W50S6X-21-R-0004 Site Visit Minutes (MISC HVAC).pdf

Pre-proposal Conference Minutes

MEMORANDUM FOR RECORD

Subject: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT

SOLICTATION #: W50S6X-21-R-0004

SOLICTATION TITLE: MISC. HVAC Repair

DATE: 8/3/2021 TIME: 10:00 DURATION: 1 Hour

1. The list of contractors attending the meeting is shown on the attached sign-in sheet. The following government representatives attended the subject meeting:

a. Kelly Hess Contracting Officer

b. Captain Adarsh Menon Contracting Officer Rep.

c. CMSgt Kenneth Bennett Subject Matter Expert

d. A1C Michael Palet Contract Specialist

2. The following items were discussed during the Pre-proposal Conference:

a. Appropriate Wage Determination designations for workers

b. Acknowledge all amendments in proposal package

c. Bid due date and to submit all question in writing by Friday 6 August 2021.

d. Do not to accept orders to modify the contract or the work designated therein by ANYONE other than the KO

e. Advise contractors to discuss with their employees to not bring weapons/ammo onto base

(hunting season)

f. Do not to wander from the group or take pictures of any aircrafts or non-related objects/sites

3. DO NOT CONTACT the Design Engineers or the Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to the website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions, answers, amendments, etc. will be issued or posted at beta.SAM.gov

4. GENERAL QUESTIONS ASKED:

Question: Is a hot wash required after welding?

Answer: Yes, per the burn permit.

Question: Do the units have to tie into the DDC?

Answer: Yes, if they are not already connected they need to be open protocol and have bacnet capability.

Observation: An option to add hot water coils is forthcoming, please see amendment.

Observation: Building 2815 has the incorrect model numbers and manufacturers listed. This will be changed in the coming amendment to reflect the correct information.

5. Any amendments that are issued will be posted to the web site. Contractors were advised to check the website frequently.

6. The pre-proposal conference and site visit concluded at: 1100 hours

APPROVED CONTRACTING OFFICER