Combined Synopsis-Solicitation DDRP.pdf

1.0 This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

1.1. The combined synopsis is issued as a Request for Quotation (RFQ) under solicitation number : W50S9B- 25-Q-0032

1.2. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-05 (7 August 2025).

1.3. Small Business Set-Aside: 100%; Applicable Size Standard is $41.5M

1.4. NAICS Code: 621511

1.5. Product or Service Code (PSC): R499

1.6. Posting Date: 11 September 2025

1.7. Response Date: 23 September 2025

1.8. Contracting Office: 192 Virginia Air National Guard

1.9. Government Points of Contact: Contracting Officer: SMSgt Desiree Santos desiree.santos.2@us.af.mil

1.10. Line item number(s) and items, quantities, and units of measure:

CLIN 0001 Provide all personnel, equipment, tools, materials, supervision, and quality control to perform Drug Demand Reduction Program services in accordance with the performance work statement. Base Period 30 September 2025 – 29 September 2026

CLIN 1001 Option Period 1 30 September 2026 – 29 September 2027

CLIN 2001 Option Period 2 30 September 2027 – 29 September 2028

CLIN 3001 Option Period 3 30 September 2028 – 29 September 2029

CLIN 4001 Option Period 4 30 September 2029 – 29 September 2030

1.11. Description of requirements for the services to be acquired:

Defined in the PWS

1.12. Date(s) and place(s) of delivery and acceptance and FOB point:

30 September 2025-29 September 2026 and 4 - 12 Month Option Periods

1.13. Additional contract provisions and clauses are applicable and included below.

1.14. Defense Priorities and Allocations Systems (DPAS) Rating: Not rated.

***Addendum to FAR 52.212-1***

2.0 QUOTE SUBMISSION INSTRUCTIONS

2.1 Submission Due Date. The offeror must ensure its quote, in its entirety, reaches the required destination before the date and time set for closing of the solicitation. The submission due date for this solicitation is 23 September 2025 at 012:00 PM (EST).

2.2 Late Proposals. The lateness rules for submitted quotes are outlined in FAR 52.212-1 "Instructions to Offerors-Commercial Products and Commercial Services," and are incorporated into this solicitation.

2.3 Submission. The quote submitted in response to this solicitation shall be formatted as stated below and furnished electronically to the Contracting Officer (KO), Desiree Santos, desiree.santos.2@us.af.mil mailto:desiree.santos.2@us.af.mil mailto:desiree.santos.2@us.af.mil

2.4 Quote Compliance. The Government must have received from the offeror a fully compliant quote. The quote is compliant when it conforms to all of the requirements, terms, and conditions of the solicitation, including the Performance Work Statement (PWS).

2.5 Quote Acceptance. The contractor shall make a clear statement in the quote as to the expiration date of the quote and the stated expiration date shall be valid for all proposed subcontractors as well.

2.5.1 FAR 52.212-1(c) is hereby tailored for this solicitation: The contractor shall specify a quote acceptance period in the Quote Summary of not less than 30 days from the date of the solicitation closing. This date may be extended by mutual agreement.

2.6 Quote Retention. In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful quotes.

2.7 Single Quote Submission. FAR 52.212-1 is hereby tailored to remove subparagraph (e), which does not apply to this solicitation.

2.7.1 Offerors are limited to submitting one quote with one approach to meeting all the requirements of this solicitation.

2.7.2 Quotes that contain alternative terms and conditions will be considered as taking exception to the requirements of the solicitation.

3.0 QUOTE FORMAT

3.1 This section provides guidance to the offeror for preparing a quote in response to the solicitation. The offeror’s quote shall include all data and information required by this solicitation and submitted in accordance with these instructions. Any contract resulting from this effort shall be required to meet United States Government regulations and statutory requirements. In addition, the offeror is expected to ensure compliance with all laws, regulations, standards, and any other constraints specifically identified in the solicitation.

3.2 The quote submitted in response to the solicitation shall be formatted as stated below and furnished as stated herein.

3.2.1 The acceptable electronic formats for quotes shall be compatible with MS Office 2013, specifically MS Word and MS Excel; PDF format is acceptable for the Technical quote and price.

3.3 Offerors shall scan all files for computer viruses prior to submission to the Government.

3.4 Quotes may not include classified information. All quotes shall be at the UNCLASSIFIED level. Every submission must be properly identified and marked with the proper security classification.

4.0 QUOTE CONTENT AND ORGANIZATION

4.1 The quote shall not contain citations for, or active links to live Internet sites or pages. All linked information shall be contained within the electronic quote. Any linked information that is not contained in the quote will not be accepted.

5.0 QUOTE DOCUMENTS

5.1 Quotes shall be clear and concise and include sufficient detail for effective evaluation. The offeror shall not simply rephrase or restate the Government’s requirements but shall provide convincing rationale to address how the offeror intends to meet those requirements. The offeror should assume the Government has no prior knowledge of its capabilities and experience. The Government will base its evaluation on the information presented in the offeror’s quote in response to this solicitation.

5.2 Quotes shall be structured in accordance with the Contract Line Item Number (CLIN) structure set forth in the solicitation.

5.3 Signature Actions/offeror Fill-Ins. Offerors shall submit a copy of all completed fill-ins for provisions and clauses requiring contractor provided information, and (if applicable) a signed copy of all amendments to the solicitation. System for Award Management (SAM) certifications need not be separately submitted; however, all offerors must be successfully registered and valid in SAM prior to award

5.4 Statement of Acknowledgement. Any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be grounds for the Contracting Officer to reject the quote from further consideration in the source selection process.

5.5 Assumptions. The offeror shall consolidate and identify all offeror's generated "assumptions" contained anywhere in the quote. Also, the offeror shall include a statement that none of the "assumptions" contradict or take exception to any terms, conditions, or requirements of the solicitation.

Any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be grounds for the KO to reject the quote from further consideration in the source selection process.

6.0 SPECIFICATION CAPABILITY, shall include:

6.1 The Technical Capability section of the quote shall present relevant information articulating the offeror’s proposed approach to meeting the PWS requirements. This section shall clearly demonstrate the offeror’s understanding by providing a clear description of the proposed approach to performing the work. The offeror’s description should include a clear description of all processes and procedures employed. Offerors shall provide relevant experience (for this purpose, experience refers to what an offeror has done, not how well it was accomplished) in performing proposed processes and procedures.

This section shall not include any pricing data. The offeror’s proposal/quote information will be evaluated to assess the risk that the offeror will timely meet contract requirements.

7.0 QUOTE, shall include:

7.1 Quote Format.

7.1.1 Electronic spreadsheet files (Workbooks) shall be sent in MS Excel 2013 compatible format, and include all formulas, functions, macros, computations, or equations used to compute the proposed amounts. There can be no cell references to data or files which are not included in the Price Volume. For each Workbook, all Rows, Columns, Cells and Worksheets must be Visible (object.Visible=True). Zero height/Zero width rows/columns in Worksheets are not acceptable. Worksheet cells formatted with the Font color equal to the Fill color are unacceptable. Workbooks or Worksheets shall not be password protected. Print image files or pictures (for example a picture of an Excel spreadsheet embedded in a word document) or files containing only values are not acceptable.

7.2 The price quote shall contain:

7.2.1 The offeror shall submit data substantiating the price proposed to complete the requirements identified in the solicitation. The offeror’s price quote shall contain sufficient factual information to establish that the proposed price is reasonable and complete.

7.2.2 In accordance with FAR 13.106-3(a), in addition to the information requested above, the Government reserves the right to request additional or more detailed information to support its evaluation of price reasonableness.

8.0 ORGANIZATIONAL CONFLICT OF INTEREST

8.1 The provisions of FAR 9.5, OCI, apply to any award under this solicitation. Potential offerors should review their current and planned participation in any other Government contracts, subcontracts, consulting, or teaming arrangements where they may be in a position of actual or perceived bias or unfair competitive advantage. A common example with the potential for OCI is where an entity performs work both as a system contractor/subcontractor and as a Government support contractor for Government offices involved in supporting program efforts or related programs.

8.2 All offerors shall make a preliminary disclosure to the PCO, at the time of its quote, of any Organizational Conflict of Interest (OCI) issues it has identified or provide an affirmative statement that the offeror does not have an Organizational Conflict of Interest (OCI) as it applies to this solicitation.

8.3 Offerors should disclose any potential OCI situations to the PCO as soon as identified including prior to quote submission. The disclosure should include the facts and an analysis of the actual or perceived conflict and a recommended approach(s) to neutralize or mitigate the potential conflict. The preferred approach to potential conflicts is to negate/obviate the conflict. Mitigation is considered only if it is not practical to negate/obviate the conflict. The PCO will promptly respond to resolve any potential conflicts.

9.0 EVALUATION FACTORS FOR AWARD

9.1 Basis for Award

9.1.1 The Government intends to award a single Firm-Fixed Price (FFP) Contract as a result of this solicitation.

9.1.2 Per FAR 9.103, the contract will be placed only with an offeror that the Contracting Officer determines to be responsible, that is, those who can satisfactorily perform the necessary tasks and deliver the required services on time. Prospective offerors, in order to qualify as sources for this acquisition, must be able to demonstrate that they meet standards of responsibility set forth in FAR 9.104. In addition, the Government may assess the offeror’s financial ability to meet the solicitation requirements. No award can be made to an offeror who has been determined to be not responsible by the Contracting Officer.

9.1.3 Consistency. Each section of the offeror’s quote shall be consistent within the quote.

9.1.4 Completeness. The Government’s ability to evaluate a quote may depend on the level of detail and supporting documentation provided. Insufficient supporting documentation or detail in a quote may prevent the Government from evaluating a quote.

9.1.5 The Government will assess the offeror’s quote on two factors: (1) Meeting specifications in the PWS, and (2) Total Price (TP).