QUESTIONS AND ANSWERS 03 June.pdf

QUESTIONS AND ANSWERS

RELATED TO:

W50S85-24-R-0004 NS Full Food Service as of 10:24am on 6-3-2024

Dated: 5-27-2024

Q1. Does a sample menu need to be included for this solicitation?

A1. Meals must be equal to the sample in the PWS.

Dated: 5-28-2024

Q2. Who is the previous contract holder for this event from 2023?

A2. Contract was offloaded to Unicor.

Q2A.What is the contract number for 2023?

A2A. None Available

Q2B. What is the previous contract value for 2023?

A2B. 83,905 meals $1,561,926

Q3. Does a daily menu plan need to be attached to this bid?

A3. Meals must be equal to the sample in the PWS.

Q4. Can we bring refrigerated/freezer trailers on site?

A4. Yes.

Q5. Will a trash/refuse container be provided during performance, and will they be emptied by the government or the contractor?

A5. A trash container will be provided, however, contractor is responsible for transporting their trash. The trash container will be emptied by the Government.

Q6. Will a contractor be required to provide a menu sample for technical submission, if so, may you provide the format you would like for example dinner menu must include a. 2 Entrees

b. 2 starch

c. 2 vegetables, et

A6. Meals must equal to the sample in the PWS.

Dated: 5-30-2024

Q7.Will Trash Services be handled by the government or do this fall on the contractor?

A7. A trash container will be provided, however, contractor is responsible for transporting their trash. The trash container will be emptied by the Government.

Q8.Will Waste Removal (Kitchen Oil/Grease Traps Services be handled by the government or do this fall on the contractor?

A8. Contractor responsible.

Q9. Is the IDIQ exclusively for Northern Strike Summer Exercises or is there opportunity to use this contract vehicle for other task orders at Camp Grayling? (Northern Exposure and other exercises)

A9. There is a potential it can be utilized for other events related to Northern Strike, such as the winter rotation. However, the number of service members in attendance is significantly smaller and there is no guarantee we can utilize this IDIQ during that time.

Q10. Under Evaluation of Technical Capability, the reference to PWS Paragraph 5 is unclear. Did the Government mean that it will evaluate responses pursuant to information submitted regarding Section 5.0, Requirements in the PWS?

A10. Yes

Q11.When would contractor receive detailed meal count information for each task order?

A11. For this year, once contract is awarded. For future years, the meal count will be provided NLT 01 June.

Q12.When would contractor receive details to assist with planning staff and purchasing such as meals per period and day for each dining facility?

A12. Please see attached spreadsheet for current meal requests.

Q13.Does each task order have minimum meals count? If so, what is the minimum meals count per task order?

A13. No

Q14.What is the minimum duration of a task order?

A14. $2,500

Q15.What is the maximum duration of a task order?

A15. One Year

Q16.To allow an appropriate amount of time for industry to incorporate answers received from questions, would the government consider extending proposal submission by one week?

A16. There will be no extension.

Q17. For meals needed for field feeding, are there details of how many or at what percentage to plan equipment and meal packaging for?

A17. Please see attached spreadsheet. Orange is meals needed for feeding in the field.

Q18. Can field meals be packed as individual meals in insulated to-go packaging instead of thermal transport containers?

A18. Yes, however, we would ask that some sort of container is provided to make transporting the individual meals feasible. The food will also need to be served at proper temperature so please keep that in mind for planning purposes.

Q19. Are all military units participating in the exercise required to utilize this IDIQ for meal service?

A19. No, a small portion are feeding themselves through military rations and equipment.

Q20. Due to potential volatility in exercise participation can tier-pricing be used for meal pricing? (example: Task orders with meal counts under 20,000 total are X-Price, Meals 20,001-40,000 are Y-Price, 40,001-60,000 are Z-Price)

A20. Must be priced per the solicitation.

Q21.What is the anticipated award date for this solicitation?

A21. Mid June to early July.

Q22. The meal count volatility presented with this pricing model creates challenges with pricing, how stable is participation in the annual exercise?

A22. See Historical information and attached spreadsheet for current requests.

Q23. What is the lowest historical meal count utilized for this training exercise? (outside of pandemic impacted exercises)

A23. See Historical information

Q24. Is there additional cold storage available to contractor for frozen meal components?

A24. No, contractor will need to bring their own cold storage (Reefer trailer).

Q25.How quickly can/will the government respond to equipment deficiencies during operational need during the performance of this contract?

A25. It is assumed that equipment deficiencies with government furnished equipment will not be resolved during the timeframe meals are required.

Contractor will still be responsible for providing meals in the event of a deficiency.

Q26. Can you provide a map of location for 631M, 1178M, 100M and where garbage bins are located?

A26. 631M and 100M are located on Camp Grayling. 1178M is located Grayling Airforce Base approximately 8 miles from Camp Grayling. Garbage container locations to be provided.

Dated: 5-31-2024

Q27. Can you provide a facility layout denoting seating and kitchen equipment for 631M, 1178M and 100M?

A27. Site Visit was offered, we do not have a facility layout at this time.

Q28. How many breakfast meals, dinner meals and days are estimated for remote feeding?

A28. Please see attached spreadsheet.

Q29. Is this a new RFQ or what was the predecessor name?

A29. Unicor

Q30. Will the installation allow USFood refrigerated truck outside each kitchen for additional product storage?

A30. Yes.

Q31. Do the kitchens have a loading dock?

A31. No.

Q32. Is there a pallet forklift available for food deliveries?

A32. Not likely. There is 1 forklift on Camp Grayling that has a potential to be utilized, however, the contractor should be prepared to provide their own means for offloading.

Q33. When is the anticipated award be made to the selected contractor?

A33. Mid June to early July.

Q34. Will this contract allow for invoice submission after week 2 or week 3 and then a remaining invoice at end of contract?

A34. Yes

Q35. I see on the Performance Work Statement the Base Ordering Period shows 4 Periods. Is this solicitation for all 4 years or just strictly for this year?

A35. There are 5 ordering periods. Five years or a maximum of $7.5mil.

Q36. Will any Kitchen or Dishwashing Equipment including Steam Tables be able to be used by contractors in the Mess Halls?

A36. Yes.

Q37. In the Technical Exhibit I show a total of 43,535 Breakfast Meals and 40370 Dinner Meals for the entirety of the period correct from July 17th through August 25th?

A37. This is historical but meal requirements for this year are similar. Current meal counts provided in attached spreadsheet.

Q38. The Weekly numbers shown, are these divided out evenly throughout the Week? So, for example, Week 2 shoes 4264 feedings for that week for Breakfast, does that account to 606 total feedings for Breakfast per day?

A38. No it varies day to day and actual meal requirements will be provided.

Q39. Are all Three Mess Halls open for feeding regardless of the amount of people being fed?

A39. Service members will be assigned mess halls based on their physical location for the exercise and this will determine if it is open or closed. For the duration of the exercise you can assume all three will be operational for the time required.

Q40. Are Contractors allowed to park equipment on site such as Mobile Kitchens, Storage Trailers, Refrigerated Trailers throughout the duration of the contract?

A40. Yes.

Q41. When will the Awardee be chosen?

A41. Mid-June to early July.