W50S6S24Q0006-Arizona Yellow Ribbon Event Solicitation.pdf

COMBINED SYNOPSIS/ SOLICITATION FOR COMMERCIAL PRODUCTS/SERVICES

General Information Subject: Statewide Yellow Ribbon Event Solicitation Number: W50S6S-24-Q-0006 Set-Aside: 100% Small Business Set-Aside Response Date: 2:00 pm MST on February 2nd, 2024 Contracting Office Address: 1650 E. Perimeter Way Tucson, Arizona 85706 Product or Service Code: X1AB

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, and Part 13, as supplemented with additional addendum information included in this notice. This announcement constitutes the only solicitation; quotations are being request, and a written solicitation will not be issued.

This notice is not a request for competitive quotations. The 162d Wing intends to award a one firm-fixed-price, Purchase Order to the responsible offeror whose quote conforming to the RFQ requirements represents the best value, price and non-price factors considered.

The Arizona Air National Guard (AZANG) is seeking quotes from Yellow Ribbon Event Coordinators in support of a Statewide Yellow Ribbon Event. The Yellow Ribbon Reintegration Program (YRRP) is a United States Department of Defense effort to promote the well-being of National Guard and Reserve members, their families, and communities, by connecting them with resources throughout the deployment cycle. The Contractor must provide for the requested number of attendees’ lodging, meeting space, meals, and childcare to accommodate one (1) event, ensure adequate space for learning, and meet the needs of the units within the Air National Guard. The Contractor shall provide hotel rooms, meeting space rooms, audio-visual (screens, audio connections, computer hookups, and microphones), and space for community partners, parking, childcare, and service of meals. The Contractor shall ensure there is a conducive learning environment/atmosphere at the event venue to support Yellow Ribbon presentations and training shall provide government personnel and their families attending the event with quality accommodations and identified support services.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-06 December 4, 2023. It is the responsibility of the offeror to review the web site for notice of amendments, updates, or changes to the solicitation. The associated North American Industrial Classification System (NAICS) code for this requirement is 721110, "Hotels (except Casino Hotels) and Motels" with a size standard of $40M.

The 162nd Wing intends to evaluate quotations and issue a one-time purchase order based on the initial quotation received. The initial quotation should contain the best terms from a price and technical standpoint.

The Contracting Officer will not establish a competitive range, conduct discussions, or otherwise use the procedures described at FAR 15.306. The 162nd Wing does not intend to pay for any information provided under this notice. The 162nd Wing is not obligated to notify respondents of the results of this notice. The Government reserves the right and may award based solely on information contained in the quote and is not obligated to seek completion or clarification if the original quote is unclear. The Government reserves the right to cancel this notice in its entirety at any time.

Proposal Submittal and Inquiries.

1. Quotes must be submitted by 2:00 pm MST on February 2nd, 2024, to the Point(s)-of-Contact (POC) identified below, via email only. Faxed or mailed submissions will not be accepted.

2. Any questions shall be submitted via email to the POC’s listed below by 2:00 pm MST on January 26th, 2024. Responses to questions will be posted on SAM by 4:00 pm January 30th, 2024.

Point(s) of Contact Benjamin Bray benjamin.bray.4@us.af.mil

Gregorie Vinueza-Daly gregorie.vinueza_daly.3@us.af.mil

All interested companies shall provide their company information (see below), and quotation(s) for the following:

Company Information Per FAR 52.204-7(b)(1) and FAR 52.204-16(b), the offeror must provide the following:

Company Name:

Address:

Unique Entity Identifier (UEI):

Commercial and Government Entity (CAGE):

Proposal Submittal and Inquiries.

1. Quotes must be submitted by 2:00 pm MST on February 2nd, 2024, to the Point(s)-of-Contact (POC) identified below, via email only. Faxed or mailed submissions will not be accepted.

2. Any questions shall be submitted via email to the POC’s listed below by 2:00 pm MST on January 26th, 2024.

Responses to questions will be posted on SAM by 4:00 pm January 30th, 2024.

All responsible sources may submit a quote.

Quote should be marked with solicitation number: W50S6S24Q0006.

Late submission shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be sent via email to the POC below.

Point(s) of Contact Benjamin Bray 520-295-6113 benjamin.bray.4@us.af.mil

Gregorie Vinueza-Daly 520-295-6112 gregorie.vinueza_daly.3@us.af.mil

Period of Performance 22 March 2024 – 23 March 2024

Place of Delivery/Performance:

Within 30 miles of Phoenix or Tucson, Arizona

Site Visit:

No Site visit will be offered.

mailto:benjamin.bray.4@us.af.mil mailto:gregorie.vinueza_daly.3@us.af.mil mailto:benjamin.bray.4@us.af.mil

Supplies/Services Line Item

Description Quantity Unit Unit Price Total Price

0001 Meeting Rooms Non-personal service: Provide Meeting rooms for service member attendees as outlined in paragraph of the performance Work Statement.

Job

0002 Lodging Rooms Non-personal service: Provide lodging rooms for service member attendees as outlined in paragraph of the performance Work Statement.

0003 Meals Non-personal service: Provide adult meals as outlined in the Performance Work Statement. The quantity is 280, each quantity will provide two meals totaling 560 meals.

0004 Childcare Services Non-personal service: Provide childcare services as outlined in the Performance Work Statement.

0005 Children’s Meals and Snacks Non-personal service: Provide Children’s Meals and Snacks as outlined in the Performance Work Statement.

0006 AV/IT Support Non-personal service: Provide all AV/IT Support as outlined in the

0007 Additional Support Items additional support items as outlined in ANNEX B of the Performance Works Statement.

0008 Refreshments

Refreshments as outlined in ANNEX A of the Performance Work Statement.

Total

Proposal Submittal and Inquiries.

1. Quotes must be submitted by 2:00 pm MST on February 2nd, 2024, to the Point(s)-of-Contact (POC) identified below, via email only. Faxed or mailed submissions will not be accepted.

2. Any questions shall be submitted via email to the POC’s listed below by 2:00 pm MST on January 26th, 2024.

Responses to questions will be posted on SAM by 4:00 pm January 30th, 2024.

All responsible sources may submit a quote.

Quote should be marked with solicitation number: W50S6S24Q0006.

Late submission shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be sent via email to the POC below.

Point(s) of Contact Benjamin Bray 520-295-6113 benjamin.bray.4@us.af.mil

Gregorie Vinueza-Daly 520-295-6112 gregorie.vinueza_daly.3@us.af.mil

Period of Performance 22 March 2024 – 23 March 2024

Place of Delivery/Performance:

Within 30 miles of Phoenix or Tucson, Arizona

Site Visit:

No Site visit will be offered.

Attachment(s)

1. Addendum to FAR 52.212-1

2. Addendum to FAR 52.212-2

3. Performance Work Statement

4. Wage Determinations

Provisions and Clauses:

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

mailto:benjamin.bray.4@us.af.mil https://www.acquisition.gov/

The following solicitation provisions apply to this acquisition:

FAR 52.204-7, System for Award Management (Oct 2018) FAR 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020) FAR 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016) FAR 52.219-1, Small Business Program Representations (Oct 2022) FAR 52.219-1, Small Business Program Representations--Alternate I (Sept 2015) FAR 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications (Jun 2020) FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sept 2023)

a. ADDENDUM FAR 52.212-1 (See Attachment 1) FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021)

a. ADDENDUM FAR 52.212-2 (See Attachment 2) FAR 52.212-3, Offerors Representations and Certifications—Commercial Products and Commercial Services (Nov 2023) FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services--Alternate I (Oct 2014) DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials (Sep 2022) DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls (Oct 2016) DFARS 252.204-7016, Covered Defense Telecommunications Equipment or Services--Representation DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (May 2021) DFARS 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements (Mar 2022) DFARS 252.204-7024, Notice on the use of the Supplier Performance Risk System (Mar 2023) DFARS 252.215-7013, Supplies and Services Provided by Nontraditional Defense Contractors (Jan 2023) DFARS 252.225-7055, Representation Regarding Business Operations with the Maduro Regime (May 2022) DFARS 252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region– Representation (Jun 2023) DFARS 252.239-7098, Prohibition on Contracting to Maintain or Establish a Computer Network Unless Such Network is Designed to Block Access to Certain Websites - Representation (DEVIATION 2021-O0003) (Apr 2021)

The following clauses apply to this acquisition:

FAR 52.204-13, System for Award Management Maintenance (Oct 2018) FAR 52.204-18, Commercial and Government Entity Code Maintenance (Aug 2020) FAR 52.204-19, Incorporation by Reference of Representations and Certifications (Dec 2014) FAR 52.204-27, Prohibition on a ByteDance Covered Application FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order— Commercial Products and Commercial Services (Dec 2023); The following subparagraphs of FAR 52.212-5 are applicable: (b) 5, 9, 18, 32, 36, 37, 39, 46, 48 (c) 1, 2 FAR 52.232-18, Availability of Funds (Apr 1984) FAR 52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013) DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep 2011) DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Dec 2022) DFARS 252.204-7000, Disclosure of Information (Oct 2016) DFARS 252.204-7003, Control of Government Personnel Work Product (Apr 1992) DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (Jan 2023) DFARS 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support (Jan 2023)

DFARS 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2023) DFARS 252.204-7020, NIST SP 800-171 DoD Assessment Requirement (Jan 2023) DFARS 252.223-7008, Prohibition of Hexavalent Chromium (Jan 2023) DFARS 252.225-7001, Buy American and Balance of Payments Program--Basic (Jan 2023) DFARS 252.225-7002, Qualifying Country Sources as Subcontractors (Mar 2022) DFARS 252.225-7012, Preference for Certain Domestic Commodities (Apr 2022) DFARS 252.225-7048, Export-Controlled Items (Jun 2013) DFARS 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime JAN 2023 DFARS 252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (Jun 2023) DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) DFARS 252.232-7010, Levies on Contract Payments (Dec 2006) DFARS 252.239-7000, Protection Against Compromising Emanations (Oct 2019) DFARS 252.243-7001, Pricing of Contract Modifications (Dec 1991) DFARS 252.244-7000, Subcontracts for Commercial Products or Commercial Services (Jan 2023) DFARS 252.246-7007, Contractor Counterfeit Electronic Part Detection and Avoidance System (Jan 2023) DFARS 252.246-7008, Sources of Electronic Parts (Jan 2023) DFARS 252.247-7023, Transportation of Supplies by Sea (Jan 2023)

The following clauses and provisions apply and will remain in full force in any resultant award:

The following additional provisions and clauses are applicable to this procurement:

FAR 52.204-17 Ownership or Control of Offeror (Aug 2020)

(a) Definitions. As used in this provision–

Commercial and Government Entity (CAGE) code means–

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest-level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

(b) The Offeror represents that it □ has or □ does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph (c) and if applicable, paragraph (d) of this provision for each participant in the joint venture.

(c) If the Offeror indicates "has" in paragraph (b) of this provision, enter the following information:

Immediate owner CAGE code: ____________________

Immediate owner legal name: ______________________

(Do not use a "doing business as" name)

Is the immediate owner owned or controlled by another entity?: □ Yes or □ No.

(d) If the Offeror indicates "yes" in paragraph (c) of this provision, indicating that the immediate owner is owned or controlled by another entity, then enter the following information:

Highest-level owner CAGE code: ___________________

Highest-level owner legal name: ___________________

(Do not use a "doing business as" name)

(End of provision)

FAR 52.204-24 - Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub.

L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

FAR 52.252-6 -- Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Clause)

DFARS 252.232-7006 - Wide Area Workflow Payment Instructions (Jan 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six-position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2-in-1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance-based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC W50S6S Admin DoDAAC** W50S6S Inspect By DoDAAC Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC) Service Acceptor (DoDAAC) F9K0WG Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

WAWF Approving Official – MSgt Joseph Hinton – joseph.hinton.4@us.af.mil

Contracting Officer – SMSgt Benjamin Bray - benjamin.bray.4@us.af.mil

Contracting Office – 162msc.162msc.contracting@us.af.mil

(2) Contact the WAWF helpdesk at 866-618-5988 if assistance is needed.

(End of clause)

Agency Protest Program Language

NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum.

Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures.

To be timely, the protests must be filed with the periods specified in FAR 33.103. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau Office of the Director of Acquisitions/ Head of Contracting Activity ATTN: NGB-AQ-O 111 S. George Mason Dr. Arlington, VA 22204

Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil All other agency-level protests should be sent to the Contracting Officer for resolution at the address in the solicitation. See FAR clause 52.233-2.

NG Public-facing, general Protest information is found at:

https://www.nationalguard.mil/Leadership/Joint-Staff/Special-Staff/Director-of- Acquisitions/

Directorate of Acquisitions information for the contracting enterprise is found at:

https://gko.portal.ng.mil/ngb/STAFF/D01/D01/OI/Protests%20and%20Complaints/Forms/AllItems.

Aspx mailto:ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil

Attachment 1- Addendum 52.212-1

FAR provision 52.212-1 (SEP 2023) is hereby replaced in its entirety

Instructions to Offerors-Commercial Products and Commercial Services

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212- 3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2) (i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

Comparative Evaluation (Past Performance & Price) Quote Preparation Instructions

General: The following instructions cover specific preparation and submission of the quotes for this solicitation. Offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the RFQ may cause their quotes to be determined not eligible for award. Quotes must be received by the no later than the date and time specified on the face page of the RFQ.

To facilitate uniform handling and evaluation, submission of quotes packages via electronic mail to benjamin.bray.4@us.af.mill; gregorie.vinueza_daly.3@us.af.mil is required with the Subject Line:

W50S6S24Q0006-Yellow Ribbon Event. Your quote will be evaluated in accordance with FAR Part 13.106-2.

We will consider how well you complied with these instructions. We may consider any significant failure to comply with these instructions to be indicative of what we could expect from you during contract performance.

Please contact our contracting officer if you do not understand any part of these instructions.

Your quote will be evaluated in accordance with FAR Part 13.106-2. We will consider how well you complied with these instructions. We may consider any significant failure to comply with these instructions to be indicative of what we could expect from you during contract performance. Please contact our contracting officer if you do not understand any part of these instructions.

Volume Organization

Quotes: Quotes shall be submitted to the Government as one e-mail with two separate volumes (i.e., attachments) as set forth below:

VOLUME PAGE LIMITS NUMBER OF COPIES DESCRIPTION

1 Unlimited 1 – electronic Quote – Completed Combined Synopsis/Solicitation, Amendments, and mailto:benjamin.bray.4@us.af.mill

Representations and Certifications (fill-ins) (see Volume 1 below) & any supporting documents which substantiates conformance to the material solicitation requirements.

2 Unlimited 1 – electronic Past Performance – No separate submission required (see Volume 2 below)

In addition to the volume organization set forth above, quote volumes shall comply with the following format:

Each volume shall be marked with the RFQ number and the offerors name and address, and the number of the Volume, i.e. 1 and 2. Quotes shall be in the English language and all monies shall be proposed in United States dollars.

Volume 1, Quote

General: Your quote shall consist of the following: (1) Completed Combined Synopsis/Solicitation, Amendments, and Representations and Certifications (any relevant fill-ins). (2) Completed Combined Synopsis/Solicitation with your proposed prices inserted in the appropriate blank spaces. (3) Offerors shall ensure that all clauses and provisions that require “fill in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFQ.

The completion and submission of the above items of information will constitute your quote and written assent to perform in accordance with the terms of this RFQ.

Volume 2, Past Performance

1. General: Past performance information may be obtained from any sources available to the Government.

For example, the Government may retrieve past performance information from the Contractor Performance Assessment Reporting System (CPARS), SPRS (Supplier Performance Risk System), GSA, or Federal Awardee Performance and Integrity Information System (FAPIIS). As a result, this RFQ does not include a past performance information submittal from offerors. Vendors with no record of past performance will be given a rating of acceptable.

(End of Addendum)

Attachment 2-Addendum 52.212-2

FAR provision 52.212-2 (NOV 2021) is hereby replaced in its entirety

Basis for Contract Award – Evaluation of Quotations-Simplified Acquisition Procedures

(a) In accordance with FAR 13.106, the Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

(i) Price

(ii) Past Performance

Quote Evaluation: The evaluation process will be accomplished as follows (Organized by Volume):

A. General: We will award a contract to the responsible offeror who represents the best value to the Government on the basis of its (1) quote and (2) past performance.

B. Volume 1, Quote

1. General: We will determine the merits of your quote on the basis of (a) its acceptability and (b) its quoted price.

(a) Acceptability: We will determine the acceptability of your quote on an acceptable or unacceptable basis.

We will consider your quote acceptable if it (i) conforms to the material solicitation requirements; (ii) manifests your unconditional assent to the terms of this Request for Quote (RFQ), (iii) proposes what we consider to be a fair and reasonable price and (iv) you are a responsible prospective contractor pursuant to FAR 9.104-1.

(NOTE: By submission of a quote, the offeror represents that it unconditionally assents to the terms of this Request for Quote, except for any written express exceptions.)

Table 1

(i) Conformance. Material solicitation requirements include those terms affecting quality, quantity, price, or delivery. (ii) Assent. If you (1) take exception to any term of this RFQ, (2) propose any additional terms, or (3) omit material information required by this RFQ then we will consider your quote to be unacceptable and ineligible for contract award.

(ii) Assent. If you (1) take exception to any term of this RFQ, (2) propose any additional terms, or (3) omit material information required by this RFQ then we will consider your quote to be unacceptable and ineligible for contract award.

(b) Price: We will evaluate your price for fairness and reasonableness in accordance with FAR 13.106-3(a).

Adjectival Rating

Description

Acceptable

Based on the offerors quote, the Government has a reasonable expectation that the offeror will be able to successfully perform the required effort at the quoted price.

Unacceptable

Based on the offerors quote, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort at the quoted price.

C. Volume 2, Past Performance Factor

1. General: The past performance assessment will assess the prime’s (hereafter referred to as offerors) ability to successfully accomplish the proposed effort based on the offerors demonstrated present and past work record.

The Government will evaluate the offerors demonstrated record of contract compliance in supplying products and services that meet users’ needs, including cost and schedule. The recency and relevancy of the information, the source of the information, context of the data and general trends in the contractor’s performance will be considered.

First, we will evaluate recency. For purposes of this evaluation, recency is defined as demonstrated experience (active or completed efforts) performed within the past three (3) years from the issuance date of this solicitation. Second, we will evaluate recent contracts for relevancy as described below. Third, we will evaluate relevant contracts for overall quality.

The evaluation of the offerors (including partnerships and joint venture) present/past performance WILL NOT include the present/past performance of any subcontractors, predecessor companies, affiliates, other divisions, or corporate management even though they may perform major or critical aspects of this requirement. Only the offerors (includes partnerships and joint ventures) past performance will be evaluated.

2. Past Performance Assessment: Present and Past Performance is a measure of the degree to which you have satisfied your customers in the past and complied with federal, state, and local laws and regulations.