AFMIS Detail Report.pdf

APPENDIX E

MEAL REQUEST CHECKLIST – PREPARED MEALS

Checklist is designed to assist units requesting catered meals

PREPARED MEAL CHECKLIST

UNIT TRAINING DATES

DUTY STATUS

IDT AT Other:

DA 5913 Request Received From Supported Units?

Consolidated DA 5913 Request Submitted to State FPM?

Date DA 5913 Request Submitted to FPM

Generate Grocery Order

RRD entered?

Meal dates added?

Click “CONTINUE” once all meal dates have been added.

Meals added from Menu

Projected Headcount Grocery order GENERATED?

Edit Grocery Order Account Type set to duty Status? Purpose set to Training?

Item Detail TAB Detail Report printed and sent to Cooks for updating. Supplier Selected

Ship To Set? (This is the primary location meals will be consumed) Cardholder Selected

ORDER REMARKS TAB

Items EXAMPLE Item 1

Document number, Duty Status, Number or MUTAs

W90HBU-3123-3000, MUTA 4, 3-4 MAY

CONSOLIDATED DA 5913 Request Your Unit HC (50), Co A 123 (30), Co B 213 (20)

Sat B: (0) L: (100) $7.50 D: MREs, 0600-2130hrs Sun B: (0) L: (100) $8.75 D: (0) 0700-1700hrs

Item 2 Consolidation (leave blank if not consolidating)

Item 3 Feeding Plan

Item 4 Any additional information

Submit Request Item Detail updated from working copy of Detail Report sent to cooks. Request Submitted to FPM?

Working copy of Production Schedule sent to cooks? Approved Grocery Order Submitted to Vendor?

Approved Request

Item Detail report with dollar mounts blocked out submitted to vendor?

Grocery Order RECEIVED Item Detail report signed by Vendor and GPC holder? Vendor paid and detailed register recipe acquired?

Item Detail Sub-TAB Receipt Total Entered? Item Price updated? Received Quantity Updated?

Any Adjustments entered? (Enter adjustments for coupons, for fractional items purchased such as 10.5lbs of beef you would receive 11 lbs and deduct half the cost of the beef per pound.) EXAMPLE: 10.5lbs of beef at 3.00 per lb. you would receive 11lbs of beef and enter an adjustment of -1.50.

Cardholder Sub-TAB Remarks Sub-TAB EXAMPLE

Authorization Number entered?

Remarks for adjustments entered?

Adjustments $-1.07 $-1.50 for ½ lb of beef $ 0.43 unable to locate the difference.

Receipt EXECUTED? (Receipt Total must match Total Cost before you can execute).

APPENDIX E

MEAL REQUEST CHECKLIST – PREPARED MEALS

Checklist is designed to assist units requesting catered meals

Kitchen Requisitions (Required for each meal)

Production Schedule Completed? Kitchen Requisition Generated for each meal?

Kitchen Requisition printed off for each meal and given to the cooks?

Items used entered in Kitchen Requisitions?

(Note if you have red down arrows adjust the number used until the red arrow is removed.)

Kitchen Requisition FINALIZED? This will update your inventory (COMPLETE AFTER EACH MEAL HAS BEEN SERVED) Headcount / Cash Collected

HC Report Created? Your units HC SIK Entered under “Army National Guard.

(This is the number of SIK present for duty on DA 1379)

SIK HC for Consolidated Units Entered Under “Other” (Numbers are drawn from DA 5913 Request submitted by other units, total the number and enter the number under the OTHER data field. Enter the units and their HC request in the Remarks)

HC That Paid for Meals Entered in “Cash/PD” TAB

Remarks Entered? (Enter information regarding the accountability of the meals, HC changes or discrepancies, AWOL, Consolidate unit information reported from the DA 5913 Request from other units.

Examples:

- All meals accounted for, Sever storms prevented personnel from making it to drill, excess meals donated.

Present for duty (50), Co A DA 5913 Request (30), fed 10, Co B DA 5913 Request (20), fed 20

- All meals accounted for, excess meals discarded.

DA 5913 Report Present for duty (42), 8 AWOL Co A DA 5913 Request (30), fed 10, Co B DA 5913 Request (20), fed 20

- All meals consumed DA 5913 Report Present for duty (50), Co A DA 5913 Request (30), fed 10, Co B DA 5913 Request (20), fed 20

Cash Collection Voucher (Optional) Cash Collection Voucher Created? Cash Collection Voucher Submitted to

Disbursement Office? Cash Turned In?

Report DA 5913 Report Submitted to FPM? Copy of Register Receipt Submitted with DA 5913 Report?

Copy of Detailed Report signed by vendor and GPC Holder? Open Transaction Report Run at the end of the Month?

Inventory

End of Month Inventory Completed? (Consolidated inventories should be adjusted down to zero) Notes