B35and 5010 Site Visit Minutes with Sign in Sheets.pdf

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-PROPOSAL SITE VISIT, SOLICITATION W50S7X-23-B-0002, PRQE

222193 Replace UPS and Electric Upgrade Bldgs 35 & 5010

Bldg 35 (McConnell AFB, Ks) Site Visit, 16 May 2023, 1000

1. The list of contractors attending the meeting is shown on the attached sign-in sheet. The following

Government representatives attended the subject meeting:

SMSgt Brent E Geschwentner, KSANG Base Contracting Officer Mr. Jeremiah Shaw, 184CES, Civil Engineering Assistant

2. The following items were discussed during the Pre-proposal Conference:

a. The Contract period is 90 days and work shall begin within 10 days of NTP. Performance and Payment Bonds are required within 10 calendar days after award. Bid guarantees are required.

b. Interested offerors must submit a Standard Form (SF) 1442 front and back signed, with all line items priced. Only an “Official” having the authority to contractually bind the company may sign the SF 1442.

c. Faxes and electronic submission of bids will NOT be accepted.

d. All attending Contractors followed the CE POC to bldg. 35 and were granted access to the Communications room.

e. State electrical employees, John Barrier and Thomas DeWitt were present at the bldg. 35 location for any questions.

f. This is an unfunded requirement.

3. Questions must be submitted in writing via email, especially technical questions to:

darin.brun@us.af.mil & brent.geschwentner@us.af.mil. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to the website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued or posted at beta.SAM.gov.

4. All attendees were given the chance to ask questions.

Questions that were asked:

A. Can the Contractors take pictures? The answer was yes.

B. Does the manufacturer of the Lithium-Ion batteries have to be specific? Answer was no, not as long as they (batteries) meet the specifications.

c. Does the Contractor need to provide a backup power source during the “Switch-over” to the new system. No, the Contractor will be allowed a scheduled “Downtime” in order to switch to the new system but must give a 30 day notice to the government when the shutdown is scheduled to happen.

5. The pre-proposal conference and site visit concluded at 1040 hours.

Bldg 5010 (Smoky Hill ANG Range) Site Visit, 17 May 2023, 1100

1. The pre-bid portion of this project was completed on 16 May 23 prior to the building 35 site visit. All the contractors that attended the B5010 site visit were at the pre-bid conference on the 16th. Site visit started at 11:00 AM and ended at approximately 11:20AM

2. The contractors were escorted to the building and were given access to both the communications room and the mechanical room. Pictures were allowed.

3. It was re-iterated that the procurement is currently unfunded.

4. All attendees were given a chance to ask questions.

Question asked:

A. Can you get vehicle access to the back area where the communications and mechanical room are located? The answer is yes. Access to the back with work vehicles is allowed.

Brent E. Geschwentner, SMSgt

184W BASE CONTRACTING OFFICER

Mr. Darin L. Brun, GS12

CONTRACTING OFFICER

Attachments Sign-in Sheets

PRE-CONSTRUCTION CONFERENCE ATTENDANCE SHEET

Project No. PRQE 222193 Project Title: Replace UPS and Electrical; Upgrade Bldg.’s 35 & 5010

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The undersigned attended a Pre-Construction Conference on 17 May 2023 at 11:00 AM hours in Building 5010, Classroom

NAME FIRM/OFFICE SYMBOL POSITION I TITLE PHONE EMAIL ADDRESS

Darin Brun 184 MSC Contracting Officer 759-7591 Darin.brun@us.af.mil

Jeremiah Shaw 184 CE Civil Engineering Asst 759-7477 jeremiah.shaw.4~us.af.mil

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