W31P4Q21R0059-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code Page Of

2. Amendment/Modification No.

3. Effective Date

4. Requisition/Purchase Req No.

5. Project No. (If applicable)

6. Issued By Code 7. Administered By (If other than Item 6) Code

8. Name And Address Of Contractor (No., Street, City, County, State and Zip Code)

9A. Amendment Of Solicitation No.

9B. Dated (See Item 11)

10A. Modification Of Contract/Order No.

10B. Dated (See Item 13) Code Facility Code

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing items 8 and 15, and returning ____________ copies of the amendments: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. Accounting And Appropriation Data (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATIONS OF CONTRACTS/ORDERS

It Modifies The Contract/Order No. As Described In Item 14.

A. This Change Order is Issued Pursuant To: The Changes Set Forth In Item 14 Are Made In

The Contract/Order No. In Item 10A.

B. The Above Numbered Contract/Order Is Modified To Reflect The Administrative Changes (such as changes in paying office, appropriation data, etc.) Set

Forth In Item 14, Pursuant To The Authority of FAR 43.103(b).

C. This Supplemental Agreement Is Entered Into Pursuant To Authority Of:

D. Other (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______________ copies to the Issuing Office.

14. Description Of Amendment/Modification (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. Name And Title Of Signer (Type or print)

16A. Name And Title Of Contracting Officer (Type or print)

15B. Contractor/Offeror 15C. Date Signed 16B. United States Of America 16C. Date Signed

By (Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

PREVIOUS EDITIONS UNUSABLE

30-105-02 STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

SEE SCHEDULE

X

Firm Fixed Price

0001 2021JUN11

W31P4Q

ARMY CONTRACTING COMMAND-REDSTONE

REDSTONE ARSENAL AL 35898-5280

TAWANA M. SIZEMORE

EMAIL: TAWANA.M.SIZEMORE.CIV@MAIL.MIL

W31P4Q-21-R-0059

2021JUN11

X

X 2021JUL19 04:00pm

2 signed

SEE SECOND PAGE FOR DESCRIPTION

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CONTINUATION SHEET

Reference No. of Document Being Continued Page of

Name of Offeror or Contractor:

PIIN/SIIN MOD/AMD

SECTION A - SUPPLEMENTAL INFORMATION

Buyer Name: TAWANA M. SIZEMORE

Buyer Office Symbol/Telephone Number: CCAM-CAC-C/(256)876-1528

Type of Contract 1: Firm Fixed Price

Kind of Contract: Service Contracts

*** End of Narrative A0000 ***

A-1. The Army Oil Analysis Program (AOAP) is required to provide AOAP laboratory management, operation, and training for Continental

United States (CONUS) and Outside the Continental United States (OCONUS) laboratories, which support both U.S. and Foreign Military

Sales (FMS) program customers. (Currently, the AOAP supports the Kuwaiti government through FMS case number/LOA KU-B-ULX.) The AOAP is a maintenance diagnostic program that monitors lubricant condition and detects impending component failures, allowing Army units to identify faults and perform maintenance before more severe/catastrophic damage to components occurs. AOAP contractor operated laboratories are located throughout the world with three CONUS and two OCONUS regional locations. The AOAP Program Manager (PM) determines the Department of the Army (DA) laboratory operations requirements based on the fluctuating needs of the DA. This is a new

Firm- Fixed-Price (FFP) contract will provide for personnel to operate and maintain both fixed-based and mobile laboratories in the

CONUS and OCONUS. This requirement is totally a small business set aside.

A-2. The resulting contract from this solicitation shall be 36 months, consisting of a one year base period, with two (2) one (1) year Option periods. Offerors are also required to include pricing for FAR 52.217-8 Option to extend services for not more than six (6) months.

Base Year

CLIN Location Period of Performance

0001 Fort Bragg 30 Sept 21 -29 Sept 22

0002 Fort Hood 30 Sept 21 -29 Sept 22

0003 Fort Lewis 30 Sept 21 -29 Sept 22

0004 Redstone Arsenal 30 Sept 21 -29 Sept 22

0005 Kaiserslautern Army Depot 30 Sept 21 -29 Sept 22

0006 Camp Arifjan, Kuwait 30 Sept 21 -29 Sept 22

0007 Camp Doha, Kuwait 30 Sept 21 -29 Sept 22

0008 Indonesia 30 Sept 21 -29 Sept 22

OPTION YEAR 1

CLIN Location Period of Performance

1001 Fort Bragg 30 Sept 22 -29 Sept 23

1002 Fort Hood 30 Sept 22 -29 Sept 23

1003 Fort Lewis 30 Sept 22 -29 Sept 23

1004 Redstone Arsenal 30 Sept 22 -29 Sept 23

1005 Kaiserslautern Army Depot 30 Sept 22 -29 Sept 23

1006 Camp Arifjan, Kuwait 30 Sept 22 -29 Sept 23

1007 Camp Doha, Kuwait 30 Sept 22 -29 Sept 23

1008 Indonesia 30 Sept 22 -29 Sept 23

1009 CONUS Lab TBD 30 Sept 22 -29 Sept 23

1010 OCONUS Lab TBD 30 Sept 22 -29 Sept 23

1011 OCONUS FMS TBD 30 Sept 22 -29 Sept 23

1012 ISO 17025 Program Accreditation 30 Sept 23 - 29 Sept 24

OPTION YEAR 2

CLIN Location Period of Performance

2001 Fort Bragg 30 Sept 23 -29 Sept 24

2002 Fort Hood 30 Sept 23 -29 Sept 24

2003 Fort Lewis 30 Sept 23 -29 Sept 24

2004 Redstone Arsenal 30 Sept 23 -29 Sept 24

2005 Kaiserslautern Army Depot 30 Sept 23 -29 Sept 24

2006 Camp Arifjan, Kuwait 30 Sept 23 -29 Sept 24

2007 Camp Doha, Kuwait 30 Sept 23 -29 Sept 24

2008 Indonesia 30 Sept 23 -29 Sept 24

2009 CONUS Lab TBD 30 Sept 23 -29 Sept 24

2010 OCONUS Lab TBD 30 Sept 23 -29 Sept 24

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Name of Offeror or Contractor:

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2011 OCONUS FMS TBD 30 Sept 23 -29 Sept 24

2012 ISO 17025 Program Accreditation 30 Sept 23 - 29 Sept 24

OPTION YEAR 3

CLIN Location Period of Performance

3001 Six Month Option 30 Sept 24 - 19 Mar 25

A-3. The North American Industry Classification System (NAICS) code is 541380 - Testing Labortories. The Product Service Code (PSC) is

M1DB - Operation of Laboratories and Clinics.

A-4. Resolution of Issues. The Ordering Contracting Officer (OCO) reserves the right to withdraw and cancel the proposed task. In such event, the contractor shall be notified in writing of the OCO's decision. This decision is final and conclusive and shall not be subject to the "Disputes" clause or the "Contract Disputes Act."

A-5. Any proposal submitted to the OCO shall be prepared in accordance with the proposal preparation instructions in section L. The offeror is responsible for its proposal and by proposing an offeror is in agreement that it is capable of meeting and shall meet the solicitation requirements. Any element of an offeror's proposal that the Government finds advantageous may be conformed to the contract as a material obligation subject to sole discretion of the OCO. The evaluation of proposals submitted in response to the AOAP solicitation will be conducted IAW Section M of the solicitation.

A-6. Proposals will be submitted within thirty (30) calendar days from release of the TOR IAW Section L Instructions. Following receipt of proposals, they will be evaluated and a contract will be awarded for the AOAP effort. Contract award is projected for on/about 24

September 2021.

A-7. All interactions about the AOAP solicitation and award shall be addressed to the OCO and/or Contracting Specialist via email:

dod.redstone.dod.mbx.aoap-re-compete@mail.mil no later than 19 July 2021 at 16:00 Central time. The Government points of contact for this solicitation are Ms. Tawana Sizemore, Contract Specialist and Ms. Latasha Porter, Contracting Officer.

*** END OF NARRATIVE A0001 ***

The purpose of amendment is to revised section L, section M, and section J.

A.1 The submittal date has changed from July 12 at 4:00 pm CST to July 19, at 4:00pm CST.

A-1 Added verbiage to Section L Proposal Submission "The Government will not count the TOC against the stated page limitations for each volume; however, it will count the required Summary section against the stated page limitations. Cover pages for each volume are at the discretion of the offeror and will not count against the stated page limitations"

A-2 Section L added to Proposal Format from Header, Footer - .5 from edge, 8 points minimum.

A-3 Section L added to Proposal Format "Offerors need not start each subfactor for Volume I Technical on a new page; however, offerors should clearly delineate the end of the narrative for one subfactor and the start of a new narrative for the next subfactor."

A-4 Section L - Price Volume III - Added Pricing Instruction

A-5 Section M - Price Volume III- Added Pricing Instruction

A-6 Deleted Attachment 0012 TE 6.5 Laboratory Personnel Staffing Requirements do to duplication.

A-7 Revised Attachment 0004 TE 6.4 Laboratory Personnel Qualification

*** END OF NARRATIVE A0002 ***

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SECTION J - LIST OF ATTACHMENTS

List of Number List of Number

Addenda Title Date of Pages Transmitted By Addenda Title Date of Pages Transmitted By________________ ____________________________________________________________ _______________ ____________ _______________________________ ____________________________________________________________ _______________ ____________ _______________

Attachment 0011 TE 6.4 LABORATORY PERSONNEL QUALIFICATIONS 08-JUL-2021 012 EMAIL

Attachment 0012 TE 6.5 LABORATORY PERSONNEL STAFFTING REQUIREMENTS DELETED 001 EMAIL

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SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SECTION L - INSTRUCTIONS TO OFFERORS

SECTION L - INSTRUCTIONS TO OFFERORS

PROPOSAL SUBMISSION

Offerors shall submit digital copies of their proposals via the DoD Secure Access File Exchange (SAFE) website at https://safe.apps.mil/

. The Contracting Officer will send an electronic request to each offeror, permitting them to upload their proposal files using the DoD

SAFE website. The RFP provides the receipt date for proposal submittal.

An offerors proposal shall consist of four (4) volumes. The Volumes are I Technical, II Staffing Plan, III Price and IV Solicitation, Offer and Award Documents and Certifications/Representations. Files shall not contain classified data. Offerors shall not use hyperlinks in proposal files. Offerors shall mark clearly all proprietary information. Offerors shall submit one (1) electronic file for each volume. Page limitations for each volume are as follows: I Technical - 35 pages total, II Staffing Plan - 15 pages total, III

Price - no page limitation, IV Solicitation, Offer and Award Documents and Certifications/Representations - no page limitations. Volume

IV - Solicitations, Offer and Award Documents & Certifications/Representations is required for the Government to consider a proposal complete; however, it will not receive an adjectival rating. NOTE: The Government will not evaluate pages that exceed the required page limitations. The Government will remove additional pages over the maximum and will not read or evaluate them. The offeror shall clearly mark any pages changed because of negotiations or proposal revisions. The offeror shall date revised pages with the date of the revision. The Government will not count the TOC against the stated page limitations for each volume; however, it will count the required Summary section against the stated page limitations. Cover pages for each volume are at the discretion of the offeror and will not count against the stated page limitations.

Offerors shall confine all information to the appropriate volume. The Government will use separate evaluation teams for each volume;

therefore, offerors must present all proposal information in the volume to which it relates. The Government will not give credit for information placed in the wrong volume or for failing to include in each volume all such information related to it.

Offerors shall confine submissions to essential matters, sufficient to define the proposal in a concise manner and to permit a complete and accurate evaluation of each proposal. The offeror shall identify any limiting factors and all assumptions made when developing its proposal. To receive the highest possible rating, offerors must clearly, specifically and succinctly provide information that describes how they arrived at and will execute their proposed Technical, Staffing Plan, and Price factors. The Government cautions offerors that parroting of the Technical requirements or statement of work (SOW) with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. The offeror shall clearly describe its own capabilities and those specialized services or capabilities that will be provided by any subcontractor. The offeror must demonstrate clearly that it can self-perform, or perform through its teaming or subcontractor arrangements, the services required by the SOW. Offerors must include sufficient details to permit a complete and accurate evaluation of each proposal.

Any inconsistency between an offerors proposal volumes may indicate an unacceptable risk, and, at a minimum, may result in a reduced rating in the applicable factors and subfactors; therefore, the offeror must explain any inconsistencies between proposed performance and price in the proposal. Unexplained inconsistencies may be grounds for lower ratings or rejection of the proposal.

Offerors shall address all potential organizational conflicts of interest (OCI) issues in a mitigation plan and include it with the proposal. If an OCI Plan is required, offerors shall attach it as an appendix to Volume IV.

In accordance with (IAW) FAR 52.215-1, the Government may award without discussions; therefore, the offerors initial proposal should contain the offerors best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the

Procuring Contracting Officer (PCO) later determines them to be necessary. In the event the Government determines discussions are necessary, the PCO will establish a competitive range. If the PCO determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the PCO may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

PROPOSAL FORMAT

Proposals shall adhere to the following formatting requirements:

Paper Size - 8.5 x 11

Orientation - Portrait (landscape permitted for charts/tables/graphics)

Typeface - Times New Roman

Type Size - 12 points

Margins - Left and Right: 1; Top and Bottom: 1

Gutter - 0

Header, Footer - .5 from edge, 8 points minimum

Paragraph Line Spacing - Single Space

Spacing after paragraphs - 12 points minimum

Charts/Tables/Graphics Typeface Size - 9 points minimum

The Offeror must appropriately number and identify all pages with the date, volume number and RFP number in the header and/or footer.

Each volume of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the volume. Offerors need not start each subfactor for Volume I Technical on a new page; however, offerors should clearly delineate the end of the narrative for one subfactor and the start of a new narrative for the next subfactor.

PROPOSAL CONTENT

Volume I - Technical

The Technical volume shall demonstrate the offerors knowledge, understanding, and capabilities to satisfy the Government's requirements without causing disruption to schedule; degradation of performance; the need for increased Government oversight; or increasing the likelihood of unsuccessful contract performance. Volume I should provide a complete understanding of all aspects of the offeror's technical capability and experience to meet the terms and conditions of this solicitation throughout the contract term.

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The offeror shall organize the Technical volume into three sections:

Volume I - Section I - Subfactor I - Analytical Services Offered to Customers

Corporate experience in providing lubricant analysis services must be a significant part of the offerors normal work. The offeror shall have a minimum of 5 years work experience providing lubricant analysis services. This subfactor section shall stand alone and the

Government will rate this subfactor solely on the information contained within this section of Volume I. In this section the offeror shall describe:

(1) \*()The breadth and depth of the lubricant analysis services it provides to its customers

(2) How the offeror manages widely varying daily and monthly sample workloads efficiently and effectively

(3) How the offeror provides detailed, accurate maintenance recommendations that incorporate lubricant sample analysis results with customer input and component characteristics

(4) How the offeror operates and maintains its Laboratory Information Management System (LIMS) in support of lubricant analysis services

(5) How the offeror sets and/or adjusts, independently or in concert with the customer, OEMs and/or other entities, condition indicators; i.e., viscosity limits, wear metal criteria, physical properties and the like for components (engines, transmissions, gearboxes)

For the purposes of this section, the Government defines breadth and depth of lubricant analytical services as follows:

(1) \*()Breadth reflects the range of lubricant analysis services provided by the offeror as they pertain to those required by the SOW

(2) Depth reflects the magnitude, significance and applicability/relevance of the lubricant analysis services provided by the offeror as they pertain to those required by the SOW

Volume I - Section II - Subfactor II - Provide an Example of the Offerors Kinematic Viscometer Standard Operating Procedure (SOP)

This subfactor section shall stand alone and the Government will rate this subfactor solely on the information contained within this section of Volume I. The offerors SOP for its kinematic viscometer must clearly demonstrate the offerors capability to draft and revise a step-by-step SOP for a laboratory instrument, which provides traceability to the appropriate standards and identifies all the required inputs and outputs. In this section the offeror shall describe from start to finish the laboratory operating procedure used for the kinematic viscometer employed in its laboratory or laboratories.

Volume I - Section III - Subfactor III - Provide an Example of the Offerors Training Plan (TP)

This subfactor section shall stand alone and the Government will rate this subfactor solely on the information contained within this section of Volume I. The offerors training plan must clearly demonstrate the offerors capability to train and to maintain a competent staff throughout the life of the contract. In this section the offeror shall describe:

(1) \*()The sequences of processes, diagrammed via flowchart, through which a lubricant sample passes from sample arrival at the offerors facility to completion of sample analysis and customer notification of results, as well as how the offerors quality control maintains a samples chain of custody

(2) What initial training the offeror provides to new laboratory employees and how the offeror determines refresher training for all laboratory employees

(3) How the offeror on-boards new laboratory personnel and assesses competency

Volume II - Staffing Plan

Volume II shall demonstrate the offerors capabilities to satisfy the Government's requirements without causing disruption to schedule;

degradation of performance; or increasing the likelihood of unsuccessful contract performance. Volume II should provide a complete understanding of the offeror's staffing capabilities and experience to meet the terms and conditions of this solicitation throughout the contract term.

This factor shall stand alone and the Government will rate this factor solely on the information contained within Volume II. The offerors staffing plan must clearly demonstrate the offerors capability to provide qualified personnel to operate and maintain Army Oil

Analysis Program (AOAP) laboratories throughout the world, as well as provide personnel who deliver advise and assist services to foreign military sales (FMS) customers. In this volume the offeror shall describe:

(1) \*()How it will hire, retain, replace and/or grow the personnel necessary to perform the tasks delineated in the SOW

(2) How it will handle the unique requirements for staffing overseas locations, such as visas, sponsorship, life support and the like

Volume III Price

(a) Electronic Copy. The Price Volume shall contain a completed Attachment 0005 showing the proposed firm-fixed-prices by CLIN. The electronic spreadsheet file (workbook) shall be submitted in a Microsoft (MS) Excel compatible format. The prime offeror shall also provide a completed Section B Supplies or Services and Prices/Costs.

If any of the offerors proposing on this effort is a part of a joint venture, the offeror shall include a copy of the agreement between the related entities as part of the offerors proposal.

The offeror shall provide a Table of Contents showing each file submitted as part of the Price Volume with a short description of the contents of the file. The offeror shall hyperlink each of these entries in the Table of Contents to the respective files.

Files contained in the Volume 3 Price electronic submission shall not be password protected. Electronic links are only permissible within the Price Volume. If files contain links, the links must be intact and maintained through all revisions. The offeror shall not include in the Excel spreadsheets pivot tables or macros and shall not include cell references to data or files, which are not included in the Price Volume. For each workbook, all rows, columns, cells and worksheets are to be visible. Do not include zero height/zero width rows/columns in worksheets.

(b) Compliance. Failure to comply with the RFP requirements for Price information may result in reducing or eliminating an offerors chance of being selected for award. The offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the SF33 or SF1449 and continuation sheets.

(c) General Instructions. In accordance with FAR 15.402 and 15.403-1, certified cost or pricing data are not required based on the fact that adequate competition is expected for this procurement. Data other than certified cost or pricing data is not required but may be

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provided to support the reasonableness of proposed prices. In the event that adequate competition is not obtained, the Contracting

Officer may incorporate DFARS 252.215-7008, Only One Offer,into the solicitation and request a Certificate of Current Cost or Pricing

Data.

All prices and costs must be in U.S. dollars only, including the amounts for the prime offeror and any potential subcontractors. If the basis for the proposal is in any other currency, the offeror shall state the exchange rate(s) being used to convert any currency to U.S.

dollars. There are no page limitations for this volume. Proposal information included in this volume which is not directly related to

Price will be disregarded. After receipt of proposals, the Government reserves the right to request data other than certified cost or pricing data to support an evaluation of reasonableness.

(d) Price Proposal Assumptions. The offeror shall use the following assumptions when proposing its fixed-prices:

(1) Period of Performance: The offeror shall assume an award date of 30 September 2021 for proposal purposes and a period of performance as defined below:

Base Year: 30 September 2021 29 September 2022

Option Year 1: 30 September 2022 29 September 2023

Option Year 2: 30 September 2023 29 September 2024

(2) Government Furnished Property: The offeror shall prepare its proposal based on the use of Government Furnished

Property as stated in the RFP, Section H-5 Property Accountability and provided at Attachment 0002 XX.

(3) Business System Status: N/A

(4) Price Formulation: The offeror shall propose in accordance with the following assumptions by CLIN.

(i) Firm-Fixed-Price (FFP) for all CLINs: The offeror shall propose a price for all FFP CLINs, including Option CLINs, listed in Section B of the solicitation in accordance with the SOW.

All costs to include direct labor, burden, overhead, profit, G&A, travel, apartment leases, vehicle rentals, visas, sponsorship, relocation expenses, smart phone subscription services, etc. shall be included in the firm-fixed-price CLINs traceable to the work to be performed.

Contract Site: For proposal purposes, the offeror may find the contract sites, labor types and labor amounts applicable to this effort in Technical Exhibit (TE) 6.5, Laboratory Personnel Staffing Requirements, which may be found at Attachment 0004 of this RFP.

OCONUS: For proposal purposes, the offeror may find the OCONUS contract sites, labor types and labor amounts applicable to this effort in Technical Exhibit (TE) 6.5, Laboratory Personnel Staffing Requirements, which may be found at Attachment 0004 of this RFP.

Service Contract Labor Standards (SCLS) Wage Determination and Collective Bargaining Agreement(s) (CBA(s)): For Fort Bragg, NC, Fort

Hood, TX and Joint Base Lewis-McChord, WA, the Government has incorporated the applicable Wage Determination(s) as outlined in Section

J, Attachment 0006 of this RFP. Pursuant to the SCLS (formerly known as the Service Contract Act of 1965), the determination by the

Secretary of Labor as to the applicable minimum monetary wage and fringe benefits for the applicable locations will be made part of the resulting contract. The RFP specified contract labor categories have been mapped to the appropriate SCLS Wage Determination categories in Attachment 0003.

If any of the offerors firm-fixed-price proposed labor categories are subject to a SCLS WD, the offeror shall complete Attachment 0006

XX SCLS WD Information Worksheet provided to show that the offerors proposed costs are compliant with the terms of the SCLS WD.

Attachment 0006 XX SCLS WD Information Worksheet will be incorporated into the awarded contract, and during contract performance it will aid the Contracting Officer in executing contractor requested price adjustments for the firm-fixed-price CLINs in accordance with FAR

52.222-43 Fair Labor Standards and Service Contract Labor Standards Price Adjustment. When applicable, the offeror shall identify the offerors base labor rates, Health and Welfare (H&W) rates, and leave policy for any proposed labor categories that are subject to a SCLS

WD and are proposed as part of the offerors firm-fixed-price CLINs. In the SCLS WD Information Worksheet, the offeror shall provide a crosswalk to show the mapping of the proposed contract labor categories to any applicable Wage Determination labor categories and/or CBA labor categories.

Incentive Fee: N/A

(ii) Option to Extend Services CLIN 3001: The offeror shall propose one-half of the proposed price for Option Year 2 for this CLIN.

Volume IV - Solicitations, Offer and Award Documents and Certifications/Representations

Certifications and Representations. Each offeror shall annotate and sign the solicitation sections indicated below using the file

(without modification to the file) provided with the RFP. An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. The offeror shall create an Adobe Acrobat PDF file to capture the signatures for submission.

Section A Standard Form 33 (SF 33), Solicitation, Offer and Award

Section K Representations, Certification and Other Statements of Offerors

The offeror shall not address Solicitations, Offer and Award Documents and Certifications/Representations separately from those submitted in VOLUME V.

Offerors must submit data IAW FAR 15.403-3, Requiring Information Other Than Cost or Pricing Data, and FAR 15.403-5(b), Instructions for

Submission of Cost or Pricing Data or Information Other Than Cost or Pricing Data. This includes, but is not limited to the following:

Written documentation. The Government cautions offerors to review FAR provision 52.215-1 entitled Instructions to Offerors Competitive

Acquisition, which contains rules governing untimely submission of proposals. The Government will use all written documentation to evaluate the proposal. Offerors shall submit the following written documentation to the location identified on the SF 33 no later than the specified date and time:

(1) A cover letter on letterhead identifying the company, signed at the vice-president or equivalent level, or higher, which identifies the individual(s) with authority to obligate or otherwise bind the company to the resulting contract and, if necessary, future contract modifications.

(2) Exceptions to terms and conditions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale in

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support of the exception, fully explaining its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. The offeror must identify any assumptions used in proposal preparation.

(3) Standard Form (SF) 33. The offer shall submit the SF 33 fully annotated. The SF 33 must contain an original signature in block 17 of the form. The offeror shall acknowledge any amendments to the RFP, in accordance with the instructions on the SF 33. In completing

SF 33, Blocks 13-18, the Offeror accedes to the contract terms and conditions as written in the RFP Sections A through K.

(4) Section B (Supplies or Services and Prices). The offeror shall submit Section B fully annotated and error free. It shall contain the offerors prices for the established Contract Line Item Numbers (CLINs) set forth in that section. The Government cautions the offeror to annotate all blanks and to identify any CLINs not priced as Not Separately Priced or N/A as applicable. The offeror shall annotate proposal prices for CLINs 0001 - 0008 for the Base Year, CLINs 1001 - 1012 for Option Year 1, CLINs 2001 - 2012 for Option Year

2 and CLIN 3001 for the Six Month Option. The offeror shall also annotate the total amount for the Base Period, the total amount for each Option period and the grand total amount (Base period plus each Option period). See Section B for any further instructions.

(5) Section K. All necessary clause fill-ins in Section K, Representations, Certifications and Other Statements of Offerors are to be complete. Offerors must ensure compliance with RFP requirements if using the annual representations and certifications electronically via the System for Award Management (SAM) website at https://www.sam.gov/ . If the Contracting Officer is unable to access the SAM website to retrieve an offerors annual representations and certifications, the offeror may, upon request by the Contracting Officer, be required to submit a hard copy of their annual representations and certifications. This request will not be construed as communications or discussions with an offeror in accordance with FAR 15.306.

(6) Statement of Compliance with the Service Contract Labor Standards Act (SCLS). The SCLS and Wage Determination (WD) provided at

Attachment 0004 are applicable to this requirement. The offeror shall provide a statement acknowledging:

(a) Compliance with the requirements of the SCLS and Wage Determination

(b) The prices proposed for labor covered by the SCLS and WD were formulated using the minimum wage and benefit rates specified in those documents as required for covered contractor personnel

(c) Minimum wage and benefit rates specified in the SCLS and WD are not escalated beyond the basic period of performance (FAR 52.222-

43(a) and (b))

(7) Responsibility Determination. To assist in determining contractor responsibility in accordance with FAR Part 9.104, the offeror shall explain how they plan to maintain adequate financial resources for a contract of this magnitude and length. The offeror shall address the fiscal plan for covering mobilization, unexpected or emergency situations, and initial performance costs prior to recoupment in the form of monthly invoice payments. Offerors must provide complete financial statements for one fiscal year and year-to-date financial information through the last quarter available. The year-end financial statements must be certified by an independent accounting firm, if practicable, or at least by an authorized officer of the organization. If the offeror intends to rely on internally available working/operating capital, evidence of availability must be submitted. If the offeror plans to rely on financial support from other sources, evidence of availability and the maximum lines of credit available must be identified and must be based upon the inclusion of this contract effort. The offer must provide evidence of external funding in the form of a dated letter from the external source and must also include documentation to support the amounts.

(8) Teaming Arrangements and/or Letters of Intent. If the offeror contemplates a teaming arrangement, it must provide complete, verifiable information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with the same partner. Submit information relative to the formation, organization and operation of the business unit. The offeror shall submit additional information to include cost and revenue sharing agreements and any other information that describes the business arrangement. Disclose existing or planned agreements between and among the principals, each companys responsibility for financial management of the venture, and the business systems contemplated for use by the entity and their location. If this is a first time joint effort, each party to the arrangement must provide a list of relevant contracts.

(9) Offerors may provide documentation showing current approval of internal systems by the Government; i.e., Offeror Purchasing System

Review, Estimating System Review, Forward Pricing Rates, G&A Rate, Overhead Rates, etc. The Government will not evaluate this information during the Source Selection process; however, by providing this information, the offeror may expedite the pre-award functions.

Contractor Manpower Reporting Requirement

The Office of the Assistant Secretary of the Army (Manpower and Reserve Affairs) operates and maintains a secure Army data collection site at https://www.sam.gov/ where the contractor shall report ALL contractor manpower, including subcontractor manpower, required for performance of the resultant contract. Contractor manpower used in the performance of the resultant contract must be reported by the

31st of October of each calendar year.

Use of ASSIST and ASSIST2Industry Tools

During the conduct of this acquisition, the Government will use the Acquisition Source Selection Interactive Support Tool (ASSIST) to support the proposal evaluation and source selection process. The Government will use a separate tool, the ASSIST2Industry tool, in conjunction with ASSIST to accomplish all exchanges with offerors after receipt of proposals pursuant to Federal Acquisition Regulation

(FAR) 15.306. ASSIST2Industry provides the ability for the Government to issue, and offerors to receive and respond to, all Evaluation

Notices (ENs) in a secure online environment.

Offerors may register and access ASSIST2Industry by following the instructions listed below.

In order to initiate the use of ASSIST2Industry, the Government requires the names, company titles, telephone numbers and email addresses of two (2) individuals whom the offeror has designated as responsible for receiving and responding to Government ENs through

ASSIST2Industry. The designation of two (2) individuals is to ensure the availability of one individual if the other individual is not available. Offerors must submit the required information regarding these two (2) individuals to the Contracting Officer, latasha.y.porter.civ@mail.mil, no later than .

After that date, the Government will establish an account in ASSIST2Industry for each individual identified by the offeror. The two individuals named by the offeror will be authorized access to that account. Two (2) separate system generated e-mails will be sent to each individual. One of the e-mails will contain the individual's ASSIST2Industry username. The other e-mail will contain the

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individual's temporary password. Using the provided username and temporary password, each individual may navigate to https://ASSIST2Industry.army.mil to access their account.

NOTE: Users accessing ASSIST2Industry for the first time must change their temporary password in order to proceed to the site.

Whenever the Government issues ENs to the offeror through ASSIST2Industry, the Government's Contracting Officer will notify the offeror through a medium independent of ASSIST2Industry (e.g., e-mail) that the offeror has ENs in ASSIST2Industry waiting for a response.

There will be no ENs in ASSIST2Industry until the Contracting Officer issues such a notice.

The Government advises all offerors that ASSIST2Industry has been updated, and it is now the responsibility of prime contractors to establish accounts with which their subcontractors may respond to Government ENs. A separate area within ASSIST2Industry has been created to allow authorized subcontractor POCs to upload proposal files only. Subcontractors will not be able to access any other information on the ASSIST2Industry website (e.g. Questions/Evaluation Notices, Responses, etc.). Once a subcontractor has been added, they will receive a user ID (e.g. subcontractor0001) and password (an initial password) that will be sent via two separate system generated e-mails. A subcontractor will have only one user ID for all prime contractors and solicitation responses; i.e., if you are a subcontractor to multiple prime contractors and multiple solicitation responses, you will have only one user ID.

Once the prime contractor establishes the account, the subcontractor may navigate to https://ASSIST2Industry.army.mil to access the account. Prime contractors will only be able to see the number of files submitted by their subcontractors; they will NOT be able to view the subcontractor's files.

NOTE: Both prime contractors and subcontractors are instructed to review the ASSIST2IndustryUser's Guide located under the "Getting

Started" tab on the website. The guide has been updated and provides step-by-step instructions on how to perform functions and navigate the website.

Offerors can contact Adam Rothschild at (609) 562-7050 or the ASSIST2Industry helpdesk at (609) 562-5988 for any technical assistance they may be need.

THE OFFERORS ARE CAUTIONED THAT THE SYSTEM GENERATED E-MAILS REFERRED TO ABOVE ARE INTENDED FOR ADMINISTRATIVE PURPOSES ONLY. RECEIPT OF

THESE E-MAILS DOES NOT CONSTITUTE THE COMMENCEMENT OF ANY TYPE OF EXCHANGE WITH THE OFFEROR IN ACCORDANCE WITH FAR 15.306(A), (B), OR

(D) (I.E., CLARIFICATIONS, COMMUNICATIONS, OR DISCUSSIONS). ALSO, RECEIPT OF THESE E-MAILS DOES NOT SIGNIFY THAT A COMPETITIVE RANGE

DETERMINATION IN ACCORDANCE WITH FAR 15.306(C) HAS BEEN MADE OR THAT THE OFFEROR'S PROPOSAL WILL BE INCLUDED IN THE COMPETITIVE RANGE

WHEN THAT DETERMINATION IS MADE. ALL NOTIFICATIONS THAT ANY TYPE OF EXCHANGE WITH THE OFFEROR HAS COMMENCED AND THE OFFEROR HAS

EVALUATION NOTICES (ENS) AVAILABLE TO RESPOND TO, OR ANY NOTIFICATION THAT THE OFFEROR'S PROPOSAL HAS BEEN INCLUDED IN OR EXCLUDED FROM

THE COMPETITIVE RANGE, WILL BE SENT TO THE OFFEROR BY THE CONTRACTING OFFICER INDEPENDENTLY OF THE ASSIST2INDUSTRY TOOL.

*** END OF NARRATIVE L0001 ***

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SECTION M - EVALUATION FACTORS FOR AWARD

SECTION M - BASIS FOR AWARD

The Government will select for award the proposal that represents the best value to the Government using the tradeoff source selection process authorized by FAR 15.101-1. The tradeoff process is appropriate when it is in the best interest of the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror. The Government will make the award based upon the best overall proposal (i.e., best value) determined to be most beneficial to the Government, with appropriate consideration given to the three (3) evaluation factors: Technical, Staffing Plan, and Price.

Evaluation Factors and Subfactors

The Government will assess the depth and breadth of the offerors approach and understanding of the requirements for the following factors and subfactors using the Combined Technical/Risk Ratings chart in making the best value decision:

Factor I - Technical

Factor I - Subfactor I - Analytical Services Offered to Customers

Factor I - Subfactor II - Provide an Example of the Offerors Kinematic Viscometer Standard Operating Procedure (SOP)

Factor I - Subfactor III - Provide an Example of the Offerors Training Plan (TP)

Factor II - Staffing Plan

Factor III - Price

In relative order of importance, Factor II - Staffing Plan is slightly more important than Factor I Technical. When combined the non-price factors are slightly more important than Factor III Price.

In relative order of importance, Technical Subfactor 1 is more important than Technical Subfactor 3, which is more important than

Technical Subfactor 2.

Evaluation Approach

To evaluate each proposal, the Source Selection Evaluation Board (SSEB) will follow the general evaluation approach outlined below.

Factor I - Technical

This factor and its associated subfactors evaluates the offerors proposal for the basic contract period and all option years. The technical rating reflects the degree to which the proposal meets or does not meet the Governments requirements, through an assessment of its strengths, weaknesses, deficiencies, and risks.

As part of the evaluation of the technical merit of an offerors proposal, the Government will determine whether the offerors methods and approaches have adequately and completely considered and satisfied the requirements specified in the solicitation. In addition, the

Government will evaluate the feasibility of an offerors approach to satisfying the Governments requirements, both individually and collectively.

The Government will consider innovations proposed by the offeror against the evaluation criteria to determine their technical merit or lack thereof, or potential benefits to the government, including cost/price benefits. However, such evaluations will also account for the risks to cost, schedule or successful contract performance which the proposed innovations present, and whether such innovations indicate a proper understanding, or a lack of understanding, of the SOW requirements.

The Technical Factor includes three subfactors:

Subfactor I - Analytical Services Offered to Customers

The Government will evaluate the depth and breadth of understanding demonstrated by the offerors analytical services with respect to their:

(1) Capability to provide the depth and breadth of lubricant analysis services required by the Army

(2) Ability to manage varying sample workloads efficiently and effectively

(3) Ability to provide detailed, accurate maintenance recommendations reflective of sample results, customer input and component characteristics

(4) Ability to operate and maintain a Laboratory Information Management System (LIMS)

(5) Ability to establish or adjust, independently or in concert with other entities, condition indicators; i.e., viscosity limits, wear metal criteria, physical properties, etc. for components (engines, transmissions, gearboxes)

For the purposes of evaluation, the Government defines breadth and depth of lubricant analytical services as follows:

(1) Breadth reflects the range of lubricant analysis services provided by the offeror as they pertain to those required by the SOW

(2) Depth reflects the magnitude, significance and applicability/relevance of the lubricant analysis services provided by the offeror as they pertain to those required by the SOW

Subfactor II - Provide an Example of the Offerors Kinematic Viscometer Standard Operating Procedure (SOP)

The Government will evaluate the depth and breadth of understanding demonstrated by the offerors kinematic viscometer SOP as reflected by the following characteristics:

(1) It is thorough, concise and well written

(2) It identifies all required chemicals, reagents and proper handling instructions

(3) It provides traceability to ASTM and/or ISO standards

(4) It provides control procedures for document revisions

(5) It provides step-by-step instructions

Subfactor III - Provide an Example of the Offerors Training Plan (TP)

The Government will evaluate the depth and breadth of understanding demonstrated by the offerors TP as reflected by the following characteristics:

(1) It is thorough, concise and well written

(2) It describes laboratory sample workflow

(3) It identifies initial mandatory training and provides a schedule for refresher training for all laboratory employees

(4) It describes the processes and procedures for the on-boarding and competency assessment of new laboratory personnel

Factor II - Staffing Plan

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This factor evaluates the offerors proposal for the basic contract period and all option years. The staffing plan rating reflects depth and breadth of understanding demonstrated by the degree to which the proposal meets or does not meet the Governments requirements, through an assessment of its strengths, weaknesses, deficiencies, and risks.

As part of the evaluation of the merit of an offerors staffing plan proposal, the Government will determine whether the offerors methods and approaches have adequately and completely considered and satisfied the requirements specified in the solicitation. In addition, the

Government will evaluate the feasibility of an offerors approach to satisfying the Governments requirements, both individually and collectively.

The Government will consider innovations proposed by the offeror against the evaluation criteria to determine their merit or lack thereof, or potential benefits to the government, including cost/price benefits. However, such evaluations will also account for the risks to cost, schedule or successful contract performance which the proposed innovations present, and whether such innovations indicate a proper understanding, or a lack of understanding, of the SOW requirements.

The Government will evaluate the depth and breadth of understanding by which the offerors staffing plan demonstrates the:

(1) Capability to meet, sustain and grow the personnel resources required to perform successfully the tasks delineated in the SOW

(2) Ability to meet unique requirements for operating in overseas locations

Factor III - Price

Adjectival ratings shall not be used for offerors Price proposals. The Government will fully evaluate all priced CLINs. For award purposes, the total proposed price for all CLINs will be added together into a total sum (contract value). The evaluation of all option

CLINs will not obligate the Government to exercise any option. The Total Evaluated Price consists of summing the offerors proposed firm-fixed-price CLIN prices.

The offerors Price proposal will be evaluated using one or more of the techniques described in FAR 15.404-1 in order to determine if it is fair and reasonable. The offerors Price proposal will be evaluated for the following:

(a) Compliance with Section L- III Price: The Price proposal submitted by the offeror will be evaluated for compliance based upon the submission requirements contained in the Section L-IIIX Price instructions.

(b) Business Systems: N/A

(c) Reasonableness: The Price proposal submitted by the offeror will be evaluated to determine if it is reasonable. In accordance with

FAR 31.201-3, a price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. The offerors Price proposal will be evaluated using one or more of the techniques described in FAR

15.404-1 in order to determine if it is reasonable. The reasonableness evaluation will include a comparison of proposed prices received in response to the solicitation in accordance with FAR 15.404-1(b)(2)(i). Normally, adequate price competition establishes a fair and reasonable price.

(d) Unbalanced Pricing: The offerors Price proposal will be evaluated for unbalanced pricing as defined in FAR 15.404-1(g). Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more CLINs is significantly over or understated as indicated by the application of cost and price analysis techniques.