W50S6S22Q0015 - Q and A - 2.docx

W50S6S22Q0015 DFAC Attendant Q&A # 2

Q1. How many Government personnel will be working in the dining facility at any given time?

A1. Approximately 12-20 (Military) personnel will be working in the dining facility at any time.

Q2. Can you please give a breakdown of their roles in the kitchen and when they are scheduled to work during UTA's.

A2. Military personnel are scheduled to work every UTA. Personnel have various roles within the food operation, including but not limited to: Food Non Commissioned Officer in Charge (NCOIC), Food Supervisor, Shift leader, Food team members, Storeroom personnel, and Quality Assurance Evaluators (QAE).

Q3. Are the daily meal averages (item 1 - technical exhibit 3) the total number of patrons in a day or total number of patrons per meal?

A3. Both, one meal is served per day. Number of patrons in a day = number of patrons per meal period.

Q4. Is there different food being served during the brunch hours? (Technical exhibit 3, item 3) A4. Yes, breakfast items (i.e. eggs, pancakes, cereal, etc.) are served in place of some lunch items, such as hotdogs and French fries.

Q5. Can you please explain the annual estimated quantity item 5-10 - technical exhibit 3. What are the hours referring to exactly?

A6. The hours reflect the estimated amount of time to accomplish the task/item(s) listed. For item 5-10 on Technical exhibit 3, it is estimated to take one person 36 hours to accomplish the item(s) listed or 36 people on hour.

Q7. Block 8 of the SF 1449, page 1, has OFFER DUE DATE/LOCAL TIME - 03:30 PM 26 May 2022. Will this be changed to 03:30 PM 10 Jun 2022?

A7. The official response date and time is posted in SAM.gov.

Q8. Is this procurement subject to the Randolph-Sheppard Act (R-SA), 20 U.S.C. §107, Operation of Vending Facilities and 34 CFR §395.33, Operation of Cafeterias by Blind Vendors, which establishes a priority for blind persons recognized and represented by the SLA, in the award of contracts for the operation of cafeterias on Federal facilities?

A8. This requirement is not for operation of cafeteria or vending facility, nor is the requirement to provide full food services. Note: GAO has recently sustained a protest for similar requirement based on a plain reading of the R-SA statute and implementing regulations. Ref: JW Mills Management, LLC, B-420416 (March 24, 2022) https://www.gao.gov/assets/b-420416.pdf

Q9. Although this solicitation is set-aside 100% for small business, will the SLA also be permitted to submit a proposal in accordance with 34 CFR 395.33(b)?

A9. RFQ has been amended. All responsible sources may submit a response by RFQ close date and time posted in SAM.gov. However, please note this requirement is not for operation of cafeteria.

Q10. Will all potential offerors be notified of the priority established by the R-SA, for proposals received from SLAs and their blind vendors, is in fact applicable to this procurement?

A10. No, Refer to item 8 above.

Q11. On page 7 of Combo W50S6S22Q0015, clause 252.243-7002: Requests for Equitable Adjustment is listed. Concerning Labor Rates during years 1-3, including the option to extend 6 months, should the Contractor build in equitable adjustments or can the Contractor request, at a minimum, one each year?

A11. The Service Contract Act Wage Determination will be updated on an annual basis at which time equitable adjustments are typically considered for changes in specific labor rates. Please refer to FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). Other changes that may impact the price of the contract will be handled under FAR 52.243-1 Alt I or FAR 52.212-4(c) as applicable.

Q12. On page 6 of the Amended PWS, under 3.3 Recognized/Government Holidays, will Juneteenth be recognized and observed on a workday?

A12. The OPM Holiday schedule at: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ lists Juneteenth National Independence Day. The observed day will be provided in the Wing calendar, post contract award.

Q13. Approximately how many contractor staff are currently utilized on a single UTA drill day?

A13. Approximately 25-35

Q14. What is the current breakout? For example, how many dishwashers, bussers, salad preppers, servers, line stalker, etc., are present during a UTA day?

A14. This is a performance based service and the contracted entity is responsible to determine the amount of personnel to accomplish the tasks pursuant to the PWS. Example: 4 Dishwashers, 9 Bussers, 8 Salad preppers, 6 servers, 2 line backers, 3 re-stocking salads, fruits, drinks, condiments, 2-3 Desert preppers, and supervisors.

Q15. Can you disclose the approximate monthly rates, paid to the current contractor, on a UTA weekend?

A15. The current contract number was provided in Q&A #1. A FOIA request may be submitted if additional information is required.

Q16. Will the awarded contractor, (with at least the manager and 1-2 employees) be able to shadow the operations of the existing contractor during July 2022 UTA, in the event that the existing contractor is not awarded this new contract? Also, when is the July 2022 UTA?

A16. A site visit opportunity was provided during June UTA. There will be no July 2022 UTA.

Q17. All supplies are provided to the contractor, (cleaning items, napkins, plates, cups, food to prep, etc.), correct?

A17. PWS para 5.0 lists Government provided items.

Q18. What is the approximate percentage of to-go meals?

A18. Roughly 20%, depending on base events, operations and other training requirements.

Q19. Is one meal provided for contractor employees? If not, and the contractor employees wish to purchase a meal, what is the regular rate? What is the cost for Holiday meals? Are the meals cash only?

A19. Contractors are able to purchase meal, with cash (ATM on premises). Current rates are: Lunch $6.15; Brunch $6.90, Holiday Meal $10.05.

Q20. Will the full local daily checklist, of what responsibilities are expected, be provided to the contractor after the award has been made?

A20. The PWS provides the performance based expectations and metrics. A pre-performance conference will be scheduled post award, at which time any further clarifications can be identified to the Contracting Officer’s Representative.

Q21. Concerning the base security requirements, who will be the contact for the contractor to have background checks processed?

A21. The prime contractor will need to provide information to the Contracting Officer’s Representative and Pass and ID office. Additional details can be provided at the pre-performance conference.

Q22. The contractor is expected to clean the floors, walls, mats, tables, dishes, etc., correct? Is there any equipment that only the military will clean? For example, deep hood cleanings, specialized equipment, etc.

A22. Yes. Military personnel are responsible cleaning and/or coordinating cleaning of knives, slicers (sharp portion), fryers, ovens, kettles, tilt grills, hoods, and office spaces.

Q23. The contractor is not required to clean the bathrooms, correct?

A23. Restrooms are not in the scope of the PWS. State employees maintain the restrooms

Q24. If the existing contractor is not awarded the new contract, will the new contractor be allowed to post in the breakroom wallboard, in June and/or July, the right of first refusal to allow for employees of the previous contractor to be interviewed by the new contractor?

A24. See Executive Order on Nondisplacement of Qualified Workers under Service Contracts: https://www.whitehouse.gov/briefing-room/presidential-actions/2021/11/18/executive-order-on-nondisplacement-of-qualified-workers-under-service-contracts/

Q25. What is the arrival time for contractor?

A25. Contracted entity is responsible to determine their employees start time based on personnel number and duties at hand. Traditionally, contractors start arriving as early as 0630.

Q26. Are breakfast and lunch served every UTA weekend?

A26. One meal period per day is provided.

Q27. On page 1 of the SF 1449, in block 24 for the amount, do you want the total quoted amount indicated here? This would include the Base Year, Option Years 1-2 and the 6 Month Option to Extend Services, correct?

A27. No, blocks 19-24, 26 are reserved for the contract award. Offerors should populate Blocks 17A, 30a, 30b, 30c, and schedule items 0001, 1001, 200, 3001 (pgs. 3-4) with unit price and subtotal amounts for the respective periods of performance (pg. 5).

Q28. Who is the current contractor providing mess attendant services at the 162nd? What is their current contact number?

A28. The current contract number was provided in Q&A #1. A FOIA request may be submitted if additional information is required.

Q29. There is no indication that Cooks are required for this requirement. In the event Cooks were needed, would Cook I, Cook II or both be requested via an amendment to the contract?

A29. Amendments incorporate changes prior to award. Post contract award, modifications are accomplished as needed.

Q30. Are mops provided for contractor use?

A.30. PWS para 5.0 lists Government provided items