the Offerors may provide any written explanations or documentation (in addition to the required explanations and documentation above), as deemed necessary, in order to enable the Government to understand the basis for the costs that might seem unreasonable or incomplete. Offerors are cautioned against placing conditions or qualifications upon their cost proposals that are contrary, or otherwise to attempt to amend, the requirements of the solicitation; doing so may result in an offer being deemed unacceptable for award.

L.9.2.2. The Offeror’s Cost Volume shall contain a table of contents outlining all of the documents (by document file name) comprising the Offeror’s Cost Volume. The table of contents shall identify all of the Offeror’s cost proposal documents as well as all major subcontractor proposal documents.

L.9.2.3. Offerors shall provide details of the proposed prices for all years, CLINs, including supporting documentation for all costs (other than Government developed surrogates and Not Separately Priced (NSP) CLINs). The Cost Volume shall be submitted in Microsoft Excel compatible format. All electronic spreadsheets in support of the proposal shall be in Microsoft Excel or a compatible format and contain all working formulas and algorithms. PDF files are not acceptable as they do not contain working formulas and algorithms. All proposals shall be stated in U.S. dollars and rounded to two decimal places. The Offeror’s Cost Proposal shall summarize total prices for the base year, and each of the four option years. The Offeror shall include a summary tab within the cost proposal. The Offeror shall reference FAR Table 15-2 for any formatting concerns of the summary tab. Proposals may contain macros if the calculations are visible and contained in the MS Excel spreadsheet. A macro is a series of commands and instructions that are grouped together as a single command to accomplish a task automatically. However, a narrative in MS Word format must be included that provides instructions for operating the macro.

L.9.2.4. The Offeror shall provide a narrative to explain the flow of data to a summary from the detailed calculations within the electronic proposal.

Explanations should address the mechanics of the detailed calculations (i.e. pivot tables, lookup tables, and cell name definitions). The Offeror shall provide a basis of estimate for all costs. Any assumption that alters or supplants terms or conditions contained in this solicitation or, as amended, may result in the Offeror’s proposal being rejected and the Offeror being removed from award consideration.

L.9.2.5. Failure to propose costs for all CLINs, with the exception of the NSP CLINs, may result in the Offeror being ineligible for award. CLIN 0004 is a Cost-Reimbursable CLIN and will be a Government Surrogate for ODC. These ODC’s are expenses that are directly related to the ASP mission, incurred by the contractor but are not considered direct labor or travel costs. ODC’s shall be preapproved by the PCO and is on a strictly cost-only basis (no fee). No action required by the offeror for the surrogate CLIN. The Offeror is not allowed to change or edit the Government provided surrogates. The surrogates for this CLIN are shown below:

Period of Performance Surrogate ODC Total Base Period $1,272,673

Option Period 1 $1,307,671 Option Period 2 $1,343,632 Option Period 3 $1,380,582 Option Period 4 $1,418,548

Six-Month Evaluated Option to Extend Services IAW FAR 52.217-8

$709,274

The Base Period Government Surrogate is derived from the Independent Government Cost Estimate, and each Option Period Government Surrogate is calculated by an escalation rate of 2.75%. The Six-Month Evaluated Option to Extended Services IAW FAR 52.217-8 Government

Surrogate is calculated by taking 50% of the 12 months of performance CLINs proposed for Option Year Four. The elements included in the Government Surrogate for ODC are detailed in paragraph 8.0 of the PWS.

ODC’s can include but are not limited to such items as: cell phones, VISA cost, apartment rentals, vehicle rentals, transportation cost, and internet cost. The preceding list is not all inclusive, but is provided as examples of items that are normally procured during performance of this type of effort.

The Government surrogate is provided for evaluation purposes only. The Contractor shall not alter this number.

L.9.2.6. The basis of award will be based on Best Value Tradeoff. Offerors shall propose all necessary costs in order to meet the requirements within their proposal. Offerors are not required to propose anything for the six-month extension period; the cost will be calculated by the Government by taking 50% of the 12 months of performance CLINs proposed for Option Year Four as a plug in for the possible six-month extension.

L.9.2.7. Offerors shall provide the POC name and local DCAA office address for the prime Offeror and all major subcontractors within the Cost Proposal.

L.9.2.8. With respect to cost, the proposal is presumed to represent the Offeror’s best effort in responding to the solicitation. Any significant inconsistency between promised performance and cost should be explained by the Offeror in its proposal.

L.9.2.9. Data Other Than Certified Cost or Pricing Data. The Government anticipates receiving competitive proposals and using competition to determine price reasonableness. However, the Government reserves the right to request data other than certified cost or pricing data and/or subcontract prices after receipt of proposals. If required, data other than certified cost or pricing data must be submitted IAW the instructions specified at FAR 15.403-5, Instructions for Submission of Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data.

L.9.2.10. The Offeror and all its proposed Teammates/Subcontractors, with proposal values exceeding $2,000,000 for the total four years of potential performance, shall provide detailed cost element proposals by CLIN submitted electronically in MS Excel format, with working formulas – prepared IAW FAR 15.408 Solicitation Provisions and Contract Clauses Table 15-2, Instructions for Submitting Cost/Price Proposals When Certified Cost or Pricing Data are Required. The Cost Proposal shall be supported with verifiable facts, figures, and basis of estimates IAW instructions at FAR 15-2. The Cost Proposal shall contain working formulas/algorithms and shall calculate proposed costs.

L.9.3. In addition to the labor breakdown, Offerors shall provide an explanation of all labor elements, materials, equipment, indirect rates and other direct costs as follows:

L.9.3.1. Available Hours: Offerors shall explain how available hours are calculated to include standard work weeks (per Kuwait Labor Law), anticipated shifts, hours of operations (when applicable), etc.

L.9.3.2. Productive Hours: Offerors shall explain how available hours are divided between productive hours and nonproductive hours.

Nonproductive hours shall be broken out by element and may include vacation time, holidays, sick leave, and other personal leave. Offerors shall explain how the nonproductive hours are calculated IAW the Kuwait Labor Law. Offerors must also explain how the nonproductive hours will be accumulated and charged (direct or indirect).

L.9.3.3. Overtime Hours: Offerors shall explain how overtime hours are calculated to include anticipated shifts, coverage required for specific operations, holidays, etc.

L.9.3.4. Base Labor Rate: Offerors shall specify the base labor rate for each position. Offerors shall explain the basis for the base labor rates and provide relevant documentation (payroll records, wage surveys, market research, etc.) to support those rates. Any change to the base labor rates in the option periods (escalation, etc.) should be explained with supporting documentation.

L.9.3.5. Overtime Labor Rate: Offerors shall specify the overtime labor rate for each position. Offerors shall explain the basis for the overtime labor rates and how they are calculated in compliance with the Kuwait Labor Law.

L.9.3.6. Cost of Living Adjustment (COLA): Offerors shall explain how COLA is calculated, if applicable. COLA shall be calculated IAW, and limited to the maximum rates allowed in the U.S. Department of State Standardized Regulations.

L.9.3.7. Post Differential: Offerors shall explain how post differential is calculated, if applicable. Post differential shall be calculated IAW, and limited to the maximum rates allowed in, the U.S. Department of State Standardized Regulations.

L.9.3.8. End of Service Benefit: Offerors shall explain how end of service benefit is calculated. In addition, Offerors shall explain how the calculations are in compliance with Kuwait Labor Law.

L.9.3.9. Fringe Benefits: Offerors shall provide a Forward Pricing Rate Agreement (FPRA), Forward Pricing Rate Recommendation (FPRR), or Forward Pricing Rate Proposal (FPRP) to support the proposed fringe benefits rate(s). A statement that the proposal has been submitted to, and can be obtained from DCAA, or DCMA is not acceptable. If a FPRA, FPRR, or FPRP is not available, Offerors shall provide a breakdown of the pool and base information for the proposed fringe benefits rate(s). If the Offeror provides a pool and base information, the details for each pool and base information shall include the accounts/line items for each pool and base in both account/line-item name and dollar value. For option period rates, Offerors shall provide budgetary data or, if it is not available, an explanation of why it is not available. If the rate proposed for this effort differs from the rate supported by the submitted documentation, Offerors shall provide an explanation for the difference and calculations to support the proposed rate. See the Indirect Cost Rates section below for additional details.

L.9.3.10. Material Costs: The Prime Contractor and each major subcontractor should provide associated supporting documentation, to include assumptions with regard to Government-furnished material and rationale for Contractor acquired material. Supporting documentation shall include the following information: item descriptions, source (vendor), basis for source selection, cost or price reasonableness determinations, quantities, unit costs, tax (if applicable), and total item costs.

L.9.3.11. Equipment Costs: The Prime Contractor and each major subcontractor should provide associated supporting documentation, to include assumptions with regard to Government-furnished equipment and rationale for Contractor acquired equipment. Supporting documentation shall include the following information: item descriptions, source (vendor), basis for source selection, cost or price reasonableness determinations, quantities, unit costs, tax (if applicable), and total item costs.

L.9.3.12. Other Direct Costs (ODCs) and Life Support: All ODCs are provided as Government Surrogates for evaluation purposes only.

This is described, above, in paragraph L.9.2.5. Offerors shall include all ODC and life support which may include, but is not limited to, pre-deployment physicals/medical costs, Kuwaiti Visas, other Kuwaiti residency requirements as applicable, employee drivers licenses, sponsorship, housing, local transportation, rest and recuperation (R&R), mobilization, and demobilization. Offerors shall propose all ODC and life support costs required to complete the requirements of the PWS and to allow proposed personnel to legally live and work in Kuwait. For each item proposed, Offerors shall include quantity, unit price, the basis for the cost, and the basis for selection of the vendor (if applicable), and documentation to support the cost and vendor selection. If the quantity is other than per person, Offerors shall explain how the proposed quantity correlates to the proposed staffing.

L.9.3.13. Defense Base Act (DBA) Insurance: Offerors shall specify the DBA costs for each position. Offerors shall explain the basis for the DBA calculation. DBA rates must be supported by an existing DBA policy, a DBA quotation, or historical documentation (for similar projects).

L.9.3.14. Overhead: Offerors shall provide a FPRA, FPRR, or FPRP to support the proposed overhead rate(s). A statement that the proposal has been submitted to, and can be obtained from, DCAA or DCMA is not acceptable. If a FPRA, FPRR, or FPRP is not available, Offerors must provide a breakdown of the pool and base information for the proposed overhead rate(s). If the Offeror provides pool and base information, the details for each pool and base information must include the accounts/line items for each pool and base in both account/line-item name and dollar value. For option period rates, Offerors shall provide budgetary data, or if it is not available, an explanation of why it is not available. If the rate proposed for this effort differs from the rate supported by the submitted documentation, Offerors shall provide an explanation for the difference and calculations to support the proposed rate. See the Indirect Cost Rates section below for additional details.

L.9.3.15. General and Administrative (G&A): Offerors shall provide a FPRA, FPRR, or FPRP to support the proposed G&A rate(s). A statement that the proposal has been submitted to, and can be obtained from, DCAA or DCMA is not acceptable. If a FPRA, FPRR, or FPRP is not available, Offerors must provide a breakdown of the pool and base information for the proposed G&A rate(s). If the Offeror provides pool and base information, the details for each pool and base information must include the accounts/line items for each pool and base in both account/line-item name and dollar value. For option period rates, Offerors shall provide budgetary data or, if it not available, an explanation of why it is not available. If the rate proposed for this effort differs from the rate supported by the submitted documentation, Offerors shall provide an explanation for the difference and calculations to support the proposed rate. See the Indirect Cost Rates section below for additional details.

L.9.4. Offerors are responsible for complying with the Kuwait Labor Law.

Offerors shall provide an affirmative statement that they understand and will fully comply with the current Kuwait Labor Law.

L.9.5. The Cost Volume must be traceable back to the Technical Volume in terms of proposed positions and productive hours. As part of the Cost Volume, the Offeror shall provide a consolidated table of Full Time Equivalents (FTE)/headcounts by labor category or classification and labor hours for the prime, the teammates and major subcontractors. In addition to the consolidated table, the Offeror shall provide references for the calculations of FTEs and associated pricing for those FTEs. This consolidation should support the information in the Technical Volume. The Offeror shall provide this information by performance period for all CLINs. The U.S. Government will use this information to perform a crosswalk between the Technical and Cost Proposals.

L.9.6. Indirect Cost Rates. Offerors shall propose indirect cost rates. This may include, but is not limited to, fringe benefits, overhead, material and subcontract handling and G&A. As noted above, absent a FPRA, FPRR, FPRP, Offerors must provide a breakdown of the pool and base information for the proposed indirect cost rates. The instructions below provide additional data regarding submission of pool and base information.

L.9.6.1. Pool. An indirect cost pool is a logical grouping of indirect costs with similar relationship to the cost objectives. For example, maintenance overhead pools include indirect costs that are associated with maintenance effort. A descriptive summary of the costs proposed in each pool, in both account names and dollar amounts, is required to be submitted with an Offeror’s proposal.

L.9.6.2. Base. The indirect cost base is the base costs to which the indirect cost pool is allocated. For example, the indirect cost allocation base for fringe benefit rates is usually labor dollars; the indirect cost allocation base for labor overhead rates is usually labor dollars; and the indirect cost allocation base for G&A rates is usually total cost input or value added. Offerors shall describe the indirect cost allocation base in both account names and dollar values.

L.9.6.3. Proposal shall also include an appropriately detailed description of how proposed indirect rates have been applied to proposed direct costs.

L.9.6.4. Pool and base information shall be supported by budgetary data and incurred cost data (historical data).

L.9.6.5. Budgetary Data. Offerors shall provide budgetary rate data for 2017 through 2022 depending upon availability. The data provided shall be the costs for the pools and bases used to calculate the proposed indirect cost rates. Appropriately detailed explanations shall be provided for the basis of 2017 through 2022 forecasted indirect rates. If budgetary data for 2016 has been used to estimate proposed 2017 through 2022 rates, provide that explanation. If any portion of proposed 2017 through 2022 forecasted rates are discreet estimates, provide that explanation and supporting data. The budgetary data shall include the pool and base summary information as explained above.

L.9.6.6. Incurred Cost Data (Historical Data). Offerors shall provide incurred cost data for 2014, 2015, and 2016. The historical data shall be provided in the same format as proposed rates and include detailed incurred pool and base costs. If the data is not available, Offerors shall provide an explanation.

L.9.7. Subcontracts. For the purposes of cost, major subcontractors shall be defined as those with subcontracts exceeding 10 percent of contract value.

Labor brokers are not defined as major subcontractors. Subcontract costs shall be proposed within the cost labor CLINs.

L.9.7.1. Major subcontractors (or affiliated divisions/subsidiaries, etc.), shall also submit a cost proposal as discussed in the paragraph below.

Offerors and all proposed teammate(s) and all proposed major subcontractor(s) are required to provide cost information for this requirement. Within the major subcontractors proposal, the teammate(s)/major subcontractor(s) shall identify on the first page which Offeror it is subcontracting for and must submit its information in a timely manner; otherwise, it will be considered late and will not be reviewed. The Offeror also shall ensure that its proposed teammate(s)/major subcontractor(s) submit its information timely and all the calculations that pull forward to the Offeror’s proposal are consistent with the teammate(s)/major subcontractor(s) overall proposed price, along with identifying supporting data and explanations. The Offerors are responsible for ensuring that the proposals of these other entities conform to the same criteria including supporting data and explanations.

L.9.7.2. The Offeror must ensure its proposed teammate(s)/major subcontractor(s) submit required cost information by the closing date established by the RFP/amendment. If the proposed teammate(s)/major subcontractor(s) wish to provide its cost information independently to the U.S. Government, it shall include the RFP number, the prime Offeror’s name, and the teammate’s or major subcontractor’s company name.

L.9.8. Profit/Fee. Offerors shall propose base fee percentages. Each percentage shall be greater than zero. These percentages shall be proposed IAW this solicitation.