Attach_12_20-B-0002_MunDr_Ph02_Pre-Bid_Conf_PPTand Reg.pdf

AQRC 172008B

B260: Replace Munitions Storage Igloo Doors

Solicitation: W50S8F‐20‐B‐0002

PRE‐BID CONFERENCE

June 3, 2020 177 Fighter Wing NJANG

Egg Harbor Twp., NJ

This meeting is strictly informational.

It is the responsibility of the contractor to review and respond to all the information in the solicitation prior to submitting a Bid.

Funds are presently available for this procurement

Key Project Personnel

Contracting Office o SMSgt JoAnn Ferguson

Base Contracting Officer o Johanna Paz Contracting Officer o MSgt Kirk Sherry Contract Specialist o MSgt Tammy Hickerson Contract Specialist

Civil Engineering Office o Capt. Natalia Rojas

Base Civil Engineer o Capt. Natalia Rojas Contracting Officer Representative (COR) o Lt. Zachary Allard Project Manager

Solicitation Information

• Solicitation posted to beta.SAM.gov on May 23, 2020

• NAICS: 236220 Commercial and Institutional Building Construction

• Total Small Business Set-Aside: FAR 19.5

• Magnitude of Project: $100,000 - $250,000

• Basis for Award: Price - Ref: DFARS 252.236-7007

• Wage Determination

• General Decision Number NJ20200025 Mod 05 dated January 31, 2020 for Atlantic County applies.

• Performance Period: 300 CALENDAR DAYS after date of Contract Award o Includes Administrative Activities, Mobilization, De-Mobilization, Punch List, Cleanup, and Closeout

Documents

• There are no Liquidated Damages associated with this project.

• Solicitation Amendments have been issued:

• No Solicitation Amendments to Date

• Solictation Amendments will be issued and MUST be acknowledged on the SF1442

Project Information

• Background - Buildings 260 is an above ground earthen berm covered munitions storage facility. Bldg. 260 was constructed in 1974.

The building is divided into 12 storage cells containing 24 sets of exterior blast resistant steel double doors. The existing condition of these doors are beyond repair.

• Scope - The project involves the removal and replacement of two existing doors (S & G) in the munitions igloo located inside building 260, and the replacement of the missile shops, “B-1” and “A-1” Bay doors located within bldg. 260.

o The scope of work for this project will require the contractor to provide and install all material, equipment, labor, & supervision required for a complete and useable system.

o Installation will include the removal and disposal of the existing steel doors, Blast Engineering for the new doors, fabrication, delivery, and installation of the new doors.

• Project Pictures – High Resolution project photos are available for download at:

o https://drive.google.com/drive/folders/1ImpEdeOoOQGVw8H0P6jxyiWgZc0f56_C?us p=sharing

Project Information

• The Bid Submission, SF1442, contains three priced Contract Line Items (CLIN):

• CLIN 0001 – Replace Doors A-1; B-1; & S

• CLIN 0002 - Additive Bid Item (ABI) - Replace Door G

• CLIN 0003 - Contractor Manpower Reporting (eCMRA)

• Report prime and sub-contractor labor hours on a secure Government website.

• May or may not have a cost assigned to it.

• Failure to maintain & report data may result in Invoice dis-approval.

• No further Bid Break-Out is required by bidders.

Base Access

• This project is on a secure military facility

• All personnel accessing the site will be required to submit personal information for a background investigation with the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) in accordance with AFI 10-245, AFI 31-101 and AFMAN 31-113.

o Background Investigation requests MUST be submitted 10 days before access to base is required.

o Failure by the Contractor to submit the request in a timely manner will result in access to the base being denied at No Fault of the Government. The Contractor will NOT be entitled to delay claims.

• The Government reserves the right to limit or restrict access to the facility for any person based on adverse results to the background investigation.

• All personnel accessing the military facility consent to search of their persons, property, & vehicles every time they enter the base.

• All Contractor Access to base is through the Commercial Vehicle Gate (CVI).

o The CVI Gate will be open at 6:30am – 2:00pm Monday – Friday.

• Note: Contractor Vehicles may exit through the main gate after 2:00pm

• Deliveries to the Construction Site MUST arrive before 2:00pm o Expect a delay at the CVI gate as vehicles for this project as well as vehicle for other projects are searched.

Site Access & Facilities

• The Project Site is with-in a Limited Access Secure

Area of the base.

o ALL contractor personnel will be escorted to site at the beginning of the work day, 7:00am, and escorted off site at the end of the work day, 3:30 pm.

o Contractor MUST be escorted at all times be a Government Employee they are on site.

o The Contractor shall bring meals & essentials to the site to limit work stoppage as personnel are escorted to & from the job site.

• Contractor Site Facilities o Contractor shall provide & maintain their own sanitary facilities (port-a-john toilets, wash stations…) for the duration of the project o Site Office Trailer / Storage: Government facilities are NOT available for administrative use, break areas or secure storage.

• Contractor shall provide such facilities as he deems required for completion of the project o Utilities (water, natural gas, electric, comm…) are NOT available in the vicinity of the project area. Contractor shall provide for his own utilities, i.e.

generator & water tanks. Propane tanks are NOT allowed.

FOD

• This project is near an Active Aircraft Surface.

• Foreign Object Debris – FOD: Any article or substance, alien to an aircraft or system, which could potentially cause damage.

• Examples of FOD:

o Aircraft parts, rocks, broken pavement, Parts from ground vehicles o Garbage, maintenance tools, etc. mistakenly or purposely deposited on tarmac and/or runway surfaces.

o Hail: can break windshields and damage or stop engines.

o Dust or ash clogging the air intakes (as in sandstorms in desert operating conditions or ash clouds in volcanic eruptions).

o Tools, bolts, metal shavings, lockwire, etc.

• Contractor will be required to conduct a daily Foreign Object Debris (FOD) sweep of his worksite at the end of every workday and during the workday AS DIRECTED by the Contracting Officer in order to avoid aircraft mishaps and maintain flying operations.

Project Phasing

• This is a three Phase Project.

o Only one (1) Door System may be worked on at a time.

• NOTE: If the ABI is awarded. Door System S & G may be worked on at the same time.

o Allow a minimum of one business day to transition to the next door system after Final Acceptance.

• Final Acceptance & Inspection of each Door System MUST take place for clearance to proceed to the next Door System.

o Final Acceptance for each Door System includes resolution of all Punchlist & Warranty items.

• Laydown for equipment and supplies will be the in the vicinity where work is currently being performed.

• Contractor MUST provide a CPM Project Schedule prior to mobilizing.

o CPM schedule MUST be approved by the Government 2 weeks prior to mobilizing. CPM shall clearly depict the duration of work and dates for each Shelter.

Key Project Personnel

• Project Management & Site Superintendent o The contractor shall be required to provide a dedicated Site Superintendent through completion of the project.

o The Site Superintendent MUST be on site at all times during active construction activities.

• Project Manager, Quality Control and Superintendent Positions are considered key positions.

o These positions SHALL NOT be subcontracted below the Prime Contractor.

Bid Information

• AT OPSEC

• Contractor employees & subcontractor employees, requiring access to the Installation shall complete Anti-Terrorism Level I Awareness Computer Based (CBT) training 10 days after contract award.

• Contractor Manpower Reporting (eCMRA)

• The contractor will report ALL contractor labor hours required for performance of services provided under this contract to a secure data collection site.

• The contractor can access the site at https://cmra.army.mil, and then click on

“Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

• Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30.

• Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at https://cmra.army.mil.

What if I have a Question?

• Questions must be submitted via email to the

Contracting Office o No Later than 5:00pm, EST, June 8, 2020 o Email: usaf.nj.177-fw.list.fal-msc-contracting@mail.mil o Procedures for submitting Bid Questions are located in the SF1442 Section

00 21 00 Item 6 and MUST be followed or questions will NOT be answered.

o Do NOT submit questions directly to the AE Firm, Engineering Office, or individual Government personnel.

• Answers will be posted to beta.SAM.gov in the form of a Solicitation Amendment on a SF30 o Contractors will not receive personalized responses to questions.

Questions received after the above date & time will not be answered.

Bidder Responsibility

• Bidders MUST be registered in System for Award Management

(SAM) at the time of Bid Opening.

• The Government will make a determination of Responsibility in accordance with the requirements set forth in the SF 1442.

• To determine Responsibility - The apparent low bidder may be requested by the Government, prior to Award, to submit a statement regarding his previous experience in performing comparable work, his business and technical organization, financial, insurance, and bonding resources, or plant available to be used in performing the work.

• Past Performance will not be evaluated separately for the this Solicitation.

What do I need to submit?

• Clear and concise Bid addressing ALL requirements detailed in the

Solicitation.

• Bid Package requirements are detailed in the SF1442, Section 00 21 00, Item 7 – Bid Packages

• Bids must be signed on the SF1442

• In addition to the hard copy, offerors must submit a full digital pdf version of their bid.

• Offerors are Reminded to Acknowledge all RFP Amendments on the Solicitation Form, SF1442

• If providing an Alternate Solution; Contractor must indicate how the solution will meet the Government’s Basis of Design / Requirements.

• Bid Guarantee

• Required for ALL Proposals over $150K

• Must be 20% of the Proposal Price or $3m which ever is less

• Submitted on Standard Form 24

Bid Submission & Opening Due to the nation and states response to COVID-19 Bid Submission & Bid Opening procedures are modified to ensure mission continuity & effectiveness at the 177th Fighter Wing and guarantee our ability to respond to threats both foreign & domestic.

Bidders MUST review the SF1442, Section 00 21 00, Item 8 Bid Submission for full procedures and guidance.

• Due – June 23, 2020 @ 1:00pm, EST

• Submit By:

o Mailed in: Postal Delivery / FEDEX / UPS…

• Offerors shall email the Contracting Office giving notification that they have mailed in their Bids & provide a tracking number to the Contracting Office o Hand Delivery to 177th Fighter Wing

• ALL HAND DELIVERIES WILL BE BY APPOINTMENT ONLY & MUST BE DURING NORMAL

BUSINESS HOURS.

• THE BIDDER MUST EMAIL THE CONRACTING OFFICE A MINIMUM OF 24 HOURS IN

ADVANCE FOR AN APPOINTMENT TIME

o Bidders are responsible for ensuring that their Bids are received by the Due Date & Time. Allow ample time for mail, shipping, communication, traffic delays…

Late Bids will NOT be Accepted

What do I need to submit After Award?

• Payment & Performance Bonds o Payment and Performance Bonds submitted on Standard Form on 25 & 25a for all contracts / proposals over $150,000 o Due 10 days after of Notice to Proceed per FAR 52.228-15

• Subcontractor Information o Certificate of Insurance and Standard Form SF1413 o Due 14 days after of Notice to Proceed per FAR 52.222-11

• Construction Schedule

• Background Investigation Requests; Safety Plan; Key Personnel Letter; AF3065; Material Submittals…

Technical Discussion

• Technical Discussion

• Question & Answers

This Presentation will be posted to beta.SAM.gov as a Solicitation Amendment on a SF30