Questions and Answers.docx

W50S9C-25-Q-A0010 14 July 2025 Soliciation Questions and Answers

1. Q- Could you clarify whether all four units are expected to be occupied continuously starting September 1, 2025, or if occupancy may be staggered based on mission timing?

A- All 4 units will be occupied continuously. Turnover is not anticipated. No break in period of performance.

2. Q- Are all units required to include dedicated parking spaces, or is general on-site parking sufficient?

A – All 4 units require a parking space. It doesn’t have to be dedicated spots but a parking lot or parking space on the facility property is required.

3. Q- Are units allowed to be located at different communities so long as they all meet the requirements listed in the SOW?

A- All 4 units must be located in the same community/ facility.

4. Will cleaning services be permitted on a biweekly basis? Can tenants opt out of the cleaning?

A- Each unit shall be serviced and cleaned before each new occupant. Housekeeping shall be offered at least once every seven days only if required by regulation and only provide the services in accordance with the Vermont Department of Health Licensed Lodging Establishment Codes paragraph 11.6.1 – 11.6.10. Tenant can opt out of cleaning as long as the required regulated cleaning rules are met. If the facility is a hotel base, The facility will provide fresh linens to include sheets, pillowcases, and fresh towels no later than Wednesday of each week.

5. Q- How far out will we be informed of new tenants and/or the current tenants’ departures?

A - Government will provide a roster of occupants to the contractor and will provide occupant’s vacancy and turn overs no later than three days prior to vacancy.

6. Q- Will the Government require signed versions of FAR 52.204-24 and 52.204-26 representations, or is an updated SAM.gov profile sufficient?

A- Updated SAM.gov profile is sufficient

7. Q- Are there any formatting preferences (e.g., font size, spacing, margin requirements) for the technical or past performance volumes beyond the page limits stated?

A- Follow addendum to 52.212-1, Instructions to Offerors. Beyond that, there are no specific formatting requirements.

8. Q- Is there a minimum hotel class required, i.e. 3 Star, 3 AAA Diamond Rating, etc.?

A- A hotel is not required to have a minimum hotel class; however, it must meet the security requirements outlined in the PWS and must pass inspection by the National Guard Security Forces and Public Health Offices.

9. Q- Will outdoor corridor hotels be acceptable?

A- Acceptable if it meets the security requirements outlined in the PWS and passes inspection by the National Guard Security Forces and Public Health Offices.

10. Q- Is this a new contract?

A- No, Incumbent, MDR Services LLC; Contract #W50S9C-24-P-A010

11. Q- Do you have a target date or date range for the final award decision?

A- The current contract expires on 31 Aug 2025. Anticipated award date 15 Aug 25.

12. Q- Is there a potential for the Government to increase the number of required units beyond the minimum of four as minimum four is mentioned in the SoW?

A- Only 4 units will be required for the entirety of the period of performance

13. Q- Is the preference for accommodations to be Extended Stay Hotels or for apartment units?

A- All units will be considered. Units must be located in the same facility/community and meet all requirements outlined in the PWS and pass inspection by the National Guard Security Forces and Public Health Offices.

14. Q- What is the basis for the award? If the offer is not the lowest price, what factors should be used to evaluate offers?

A- Please refer to Attachment 2, Addendum to 52.212-1, Instructions to Offerors.

15. Q- Are units in apartment complexes the only option the government will consider for this solicitation?

A- All unit types will be considered if they meet the requirements outlined in the PWS (apartments, extended stay hotels, etc).

16. Q – How many people need housing; how many beds are needed.

A- 4; 4 – Single unit occupancy (studio or 1 bedroom) is required.

17. Q- Does the requirement request daily cleaning like a hotel? As this will change the proposal amount.

A- If the offer is a hotel, cleaning requirements must follow Vermont Department of Health Lodging Establishment Rules regarding cleaning and changing linens and towels weekly. If the offer is an apartment style, laundry must be available on site for airmen to self-clean.

18. Q- If apartment style units are acceptable, can one unit have more than one bedroom with multiple bedrooms under each unit? For example, one unit, with two bedrooms to occupy two separate Airman?

A- Single Occupancy units are accepted only. Studio or 1 bedroom are considered.