Site Visit Minutes W50S7X-20-Q-0005 B54 CRAC Units.pdf

Site Visit Minutes

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF SITE VISIT, SOLICITATION W50S7X-20-Q-0005, REPAIR B54 CRAC UNITS

COPPER LINES

Date: Date 19 Feb 2020- 1000-1130 hours

1. The list of contractors attending the meeting will be posted along with these minutes to FBO. The following Government representatives attended the subject meeting:

Name Position Mr. Darin L Brun Contracting Officer CMSgt. Homer King Contracting Officer Representative

2. The following items were discussed during the Site Visit:

a. The Contract period is 60 days. This includes all work to include cleanup and punch list. We anticipate award of the contract in prior to end of fiscal year. Funds currently available, but a This is a service and as such the Service Contract Act applies not Davis Bacon and payrolls and bonding are not required.

b. Interested offerors must be registered in SAM. To register go to:

https://www.sam.gov/portal/public/SAM/. You will need your DUNS number register.

3. A review of the solicitation was made by Mr. Brun. He highlighted key areas of the solicitation to the contractors and reiterated the importance for each contractor to thoroughly review the solicitation to ensure they comply with all bidding instructions. Mr. Brun made it clear that he is available at any time prior to bid date to discuss the requirements. The project SOW and drawings were reviewed by CMSgt Homer King to all attendees. (Sign In Sheet Posted to FBO)

4. Questions must be submitted in writing via email, especially technical questions to:

darin.l.brun.mil@mail.mil . DO NOT CONTACT the Government Engineers directly. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to the website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued or posted at https://www.fbo.gov/

5. All attendees were walked to all of the Building 54 site and had physical access to both the exterior and interior of the building. This include the mechanical room and server room. Pictures were allowed in all areas except the server room.

QUESTIONS:

6. Will government complete and acid test of the refrigerant?

ANSWER: YES – Results to be given by 25 Feb 2020 at the latest. If test is bad the government will decide course of action and present to contractors prior to bidding.

7. Does the Rubatex insulation require painting and desired thickness of insluation?

ANSWER: Insulation is only required outside and shall be 1 inch thick and UV painted.

http://www.sam.gov/portal/public/SAM/ mailto:darin.l.brun.mil@mail.mil http://www.fbo.gov/

8. Disposition of abandoned copper lines in mechanical room ?

ANSWER: Cut off at the floor and contractor to keep old copper lines

9. Is temporary power available?

ANSWER: Yes. The contractor is responsible for all temporary connections an disconnections as necessary.

10. Is the contractor responsible to replace filters in line sets?

ANSWER: Yes.

11. Are existing Schrader Valves to be replaced?

ANSWER: Yes.

12. Can the contractor deviate from the proposed locations of the new lines (dashed blue lines on drawing)?

ANSWER: Yes. Please verify any change with government prior to installation

APPROVED

DARIN L. BRUN, GS12, KANG

CONTRACTING OFFICER

Attachments:

Sign-in Sheet