W50S7525QA010 Attachment 2 PWS - 146 Lodging Services 2025 14Nov24.docx

PERFORMANCE WORK STATEMENT (PWS)

LODGING SERVICES FOR

Channel Islands Air National Guard, CA

The 146th Airlift Wing (146th AW), located at Channel Islands, Port Hueneme, California, is a special mission wing assigned to the California Air National Guard (CA ANG). The 146th AW has been part of Southern California’s rich aviation history since the 1920s. The 146th AW traces its roots to the fledgling days of the 115th Observation Squadron, an early military aviation unit of the California National Guard’s 40th Infantry Division. The 146th AW is one of only four C-130 units whose contribution to our Nation’s aerial firefighting capability includes equipment and techniques for efficient, effective suppression of large wildland fires from the air.

In recent years, the 146th AW has maintained a high operational tempo, especially in response to the COVID-19 pandemic and civil unrest in 2020. The Wing’s mobilization for medical supply transport and civil support marked the largest troop movement in California Air National Guard history. Additionally, the unit has been pivotal in aerial firefighting efforts, deploying the Modular Airborne Fire Fighting System to combat some of California’s most severe wildfires in the state’s history.

1.0 DESCRIPTION OF SERVICES: The 146th AW, Channel Islands, Port Hueneme, CA has 2025 lodging requirements for the CA ANG uniformed members required to complete operational readiness, job proficiency, and administrative training requirements during the following regularly scheduled 2025 Drill dates:

4-5 January 2025 1-2 February 2025 1-2 March 2025 5-6 April 2025 3-4 May 2025 29 May - 01 June 2025 No RSD July 2-3 August 2025 6-7 September 2025 4-5 October 2025 - Option 1-2 November 2025 - Option 6-7 December 2025 - Option

Room Quantities for the 2025 Drill weekends above, excluding 29 May - 01 June 2025, are as follows:

66 rooms for each Friday night.

183 rooms for each Saturday night.

Room Quantities for the 29 May – 01 June 2025 Drill is as follows:

66 rooms for Thursday, 29 May 2025.

183 rooms for Friday and Saturday, 30 May – 01 June 2025.

The Lodging Contractor is required to provide AAA 3-Diamond lodging accommodations, featuring double occupancy, non-smoking rooms, from a maximum of two (2) lodging facilities. These accommodations are intended for personnel assigned to duty at Channel Islands Air National Guard (CIANG), CA. The lodging must include living and sleeping areas that comply with Federal, State, Local, and commercial standards. Each double occupancy room shall house no more than two (2) military members. The performance standards and requirements for the lodging facility(s) are as follows:

1.1 LODGING FACILITY, FURNISHINGS, AND EQUIPMENT.

1.1.1 LOCATION. The lodging facility must be located within a 20-mile driving distance to Channel Islands Air National Guard Station to reduce risk of travel and traffic delays and allow CA ANG members to adhere to strict Drill training schedules.

1.1.2 FIRE AND SAFETY REQUIREMENTS. Lodging accommodations shall meet fire and safety requirements per the National Fire Protection Association (NFPA) Code 10, Code 70, Code 101 and Code 96 and the Air Force Occupational Safety and Health (AFOSH) Standard 91-1.

1.1.3 GUEST ROOMS. Standard guest rooms shall contain at minimum:

1.1.3.1. Rooms shall be constructed and finished to provide good light illumination, reflection and sound attenuation. All piping and wiring shall be enclosed. Sufficient electrical outlets and light switches shall be provided. All electrical cords, bulbs, lights, outlets, and switches shall be in good, operational condition.

1.1.3.2. Rooms shall be free of damage and all floors, ceilings, and walls shall be clean and in good, serviceable condition.

1.1.3.3. Rooms must be free of bed bugs or any type of infestation.

1.1.3.4. Entrance doors to guest rooms shall be equipped with both a primary lock and a secondary deadbolt lock (See Appendix A for definitions). If the guest room has sliding glass or French doors, they shall be equipped with an effective locking device. Doors to connecting guest units or maintenance corridors shall be equipped with a deadbolt lock. The entrance door to the guest room shall be equipped with a view port or window convenient to the door. All doors, exterior and interior, shall be free from holes, dents, or other physical defects. Emergency procedures, exit diagram and location of fire extinguishers shall be posted on entrance doors (applies only to lodging facilities with interior rooms). The room number shall be posted on or near the entrance door.

1.1.3.5. Windows overlooking a common walkway or in a ground floor room shall be equipped with a functional lock. Windows shall be well maintained, with no cracks or other defects. Drapes with blackout lining, shades or blinds shall be provided. If only drapes are provided, they shall screen out light. All window coverings shall be in good serviceable condition, free from tears or excessive wear.

1.1.3.6. Individual room-controlled heating/air conditioning units with the necessary ventilation to maintain comfort for occupants. Air filters shall be free from damage, the proper size, and be replaced or cleaned in accordance with manufacturer’s recommendations.

1.1.3.7. Adequate closet or hanger space and a dresser or drawer space. At least one luggage rack or equivalent bench space.

1.1.3.8. Means for occupants to indicate when they are not to be disturbed, for example, a “Do Not Disturb” sign. The lodging facility employees shall respect the signs when displayed.

1.1.3.9. Double occupancy rooms shall contain at least two (2) Queen- or two (2) Full-sized beds, one (1) bed for each guest. Each bed shall have a mattress, mattress pad or cover, two pillows, and sufficient bed linens. A sofa sleeper does not satisfy bed requirement.

1.1.3.10. A full-length mirror.

1.1.3.11. A telephone in good, operational condition with emergency numbers posted on or near it.

1.1.3.12. At least one (1) television with remote control and channel guide.

1.1.3.13. Alarm clock.

1.1.3.14. Private bathroom. The bathroom shall have a fully functioning tub and/or shower, toilet and sink in good, operational condition. The tub and/or shower shall have a door or curtain. The tub and/or shower shall have a non- slip surface, or a rubber mat shall be provided for use on any non-skid resistant surface. Hooks or racks shall be provided for robes or clothing. Adequate shelf space shall be provided for toiletries on or near the sink. A large mirror (minimum 18” x 30”) with ample light for shaving/make-up shall be provided over the sink. There shall be a GFI electrical outlet convenient to the mirror. All fixtures shall be in good repair. Fixtures that control the flow of water shall not be cracked or leaking and shall operate properly to maintain a constant and adequate flow of water without sudden surges or temperature changes. The quantity of hot water provided by the facility shall be adequate for the maximum number of guests. The bathroom shall have proper ventilation by an exhaust fan, a window or a vent. The window shall be of frosted glass, or a curtain shall be provided for privacy. The bathroom floor shall be in good condition. Grout, tile, and linoleum shall be in good condition, maintained properly, and be free of major tears or excessive staining. Toiletries such as bath soap, toilet tissue, facial tissue, bath towels, hand towels, washcloths, shall be provided.

1.1.4. PARKING FACILITY. Parking facilities shall be paved, marked and adequately lit. Each parking space shall receive at least indirect light. Adequate parking spaces shall be available free for all guests. A loading/unloading zone shall be available for individual guests or for Air Force buses to deliver and pick up large groups of people.

1.1.5. SIGNAGE. All property signage shall be legible and visible as appropriate. The lodging facility shall have directional signs on each floor depicting room number locations. It shall have directional signs for common use areas such as the dining, lobby, laundry, etc.

1.1.6. INDOOR COMMON USE AREAS (LOBBY AND PUBLIC RESTROOM). Indoor common use areas shall be well maintained and free from damage. All furnishings shall be comfortable and well maintained. Available seating should be appropriate for size of property and typical number of guests.

1.1.7. PROPERTY EXTERIOR. The exterior of the facility shall be clean, no peeling paint, broken windows or shutters, excessively dirty areas, or wood/brick/masonry deterioration. The grounds and gardens shall be well maintained. The exterior shall be well illuminated.

1.2 LODGING FACILITY SERVICES. The following services shall be offered:

1.2.1. The lodging facility shall provide check in/out service on a 24-hour basis, 7 days a week. The desk area shall be clean, efficiently designed to process multiple check-in/outs simultaneously, and sufficiently staffed with trained personnel. The lodging facility shall inform all Government guests assigned accommodations under this contract, of the required check out time. Government guests, who incur another day's charge because of failing to meet the required check out time, will do so at their own expense. The Government incurs no liability in this instance.

1.2.2. The lodging facility shall provide wake-up and message service on a 24-hour, 7-day a week basis.

1.2.3. The lodging facility shall provide a means of storing and safeguarding guest valuables. Safety deposit boxes must be provided either at the front desk or in each guest room. If safety deposit boxes are in or around the front desk, a receipt for the stored items shall be furnished to the Government guest.

1.2.4. The lodging facility shall be equipped to provide a means of storing and securing luggage for Government guests when ready rooms are not available or at checkout. A receipt for the stored items shall be furnished to the guest.

1.2.5. Upon request, the lodging facility shall provide:

· Ironing Board and Iron, if not furnished in the guest room;

· Information Packet that contains information about local restaurants, shopping areas, and entertainment;

· Commercial telephone directory; and/or,

· A fully stocked first aid kit.

1.2.6. Desk clerks shall be able to explain miscellaneous charges not covered by the PWS to Government guests, for example, long distance personal phone charges. The Government will not be responsible for miscellaneous charges.

1.2.7. The lodging facility shall provide management and staff personnel that present a neat appearance and operate ethically and professionally. They shall provide attentive, conscientious attention to guest service.

1.2.8. HOUSEKEEPING SERVICES.

1.2.8.1. Guest Room. All surfaces shall be clean and stain, dust and mildew free, including but not limited to floors, walls, ceiling, doors, windows, windowsills, baseboards, chair rails, heating/air conditioning systems, vents, blinds, ceiling fans, light fixtures, switch plates, furniture, upholstery, knick-knacks, decorative items, silk and real plants, etc. Rooms shall be fresh smelling, free of odors from dirt, mildew, mold, poor sanitation, or heavy deodorizers. Rooms and furniture shall be free from insects, rodents and other pests. Daily services include, but are not limited to room cleaning, bed making, linen change if required, and replenishment of amenities, toiletries, and supplies.

1.2.8.2. Bathrooms shall be clean with no mildew, dust, rust, soap scum, stains, or grimy film on fixtures, ceiling, walls, or floors. The wastebasket shall be lined and emptied daily. Bathroom shall be fresh smelling, free of odors from dirt, mildew, mold, poor sanitation, faulty plumbing, or heavy deodorizers.

1.2.8.3. INDOOR COMMON USE AREAS (LOBBY AND PUBLIC RESTROOMS). All surfaces shall be clean and stain free, dust and mildew free, including but not limited to floors, walls, ceiling, doors, windows, windowsills, baseboards, chair rails, heating/air conditioning systems, vents, blinds, ceiling fans, light fixtures, switch plates, furniture, upholstery, appliances, knick-knacks, decorative items, silk and real plants, etc. The rooms and furniture shall be free from insects, rodents and other pests.

1.2.8.4. OTHER AREAS (RESTAURANT, DINING AREA, SWIMMING POOL, SPAS, FITNESS CENTER, LAUNDRY ROOM, ICE MACHINES, VENDING MACHINES, ETC).

If on premises, they must be well maintained and meet general standards of safety, quality, and cleanliness.

1.2.9. LINEN SERVICE. Bed sheets and pillowcases shall be washed at least once per week or when occupancy changes, whichever occurs first, and whenever necessary due to guest personal requirements. They shall be in good repair, free from tears, rips, holes and extensive wear. All blankets, mattress covers, and bedspreads shall be clean, without any objectionable odors, and in good repair, free from tears, rips, holes, stains, and extensive wear. Additional blankets shall be provided if requested by guest. Freshly laundered bath and hand towels and wash cloths shall be provided daily. Dirty linen must not contaminate the facility or clean linen when it’s handled, stored, and transported. The lodging facility shall follow the following procedures:

1.2.9.1. Clean and dirty linen shall be kept separate on housekeeper carts.

1.2.9.2. Clean and dirty linen shall be kept separate within linen room.

1.2.9.3. Hand washing facilities shall be available in the linen room.

1.2.9.4. Linen handling is located as to prevent steam, odors, lint and objectionable noises from reaching personal living and guest rooms.

1.2.10. ADDITIONAL SERVICES. All additional services not specified in this PWS, or not included in the standard commercial room rate, shall be paid by the Government guest requesting and receiving the extra service.

1.3. A sign-in roster for each Drill weekend or event is mandatory for invoicing through WAWF (Wide Area Workflow). Contractors are to invoice only for rooms that are occupied, as indicated on the sign-in roster. This roster must be submitted electronically to the Channel Islands Contracting Officer Representative (COR) within five (5) business days of Drill weekend or event for validation. Upon approval by the COR, the Contractor may proceed with invoicing for the services rendered. Vacant rooms will not incur charges to the Government. if cancelled in accordance with paragraph 4.2.3 below.

1.4. The Contractor shall designate a Primary and Secondary Lodging Representative for all 146th AW Government guest stays. These individuals shall serve as the first and second points of contact for all matters related to the requested services. The contact information for these Lodging Representatives shall be provided to the Contracting Officer and the COR within five (5) days of contract award. The Contractor shall immediately notify the COR if any changes to the Lodging Representatives is required.

2.0. SERVICES SUMMARY:

2.1 QUALITY CONTROL. The Contractor shall prepare a Memorandum for Record that documents and implements procedures to identify, prevent, and ensure non-recurrence of defective services. These documented procedures shall be provided to the COR within five (5) days of an identified discrepancy.

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES: None

4.0. GENERAL INFORMATION:

4.1. The Contractor shall comply with all applicable federal, state, and local statues, ordinances, laws and regulations. The Contractor will be evaluated by the Government prior to award and continually throughout the performance of the contract for local threats and crime using statistics from the Ventura County Police Department and threat assessments from the Office of Special Investigation (OSI).

4.2. Contractor Employees. The Contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to Department of Defense (DoD) 5500-7-R (for military) or AFI 36-703 (for civilians. The Contractor shall not employ any person who is an employee of the Department of Air Force if such employment would be contrary to the policies in AFI 64-106, Air Force Industrial Labor Relations Activities.

4.2.1. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.2.3. Reservations may be cancelled by the COR or the Government’s Wing Lodging Representative only. A reservation may be cancelled by either of these two (2) Government representatives by providing the lodging facility notice no later than 48 hours before the lodging facility’s standard check-in time. Reservations cancelled within this specified time will not be charged to the Government.

4.2.4. In case of overbooking, Government guests shall be accommodated in another lodging facility of equal or better quality at no additional expense to the guests or the Government. If Government guest has no personal vehicle, they shall be transported to the other lodging facility at no additional expense to the guests or the Government. If guests are moved to another lodging facility, the Contractor must immediately notify the Contracting Officer or the COR.

4.2.5. Criminal activity in the locale that constitutes danger to any person, whether within the Contractor’s ability to control or not, shall be considered cause for the Government to unilaterally cancel rooms monthly until the condition in question is resolved or to terminate the contract. Any temporary cancellation of rooms or termination of the contract shall be at no cost to the Government.

4.2.6. In case of an unforeseen circumstances (See Appendix A, paragraph 1.8 for definition), the lodging facility shall take action to relocate all Government guests affected by the unforeseen circumstance to another lodging facility of equal or better quality at no expense to the Government or the Government guests. If guests are moved to another lodging facility, the lodging facility must notify the Contracting Officer or the Contracting Officer’s Representative.

QUALITY ASSURANCE. The Government will evaluate the Contractor’s performance under this contract using periodic inspections and customer complaints. Inspection records will be maintained in the contract file as past performance information for consideration in future acquisition evaluations and documented in the Contractor Performance Assessment Reporting System (CPARS).

5.0. CONTRACTOR MANPOWER REPORTING (CMR)

5.1. CONTRACTOR MANPOWER REPORTING (CMR): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

APPENDIX A DEFINITIONS

1. CONTRACTING OFFICER: Is the only person with the authority to enter into, administer, change, and/or terminate contracts and make related determinations and findings. The only individual who can legally bind the Government.

1.2. CONTRACT ADMINISTRATOR: The individual within the contracting office who performs the day-to- day administration of the contract. The Contract Administrator may also be a Contracting Officer.

1.3. CONTRACTING OFFICER’S REPESENTATIVE (COR): An employee of the U.S. Government designed by the Contracting Officer to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual DOES NOT have authority to change the terms and conditions of the contract.

1.4. LODGING FACILITY: A hotel, motel or inn that provides accommodations to the travelers. Also referred to as Contractor.

1.5. QUALITY ASSURANCE PERSONNEL (QAP): Is the individual(s) who will evaluate, document and accept contract performance on behalf of the Government and assist the Contracting Officer in technical matters. At contract award, a letter will be sent to the lodging facility with the name of the individual(s).

1.6. PRIMARY LOCK: Is defined as a device that permits a guest to enter a unit using some form of key and allowing the door to be locked while unit is occupied and when guest leaves the unit. Passkeys assigned to appropriate staff members will function to operate only these locks.

1.7. SECONDARY LOCK: Is defined as a mortised, deadbolt-locking device with a throw that extends at least one-inch from the edge of the door. This provides a guest an extra measure of security against any unwanted intrusions. Unlike the primary lock, deadbolt passkeys will not be provided to guests or to staff. If a passkey is available, procedures must be in place to allow for restricted use by management staff only. This may be a single lock with dual functions.

1.8. UNFORESEEN CIRCUMSTANCE: Is defined as a circumstance unknown beforehand by the lodging facility (excludes acts of God). Some unforeseen circumstances include, but are not limited to: fire, flooding related to maintenance issues, utilities failure, other than an area-wide failure, etc.