2. Q and A - Wing HQ Flooring 14 Apr 2026.pdf

Q&A W50S77-26-Q-0003: HQ Flooring and Kitchen Remodel

1. Flooring material speci�ications Please con�irm whether the Government will provide exact speci�ications for the carpet tile and LVT, or whether offerors should propose products that meet the project requirements.

Offerors shall propose products that meet the project requirements. Per the SOW, install 24” x 24” commercial carpet tile in of�ices and LVT in common areas and entrances. Materials shall meet applicable WBDG/UFC/IBC requirements and manufacturer installation requirements. Contractor shall submit product data and color options to 147 CES for approval before purchase and installation.

2. Asbestos-related scope: The SOW references possible asbestos-related handling and Type II non-friable asbestos remediation requirements. Please con�irm whether there is an existing asbestos survey or report available for the affected area and, if so, whether it can be provided to offerors. If no survey is available, please con�irm how the Government intends for offerors to price this portion of the work.

No existing survey is being provided for bidding. Bidders shall include asbestos-related work in the initial bid as if ACM is present in the tile, mastic, adhesive, underlayment, and related �looring components. The awarded contractor shall independently verify ACM, make required State noti�ications, perform Type II non-friable abatement if con�irmed, and provide �inal reporting in accordance with TAC and the SOW.

3. Water fountain and �iltration scope:

Please con�irm whether the reverse osmosis / �iltration system is required as part of the option scope or only if directed later. Also, please con�irm whether the water fountain relocation is part of the contractor’s required pricing for the option.

This is part of the Option CLIN. The SOW states the contractor shall demolish the existing water fountain, cap utilities per code, relocate the water fountain to the proposed location, and install reverse osmosis water �iltration if required on the new sink/faucet. Price this work within the option.

4. NAICS code clari�ication:

The solicitation cover identi�ies NAICS 238330 with a $19 million size standard.

However, the FAR 52.219-1 language later in the solicitation appears to reference NAICS 541350 with an $11,500,000 size standard, and that NAICS is also repeated in the rerepresentation language. I assume NAICS 238330 with a $19 million size standard applies, but please con�irm the correct NAICS code and size standard for this requirement. This was an error. The correct NAICS is 238330 and the Combo has been updated to remove 541350.

5. 1.Can the Government con�irm the extent and locations of asbestos-containing materials?

2.Will asbestos abatement be paid as part of the base bid or handled separately?

The asbestos abatement should be part of the initial bid for award.

3.Are air monitoring and clearance testing required post-abatement?

Abatement, both pre and post will be in-conformance with the asbestos Texas Administrative Code.

4.Will the Government provide the �inal asbestos report template in advance?

Yes, upon award of the contract, a �inal report template will be provided at the pre-construction meeting.

6. Furniture & Occupied Facility Coordination

• 1.Will the Government provide any assistance with furniture relocation, or is it 100% contractor responsibility?

Furniture relocation is the contractor’s responsibility unless otherwise directed. The SOW speci�ically states the contractor is responsible for relocating Government furniture. Security hardware shall only be removed by SFS ESS personnel.

• 2.Will swing space be provided, or must work be phased around occupied staff? Work shall be phased around an occupied Government facility. The SOW requires coordination with the Government for phasing, sequencing, access control, noise and dust mitigation, and continuity of operations. No separate swing space is identi�ied in the SOW.

• 3.Are there required quiet hours or noise restrictions?

No.

7. Flooring Speci�ications & Design Intent

• 1.s there a speci�ied manufacturer or approved product list for:

• LVT

• Carpet tile

• Adhesives

No speci�ic manufacturer is named in the SOW. Products shall meet the required use, code, and manufacturer installation standards. Contractor shall submit cut sheets, VOC data, adhesive data, and related submittals for Government approval before installation.

• 2.What are the required performance standards (wear layer, slip resistance, �ire rating)? Materials shall comply with the contract documents, manufacturer requirements, and applicable codes listed in Section 1 of the SOW, including IBC, NEC where applicable, �ire-rating compliance submittals for carpet tile, and WBDG/UFC requirements. Contractors shall submit product cut sheets showing compliance.

• 3.Are color selections/design patterns predetermined or contractor-submitted? Contractor-submitted. Submit color options and material submittals to 147 CES for approval before purchase. The photos in the attachments are for reference and example only.

• 4.Are transition strips, reducers, and edge details required to match existing �inishes? Yes. Provide a complete �inished installation. Transitions, reducers, and edges shall be compatible with the proposed �looring system and adjacent �inishes. Contractor to follow construction speci�ications. Include them in the bid where required for a complete installation. Contractor to consistent with the SOW requirement for a complete and fully functional �looring system.

8. Asbestos / ACM Information:

The SOW indicates that asbestos-containing material may be present and requires the contractor to perform veri�ication and abatement. Is there an existing asbestos survey or testing report available for this project? No, the contractor shall review the Texas Administrative Code and provide a cost in the initial bidding for award as if asbestos is present in the tile and mastic.

Flooring Material Speci�ications:

Could you please provide approved manufacturers, product speci�ications, or minimum performance requirements for the carpet tile and LVT systems?

No sole-source manufacturer is identi�ied. Minimum requirements are those in the SOW: 24” x 24” commercial carpet tile in of�ices, LVT in common areas and entrances, approved adhesive systems, moisture testing, crack �illing, and complete submittals for Government approval. All shall comply with the contracted speci�ications.

9. Kitchen Option Scope (CLIN 0002):

Are detailed drawings or layouts available for the kitchen/break area (cabinet con�iguration, plumbing routing, and electrical scope), or should this be priced based on contractor assumptions? Price from the SOW and attachments. The SOW requires demolition, water fountain demolition/relocation, electrical modi�ications as needed, cased openings, ceiling grid/tile rework, patch/repair, new cabinets, countertop, backsplash, paint, and �iltration if required. Attachment 3 shows the wall and door jamb removal/cased opening intent; Attachment 4 shows the example �inished concept. No detailed MEP design drawing is provided in the uploaded package.

10. I wanted to clarify after installing the floor we will need to add shoe molding to ensure the flooring is installed properly. With color of the wood paneling do you want to match the paneling or should we not worry about the shoe mold matching? Match adjacent finished appearance. The SOW requires a complete finished installation including rubber cove base throughout renovated areas and wood base boards where required. Submit finish/color selection to 147 CES for approval before purchase. Comply with contracted specifications.

11. During the walk-through, the bathroom areas were shown as part of the space.

However, I do not see the bathrooms clearly identi�ied in the SOW or in the highlighted �looring replacement areas on the layout/�loor plan.

Bathrooms will not be included as part of this Scope of Work (SOW).

12. Please con�irm whether any bathroom �looring is included in the scope of work for this project. If so, please identify which bathroom areas are included and whether they should be included in base pricing.

Bathrooms will not be included as part of this Scope of Work (SOW).

13.Subfloor Conditions (Hidden Issues) Can the Government confirm whether any known subfloor deficiencies, moisture issues, or structural concerns exist that may not be readily visible?

No specific hidden deficiencies are identified in the SOW. The contractor shall perform substrate evaluation, moisture testing, crack repair, leveling/float, and report any problems to the COR when first noticed. Contractor to field verify.

14.Flooring Specifications Please confirm the required flooring type, manufacturer (if specified), and installation method. Offices: 24” x 24” commercial carpet tile. Common areas and entrances: LVT.

Manufacturers are recommended in the base standard attachment. The contractors Installation shall follow manufacturer requirements, WBDG guidance, and the SOW requirements for subfloor prep, crack filling, moisture testing, approved adhesives, and proper seam finishing.

15.Subfloor Preparation Requirements What level of subfloor preparation is expected (e.g., leveling tolerances, patching, moisture mitigation)?

See SOW specifications and regulations.

16.Baseboards and Transitions Are baseboards and transition strips to be replaced, reused, or newly installed?

See SOW specifications and regulations. Furnish and install new 4-inch rubber cove base throughout renovated areas and wood base boards where required. Include transition strips/reducers as needed for a complete installation. Submit all materials to 147 CES prior to purchase.

17.Work Hours & Phasing Please confirm if there are any restrictions on working hours and whether phased construction will be required.

See SOW.

18.Site Access & Security Are there any additional base access requirements, escort requirements, or delivery restrictions that may impact scheduling?

See SOW.

19.Kitchen Remodel Scope (Optional CLIN 0002) Please clarify the extent of the kitchen remodel, including whether appliances are contractor-furnished or owner-furnished and the anticipated MEP scope.

The option includes demolition of finishes/components, water fountain demolition/relocation, electrical modifications as needed, cased openings, ceiling work, patch/repair, new cabinets, new countertop, backsplash tile, paint, and filtration if required. The example image shows a microwave and refrigerator, but that attachment is an example concept and not a written equipment schedule.

20.Utilities & Floor Penetrations Are there any known floor penetrations, embedded utilities, or systems that may impact flooring removal and installation? None are specifically identified in the SOW.

Contractor shall field verify conditions and protect existing building systems during demolition and installation.

21.Closeout & Warranty Requirements Please confirm any specific closeout procedures and required warranty durations.

See SOW.

22.Unseen Conditions Based on the Government’s knowledge of the facility, are there any conditions not readily visible that may impact demolition or installation?

None are specifically identified in the SOW. Contractor shall notify the COR immediately upon discovery of any hidden condition or problem.

23.Demolition Debris Removal (2nd Floor) Given that the project is located on the second floor, please confirm:

• Designated path for debris removal (e.g., elevator, stairs, or exterior access)

• Whether elevator use is permitted and any restrictions

• Location of dumpsters or staging areas

• Any restrictions on debris removal times or handling

No elevator. Contractor shall coordinate debris routes, staging, and disposal logistics with 147 CES and the COR before work starts. The SOW requires debris to be collected daily, removed from the site, and legally disposed of offsite.

24.Office Furniture Handling Please confirm:

• Whether furniture will be removed by the Government or if the Contractor is responsible

• If Contractor responsibility is required, whether furniture is to be relocated within the facility or removed off-site

• Any restrictions on staging, protection, or handling of furniture

Contractor responsibility.

25. Whether phased work is required to accommodate occupied areas

Contractor to coordinate with 147 CES.

26. Will certified payroll be required ?

Yes.

27. Is Builder’s risk insurance required?

Yes.

28. Please confirm that background checks will be required for everyone at project site?

Yes.

29. Is a bid bond required?

Yes – If kitchen option is exercised.

30. Are payment and or performance bonds required?

Yes – If kitchen option is exercised.

31. Can the entire project be worked on at the same time, including all rooms: 200, 201, 202, 203, 204 ? Contractor to coordinate with 147 CES.

32. What are the working days and hours? See SOW.

33. Please confirm if Vendor is to Install reverse osmosis water flirtation system if required on new sink / faucet? Yes. Contractor to install.

34. Please confirm that Vendor is to do a moisture test? See SOW and whole building design guide specification.

35. Please confirm that Vendor is to do an asbestos survey report? The awarded contractor will be required to provide a final report, the government template will be provided at the pre-constriction meeting.

36. Is Vendor to do asbestos abatement if any asbestos is discovered? The contractor shall follow Texas Administrative Code for asbestos analysis verification and remediation in Texas Asbestos Law.

37. Should Vendor provide separate price for asbestos abatement? If yes, will a separate price line be added to the pricing schedule? Yes, the contractor shall consider asbestos tile and mastic are present in the initial bid, the awarded contractor shall accomplish testing to validate that the Type II material is present, if confirmed by analysis from an accredited laboratory, the asbestos will be removed by the awarded contractor.

38. Is Vendor to do asbestos air monitoring if required id asbestos abatement will be done? The contractor shall follow Texas Administrative Code for asbestos analysis verification and remediation in Texas Asbestos Law.

39. Please confirm that Vendor is responsible to move and relocate all furniture, including but not limited to: desks, chairs, tables, cabinets? Yes.

40. In Room 200, does the reception desk need to be removed and reconstruicted after install of new flooring? Removed and placed back in exact location. Contractor to coordinate with 147 CES.

41. Current scope calls to remove water fountain, but from bid site visit, it seems that the easter fountain already has been removed, please confirm? The physical water fountain has already been removed by the Wing. This will be excluded from the contractor’s base bid. Contractors may include installation of a new water fountain as a separate optional line item, if feasible.

42. Please confirm if Vendor is to install water fountain in same locate or relocate? In current scope it states to install in proposed location, please provide location? See #41response

43. Removal is not required. Any installation shall be treated as an optional item only.

44. It might not be possible to completely demo remove existing walls close to existing water fountain pipes, please confirm? See #41 response

45. Please confirm that the new kitchen sink will be located approx. cented of new cabinets and countertop? If yes, then additional rough plumbing will have to be added? Contractor to field verify. Photos in the SOW are used for example only.

Contractor is responsible for rough plumbing if determined.

46. Where can Vendor stage materials and tools? Staging will be in the proximity of work location. Coordinate with 147 CES.

47. Where can Vendor set dumpster? Coordinate with 147 CES. Staging will be in the proximity of work location. Coordinate with 147 CES.

48. Is there a specific manufacturer and number of new carpet tiles? See above answer.

49. Please provide specs on new wood baseboard? See previous answer.

50. Please provide rooms and locations of where to install new wood baseboards? See

SOW

51. Please confirm that painting will only be done at the kitchen break room?

Base bid states contractor shall paint as required. Option scope specifically requires prep and paint for the kitchen/break area walls as required using low-VOC, low-odor paint. Price painting for areas disturbed by the work, with kitchen/break area painting included in the option.

52. Please elaborate what does painting as required mean in the current scope? It means patch, repair, and paint any surfaces disturbed by demolition, flooring/base work, wall modifications, or finish repairs so the final installation is complete and uniform. The option specifically includes patch/repair and kitchen/break area wall painting.

53. Please provide details on how to modify electrical in the kitchen break room? The

SOW says modify electrical as needed. No detailed electrical drawing is included. If additional electrical requirements are identified during performance, contractors must make the contracting office and CES program manager aware and provide details and estimated price to modify.

54. It seems that room 203 has existing carpet, please confirm? Contractor to field verify.

55. Please provide drawing, specs on new cabinets, such as type of materials, will there be a microwave, refrigerator? The SOW requires new commercial-grade base and wall cabinets, countertop, and backsplash. Attachment 4 is an example of the intended kitchen appearance. No detailed cabinet shop drawing or appliance schedule is included in the uploaded package. Bid commercial-grade cabinets and listed finishes only unless clarified by COR.

56. Is Vendor to install new cabinet drawer handles? Yes. Cabinet hardware required for a complete usable cabinet system shall be included with the new cabinets.

57. Please provide type of material for new countertop? Countertop material shall be Quartz, selected for its durability and cost-effectiveness. Contractor shall submit product specifications and samples to 147 CES for review and approval prior to procurement and installation.