QnAs 9-8-21.docx

W50S6L-21-Q-0006 JBER Aircraft Wash Services Questions and Answers – 08 Sept 2021

Q1. PWS Ref 1.21.1 The Contractor shall obtain the following pass and identification items: AF Form 1199C, Air Force Entry Control Card with access washes for Area 4, for washes. This form is Government furnished via the 673d Security Forces Pass & Registration Office.

Q1. Area 4 is for regular flight line access. Is area 8 required on the line badge to wash E- 3’s? If not, will the contractor have to have an escort provided by the government for the entire duration of the wash for E-3’s?

A1. Area 8 will be required for at least the Wash lead supervisor, he/she will designate who will need the area 8. Those with the area 8 will escort the rest of the team.

Q2. PWS Ref: 1.21.2 AF Form 483, Flight line Competency Card. The Government will provide training and issue this card after successful completion.

Q2. What vehicles will be required to drive on the flightline? Who will be providing the Vehicles?

A2. As of yet, no vehicles have been required to drive on the flightline. If there is a reason for such, it will get relayed to the government’s Technical Representative (Tech Rep) who will handle the situation.

Q3. PWS Ref: 2.1.5.6 The Contractor shall be responsible for the overall cleanliness and orderly appearance of the immediate work area and Contractor storage areas. The Contractor will be responsible to clean the hangar floor after completion of the Aircraft Wash. The Tech-Rep shall evaluate the cleanliness of the floor, any residue that is not able to be cleaned during the work period, within reason, is the government responsibility. The government has the option to call the contractor after the aircraft is towed out of the hangar to ensure all standing water, solvents, and debris are removed. The contractor will clean the hanger floor with government provided Zamboni when there is a 72 hour gap between scheduled washes. The Contractor shall also remove and prepare equipment for storage and reinstall all Contractor equipment and any Government furnished equipment when directed by the Tech-Rep.

Q3. Clean the floor after the aircraft is towed out? Is there going to be a separate CLIN for hanger floor cleaning?

Is there going to be a written standard in place for hanger floor condition?

Is it the governments intent that this will be performed during the week?

Is the contractor responsible for the entire hanger floor or the area around the aircraft?

A3. Cleanliness will be required after the wash task is determined as accomplished. The cleaning of the floor after the aircraft is towed out will be the government’s responsibility. There is not a separate CLIN for hangar floor cleaning. The only reason to call a crew in during the week, is if the floor was not left in clean condition. The contractor is responsible for around the aircraft area and any area the personnel have occupied. The following language will be removed from the PWS:

“The government has the option to call the contractor after the aircraft is towed out of the hangar to ensure all standing water, solvents, and debris are removed. The contractor will clean the hanger floor with government provided Zamboni when there is a 72 hour gap between scheduled washes.”

Q4. Ref: 4.1.5 When outside temperatures fall below 33 degrees Fahrenheit, the aircraft will be positioned on the wash rack at least 12 hours prior to the scheduled wash time in order to allow temperature stabilization. The Government shall be responsible for ensuring the aircraft is brought into the hangar early enough to adequately warm up to allow proper wash activity.

Q4. Typically the standard is 8-12 hours, 4 Hours is not a sufficient amount of time to achieve temperature stabilization. Tape will not stick to a cold wet plane. Would the government please consider editing this language for all aircraft?

A4. The aircraft is typically in the hangar 24 hours prior to a wash, however the time has been changed from 4 hours prior to 12.

Q5. PWS Ref: 4.1.7 The Contractor shall remove or open hinged aircraft access panels applicable to Home Station Check (HSC) as indicated by requirements (refer to attached listing). Panels will be placed appropriately in panel rack provided by the Air Force.

Q5. Hinged access panels are not removable from the aircraft, Could the government please clarify what panels they are referring to as there is no attached listing as referred to in the PWS?

A5. Typically, any sort of “maintenance” involved will be done by the government. This section of the PWS has been removed.

Q6. PWS ref: 4.2.1 Interior cleaning shall be accomplished IAW T.O. IC-17A-2-12JG-10-1, T.O.1-1- 691, T.O. 1C-17A-23 and this PWS. This service consists of cleaning of all interior compartments of the aircraft fuselage. Interior compartments shall include but are not limited to entrance, crew rest, cargo compartment, latrine, galley, flight station, and loadmaster’s station. Remove trash, foreign objects and debris from all floors, racks, shelves, waste containers, recessed areas and other areas where trash collects. Vacuum clean for the purpose of removing dust, dirt and other loose objects from the areas listed above. Soft brushes shall be used to loosen dust and dirt from consoles before vacuuming. Care will be taken to prevent moving or damaging aircraft control switches, instruments and other installed equipment. Mop flight station, cargo compartment, and latrine floors. If the aircraft is in the designated aircraft washrack area, the cargo roller conveyor assemblies will be removed by contract personnel and placed on mats outside the aircraft for additional cleaning. Roller channels will be vacuumed and cleaned. The cargo floor will be vacuumed and mopped as described herein (cleaning solutions used will be AF approved, listed in T.O. 1-1-691 and/or the appropriate Quality Products Listing (QPL). Clean area under aerial delivery system (ADS) rails using caution not to damage fragile proximity wiring. Do not permit cleaning…

Q6. Who provides these mats? Government or contractor?

A6. Government

Q7. PWS Ref: 4.3.1 This service applies to the area under the cargo floor of the aircraft (bilge). This area will be prepped by the contractor. All insulation blankets will be removed and electronics will be removed or covered as necessary. This is a mandatory requirement for successfully completing the underfloor portion of the wash. Access to this area is gained through a front or aft access door leading to a catwalk with an attached creeper. Bilge area cleaning shall be accomplished IAW T.O. IC-17A-2-12JG-10- 1, T.O. 1-1-691, T.O. 1C-17A-23 and this PWS. Insulation blankets will be re-installed once cleaning is completed.

Q7. What Electronics are to be removed?

What Electronics are to be removed?

Who will be re-installing blankets?

If Contractor is installing the blankets, what is the procedure for dealing with damaged blankets? Who orders them etc..?

A7. Typically, any “maintenance” involved will be done by the government. If there is damage to equipment or blankets, the message will be relayed to the Tech Rep, the Tech Rep will take appropriate steps to relay the discrepancy to the appropriate section.

Q8. PWS Ref Appendix A (Govt Equipment)

Q8. Pressure Washers - Will these be transported between all 4 different facilities? Or will there be 2 in each facility that we wash in?

Genie Lift – Does this only refer to the “scissor” style lift? Who provides the “high reach lifts” for C-17 T tail, C-130 tail, and E-3 Dome and tail?

Universal Maintenance Stand – Will one of these be provided at every single aircraft wash for all airframes?

Wheel/Tire and engine covers – Are we to understand that the contractor will only get one set to cover all airframes?

Under Maintenance Stands It List Genie Lift “As Available” If there is not an available Genie Lift for a particular wash, is it the contractor’s responsibility to provide the necessary lift or would the contractor still be required to wash the tail if not available?

A8. Each Section will have its own wash rack that caters to the aircraft (Wheel and Tire (W/T) covers included in each). The lifts/genie’s/UMS - - Each section will have its own. C17s: the Tech Rep has to ensure the equipment is checked out prior to the wash during the weekday in order for the contractor to use them. If there are no genie’s available for the wash, Manual stands are readily available for use.

Q9. PWS Ref Appendix B (Tools and Supplies Available)

Q9. Who provides the Boots, Rain Jacket, and Pants, Faceshields, Gloves?

Is there only 1 foamer to support all airframes that are washed in different hangars?

Listing states there are only 3 Fire hoses. Is this correct?

Who provides the nozzles for the fire hoses?

What is a hose extension / hose hook-up?

What is a Fire Hose connector?

What is a Wash Motor (top) Are there only 2 drums of soap to support all airframes?

What is Rinse soap Qty 2 Is the contractor correct to understand that the government will be providing 3 identical wash cages to the contractor at all three hangers for C-130, C-17, and H60 aircraft. Or, will the contractor be washing all these aircraft in a single location with a single wash cage/CTK provided and the contractor must haul all of the items listed in Appendix 1 to the different hangars for wash?

Are all required wash items not listed on Appendix B the responsibility of the contractor to purchase IE, poles, pad holders, air hoses, PPE etc…

A9. Government funds will be utilized via Government-Wide Purchase Card (GPC) for the government to order what is needed, these items will be stored in the wash rack with appropriate labels on them for inventory. Any items that may need more on order, will be ordered through CTK.

Q10. PWS Ref Appendix C (Tools and Supplies available E-3)

Q10. Is it correct that only 1 foamer will be provided to support E3 washes?

A10. An answer cannot be provided at this time. The contract awardee may pursue a resolution with the government once the contract is awarded.

Q11. Will information be provided on how to access the virtual conference?

A11. Details on virtual conference will be provided to all interested parties that contact the Contract Specialist (see contact info in solicitation).

Q12. Ref “B.01 Attachment 1 - Pricing Schedule - CLIN Structure”, CLIN 0007, 1007, & 2007 Wash Management Services.

Q12. The QTY is 1 and Unit is job. Are we to understand that the contractor will invoice for this CLIN once per year at the beginning of the base and option years and not monthly?

A12. No. The awarded contract will reflect a CLIN structure of quantity (12) and unit of issue of (month) for CLINS 0007, 1007, and 2007. The contract awardee will submit for monthly invoices for these CLINs. The Qty of (1) and Unit of Issue (Job) mentioned in “B.01 Attachment 1 - Pricing Schedule - CLIN Structure” is used to allow for evaluation of quotes for Contracting personnel.

Q13. Reference - Sam.gov states (vii) Performance is up to a maximum (3) year ordering period of performance, beginning 01 September 2021 – 31 July 2024, subject to a maximum ceiling dollar amount of $962,000.00. A minimum guarantee dollar amount of at least $50,000 will be issued with the initial task order for the base year.

Q13. Will the minimum guarantee dollar amount of $50,000 only apply to the base year or will each option year have the same minimum guarantee?

Does CLIN 0007, 1007, 2007 Management Services count towards the minimum guarantee dollar amount of $50,000 or is the minimum amount based on aircraft wash CLINS?

A13. Yes, the minimum guarantee dollar amount (at least $50,000) will only apply to the base year.

Yes. $50,000 was used as a minimum since it is unknown what the final dollar amount for wash management services will be until all quotations are received and an apparent low offer is identified. Bottom line: the initial task order will include the full $$ amount for the wash management services.

Q14. In preparation for the upcoming Virtual Conference: 10:00 AM 16 Aug 21 I could not find instructions on how to attend the event. Can you provide that information please?

A14. The virtual conference will be rescheduled for a future date/time, TBD. Due to the number of questions thus far, the government has determined that it be in the best interest of all parties that the initial set of questions be answered prior to conducting the Virtual Conference. The government is cognizant of allowing sufficient time for prospective offerors to receive answers to the initial questions, attend the voluntary/virtual conference, and enough time to build/submit their offers.

Q15. Was the prior contract regarding this work W91ZRU‐19‐D‐5000? If so, what is the reason between the change in NAICS codes from 488190 to 561720?

A15. Market research performed by the Contract Specialist determined that the examples/description for 561720 more accurately captured services performed. However, upon further re-examination, 488190 is more widely used for similar aircraft wash servicesc/contracts. The solicitation will be amended to reflect the change from 561720 to 488190.

Q16. Recognized Holidays, is June 19th “Juneteenth” to be recognized as a Federal Holiday when considering this solicitation?

A16. Yes, with June 19th “Juneteenth” being recognized as a federal holiday, this holiday will be implemented/recognized in the solicitation.

Q17. PWS Ref 4. 1.6.1.b Security Requirements states that the “Wash Supervisor” is required to have a Secret clearance, would a NACI suffice?

A17. The wash supervisor will be vetted through our security office.

Q18. PWS Ref 5. 1.6.1.b Security Requirements, if a NACI does not suffice, which part of the PWS specifically requires a Secret clearance? In reviewing similar PWS/SOW’s for UH/HH‐60, C‐130 and C‐17’s, a Secret clearance is not required.

A18. Security clearance is mainly required for the wash supervisor and select personnel.

Q19. PWS Ref 6. 1.6.1.b Security Requirements, is the Contractor required to have a FCL of Secret for performance of this Contract?

A19. The Secret is mainly for the Wash Supervisor and he/she will be vetted by our security section Q20. OWS Ref Section 4.0, 5.0, 7.0, is it to be understood by the contractor that the Government is responsible for all movement and/or positioning of the aircraft, regardless of temperature?

A20. The government is responsible for aircraft movement.

Q21. PWS Ref Section 4.0, 5.0, 7.0, is the contractor responsible for moving and/or positioning aircraft at any time in performance of this PWS?

A21. No.

Q22. PWS Ref Section 6.0, is it to be understood by the bidder that the HH‐60 will be serviced on the same wash rack as sections 4.0,5.0 and 7.0?

A22. Helo’s also have their own wash rack, if it’s not available, most likely it will be with 5.0.

Q23. Is it to be understood that all the work as described in the PWS is to be exclusively performed at the “Wash Rack”.

A23. Wash rack is the cage used to house all the equipment and PPE for the wash, work described will be done in the hangar space available. C17’s have their own hangar space, as does C130s/HH60s. Each airframe wash cage is located in specified hangars.

Q24. If work is not exclusively performed at the wash rack, is the only qualifying criteria that the temperature be below 33 degrees Fahrenheit (Section 4.1.5) for servicing at the wash rack?

A24. Government will position the aircraft in hangars designed for aircraft washes.

Q25. Will the documents referenced in this PWS be available for review by bidders? If the bidder is not an incumbent, for the Government to receive the best bid it would be favorable to allow for review of relevant documents.

A25. The documents referenced in PWS Table 1.1 can be accessed through the referenced sources/locations provided in the “Located” column. With that, Technical Orders are only available to DoD employees and existing/current Contractors. The government is in the midst of securing approval to issue referenced TO’s, however it is not expected that these will be released prior to the close date for offers (07 Sept). AFI’s and such guidance’s are viewable by E-pubs (https://www.e-publishing.af.mil/).

Q26. Is T.O 1C‐17A‐2‐12JG‐10‐1 available to bidders for review to ensure accurate cost estimating?

A26. See answer above. Tech order is only viewable by authorized personnel.

Q27. Is it to be understood by the bidder that not every contract employee is required to be a FAA Certified A&P Mechanic?

A27. A&P is not required.

Q28. For compliant performance of the contract, what qualifications are each contract employee required to possess?

A28. No priors. Available to work weekends. The job may require heavy lifting and pushing of stands. Standing for long hours.

Q29. Is the “Wash Supervisor” required to have a FAA A&P Certificate?

A29. No.

Q30. Are 23060 Aircraft Servicers, 23040 Aircraft Mechanic Helper, or 23080 Aircraft Workers acceptable for performing certain functions of this contract?

A30. It has been determined by the Contracting Officer and requiring activity that these categories are the most accurate equivalents.

Q31. PWS Ref 1.21.11 Contractor Liability, what are the limits the Government requires for Contractor Insurance Policies?

A31. In accordance with DFARS 245.104 “…contractors are not held liable for loss of Government property under negotiated fixed-price contracts awarded…”. As a result, section 1.21.11 Contractor Liability will be removed from the PWS. FAR clause 52.228-5 Insurance-Work on a Government Installation is applicable and will be added onto the award via Full Text. The awarded contractor shall comply with FAR 28.307-2 Liability which outlines the requirements for worker’s compensation, employer’s liability, and general liability.

Q32. PWS Ref 1.21.7 Personnel Roster, will the incumbents Personnel Roster be provided to the Contractor at award?

A32. In the event a new contractor is awarded this contract, the incumbents personnel roster will be provided.

Q33. PWS Ref 1.21.7 Personnel Roster, what portion of the incumbent employees are Active Duty in the USAF, US ARMY or USAF RESERVE?

A33. An unknown portion of the personnel roster are current Air National Guard members that either currently or have prior experience working/maintaining aircraft, to include C-17’s.

Q34. Will a list of attendees that attended the Virtual Conference be posted to SAM.GOV?

A34. A list of virtual conference attendees will be provided via an amendment to the solicitation via sam.gov.

Q35. PWS 6.1.2 describes the configuration of the HH-60G aircraft but it does not stipulate who performs those duties. Can the USG confirm if the Government performs configuration or the contractor?

A35. The government will configure the HH-60.

Q36. What is the intention of CLIN XXX7? The PWS only refers to office space in Appendix A with no further explanation of what Aircraft Wash Management duties entail. Does the Government expect a full time contract manager to fill that position or is it for the hours outside of the aircraft washes where the contract manager would be expected to attend meetings and prepare for upcoming aircraft washes?

A36. Section 3.1 for Aircraft Wash Management Services has been provided in an edited PWS. The contractor is given discretion on how to go about performing the government’s requirements in the PWS. Whether the contractor elects to have whomever performs the wash management services to be full/part time is within their own discretion.

Q37. Per the initial issued Q&A, the wash supervisor will be vetted through your security office, is it still required for the contractor to employ a FSO per 1.11.2?

A37. The primary purpose for the CAC card is so at least one contract employee has the ability to complete CAMS/GO 81 reports as required in the PWS. At least one contractor employee will either need to have an existing CAC card or the ability to obtain one.

In order to obtain a CAC card, the PWS outlines the process and POCs that facilitate the process of securing a CAC card. If an awarded contractor does not currently have a contract employee with a CAC card OR an FSO currently in place to secure a CAC card, the government is willing and able to work with the contract awardee on standing up this process in tandem with the contractor. CAMS and GO 81 reports can be completed through another manual process until the contractor is able to stand up an FSO and secure a CAC card.

Q38. Are the equipment lists provided in the PWS (Appendix B and C) comprehensive and accurate lists?

A38. Appendix B and C has been edited to reflect the equipment the government will provide to the contractor for wash services.

Q39. To clarify, there is no technical proposal required to be submitted by the offeror, only Attachment 1: Pricing Schedule and Attachment 3: ELIN Price Sheet?

A39. Offerors should follow the provisions provided in the solicitation, FAR 52.212-1 Instructions to Offerors and FAR 52.212-2 Evaluation – Commercial Items. The provisions state that the contractor shall complete Attachment 1: Pricing Schedule, and Attachment 8: Relevant-Recent Contract Reference Sheet in order to be considered for award. Though not required, offerors are highly encouraged to complete Attachment 3: Exhibit Line Items – Price Sheet.