Pre-Proposal Minutes Repair B6013 with answers.pdf

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT, SOLICITATION W912JC-20-B-

0002, REPAIR BUILDING 6013 FOR TEMPORARY FITNESS FACILITY

Date: 13 May 2020 - 1100-1200 hours

1. The list of contractors attending the meeting is shown on the attached sign-in sheet. The following

Government representatives attended the subject meeting:

Name Position Darin Brun Base Contracting Officer CMSgt Homer King CES Squadron Superintendent/Project Manager

2. The following items were discussed during the Pre-proposal Conference:

a. The Contract period is 90 days. This includes all work to include cleanup and punch list. We anticipate award of the contract in mid-June. Following receipt and approval of bonds we will hold a pre-construction conference and issue NTP.

b. Interested offerors must be registered in SAM prior to submission of bid. To register go to:

https://beta.sam.gov. You will need your DUNS number register.

3. A review of the drawings was conducted. The bid requirements were reviewed and reiterated that evaluation criteria for the most advantageous bid considering price only.

4. All questions must be submitted in writing via email to: darin.l.brun.civ@mail.mil . DO NOT CONTACT the

Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to the website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued or posted at https://www.fbo.gov/

5. The attendees were given an opportunity to walk the entire area in which the work will take place. Pictures were allowed in the affected areas for the contractor’s reference. It was iterated to all of the contractors that arrangements could be made for them to visits the site again if needed.

Questions:

1. Are you requiring the insulation strapping to be replaced when replacing the insulation? Answer- Only if it is damaged, or additional strapping is required to secure the insulation.

2. Will any extra spoils from excavation need to be removed off-site? Answer – No. Coordinate with Smoky Hill personnel to find dumping site on the range.

3. Can we tape some of the insulation splits? Answer – Yes. See notes 2 and 3 on Sheet A-1.

4. Are there any known water issues with the roof? Answer – No. All water intrusion is from the South side of the building where excavation is occurring.

5. Do the new wall panels bump up to or cover the columns? Answer- Bump up to, similar to the existing panels.

http://www.sam.gov/portal/public/SAM/ mailto:darin.l.brun.civ@mail.mil http://www.fbo.gov/

6. What gauge are the existing metal panels? Answer- Unknown, Use 26 gauge for new panels.

7. Do we move the current electrical outside of the new panels? Answer – Yes. See Electrical Note 3 on Sheet

M/E-1. Conduits that do not interfere with new panels may remain behind the panels.

8. Is any painting required of the exposed columns? Answer – No

9. Is all of the insulation to be repaired on the east end? Answer – See Notes 2 and 3 on Sheets D-1 and A-1.

There is some ceiling repair on the West end.

10. Is the new propane line to be poly or metal? Answer – Either is acceptable.

11. Are any of the known EFIS damaged areas to be repaired? Answer – Per sheet S-1 note in the center of the page you are required to patch the holes in the EFIS from the removal of the temporary drain system. This can be accomplished with caulking in lieu of EFIS material. Caulking to match EFIS color as close as possible.

12. Does the propane tank require metering? Answer – No

13. Do the new Air Conditioning units require any connection to a DDC network? Answer - No

6. The pre-proposal conference and site visit concluded at 1200 hours.

DARIN L BRUN, GS-12, KANG

CONTRACTING OFFICER