Solicitation Amendment W50S7024RA0020001 SF 30.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

1 5

0001 04 Apr 2024 W50S70

W7M3 USPFO ACTIVITY GAANG 165

KO FOR GAANG DO NOT DELETE, 1401 ROBERT B MILLER JR DR

GARDEN CITY, GA 31408-9001

UNITED STATES

Justin Smith, Email: justin.smith.173@us.af.mil Telephone: 860-8713

SCD: PAS:

W50S7024RA002

27 Mar 2024

See Section G - Contract Administration Data

This amendment adds answers to Bidder's questions ending 3 April 2024. In total, 34 questions are answered.

Justin Smith

04 Apr 2024

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

List of Attachments

The following attachments were added:

Bidder_Questions_20240404

Miscellaneous text in this section has been modified to:

Bidder Questions Linen Service IDIQ contract:

1. What is the frequency of pick-up / delivery (turnaround time: daily, once per week, biweekly, etc...)? This will change depending on the base operational tempo and the size of the transport vehicle. It will range from 1 pick-up/drop-off every two weeks to 1-2pick-ups/drop-off a week. It is not likely it will exceed than 2 pick-ups/drop-offs in one week. The turnaround time should be no more than 1 week for 1pick-up.

2. Is HLAC certification required for the contractor's facility, or is experience in managing medical linens sufficient? HLAC Certification is not required. practices/guidelines established by the Association for Linen Management No. The Contractor is expected to follow (ALM), and accepted industry standards. https://www.almnet.org/

As for the facility - it should follow sanitary conditions as specified by the Joint Commission (JC).

https://www.jointcommission.org/standards/about-our-standards/ The Laundry Plant layout/design should incorporate a "design for asepsis" whereby clean linen neither encounters soiled linens nor shares the same physical space, thus avoiding cross-contamination and/or reintroduction of bacteria once processed.

3. My first question is if this is a one and done deal? .No this is an IDIQ contract

4. Also if so what dates are the services needed to be provided? See the CLIN period of performance on solicitation page 27.

5. Do you have a minimum of 4 PAR for all the materials? If so, how much backup/PAR do you have? We have 3 PAR for all items. 1 backup.

6. Could you please provide linen ID for each item that needs service? (They need to know the manufacturer, thread counts, and etc. to determine whether they can accept or not) There is a linen exchange in process. The manufacturer will change during this contract. Equivalent size/weight items will be replaced.

Sheets: T-200 Luxury Percale by Star Linen

a. Pillow Cases 74019WH402

b. Sheets: 74022WH402 74033WH402 74019WW402 74024WW402 74034WW402

Towels: American Hotel Register

c. Towel SfT505-N Natural Pima

W50S7024RA0020001

d. Wash Cloth 1111627 Magnificence

e. Bathmat AMERSC2030-7B Registry Cam Border

f. Mattress Pad D7D1163TXL

Table Cloths: 160TCPR120BK Choice Cloth 100% Spun Polyester Hemmed Solid Pattern (White, Blue, Black)

Quilts: Vilano Springs, South Shore Fine Living, Prem Quality, 100% Double Brushed 110 GSM Microfiber

This list is not inclusive of all items. Other items are equivalent.

7. Can you describe what the entrance to the facility is like? This company I'm intalk with did a job there previously in between 2020-2021, and it took them typically an hour to even 2 hours to go through the clearance process to enter the facility. I'm thinking it is because of Covid then, but what time frame can we expect to enter the facility? The bidder should know that pick-up/drop-off is on a military installation. Upon arrival at the gate, the vehicle will be searched. If the gate is busy searching other vehicles, there could be a wait. The Contractor will be expected to have unescorted credentials for base access. If they do not have the credentials, or if a new driver or new helper shows up, then the Contractors will have to be escorted on base by Housekeeping staff which could cause a delay. Typically, it takes no more than20 minutes to gain base access. If it takes longer than that, it's usually because there's other vehicles in line or the Contractor's drivers have changed. From the gate, the Contractor will drive to the main pick-up facility which is 1 less than mile from the gate.

8. And who is your current laundry service provider? I'm asking because it seems like there is only one that can fulfill the amount of requirements in Savannah. Are you willing to renegotiate with the same vendor under what condition? Services are provided by different local vendors on a smaller scale then what the Contract is requesting.

9. Are we able to have pickup and delivery occur outside the gate? If not, how can we ensure timely processing of drivers during these times? Delivery and Pick-up will occur on base at a specified facility. Drivers and passengers are expected to attain unescorted base access to enter base without escort. Vehicle must have current registration. Vehicles will be searched up arrival. The length of the process will depend on how busy the gate is. We cannot ensure a time length on how long it will take to get through the gate.

10. What is the expected turnaround time for each cleaning? 7days

11. Is there a current or previous contract for this same service? No current or previous contract.

12. Can you provide the value of the previous/current contract? N/A

13. Can you provide the name of the incumbent/awardee business, if there is one? N/A

14. What are the specific requirements for past performance? Past performance will be evaluated through the SPRS systems data base.

15. Do you require a local vendor preference? No

16. Do the linens require ironing?

Yes. Cleaned linen is expected to be wrinkle free.

"Separate clean linen, iron, fold, and wrap with clear plastic."

17. Can you provide a ?detailed schedule of events and anticipated volume by each month

Below are projections based off units scheduled lodge at the CRTC. The events we host are not finalized.

April 2024- 435 ppl

May 2024 -590 ppl

June 2024 -400 ppl

July 2024 - 200 ppl

Aug 2024 - 400 ppl

Sept 2024 - 350ppl

1 person= 2 sheets, 3 towels, pillowcase, blanket

18. Can this solicitation be subcontracted?

Yes, however please note the contract will be with the Prime Contractor and all liability for performance will be the sole responsibility of the Prime.

19. When will the Inspection and Acceptance take place?

Inspection/Acceptance will occur upon satisfactorily completing a pickup/drop-off of service. Invoices will be made in Wide-Area Workflow via PIEE which includes Inspection/Acceptance data. The contractor will be immediately notified if there is an issue with or unsatisfactorily performed service.

20. What is the expected turnaround time for the laundry?

The turnaround time should be no more than 1 week for 1 pick-up.

21. What is the estimated length of the contract?

The estimated length of the contract is 3 1/3years maximum. This consists of a base year, two option years, and a conditional six-month extension (if needed). The contract will be obligated for the base year and if required, the option years will be exercised.

Contract Line Item (CLIN) breakdown is as follows:

Base Year

0001 & 0002 - 1 May 2024 to 30 April 2025

Option Years (If Exercised)

1001 & 1002 - 1 May 2025 to 30 April 2026

2001 & 2002 - 1 May 2026 to 30 April 2027

Six-Month Extension (If Needed)

3001 & 3002 - 1 May 2027 to 31 October 2027

22. Is there an incumbent? Is there information on how much the last award was for? N/A

23. Are the linens government owned or are rentals?

The linens are Government owned and will be provided. This contract is solely for pickup, wash, fold, dry, and return of provided items.

24. How many twinsets? 2277 on inventory. 1600 in circulation.

25. If you can't provide the number of sets, how many twin Flat sheets, How many Fitted sheets, How any Mattress pads and How many Pillow case?

759 twin beds with 3 sets each

71 full beds with 3 sets each

26. How many Full sets? 213

27. How many pillows are assigned to each bed? 2 for full, 1 for twin

28. How many Bath Towel, Wash cloths, Hand Towels and Bath Mats? 2300each. Not all rooms are issued all items.

29. How many Tablecloths? 80 - These are not in constant use.

30. Are the bathrooms only going to have 1 of each assigned (wash cloth, hand towel, bath towel, and bathmat)? No. The number of bathrooms doesn't determine the number of towels assigned. Towels are assigned per person and different billets have different amounts issued. Billets are 4-person, 2 person and 1 person. Guest can request linen/towel exchanges as needed.

31. Could you please provide the address where services will be provided?

The address is: 1401Robert B. Miller Jr. Dr. Garden City, GA 31408

32. Is there a specific time block linen will need to be picked up and delivered? For example: 8am - 12pm or 10am - 2pm, etc. No. Just between the hours noted on the PWS 0730-1700. There may be peak hours at the gate. Contractor may desire to drop off early in the morning to avoid traffic at the gate.

33. Is the delivery/pick up expected at some time during business hours 0730-1700 per the proposal? Yes.

34. Will the delivery/pick up time frame be agreed upon after the contract is awarded? Delivery/pick up frame will be between 0730-1700. We will not request a specific time but can agree on a time that works for both parties.