Solicitation - W50S8T26QA021 137th Mini Splits.pdf

Combined Synopsis/Solicitation

(IAW FAR 12.603)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and any additional written solicitation will not be issued.

The 137th SOW at Will Rogers Air National Guard (WRANGB) is preparing to award a Firm Fixed Price Contract to a vendor for the procurement and installation of two mini-split air conditioning units. The desired delivery is 30 days ADC (After Date of Contract).

Clause 52.212-18 applies: Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

Contractor is required to sign this document and return 1 copy to issuing office. Contractor agrees to provide all services set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.

Proposal Submission Information:

Proposals are due by 29 July 2026, 10:00 AM, Central Daylight Time (CDT). Contact the following individual with the 137th SOW at WRANGB in Oklahoma City, OK for information regarding this solicitation:

NOTE: Emailed proposals are required

Ryan Moehle Base Contracting Officer ryan.moehle.@us.af.mil Phone: (405) 686-5442

EVALUATION OF RESPONSES:

Award will be conducted and evaluated under the provisions of FAR Part 12, Commercial Items and FAR Part 13, Simplified Acquisition Procedures. The responsible offerors must be registered in the System for Award Management (SAM) database (available at:

https://www.sam.gov/SAM/) and submit a completed copy of the Offeror Representations and Certifications – Commercial Items with their proposal. Lack of registration in SAM will qualify contractor as ineligible for award. All responsible sources may submit a proposal in response to this solicitation, which shall be considered. No DPAS Rating is assigned to this requirement.

mailto:ryan.moehle.@us.af.mil

COMPANY NAME: _________________________________________________

CAGE & DUNS Number: ___________________

PRINTED NAME OF OFFEROR: __________________________________

SIGNATURE OF OFFEROR: ____________________________________

DATE: ____________________

PRICE: ________________________________

REQUISITION NUMBER:

TBD

SOLICITATION NUMBER

W50S8T26QA021

SOLICITATION ISSUE DATE:

15 June 2026

SOLICITATION DUE DATE:

29 July 2026

THIS ACQUISITION IS:

X 100% Small Business Set- Aside

Sole-Source

SIZE STD:

1,250 Personnel

FEDERAL SUPPLY CLASS:

NAICS: 333415 DELIVERY:

X

SEE ITEM DESC

FOB DESTINATION

FOB ORIGIN

DPAS RATING:

METHOD OF

SOLICITATION:

REQUEST FOR QUOTE

Solicitation/Contract Form Continuation

137th SOW Bldg 1052 Mini-Splits for Mission Support Desktop Training RoomInstrument Name:

Product Service Code : 4120

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price

Amount

0001 Procure two mini-split air conditioning units that are 2.5 tons and install in Bldg 1052 in the MSDT (Mission support desktop trainer) room IAW the Statement of Work, Drawings, and all commercially acceptable standards as advertised. Once installed full operability will be demonstrated to the government to display units are working as advertised.

Product Service Code: 4120 North American Industry Classification System (NAICS): 333415 Claimant Program Code: C9E Pricing Arrangement: Firm Fixed Price

2 Each

Continuation of Description

Requirements Procure and install 2.5 Ton mini-split HVAC system IAW the statement of work, drawings, and all commercially acceptable standards as advertised.

Continuation of Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

0001 Inspection and Acceptance Location

Both Destination Instructions: Contact POC.

DoDAAC: F9T302 CountryCode: USA

CE

AF BPN NO MILSBILLS PROCESSES, 5624 AIR GUARD DR BLDG1009 RM150

OKLAHOMA CITY, OK 73179-1090

UNITED STATES

Capt Ronni-Lynn Palelei

Continuation of Deliveries or Performance

0001 Delivery Schedule Delivery On Or Before Delivery Date 03 Jul 2026

2 EachQuantity

Address and POC Ship To DoDAAC: F9T302 CountryCode: USA

CE

AF BPN NO MILSBILLS PROCESSES, 5624 AIR GUARD DR BLDG1009 RM150

OKLAHOMA CITY, OK 73179-1090 UNITED STATES

Capt Ronni-Lynn Palelei

Special Handling/Notes FoB Details

Party to Pay Transportation Cost: Contractor

Point Type: Destination

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

2017-01

52.204-13 System for Award Management- Maintenance. (Deviation 2026- O0038)

2026-02

52.212-4 Terms and Conditions- Commercial Products and Commercial Services. (Deviation 2026-O0038)

2026-02

52.219-6 Notice of Total Small Business Set-Aside. (Deviation 2026- O0038)

2026-02

52.222-19 Child Labor-Cooperation with Authorities and Remedies.

(Deviation 2026-O0038)

2026-03

52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026- O0038)

2026-02

52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038)

2026-02

52.222-90 Addressing DEI Discrimination by Federal Contractors.

(Deviation 2026-O0040, Revision 1)

2026-04

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.

2024-05

52.232-33 Payment by Electronic Funds Transfer-System for Award Management.

2018-10

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

2023-03

52.233-3 Protest after Award. (Deviation 2026-O0038)

2026-02

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026- O0038)

2026-02

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

2022-12

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

2024-05

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2023-01

252.223-7008 Prohibition of Hexavalent Chromium.

2023-01

252.225-7001 Buy American and Balance of Payments Program.

2024-02

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

2023-01

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

2023-06

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12

252.232-7010 Levies on Contract Payments. 2006-12

252.247-7023 Transportation of Supplies by Sea.

2024-10

FAR Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns. (Deviation 2026-O0038)

2026-02

Notice of Price Evaluation preference for HUBZone Small Business Concerns (Feb 2026) (Deviation 2026-O0038)

(a) Evaluation preference.

(1) Offers will be evaluated by adding a factor of 10 percent to the price of all offers, except-

(i) Offers from HUBZone small business concerns that have not waived the evaluation preference; and

(ii) Otherwise successful offers from small business concerns.

(b) Waiver of evaluation preference. A HUBZone small business concern may choose to waive the evaluation preference. If the concern waives the preference, the factor will be added to its offer for evaluation purposes.

[ ] Offeror chooses to waive the evaluation preference.

(c) Joint venture. A HUBZone joint venture agrees that, in the performance of the contract, at least 40 percent of the aggregate work performed by the joint venture shall be completed by the HUBZone small business parties to the joint venture. Work performed by the HUBZone small business parties to the joint venture must be more than administrative functions.

(End of provision)

DFARS Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

252.232-7006 Wide Area WorkFlow Payment 2023-01

Instructions.

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Combo

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

N/A

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC W50S8T Admin DoDAAC W50S8T Inspect By DoDAAC F9T302 Ship To Code F9T302 Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) ____ Service Acceptor (DoDAAC) ____ Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____ (*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

ryan.moehle@us.af.mil

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Addendum to Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.

(Deviation 2026-O0038)

2026-02

52.222-3 Convict Labor. (Deviation 2026- O0038)

2026-02

52.223-23 Sustainable Products. (Deviation 2026-O0038)

2026-02

52.240-91 Security Prohibitions and Exclusions. (Deviation 2026- O0038)

2026-02

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038)

2026-04

DFARS Clauses Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.225-7002 Qualifying Country Sources as Subcontractors.

2022-03

252.232-7008 Assignment of Claims (Overseas).

1997-06

Identifier Document Name

Document Description

Reference Identifier

Date Line Item

Page Numbers

Document Type

Provided Under Separate Cover

0001 SOW V2 Statement of Work 15 Jun

Attachment No

Solicitation Provisions

FAR Provisions Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.204-7 System for Award Management- Registration. (Deviation 2026- O0038)

2026-02

52.212-1 Instructions to Offerors- Commercial Products and Commercial Services. (Deviation 2026-O0038)

DFARS Provisions Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

2022-09

252.204-7024 Notice on the Use of the Supplier Performance Risk System.

2023-03

252.225-7055 Representation Regarding Business Operations with the Maduro Regime.

2022-05

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region- Representation.

2023-06

DFARS Provisions Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.

2021-05

PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS

EQUIPMENT OR SERVICES-REPRESENTATION (MAY 2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument."

(a) Definitions. "Covered defense telecommunications equipment or services," "covered mission," "critical technology," and "substantial or essential component," as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does" provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it [ ] will [ ] will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it "will provide covered defense telecommunications equipment or services," the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

Addendum to Solicitation Provisions

FAR Provisions Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation.

2017-01

52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026- O0038)

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 137TH SPECIAL OPERATIONS WING

OKLAHOMA CITY OKLAHOMA

15 June 2026

Statement of Work (SOW) for Install (2) 2.5 Ton Mini Splits for MSDT 1052

1) Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 20-22 as Government Furnished, to install two mini splits as defined in this SOW.

2) Background: The designated facility is currently not being conditioned appropriately, leading to suboptimal operating environments. The objective of this project is to procure, install, and commission two new mini-split systems to establish reliable and efficient heating and cooling for the affected areas.

3) Delivery and Installation Requested 30 Days After Date of Contract Award (ADC).

4) Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

5) Recognized Holidays: The following are recognized US holidays. The contractor shall coordinate with the 137th Special Operations Wing in advance if work will be planned on these days:

a) New Year’s Day: January 1st

b) Martin Luther King, Jr.’s Birthday

c) President’s Day

d) Memorial Day

e) Juneteenth National Independence Day June 19th

f) Independence Day: July 4th

g) Labor Day

h) Columbus Day

i) Veteran’s Day: November 11th

j) Thanksgiving Day

k) Christmas Day

6) Place and Performance of Services: Performance shall be at the 137th Special Operations Wing, Oklahoma City, Oklahoma, Building 1052. The contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor should keep in mind that stability and continuity of the work force are essential.

7) Unscheduled gate closures by the 137th Security Forces Squadron may occur at any time causing all personnel to enter or exit a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

8) The contractor’s employees shall become familiar with and obey the regulations of the installation including; fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

9) Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by 137th

Security Forces Squadron. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. The base access procedures require the contractor, their employees, and subcontractors to submit a background check from the State of Residence of each individual who will need to be granted access to the base. If there are arrests and/or convictions, issuance of the badge is solely up to the discretion of the 137th Security Forces Squadron Commander.

10) Base Operations Security (OPSEC): To protect unclassified, but potentially sensitive information from being collected and complied, there are information controls in place that are not normal considerations for non-governmental work orders. The following paragraphs detail limitations that must be observed.

a) Photography and Video, either by individuals or by organization is prohibited without approval through 137 SOW. Pictures of project details, buildings, facilities, or completed work, will not be posted to any online or social media, nor used by the contractor for any publicity without prior approval from the Contracting officer, Public Affairs, and Wing OPSEC manager.

b) Contractors on base will not make any posts online or to any social media about their work on Will Rogers, the nature of their work, or any interactions, observations, or utterances heard on or about the installation.

c) Will Rogers ensures a 100% shred policy for all paper. This incudes notes, post-it-notes or paper scraps that can contain notes. DO NOT dispose of any paper documents into waste or recycle receptacles on the installation.

d) Any project notes about facilities and installation will be shredded or deleted (if electronic) at the end of the project and conclusion of any requirements to maintain warranty or product documentation.

e) All information related to the project will NOT be released to any individual, company, or organization that is not directly involved in this project or needed to support this project. Only with contracting Officer approval can project or facility information be released to third parties.

f) Pictures, diagrams, plans, or other information from this project may NOT be used in any advertising or marketing to show work that was completed on this installation.

11) Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating the contractor supplied equipment including its proper implementation with the government’s equipment for successful performance of this contract. (The contractor must possess an active State HVAC/Electrical license and EPA Section 608 Certification for handling refrigerants for this project).

12) Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government.

Contractor attendance at these meetings shall be at no additional cost to the Government.

13) Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services.

The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor

14) Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the KO within 14 days of an employee’s departure.

15) Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

16) Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

17) Definitions and Acronyms:

a) CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

b) CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

c) CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the

U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract

d) DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Scope of Work.

e) DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

f) KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

g) PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

h) QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

i) QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

j) QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

k) SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

l) WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

m) WORK WEEK. Monday through Thursday, 0630-1700, unless specified otherwise.

18) ACRONYMS:

a) AFARS Army Federal Acquisition Regulation Supplement

b) AR Army Regulation

c) AT/OPSEC Antiterrorism/Operational Security

d) CFR Code of Federal Regulations

e) CONUS Continental United States (excludes Alaska and Hawaii)

f) COR Contracting Officer Representative

g) COTS Commercial-Off-the-Shelf

h) DA Department of the Army

i) DD250 Department of Defense Form 250 (Receiving Report)

j) DD254 Department of Defense Contract Security Requirement List

k) DFARS Defense Federal Acquisition Regulation Supplement

l) DOD Department of Defense

m) FAR Federal Acquisition Regulation

n) GFP/M/E/S Government Furnished Property/Material/Equipment/Services

o) IA Information Assurance

p) IS Information System(s)

q) KO Contracting Officer

r) OCI Organizational Conflict of Interest

s) ODC Other Direct Costs

t) OPSEC Operations Security

u) PII Personally Identifiable Information

v) PIPO Phase In/Phase Out

w) POC Point of Contact

x) PRS Performance Requirements Summary

y) SOW Scope Of Work

z) QA Quality Assurance

aa) QAP Quality Assurance Program

bb) QASP Quality Assurance Surveillance Plan

cc) QC Quality Control

dd) QCP Quality Control Program

ee) TE Technical Exhibit

19) Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The

Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

20) Property: The Government will furnish the necessary location for the contractor to perform services outlined in this SOW.

21) Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

22) General: Except for those items specifically stated to be Government-Furnished in Paragraph 20-22, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.

23) Requirement: The Contractor Shall:

CLIN #1

24) Demo

a) Remove all ceiling mounted devices as necessary to facilitate proposed mini split installation, taking care not to damage for reinstallation.

b) Demolish/Remove ceiling grid and tile, (tile may be reused upon inspection and written approval by the COR/Government Inspector.)

c) Remove any obstructions along proposed line set route paths through walls or ceiling spaces.

d) Clean up any debris and terminate any non-useable items at appropriate sites.

25) New Construction / Mechanical

a) Install all appropriate bracing to accommodate new units.

b) Seal all wall/ceiling penetrations generated by this project.

c) Install two (2) 2.5-ton mini splits indoor units in location as shown on drawings. In accordance with manufacturing recommendations

(1) Final placement of indoor units will be determined by existing ceiling-mounted equipment and clearance requirements.

d) Install outdoor condensing units and all associated refrigerant line sets, condensate lines, and electrical connections Individually.

e) New mechanical and electrical lines are to be installed next to the existing lines on north wall of the room. (See detail drawings)

f) Tie all the condensation lines into the water fountain drain lines separately.

g) Install appropriately sized condensate pump.

h) Install a secondary p - trap lower than the existing pee trap.

i) Tie new mini splits into panel L3 (see panel and breaker location in detail drawings).

(1) Rearranging the breaker panel may be needed to accommodate for the mini splits)

j) Provide and update new panel schedule once installed.

k) Pressure test refrigerant lines, pull vacuum

26) New Construction

a) Frame and expand the existing wall outward to create a designated cavity/chase. This expanded wall will hide the vertical drop of the mini-split's refrigerant lines, electrical wiring.

b) Modify the existing flooring and ceiling to accommodate the adjusted fur out.

c) Provide and install a new dedicated circuit and exterior disconnect as required by local code.

d) Finished wall to match existing surrounding properties

e) Remove all construction debris, drywall dust, and packaging from the site.

27) Misc

a) All submittals to be sent through contracting and approved by KO prior to installation.

b) All reports generated shall be sent to COR/ENG office.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

SOW

Paragraph Task Performance

Standard Acceptable Quality

Levels Surveillance

Method / By Whom

Install 2 Mini splits

System are installed and fully operational.

System is installed and tested by manufacturer's specifications.

Zero deviations from manufacturer specifications without prior KO approval.

KO approved government inspector

"Provide Required Submittals" and update the Standard to "Timely and accurate submission of all required reports/plans."

Systems are installed and fully operational

System is installed and tested by manufacturer's specifications

Zero deviations from manufacturer specifications without prior KO approval.

KO approved government inspector

TECHNICAL EXHIBIT 2

DELIVERABLES

SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Quality Control Plan (Pre- Construction)

Within 10 days of contract award

1 Original Copy PDF Format w/AF 3000 cover sheet

KO

Project Schedule (Pre- Construction)

Within 10 days of contract award

1 original copy PDF Format w/AF

Submittal Schedule (Pre- Construction)

Within 10 days of contract award

1 original copy PDF Format w/AF

Power / Electrical Plan (Pre- Construction)

Prior to Construction

1 Original Copy PDF Format w/AF 3000 cover sheet

KO

Mechanical / Piping Plan (Pre- Construction)

Prior to Construction

1 Original Copy PDF Format w/AF 3000 cover sheet

KO

Material submittal (Pre-Install)

Within 30 days of contract award

1 Original Copy PDF Format w/AF

Commissioning Report

Prior to project Close-Out

1 Original Copy PDF Format w/AF

Project As-Built Drawing

Prior to project Close-Out

1 Original Copy Digital copy, on disc, in AutoCAD 2020 or newer

KO

Warranty Documentation and O&M Manuals

Prior to project completion

1 Original Copy PDF Format w/AF 3000 cover sheet

------ END OF SOW ------