PWS - FY26 Inspect Fire Protection Systems - PJVY 260330.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

PJVY 260330

Inspect Fire Protection Systems

1 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 5.0 as Government Furnished, to perform Inspect Fire Protection Systems Services, as defined in this PWS

1.2 Background: UFC 3-601-02 requires inspection and testing of all base fire protections systems. UFC Inspection Testing and Maintenance (ITM) tables 2-1 through 2-26 were selected to ensure that the fire protection systems will function on demand.

Base devices include;

• Fire Detection and Alarm Systems

• Wet Pipe Sprinkler Systems

• Dry Pipe Automatic Sprinkler Systems

• Deluge Sprinkler Systems

• Pre-Action Automatic Sprinkler Systems

• Standpipe Systems

• Fire Pumps

• Water Supply Tanks

• Dry Chemical Systems

• Emergency Lighting Systems

• Hydrant Flow Tests

• Egress Marking Systems

• Fire and Smoke Barrier Opening Protection

• Backflow Prevention Devices

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and (4) 12-month option years.

1.4 General Information:

1.4.1 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

New Year’s Day: January 1st Martin Luther King, Jr.’s Birthday President’s Day Memorial Day Juneteenth Independence Day: July 4th Labor Day Columbus Day Veteran’s Day: November 11th Thanksgiving Day Christmas Day

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0700-1600 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons.

1.4.4.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.2 AT Level 1 Awareness Training (AT): All contractor employees requiring access to Army Installations, facilities, and controlled access areas shall complete Level 1 AT within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training Level 1 AT is available at https://atlevel1.dtic.mil/at/.

1.4.5.3 OPSEC Training. In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available at http://cdsetrain.dtic.mil/opsec/.

1.4.5.4 Access and general protection/security policy and procedures. Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office.

Contractor workforce must comply with all personal identity verification requirements (CFR clause 52.204-9, Personal Identity Verification of Contract Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.5.5 For contractors requiring CAC. Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.4.5.6 For contractors that do not require a CAC but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/ AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government.

Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.8 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e- mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the KO within 14 days of an employee’s departure.

1.4.9 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. Contractor shall have NICET (National Institute for Certification in Engineering Technologies) Level III certification in Fire Alarm Systems, Inspection and Testing of Water Based Systems or Special Hazard Suppression Systems.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.2 Materials: NONE

3.3 Equipment: NONE

3.4 Services: NONE

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements:

5.1 DESCRIPTION OF WORK:

5.1.1 INSPECTION, TESTING, AND MAINT. OF FIRE PROTECTION

SYSTEMS

5.1.2 Contractor shall perform all inspections of all base fire protection systems IAW UFC 3-601-02 OPERATION AND MAINTENANCE:

INSPECTION, TESTING, AND MAINTENANCE OF FIRE

PROTECTION SYSTEM to bring base current with ITM taskings.

5.1.3 CONTRACTOR is responsible for inspection, testing, or

maintenance of fire hydrants outlined in UFC 3-601-02 for the life of this contract.

5.1.4 Contractor shall submit a Final Inspection Report identifying all system discrepancies, reference the code that identifies the discrepancy, and the building and system the discrepancy was identified along with the corrective action recommended. Report shall be submitted within 30 days of ITM completion.

5.1.5 UFC 3-601-02 ITM frequency shall be conducted as follows;

5.1.5.1 BASE BID - (2026) = Annual Inspection and 2 year ITM

OPTION 1 - (2027) = Annual and 3 year ITM OPTION 2 - (2028) = Annual and 5 year ITM OPTION 3 - (2029) = Annual and 5 year ITM OPTION 4 – (2030) = Annual and 1 year ITM

5.1.6 Pricing to include a total of 18 wet and 4 dry suppression systems.

5.1.6.1 Pricing to include inspection and testing for 20% of low- and high-pressure fire hydrants per option year. (See attached Hydrant Map)

5.1.7 ITM services shall be conducted IAW Attached Appendix A.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

• UFC 3-601-02 OPERATION AND MAINTENANCE: INSPECTION, TESTING, AND

MAINTENANCE OF FIRE PROTECTION SYSTEM

• All applicable NFPA publications

7.0 CONTACT INFORMATION

COR: Lt Col Emerson Slack -- (304) 616-5233 Emerson.Slack@us.af.mil

COR: SMSgt Matt Laign -- (304) 616-5217 Thomas.Laign@us.af.mil

KO: MSgt Philip Henderson -- (304) 616-5231 Philip.Henderson.5@us.af.mil

Environmental Office: Mr. Ronnie Dailey -- (304) 616-5218 Ronnie.dailey.3@us.af.mil

PASS & ID: Natalie Clower -- (304) 616-5276 Natalie.Clower.1@us.af.mil

SFS: CMSgt Daniel Schildt -- (304) 616-5337 Daniel.Schildt@us.af.mil

ATTACHMENT A

- System Locations

Bldg Number Type of System Sprinkler System with Flow Devices

Number of Detection Devices Age of System

104 Monico MapX Wet w/ Elec Fire

Pump 1 >20

118 Firelite MS4 Wet/1.5" Riser 11 >20 119 Notifier X 56 >5 120 Firelite MS Loud 92 >20 121 Notifier X 28 >20 125 Simplex 4002 65 >20 130 Potter 56 >20 134 Simplex 4002-8001 X 125 >20 136 Simplex 4005 1 Dry Agent System 49 >20

137 Honeywell Gamewell 17 >20

139 Monaco Map X 46 >20 140 Notifier 47 >10 144 FireLite MS-4424 11 >20 145 FireLite MS-4424 6 >20 151 Notifier Wet 200 Potter PFC 4064 3 >10 203 Simplex 4100U X 40 >10 206 Simplex 4100U 2 wet 1 Dry 37 >10 300 Simplex 4100U 3 Fire Pumps/Wet >10 301 Simplex 4100U 1 wet 9 >10 302 Simplex 4100U 1 wet 23 >10

303 Wheelock Mass/ Honeywell Notifier X 49 >10

304 Monoco Map X 2 wet 44 >10 305 Honeywell Notifier 3 wet 230 >10 306 Simplex 4100U 5 wet 260 >10 307 Simplex 4100U X >10

308 Notifier DRT-CR & Notifier FCPS-24S8 4 wet 200 >10

309 Notifier M X 44 >10

Note: Bldg 309 is currently under major renovation and will not be included in the Base Bid.

ATTACHMENT B

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

Inspection Report Provided within 30 calendar days after ITM is complete

1 Electronic and Hard Copy

COR

1.4.5.6 AT Level 1

Awareness

Training Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.10 Identification

Media

Return within 14 days of employee’s departure from contract performance.

Original(s) Hard Copy KO

1.4.5.11 OPSEC

Training

Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR