E. Ramp Light Pole #6 Facility 6045 DOS 3-21-Final.pdf

DESCRIPTION OF SERVICE (DOS)

FOR

EAST RAMP LIGHT POLE #6 Facility 8036

SELFRIDGE AIR NATIONAL GUARD BASE, MICHIGAN (SANGB)

1. Description of Service:

1.1. Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to repair East Ramp Light Pole Lowering System at Facility 8036. Holophane Prismbeam II Series Luminaire, 120’ that is inoperable.

1.2. Location is the East ramp, Facility 8036, SANGB.

1.3. Period of Performance (PoP). Services shall begin upon contract award and be completed within 30 workdays.

1.4 Background: Selfridge ramps have security lights that require monthly maintenance. Currently the East ramp security light pole number 6 mast lowering system is out of service. The lowering system is critical to performing monthly regular scheduled maintenance of the light. Regular maintenance includes cleaning out all bird nesting materials and lubricating the pivoting areas to prevent them from seizing up and causing premature failure of parts.

2.0 General

2.1 Base Access/Security. The award of this contract does not create a right to access any military installation. The contractor shall appoint a single individual to coordinate base access with the Government Point of Contact (POC) for all contractor employees, subcontractor employees, and delivery drivers. Prior to access to this installation the contractor shall coordinate with the POC, no later than 10 business days prior to commencement of work.

2.1.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

2.1.2. The contractor’s employees shall comply with all installation traffic, safety and security regulations.

Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges. All contractor employees shall carry proper identification with them at all times while on Selfridge ANGB. Return identification upon completion of contract performance to bldg 901, the drop box located in the parking lot of bldg. 901 or to the POC.

2.1.3 Antiterrorism / Operations Security: Access and General Protection/Security Policy and Procedures.

Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

2.1.4 For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2.1.5. COMSEC/IT Security. All communications with DoD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractors place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information.

2.1.6. AT Level I Training. Contractor employees with an area of performance within a Government controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract start date. The contractor will be provided with a AT I Training Pamphlet and sign in sheet for all company staff. Documentation of completion shall be provided to the Contract Administrator and POC.

2.2 Physical Security. The contractor shall ensure all government equipment and materials in their possession are secured.

2.3 Safety/Environmental: The contractor shall comply with all federal and state Occupational Safety and Health Administration (OSHA) requirements and standards, technical orders, regulations, and referenced publications as published in the OSHA 29 CFR.

2.4. Quality Assurance (QA). The Government shall evaluate the contractor’s performance under this contract in accordance with this DOS.

2.4.1. Government remedies. The Contracting Officer will follow the requirements of Federal Acquisition Regulations (FAR) 52.246-4, Inspection of Services – Fixed-Price, for contractor’s failure to correct non-conforming services. In the event that services fail to conform to contract requirements, and cannot be remedied by re-performance, the Government reserves the right to reduce the contract price to reflect the reduced value of the non-conforming services.

2.4.2. The contractor shall ensure that timely and effective corrective action is obtained for all deficiencies identified by the Government.

3.0 Government Property, Material, Equipment and Services:

3.1 The Government will not provide GFP/M/E/S to the contractor.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1. The contractor shall furnish everything required to perform these services as indicated in Section 1 and 5

4.2 License and/or Certifications as required by the State will be submitted to the Contracting Officer with quote.

4.3 Personal Protection Equipment (PPE). The contractor shall provide all required personal protection equipment IAW Occupational Safety and Health Act (OSHA) standards, other than Government-Furnished items listed in the contract. The contractor shall perform the requirements of this PWS using the Code of Federal Regulations (CFR), and are responsible for compliance with OSHA standards, and the protection of their employees. The contractor shall provide all employees sufficient PPE for performing all tasks and shall ensure employees utilize the PPE at all times.

5.0 Requirements: The contractor shall perform the services listed below:

5.1. Provide all necessary tools, equipment, personnel, and materials to repair the light pole lowering system.

Provide personnel lift capable of reaching 125ft, portable motor that has the capability 480v step down transformer to 120v for winch operation. In addition, a twist lock shorting cap (480v) is required to provide power to the LDPM

Portable Motor Assembly.

5.2. Conduct all work in accordance with OSHA Standards and associated safety requirements.

5.3. Contractor shall work with Selfridge Civil Engineers for any power shut off needs.

5.4. Lower the high mast lowering device that is stuck 125ft high. Inspect all wires and tension all wires evenly that guide locking pins into latching barrels. (these parts may need to be replaced). Replace any broken/bent/worn out parts/lubricate parts. Readjust the luminaire ring light fixture to be level evenly and capable of free movement.

5.5. The contractor SHALL NOT perform any repairs that would result in an increased cost to this agreement.

5.6. All repairs shall be in accordance with approved manufacturer recommendations and parts. Prior to acceptance the Government POC shall observe testing operation of lowering light device in the locked and unlocked position after work is complete.

5.7. Provide a 1-year warranty of all labor and repairs performed in addition to any manufacturer’s warranty on materials.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

PWS

Paragraph Task Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method by POC

5.6 Acceptance

Repairs are in accordance with manufacturer requirements.

AQL of 100% of repairs are accomplished.

100% by POC

5.7 Warranty

Contractor shall provide 1 year warranty of all services and repairs completed.

1 year warranty is provided.

Final Inspection and Acceptance by POC

TECHNICAL EXHIBIT 2

Deliverables Schedule

DOS Reference / Deliverable Title

Frequency

Number of Copies

Medium/Format

Submit To

2.1 Base Access Information

Prior to gaining access to base

Electronic

Submission

POC

2.1.2 Identification

Media

Return upon completion of contract performance.

Original(s)

Hard Copy

KO

2.1.6 AT Level I Training

One time. Pamphlet and sign-in sheet provided to contractor upon award.

Contractor ensures training is accomplished and submits sign-in sheet at contract start.

Electronic or Hard Copy

Contract Administrator or

POC