B.08 W50S9624QA015_3 - Q&A2.pdf

W50S9624QA015 – Lodging BPA Questions and Answer – Amendment 03

Amendment 01 – 1 Oct 2025

Question 001: Can you provide Exhibit 1 and Exhibit 2?

Response 001: See revised SOW, B.08 W50S9624QA015_1 Attachment 1 - Lodging BPA SOW, posted in Amendment 01.

Question 002: Are third-party travel management companies allowed to respond to this solicitation?

Response 002: Yes.

Question 003: Do rooms need to be guaranteed? In the event the hotel doesn’t have enough vacancies during peak months, are we able to utilize another hotel that we submitted with?

Response 003: Rooms must be blocked for each UTA period as specified in Section 1 in the Statement of Work (SOW). All hotels must be approved prior to use.

Question 004: Is complimentary breakfast required?

Response 004: No.

Question 005: Will this requirement be awarded to one vendor or multiple vendors?

Response 005: The Government plans to award one or more Blanket Purchase Agreements (BPAs) from this solicitation.

Question 006: Will a tax-exempt form be provided?

Response 006: A tax-exempt form can be provided upon request.

Question 007: Is there an estimate on the number of parking spaces needed?

Response 007: Adequate parking spaces shall be available for all guests as specified in Section 2 in the

SOW.

Question 008: Is there any flexibility with using pullout beds?

Response 008: No. See section 2 of revised SOW, B.08 W50S9624QA015_1 Attachment 1 - Lodging BPA SOW, posted in Amendment 01.

Question 009: For special events (e.g., citywide conventions, etc.), where hotel rates may increase temporarily, are we allowed to charge a higher rate, or will the government require that we maintain the agreed-upon rates even during high-demand periods?

Response 009: Special pricing may be incorporated as specified in Section 5 of the SOW.

Question 010: Will a Reservation Roster be provided by the customer for guests to fill in?

W50S9624QA015 – Lodging BPA Questions and Answer – Amendment 03

Response 010: Yes – see Exhibit 2 of revised SOW, B.08 W50S9624QA015_1 Attachment 1 - Lodging BPA SOW, posted in Amendment 01.

Question 011: Can you clarify the specific start and end dates for monthly lodging under the BPA?

Response 011: The start date will be the first day of the month and the end date will be the last day of the month.

Question 012: Could you please confirm if there is a current awardee for this solicitation, or if it is entirely new? If there is an awardee, could you provide the award number and award amount?

Response 012: Currently there are other Lodging BPA awardees. Information on these BPAs is publicly available.

Question 013: Is there a specific rating requirement for the hotel, such as AAA or a minimum of a 3-star rating according to Google?

Response 013: There are no specific rating requirements for the hotel.

Question 014: Can room entrances be from the exterior, or must all rooms be accessible from the interior of the hotel?

Response 014: Room entrances must be accessible from the interior of the hotel. See section 2 of revised SOW, B.08 W50S9624QA015_1 Attachment 1 - Lodging BPA SOW, posted in Amendment 01.

Amendment 03 – 9 Oct 2025

Question 015: Is the contractor’s Quality Manger required to meet with the Government on-site or are meetings to be conducted by phone or a virtual method?

Response 015: Meetings may be conducted by any method that works for both parties. See section 14.1.3 of revised SOW, B.08 W50S9624QA015_3 Attachment 1 - Lodging BPA SOW, posted in Amendment 03.

Question 016: If more than one company is awarded this BPA, what will be the process for determining which company gets the call order?

Response 016: The process for determining which Lodging BPA holder receives the calls is based on a combination of availability and pricing. See section 1 of revised SOW, B.08 W50S9624QA015_3 Attachment 1 - Lodging BPA SOW, posted in Amendment 03.

Question 017: Can you please explain the terms RSD and SRSD on the Tentative UTA Schedule (Exhibit 1)?

Response 017: BPA calls will be placed each month for regularly scheduled drills (RSD) and for split-regularly scheduled drill (SRSD) with most calls being for the RSD. See section 1 of revised SOW, B.08 W50S9624QA015_3 Attachment 1 - Lodging BPA SOW, posted in Amendment 03.