Attachment 5 Questions and Answers.pdf

W508SX26QA016 - Questions and Answers 17 July 2026

Questions Responses

What was the previously awarded contract amount for this project?

Janitorial contract W50S8X25PA013 to service the 129th RQW was awarded on 26 March 2025.

However, it should be noted that the scope of the requirement has changed.

Can you provide the number of buildings with square footage?

14 Facilities. Approximate square footage to be serviced:

484 – 1650 545 – 818 600 – 294 650 – 8562 652 – 4550 653 – 4226 662 – 1992 663 – 4808 665 – 13705 668 – 1335 680 – 4368 681 – 3388 Trailers - 1443 683 – 2066

Can the Government provide the approximate square footage of each of the 15 buildings listed in PWS Section 5.4?

See above response. Bldg 649 has been removed from the PWS and will not be included in the contract scope.

Can the Government provide the approximate breakdown of floor surface types per building (carpet, VCT, ceramic tile, epoxy concrete)?

See attached maps

How many restrooms, shower facilities, and locker rooms are in each building?

See attached Quantities spreadsheet.

What is the approximate number of trash/recycling receptacles per building?

Approximately 8 sets per building

Is there an incumbent contractor performing these services? If so, can the Government share the incumbent contract number or current contract value?

The incumbent contract was awarded under contract W50S8X25PA013. Ther period of performance for this contract expired 31 March 2026.

Will the Government provide any on-site storage space for contractor equipment (vacuums, floor machines, mop carts)?

See attached maps showing janitors closet locations.

Where is the pickup location for Government-furnished cleaning supplies and restroom products (PWS 3.2), and how often may supplies be picked up?

Civil Engineer building 683. See attached maps.

Supplies can be picked up M-F from 0800-1600

Building 6506 is listed as temporary trailers — approximately how many trailers and what is their combined square footage?

Only one trailer needs to be serviced. See attached map for details.

Are all 15 buildings occupied/in use full time, or are any partially occupied or used only during drill weekends?

All 14 buildings are in use full time. See map and updated PWS for details.

Will the slides or information presented at the pre-site visit briefing be posted to SAM.gov for offerors unable to attend?

No slides were briefed at the site visit. See Map for details of building locations and service areas.

Please provide square footage by flooring type for each building, including carpet, VCT, ceramic tile/grout, and epoxy or other hard surfaces. For semi-annual carpet hot water extraction, please specify the total carpeted square footage per building.

See details in each building map legend for floor type by square footage.

Please provide the count of restrooms, toilets, urinals, sinks, shower stalls, and locker rooms included in the scope of work for each building.

See attached maps and quantity sheet.

Please provide the number of breakrooms and kitchenettes and the total number of microwaves included in the contract scope.

See attached maps and quantity sheet.

The PWS confirms the Government will furnish cleaning supplies and restroom products. Please confirm whether trash can liners are included as a Government-furnished item or are the responsibility of the contractor.

Yes, trash can liners will be provided by the government.

For tasks identified in the PWS as "weekly or as needed," please clarify whether these are intended to be performed during scheduled weekly visits only or whether additional unscheduled service visits are expected at no additional cost.

Required to be performed during scheduled weekly visits. No unscheduled service visits will be required.

Please confirm any access limitations, escort requirements, restricted facilities, or equipment restrictions that may impact contractor performance across the 15 buildings.

Service to building 484 will require additional escort requirements. That building’s service must be scheduled prior to arrival, and consistent schedule must be strictly adhered to.

Is the site visit is mandatory or not? A site visit was held on 15 June 2026 and was not mandatory. No additional site visits will be scheduled.

Does this account require the service provider to be signatory to a Union?

This action is subject to the Service Contract Labor Standards and all applicable local and federal laws.

Please provide additional details regarding the key control procedures, including key issuance, accountability requirements, and any contractor responsibilities associated with key management.

Keys will be issued to contract supervisor after initial employee screening is complete. See PWS section 1.4.6.8.

Section 5.1.2.3 requires the Contractor to wash the interior and exterior of all “reachable windows” monthly. Please clarify how Moffett ANGB defines “reachable windows,” including any height limitations or accessibility criteria that should be used for pricing purposes.

Reachable means windows 7 feet high and below.

Please clarify the background investigation requirements for contractor personnel, including the type and level of screening required for installation access. Additionally, please confirm whether Moffett ANGB or the Contractor is responsible for any costs associated with background checks, credentialing, DBIDS enrollment, or related security processing.

See PWS section 1.4.6. There will be no cost to the contractor for base access/DBIDS enrollment.

Section 5.7 (Personnel and Wages) states that the Contractor is legally required to pay the higher of the applicable federal or state wage and fringe benefits for each labor category utilized in the performance of this contract. Could you please clarify how this requirement should be applied when the wage and fringe benefit rates differ between the California Department of Industrial Relations (DIR) determination and the U.S. Department of Labor Service Contract Act (SCA) determination? For example, if the DIR wage rate is higher than the SCA wage rate, but the SCA fringe benefit rate is higher than the DIR fringe benefit rate, is the Contractor required to:

Apply the entire DIR wage determination; Apply the entire SCA wage determination; or Apply the higher wage rate and the higher fringe benefit rate from each determination (i.e., a hybrid approach)?

The contractor must pay the higher of the total wage and fringe benefits, not a hybrid approach.

Given that we missed the scheduled visit, could you please let me know if there might be any flexibility for an alternative time to view the facilities?

No additional Site Visits will be conducted. See PWS and its attachments for details on this requirement.

For weekly and monthly cleaning tasks, do any activities require advance coordination with facility personnel, or may they be performed at any time during the contract performance hours, including in occupied common areas?

Service performance must adhere to the approved performance schedule as required in PWS 5.2. See additional details regarding building 482 in above comments and PWS.

Are communication devices such as walkie-talkies permitted for contractor personnel while performing services on the installation?

No, walkie-talkies are not permitted. Contractors will use cell phones for communication. Government will not provide any communication devices.

Will the contractor be permitted to store janitorial equipment, supplies, or consumables on-site for daily operations? If so, will designated storage areas be provided?

See attached maps showing janitors closet locations.

Must quarterly and semi-annual cleaning activities be performed within the standard performance hours of 6:00 AM to 4:00 PM, or may these activities be scheduled outside those hours with Government approval?

All performance must be in accordance with the approved Performance Schedule. This includes but not limited to daily, weekly, monthly, and/or semi-annual services.

For weekly trash and recycling services, will dumpsters or centralized disposal locations be provided on-site, or is the contractor responsible for transporting waste and recyclables off the installation?

Dumpsters are located at various locations on base.

See attached maps. Contractor is not responsible for transporting waste or recyclables off installation.

Please confirm whether stairwells are excluded from the required service areas.

Stairwells are included in PWS. See attached maps.

Will the Government provide a room list, floor plan, or room numbering guide for each building to assist contractor personnel in identifying service locations?

See attached maps.

For shower deep-cleaning requirements, is the contractor responsible for cleaning and/or replacing shower curtains?

No. Contractor to notify Contracting Officer Representative (COR) when shower curtains need to be replaced. Government will procure.

For carpet spot cleaning and similar floor maintenance activities, may the contractor collect before-and-after photographs for quality-control documentation purposes?

Yes, contractor can take photos of floor for internal QC. Not required to be submitted to government.

Government representative does not need to be present.

For deep cleaning and sanitizing of trash receptacles, may the contractor perform these services outdoors using low-pressure washing and sanitizing methods?

Yes, these activities can be performed outdoors, but not near landscape to prevent harm to plants.

Government will not provide any equipment for this activity.

How many custodial employees are currently performing this work?

Currently there are no custodial employees performing these services.

Where should trash and recycling be disposed of after collection?

Dumpsters are located at various locations on base.

See attached maps.

What is the expected timeframe to obtain building/base access after award?

Background and base access badges are estimated to take about a week to process. Roster of staff is required during Post Award Meeting. See PWS 1.4.8.

Are there any known problem areas, complaints, or recurring deficiencies from the current service?

No

PWS Section 3.2 states that the Government will provide cleaning supplies and restroom products, including “cleaning solutions.” Could the Government please clarify what specific types/brands of cleaning solutions will be provided, such as restroom disinfectant, glass cleaner, neutral floor cleaner, all-purpose cleaner, degreaser, and any floor-care chemicals?

Glass cleaner, Break Out Multipurpose Cleaner and Degreaser, Cell Block 64 Disinfectant Cleaner Deodorizer, Concrete Restroom/RTU Bowl Cleaner, First Watch Microbial Enzyme Cleaner and Drain Maintainer, KP Degreaser and Floor Cleaner.

Will SDS sheets be available for all Government-provided cleaning solutions?

Yes, Safety Data Sheets (SDS) will be provided.

Could the Government please clarify the process for receiving Government-provided supplies and restroom products? Specifically, will the Government deliver supplies directly to the janitorial closets/storage areas in each building, or will the contractor be responsible for picking up supplies

Contractor responsible for collecting/picking up all government furnished supplies from Civil Engineer Building 683. See maps for location.

from a designated location and distributing them to each facility?

To establish the baseline condition of the facilities, can the Government provide the dates the following recurring tasks were last performed: a. Carpet hot-water extraction (PWS §5.1.4.1); b. Shower deep cleaning (PWS §5.1.2.4); and c. VCT strip/scrub and recoat (PWS §5.1.4.2)?

The Government does not have a record of the last time these tasks were completed.

PWS §1.4.6 identifies DBIDS credentialing, a Security Forces background check, AT Level I training, and OPSEC training for contractor personnel. Can the Government confirm that no additional personnel security clearance (or DD Form 254 classified requirement) applies to this effort beyond the access and background-check requirements stated in the

PWS?

Only requirements are as listed in PWS. Real ID/Passport required with DBIDS application for base access and background check.

Building 649 was not part of the site walk. Will this building be removed? If not, please provide further information including name, cleanable square footage, fixture count, floor type, restricted areas, etc.

B649 is not included in the contract scope.