W50S7525QA010-0001 Solicitation Amendment - 146 Lodging Services 25Nov24.pdf
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- Attached to
- 146 AW Lodging Services 2025
- Solicitation number
- W50S7525QA010
- Issued by
-
Department of the Army National Guard
About this file
This is Amendment 0001 to Request for Quote (RFQ) W50S7525QA010 for lodging services issued by the Department of the Air Force, 146th Airlift Wing at Channel Islands ANGS CA. The amendment modifies the period of performance to 31 January 2025 through 31 December 2025 and provides answers to 17 vendor questions.
Key details from the Q&A include: a maximum of two lodging facilities is allowed, complimentary breakfast is not required, rooms are not subject to per diem rates, and no single occupancy rooms are needed. The solicitation is 100% set-aside for small business. Proposals are due electronically by 2:00 PM PST on December 12, 2024, and must include Volume I (Pricing Schedule) and Volume II (Technical). Questions are due by December 5, 2024. The amendment notes that funds are not currently available and no award will be made until funds are secured. The contract covers lodging for drill weekends, requiring 66 rooms for one night and 183 rooms for the second night of each weekend.
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DEPARTMENT OF THE AIR FORCE
HEADQUARTERS 146TH AIRLIFT WING
CHANNEL ISLANDS ANGS CA
25 November 2024
REQUEST FOR QUOTE (RFQ) W50S7525QA010 146 Lodging Services 2025
AMENDMENT 0001
The purpose of Amendment 0001 to solicitation W50S7525QA010 146 Lodging Services 2025 is to:
1. Change the Period of Performance.
2. Provide Answers to Interested Vendor Questions.
3. Provide Revised Attachment 1 – Pricing Schedule dated 25 November 2024.
4. Provide Revised Attachment 2 - Performance Work Statement dated 25 November 2024.
5. Provide Revised Attachment 3 – Provisions and Clauses.
6. Change Paragraph (xiii) Notice to All Interested Parties of combined/synopsis solicitation.
7. Extend due date and time for receipt of quotes.
All other terms and conditions remain unchanged and in full effect.
1. Paragraph (vii) of the 18 November 2024 combined synopsis/solicitation is revised in its entirety as follows:
The period of performance is 31 January 2025 through 31 December 2025.
2. Interested Vendor Questions and Answers are provided as follows:
Q1. The Statement of Work specifies that lodging is required for Friday and Saturday, but upon reviewing the calendar, most of the listed dates fall on Saturday and Sunday. Could you please confirm the exact days lodging is required for each drill weekend?
A1. See Performance Work Statement (PWS) dated 25 Nov 24, Paragraph 1.0.
Q2. Is there an estimate of how many parking spaces are needed?
A2. See PWS dated 25 Nov 24, Paragraph 1.1.4.
Q3. Is complimentary breakfast requested?
A3. A complimentary breakfast is not required and at the discretion of the lodging facility.
Q4. Could you provide a rough estimate for when lodging will be requested? Will it be a week in advance?
A4. See PWS dated 25 Nov 24, Paragraph 4.2.2.
Q5. Will a tax-exempt form be provided?
A5. See PWS dated 25 Nov 24, Paragraph 1.4.
Q6. Are third-party travel management companies allowed to respond to this solicitation? Or are you looking for quotes directly from hotels?
A6. All quotes will be evaluated for acceptability in accordance with the terms and conditions of solicitation W50S7525QA010 and its amendments.
Q7. Regarding the option months (October, November, December 2025), what is the process for confirming the extension of these months? Will the contract automatically extend or require additional negotiations?
A7. See Revised Attachment 1 Pricing Schedule and Attachment 3 Provisions and Clauses, respectively.
Q8. Will the contracting officer provide any additional documentation or requirements regarding the check-in/check-out process for government guests such as a sign-in sheet?
A8. See PWS dated 25 Nov 24, Paragraphs 1.3. and 4.2.2.
Q9. The Statement of Work specifies 66 rooms for one night and 183 rooms for the second night. Could you please confirm if the 66 rooms for the first night will be the same guests staying for the second night, and the additional 117 rooms on the second night will complete the 183 rooms, or will the second night consist of a completely new group of guests?
A9. See Revised PWS dated 25 Nov 24, Paragraph 1.0.
Q10. Are there specific requirements for parking, such as reserved spaces or access for larger vehicles like Air Force buses, that we need to account for when selecting lodging facilities?
A10. No specific requirements for parking. Required parking will be for 146th AW members’ personal vehicles. See PWS Paragraph 1.1.4 for additional parking details.
Q11. Do the rooms need to be accessed from the interior of the hotel, or is exterior access permissible?
A11. See PWS dated 25 Nov 24, Paragraph 1.1.3.4.
Q12. Is there flexibility to exceed the maximum two facilities mentioned, if necessary, for increased capacity or operational needs?
A12. Per PWS Paragraph 1.0, a maximum of two (2) lodging facilities is allowed.
Q13. To confirm, there is no need for single occupancy rooms?
A13. No single occupancy rooms are required.
Q14. Are rooms subject to the per diem rate?
A14. Not subject to per diem rates.
Q15. Can you confirm this solicitation is a small business set-aside?
A15. This solicitation is 100% set-aside for small business.
Q16. What is the specific street address for the Channel Islands Air National Guard Station?
A16. See Revised PWS dated 25 Nov 24.
Q17. Are you all anticipating funding for this requirement?
A17. As noted in solicitation W50S7525QA010:
*****Notice to Vendor(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this RFP until funds are available. The Government reserves the right to cancel this RFP, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs. *****
See also DFARS 252.232-7007 Limitation of Government’s Obligation.
3. See revised Attachment 1 – Pricing Schedule – 146 Lodging Svcs 25Nov24 separately attached.
This Pricing Schedule replaces the 14 November 2024 version in its entirety.
4. See highlighted changes within Attachment 2 - PWS – 146 Lodging Svcs dated 25Nov24 separately attached.
5. See highlighted changes within Attachment 3 Provisions and Clauses – 146 Lodging Svcs 25Nov
24 separately attached.
6. Paragraph (xiii) Notice to All Interested Parties of the 18 November 2024 combined synopsis/solicitation is revised as highlighted to:
Please forward all questions to 146AW.MSG.Contracting@us.af.mil no later than 12 PM (Noon) Pacific Standard Time (PST) on 05 December 2024. The Government’s responses will be provided in an amendment to this Solicitation.
Proposals are due no later than 2:00 PM PST on 12 December 2024; Proposals shall include the following:
Volume I - Pricing Schedule – Submit one (1) copy, signed.
Volume II - Technical – Submit one (1) copy.
List of Attachments:
Attachment 1 - Pricing Schedule Attachment 2 – Performance Work Statement Attachment 3 - Applicable Provisions and Clauses Attachment 4 – Wage Determination, Ventura County
7. Paragraph (xv) of the 18 November 2024 combined synopsis/solicitation is changed in its entirety to:
Proposals are due electronically to 146AW.MSG.Contracting@us.af.mil no later than 2:00 PM PST on 12 December 2024.
ACKNOWLEDGMENT OF RECEIPT:
Contractor Name / Title: ________________________________________________________ (Type Full Name and Title / Position)
Signature / Date: _______________________________________________________________
Telephone Number: ____________________________________________________________
Email Address: ________________________________________________________________
Unique Entity Identifier:
CAGE:
File details come from the government source that posted it. Updated .