Site Visit Minutes Repair Server HVAC and Electric Bldg 48.pdf
PDF 142 KB Posted
- Attached to
- 183 CES Repair Server HVAC and Electric
- Solicitation number
- W50S7U-25-Q-A003
- Issued by
-
Department of the Army National Guard
About this file
This document is a Memorandum for Record documenting the Pre-Quote Conference and Site Visit for Solicitation W50S7U-25-Q-A003, a contract to repair HVAC and electrical systems in Building 48 at the 183d Wing in Springfield, Illinois. The meeting occurred on 09 July 2025 from 1:00-1:55 PM, with government representatives including the Contracting Officer, Contracting Specialist, and Deputy Base Civil Engineer in attendance. Key details include a 59-calendar day contract period, security access requirements involving vehicle searches at the Main Gate, and mandatory contractor registration in the System for Award Management (SAM).
Contractors were instructed to submit all questions in writing via email to specific contracting personnel, with all correspondence, amendments, and answers to be posted on https://sam.gov. The meeting included a PowerPoint presentation on project specifics and a site tour of the job locations. Critical communication guidelines emphasized routing all inquiries through the Contracting Office, checking the website frequently for updates, and notifying the Contracting office if mailing a quote to ensure timely receipt. Attached to the minutes are a sign-in sheet and the PowerPoint slides presented during the conference.
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Text version
09 July 2025
MEMORANDUM FOR RECORD
FROM: 183 MSG/MSC
SUBJECT: Minutes of Pre-Quote Conference and Site Visit, Solicitation W50S7U-25-Q-A003, Repair Server HVAC and Electric Bldg 48, 183d Wing, Springfield, Illinois.
Date: 09 July 2025 – Time 1300-1355 hours.
1. The list of contractors attending the meeting is shown on the attached sign-in sheet.
The following Government representatives attended the meeting:
Name Title
Capt Alicia Braun Contracting Officer
MSgt Amanda Brenizer Contracting Specialist
Capt Nick Hotze Deputy Base Civil Engineer
2. The following items were discussed during the Pre-Quote Conference:
a. The Contract period is 59 calendar days. This includes all work to include cleanup and punch list items. Following receipt and approval of any required documents we will hold a pre-construction conference and issue the Notice to Proceed (NTP).
b. Contractors should expect delays in gaining access to the base for security reasons. Every contractor that needs to gain entry to the installation will have their vehicles searched by Security Forces at the Main Gate.
c. Interested offerors must be registered in System for Award Management (SAM). To register, go to:
https://sam.gov/. You will need your Unique Entity ID number to register.
d. Stressed the importance of the need to “Request Access” for controlled documents on https://sam.gov for the solicitation posting under the attachments section.
3. A Power Point slide presentation on the project specifics and basis for award was presented to all attendees (Attached).
4. The Power Point presentation was followed by a tour of the subject job sites.
5. If mailing your offer, notify the Contracting office of your intent so that our office can be regularly checking for it. If you fail to notify our office, your offer may potentially be held up somewhere else on base and not received on time.
6. Questions must be submitted in writing via email, especially technical questions to:
Alicia.Braun@us.af.mil and Amanda.Brenizer@us.af.mil. DO NOT CONTACT the Government
Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to the website. If a question arises that will result in a change to the plans or https://sam.gov/ https://sam.gov/ mailto:Alicia.Braun@us.af.mil mailto:Amanda.Brenizer@us.af.mil specifications, an official amendment will be issued. All correspondence, questions and answers, amendments, etc. will be issued/posted at https://sam.gov/.
7. Any amendments that are issued will be posted to the website. Contractors were advised to check the website frequently.
8. The pre-quote conference and site visit concluded at 1355 hours (1:55PM CDT).
ALICIA C. BRAUN, Capt, ANG
Contracting Officer
Attachments
Sign-In Sheet
Power Point Slides https://sam.gov/
| 2025-07-10T13:00:10-0500 | |
| BRAUN.ALICIA.CAROLYN.1086423290 |
File details come from the government source that posted it. Updated .