W50S6X-21-B-0001_Site Visit Minutes (R-11).pdf
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- Attached to
- R-11 Parking Construction
- Solicitation number
- W50S6X-21-B-0001
About this file
This document contains minutes from a pre-proposal conference and site visit for solicitation number W50S6X-21-B-0001. The solicitation involves the construction of a new canopy and R-11 refueler parking area at a secure military facility. The scope of work includes removing existing pavements and turf, installing a pre-engineered metal building canopy with spread footings and column piers, providing storm water drainage piping and electrical work for canopy lighting and power, constructing a fenced parking area for five refueler trucks, and other related incidental work. Questions must be submitted in writing by the deadline. Bids are due by the date specified and will be accepted in the Loeffel Room. The awarded contractor will be required to submit all personnel for background checks and consent to search, as the project is located on a secure military base. Payment and performance bonds will be required after contract award.
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Pre-proposal Conference Minutes
MEMORANDUM FOR RECORD
Subject: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT
SOLICTATION #: W50S6X – 21 – B - 0001
SOLICITATION TITLE: R-11 Refueler Parking
DATE: 11-05-2021 /TIME: 1000 Hours /DURATION: 43 minutes
1. The list of contractors attending the meeting is shown on the attached sign-in sheet. The following government representatives attended the subject meeting:
NAME: Kelly Hess/Michael Palet/Katesha Tolson POSITION: CS
NAME: TSgt. Ross/Cpt. Menon/Major Ellers/Lt. Col. Meartz POSITION: CE
2. The following items were discussed during the Pre-proposal Conference:
a. Bidding procedures to include date that it closes and procedures for opening
b. RFIs need to be in writing
c. Amendments/Submitting Procedures
3. A PowerPoint slide presentation on the project specifies the selection to all attendees. (Attached)
4. Questions must be submitted in writing via email, especially technical questions to:
kelly.hess@us.af.mil
5. DO NOT CONTACT the Design Engineers or the Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to the website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions, answers, amendments, etc. will be issued or posted at beta.SAM.gov
6. Personal vehicles were taken up to the site located on base. Travel time was less than a minute to the site visit.
7. LIST QUESTIONS/ANSWERS BELOW:
a. Do you have to register to get on base to turn bid in? - Email/call will communicate with security forces.
b. Funding hasn’t been secured? - Anticipated by time of award
c. Can pictures be taken? - Yes, once site is cleared.
d. Where do we drop bids? - The Loeffel Room, the same place that the meeting took place.
e. Will every driver that delivers concrete or materials have to be vetted? - Yes, every driver will be vetted and/or escorted by Government Personnel.
f. Where will the workers park? - The workers may park on site.
g. Will GPS work on site? - Yes, nothing is blocking GPS on site.
h. Storm Drains/Canopy clarification? - Awaiting plans/specs. Submit as a written question
i. Can/will the nearby objects on site be removed/cleared to make room for construction? - Yes all obstacles will be removed prior to construction beginning.
8. The pre-proposal conference and site visit concluded at: 10:43 hours
APPROVED
File details come from the government source that posted it. Updated .