W25G1V20R0022 ICIDS IV Alarm System Maint _ Repair Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W25G1V20R0022 08-Jun-2020

b. TELEPHONE NUMBER

570-615-6125

8. OFFER DUE DATE/LOCAL TIME

04:30 PM 19 Jun 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W25G1V9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JACQUELINE RAMSEY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W25G1V930402JP

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ACC-APG, TOBYHANNA DIVISION

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466-5100

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1V 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SEE BELOW FOR SEPARATE SHIPPING INSTRUCT

XXX

XXX PA 00000

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

561621

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF74

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W25G1V20R0022

Section SF 1449 - CONTINUATION SHEET

ADDENDUM

1. This solicitation is being conducted in accordance with Federal Acquisition Regulation (FAR) Part 12 Acquisition of Commercial Items and FAR 13.5 Simplified Procedures for Certain Commercial Items, as applicable.

2. AWARD EVALUATION AND BASIS FOR AWARD

Award will be Best Value to the Government using a Trade-off process for Technical, Past Performance and Price.

Offerors are cautioned that any award may not necessarily be made to the lowest offered price. Proposals shall be submitted and award made by the Government on an all or none basis. Therefore, proposals are solicited on that basis only.

3. TYPE OF CONTRACT : Any resultant award will be a Hybrid contract with Firm-Fixed Price (FFP) and T&M/Labor Hour Contract Line Items (CLINs).

4. QUESTIONS: All questions shall be submitted via e-mail, to the Contract Specialist, jacqueline.d.ramsey.civ@mail.mil, NLT COB five (5) calendar days prior to the required solicitation response date.

A copy of all questions and answers will then be provided to offerors using betaSAM on a non-attribution basis and incorporated into the RFP and any resultant award.

5. PROPOSAL SUBMISSION

Proposals shall be submitted no later than the response date to betaSAM and the Contract Specialist, jacqueline.d.ramsey.civ@mail.mil. If the Contracting Officer determines that the number of proposals received exceed the number at which an efficient comparison can be conducted, the Contracting Officer may limit or otherwise down select the number of proposals to be compared to the greatest number that will permit an efficient and timely comparison among the lowest priced quotes. Therefore, the offeror’s initial proposal should contain the best terms from a price and technical standpoint.

As stated in FAR 52.212-2 Evaluation – Commercial Items, proposals must include evidence of licensing/certification from DAQ Electronics and a Response Plan to satisfy 4 hour response.

6. Any amendments issued to this solicitation will be published in the same manner as this solicitation. All offerors are advised that to be considered for award they must acknowledge all amendments issued to the solicitation IAW Submission Instructions & Evaluation Criteria. Any proposal failing to acknowledge all solicitation amendments may be deemed inadequate by the Contracting Officer. Proposals deemed inadequate may not be evaluated or further considered by the Government.

7. The minimum acceptable acceptance period for offers is sixty (60) days from the date specified in Block 8 on Page 1 of the SF1449.

8. Department of Labor (DOL) Service Contract Act WD #2015-5798 Rev 12 dated 12-23-2019 is incorporated into the solicitation.

ATTACHMENTS:

Attachment 1 – Price Sheet Maint Service Attachment 2 – Equipment Price List Attachment 3 – ICIDS System Attachment 4 – Quality Assurance Surveillance Plan (QASP) Attachment 5 – Limited Source Justification (LSJ)

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Initial System Inspection

FFP

The contractor shall perform an initial base-wide inspection and provide a written report stating the inspection has been completed and the status of the ICIDS IV system; a schedule to perform needed repairs shall also be included in the report to be submitted within 10 working days of completion but no later than 60 days after contract award. At a minimum, the inspection shall include the following: Perform visual checks and operational tests of all security console equipment, peripheral equipment, sensors and local processors found during testing. See PWS Para 3.2.

FOB: Destination

NSN: AASSVC930402JP

MILSTRIP: W25G1V930402JP

PURCHASE REQUEST NUMBER: W25G1V930402JP

PSC CD: 6350

NET AMT

Base Year ICIDS IV Maintenance-Service

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance, repair, replacement, removal and the installation of ICIDS IV compliant alarm equipment throughout 54 zones. See PWS for details.

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE AMOUNT

0002AA Lot Base Year Maint & Repair

LH

The contractor is responsible for maintenance of the existing alarm system, the repair or replacement of the existing alarm equipment/components and the troubleshooting of the existing system. The contractor shall coordinate work operations with the COR or designated POC prior to starting and completing any maintenance or repair. The contractor will provide the COR or designated Government POC with an estimate summarizing the work to be done, parts needed and time it will take to complete the work. See PWS for detail.

FOB: Destination

TOT ESTIMATED PRICE

CEILING PRICE

0002AB Quarter Base Year Preventive Maintenance

FFP

The contractor shall perform preventative maintenance every 3 months from the previous maintenance, on all components of the security alarm system in accordance with the manufacturer's specifications. Contractor shall coordinate the preventative maintenance schedule with the COR to aid in facility access. Service shall include, but is not limited to, visual checks, ICIDS IV printers, battery test, operational tests, required adjustments, alignments, programming, replacement of worn parts due to normal wear and tear and software upgrades. In accordance with PWS Para 3.3.

0002AC Visit Base Year Service Calls

FFP

In the event of a service call or system failure, the COR or TYAD security will notify the contractor via telephone. The contractor shall be available to receive calls immediately by telephone 7 days a week, 24 hours a day, throughout the duration of the contract. The contractor shall respond via telephone to all service calls within one (1) hour of the initial call from the COR. The contractor shall respond, in person, to Tobyhanna Army Depot within four (4) hours of an emergency call in order to receive maintenance instructions prior to performing work at the identified location.

***Contractor shall provide a price per visit to include travel to the Depot, labor, system shall be operational within 8 hours from receipt of call. If parts are not available the contractor will invoice for 1/2 the visit price and the maintenance will be completed IAW Equipment Maintenance & Repair.***

0002AD Lot Base Yr Equipment Parts List

FFP

PROPOSED PRICING MUST BE SUBMITTED IN ATTACHMENT 2,

EQUIPMENT PRICE LIST.

4-port comm expansion module Battery enclosure 12 AMP, 8 hour battery RADC Interior 8-point with Access/Secure Pad Sub-RADC Interior 8-point with Access/Secure Pad RADC Exterior 8-point with Access/Secure Pad Sub-RADC Exterior 8-point with Access/Secure Pad RADC input Expansion Module BMS, with brackets PIMS (Omni), with bracket PIMS (long range) Remote Access/Secure Keypad Power Supply RF Transmitter/Receiver, 64/16 RF High Power Repeater RF duress necklace pendant Duress switch, hardwired Conduit lf Communication wire lf

0002AE Lot Base Year Material Costs

T&M Parts needed but not listed on the Equipment Price List with an MSRP greater than $100.00, shall provide at least 2 quotes for the parts, to the COR or designated representative in writing for approval before ordering. This will be done to the greatest extent possible.

***** This subCLIN will be funded at a NTE amount by the Government based on historical data *******

OPTION Option Yr 1 ICIDS Maint_Svc services necessary to perform maintenance, repair, replacement, removal and the

UNIT UNIT PRICE AMOUNT

0003AA Lot OPTION Option Yr 1 Equipment Maint & Repair

LH

The contractor is responsible for maintenance of the existing alarm system, the repair or replacement of the existing alarm equipment/components and the troubleshooting of the existing system. The contractor shall coordinate work operations with the COR or designated POC prior to starting and completing any maintenance or repair. The contractor will provide the COR or designated Government POC with an estimate summarizing the work to be done, parts needed and time it will take to complete the work. See PWS for detail.

0003AB Quarter OPTION OY1 Preventative Maintenance

FFP

The contractor shall perform preventative maintenance every 3 months from the previous maintenance, on all components of the security alarm system in accordance with the manufacturer's specifications. Contractor shall coordinate the preventative maintenance schedule with the COR to aid in facility access. Service shall include, but is not limited to, visual checks, ICIDS IV printers, battery test, operational tests, required adjustments, alignments, programming, replacement of worn parts due to normal wear and tear and software upgrades. In accordance with PWS Para 3.3.

0003AC Visit OPTION Option Yr 1 Service Calls

FFP

In the event of a service call or system failure, the COR or TYAD security will notify the contractor via telephone. The contractor shall be available to receive calls immediately by telephone 7 days a week, 24 hours a day, throughout the duration of the contract. The contractor shall respond via telephone to all service calls within one (1) hour of the initial call from the COR. The contractor shall respond, in person, to Tobyhanna Army Depot within four (4) hours of an emergency call in order to receive maintenance instructions prior to reforming work at the identified location.

***Contractor shall provide a price per visit to include travel to the Depot, labor, system shall be operational within 8 hours from receipt of call. If parts are not available the contractor will invoice for 1/2 the visit price and the maintenance will be completed IAW Equipment Maintenance & Repair.***

0003AD Lot OPTION Option Yr 1 Equipment Parts List

FFP

PROPOSED PRICING MUST BE SUBMITTED IN ATTACHMENT 2,

EQUIPMENT PRICE LIST.

4-port comm expansion module Battery enclosure 12 AMP, 8 hour battery RADC Interior 8-point with Access/Secure Pad Sub-RADC Interior 8-point with Access/Secure Pad RADC Exterior 8-point with Access/Secure Pad Sub-RADC Exterior 8-point with Access/Secure Pad RADC input Expansion Module BMS, with brackets PIMS (Omni), with bracket PIMS (long range) Remote Access/Secure Keypad Power Supply RF Transmitter/Receiver, 64/16 RF High Power Repeater RF duress necklace pendant Duress switch, hardwired Conduit lf Communication wire lf

0003AE Lot OPTION Option 1 Year Material Costs

T&M Parts needed but not listed on the Equipment Price List with an MSRP greater than $100.00, shall provide at least 2 quotes for the parts, to the COR or designated representative in writing for approval before ordering. This will be done to the greatest extent possible.

***** This subCLIN will be funded at a NTE amount by the Government based on historical data *******

OPTION Option Yr 2 ICIDS Maint_Svc services necessary to perform maintenance, repair, replacement, removal and the

UNIT UNIT PRICE AMOUNT

0004AA Lot OPTION Option Yr 2 Equipment Maint & Repair

LH

The contractor is responsible for maintenance of the existing alarm system, the repair or replacement of the existing alarm equipment/components and the troubleshooting of the existing system. The contractor shall coordinate work operations with the COR or designated POC prior to starting and completing any maintenance or repair. The contractor will provide the COR or designated Government POC with an estimate summarizing the work to be done, parts needed and time it will take to complete the work. See PWS for detail.

0004AB Quarter OPTION OY2 Preventative Maintenance

FFP

The contractor shall perform preventative maintenance every 3 months from the previous maintenance, on all components of the security alarm system in accordance with the manufacturer's specifications. Contractor shall coordinate the preventative maintenance schedule with the COR to aid in facility access. Service shall include, but is not limited to, visual checks, ICIDS IV printers, battery test, operational tests, required adjustments, alignments, programming, replacement of worn parts due to normal wear and tear and software upgrades. In accordance with PWS Para 3.3.

0004AC Visit OPTION Option Yr 2 Service Calls

FFP

In the event of a service call or system failure, the COR or TYAD security will notify the contractor via telephone. The contractor shall be available to receive calls immediately by telephone 7 days a week, 24 hours a day, throughout the duration of the contract. The contractor shall respond via telephone to all service calls within one (1) hour of the initial call from the COR. The contractor shall respond, in person, to Tobyhanna Army Depot within four (4) hours of an emergency call in order to receive maintenance instructions prior to reforming work at the identified location.

***Contractor shall provide a price per visit to include travel to the Depot, labor, system shall be operational within 8 hours from receipt of call. If parts are not available the contractor will invoice for 1/2 the visit price and the maintenance will be completed IAW Equipment Maintenance & Repair.***

0004AD Lot OPTION OY 2 Equipment Parts List

FFP

PROPOSED PRICING MUST BE SUBMITTED IN ATTACHMENT 2,

EQUIPMENT PRICE LIST.

4-port comm expansion module Battery enclosure 12 AMP, 8 hour battery RADC Interior 8-point with Access/Secure Pad Sub-RADC Interior 8-point with Access/Secure Pad RADC Exterior 8-point with Access/Secure Pad Sub-RADC Exterior 8-point with Access/Secure Pad RADC input Expansion Module BMS, with brackets PIMS (Omni), with bracket PIMS (long range) Remote Access/Secure Keypad Power Supply RF Transmitter/Receiver, 64/16 RF High Power Repeater RF duress necklace pendant Duress switch, hardwired Conduit lf Communication wire lf

0004AE Lot OPTION Option 2 Year Material Costs

T&M Parts needed but not listed on the Equipment Price List with an MSRP greater than $100.00, shall provide at least 2 quotes for the parts, to the COR or designated representative in writing for approval before ordering. This will be done to the greatest extent possible.

***** This subCLIN will be funded at a NTE amount by the Government based on historical data *******

Contractor Manpower Reporting

FFP

The Accounting for Contract Services/Contractor Manpower Reporting requirement has been added to the statement of work, and contractor is required to provide data on contractor manpower (including subcontractor manpower) for performance of this contract. This CLIN is not separately priced, pricing should not be proposed.

PWS

PERFORMANCE WORK STATEMENT (PWS)

ICIDS IV MAINTENANCE AND REPAIR SERVICE

Tobyhanna Army Depot

PART I

General Information

1.0 General: This is a non-personal services contract to provide Routine/Emergency Service and Maintenance required to maintain all components of the Integrated Commercial Intrusion Detection System version IV (ICIDS IV) at Tobyhanna Army Depot (TYAD). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance, repair, replacement, removal and the installation of ICIDS IV compliant alarm equipment throughout 54 zones. Examples of components include, but are not limited to, all software, sensing devices, annunciators, batteries and all associated equipment necessary to make a complete and useable system to meet all security requirements of Tobyhanna Army Depot as defined in this Performance Work Statement. The contractor shall perform to the standards stated.

1.2 Background: An Intrusion Detection System provides early warning of an intruder; precludes unauthorized entry;

and prevents the introduction of harmful devices, materiel, and components. If vulnerable activities are not protected by IDS, Arms Rooms and SCIFs would have to provide armed guards for their areas,

1.3 Objectives: The objective of this contract is to provide service and preventive maintenance for all ICIDS-IV systems at TYAD in order to be sustained in a fully operational state.

1.4 Scope: Perform inspections, maintenance, routine testing, installation, and repair/emergency repair on all components of the ICIDS IV Intrusion Detection Systems at Tobyhanna Army Depot. Contractor shall be able to provide, install, commission, and test ICIDS IV compliant hardware as required for expanding alarm system coverage.

1.5 Period of Performance: The period of performance shall be for a Base Period of 12 months and four (4) option periods of 12 months.

Base Period Option Year I Option Year

II

1.6 Quality Control. The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which they assure work complies with the requirement of the contract. The contractor shall use its own internal quality control processes to ensure services are performed in accordance with commonly accepted commercial practices and this PWS. The contractor shall inform the COR after the quality control checks are completed, which shall be done at least once per month and the COR shall verify the quality control check. The contractor shall also provide the CO and the COR with a finalized Quality Control Plan within 30 days of award. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the Quality Control system.

1.7 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7.1 Rejection of Work: Indication of lack of quality workmanship on the part of the contractor shall be sufficient grounds for the Government to reject installed work and to require its immediate removal and complete reinstallation at no additional cost to the Government.

1.8 Recognized Holidays: The contractor is not required to perform services on holidays except where special security requirements are concerned.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.9 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00 AM and 4:30 PM Eastern Time Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

Any calls made during any other period will be considered “Off Hours” for T&M billing purposes.

1.10 Place of Performance: The work to be performed under this contract will be performed at Tobyhanna Army

Depot.

1.11 Type of Contract: The government will award a hybrid contract with firm fixed price CLIN and T&M/Labor Hour CLINs.

1.12 Security Requirements: Contractor personnel performing work under this contract must have Anti-Terrorism, iWatch and OPSEC training completed at time of proposal submission and must maintain the level of security required for the life of the contract.

1.13 Contractor Personnel: The contractor shall identify to the Contracting Officer (KO) and Contracting Officer

Representative (COR), in writing, a point of contact (POC) and an alternate that have full authority to act on behalf of the contractor on all operational aspects of the contract within seven (7) calendar days of award. The written notification shall be signed by a contractor representative that is authorized to appoint such POCs on behalf of the company.

1.13.1 Contractor Appearance: Contractor personnel shall present a neat and professional appearance and be easily recognized as contract employees. Contractor employees must have some form of company identification.

Company identification shall have name of employee, company name, and company contact information.

1.14 Special Qualifications: Contractor personnel must be fully qualified and have current DAQ certification to perform installation, maintenance, and repair services in accordance with the standards established by the equipment manufacturer. The contractor shall furnish the KO and COR a letter certifying that the company employees are licensed/ certified to perform the type of work described in this PWS, with response to the Request for Proposal. Proof of license/certification is required at time of award for contractor and/or subcontractors, if used. The contractor shall provide a list of names of personnel, who will be performing the work to the KO at time of award. The contractor will notify the KO and COR of any changes in employment of individuals working so that they may be removed from the list and their base access privileges revoked. The contractor shall inform all on-site contractor employees that they will be asked to provide valid photo identification to the COR before being allowed access to a facility.

1.15 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order

PART II

DEFINITIONS & ACRONYMS

2 DEFINITIONS:

2.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence

CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 ICIDS Integrated Commercial Intrusion Detection System KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PVT Performance Verification Testing PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RADC Remote Area Data Collector TE Technical Exhibit TYAD Tobyhanna Army Depot WAWF Wide Area Work Flow

PART III

SPECIFIC TASKS

3.0 Basic Services. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform work under this contract.

3.1 Existing Warrantied Equipment. All ICIDS-IV security equipment that is installed in building #73 falls within a twelve (12) month installation warranty and will be the responsibility of the installing vendor for repair and/or replacement. This equipment will not be included under this agreement until the specific warranty period ends in March 2021. Once the twelve (12) month installation warranty expires, all intrusion detection security systems and equipment will be automatically included (absorbed) within this agreement.

3.2 Initial System Inspection (FFP) - The contractor shall perform an initial base-wide inspection and provide a written report stating the inspection has been completed and the status of the ICIDS IV system; a schedule to perform needed repairs shall also be included in the report to be submitted within 10 working days of completion but no later than 60 days after contract award. At a minimum, the inspection shall include the following: Perform visual checks and operational tests of all security console equipment, peripheral equipment, sensors and local processors found during testing reference Attachment 3, ICIDS System.

3.3 Equipment Maintenance and Repair. (Time&Material/Labor Hour) The contractor is responsible for maintenance of the existing alarm system, the repair or replacement of the existing alarm equipment/components and the troubleshooting of the existing system. All security alarm equipment and components shall be repaired and maintained to remain fully functional. If the problem is found to be in the communications lines, the contractor will notify the Contracting Officer’s Representative (COR), or the designated Government POC, before proceeding with any testing, maintenance, or repair on the security alarm system. The contractor shall coordinate work operations with the COR or designated POC prior to starting and completing any maintenance or repair. The contractor will provide the COR or designated Government POC with an estimate summarizing the work to be done, parts needed and time it will take to complete the work. When repairs or maintenance (of any kind) will shut down the system or activate alarms, the contractor shall notify the Tobyhanna Army Depot law enforcement alarm monitor and the COR prior to beginning any work and when the work is completed.

3.3.1 Replacement components. The contractor is responsible for reporting any parts requiring replacement to the COR; this will be documented on an ICIDS Maintenance request/report furnished by the contractor.

Parts replacement shall be IAW Attachment 2, Equipment Price List (FFP). The COR shall coordinate approval of the replacement of components with the Contracting Officer and the Contractor.

3.3.2 When price listed parts are replaced the contractor shall document on the ICIDS Maintenance Request/Report and submit to the COR for warranty tracking.

3.3.3 If parts are needed but not listed on the Equipment Price List, the contractor shall notify the COR or designated representative in writing for prior approval. Any approved part with an MSRP greater than $100.00 shall be reimbursed via WAWF invoice.

3.4 Preventative Maintenance (FFP) - The contractor shall perform preventative maintenance every 3 months from the previous maintenance, on all components of the security alarm system in accordance with the manufacturer’s specifications. Preventative Maintenance on ICIDS IV equipment in building 73 shall begin in March 2021 when the existing installation warranty expires. Contractor shall coordinate the preventative maintenance schedule with the COR to aid in facility access. Service shall include, but is not limited to, visual checks, ICIDS IV printers, battery test, operational tests, required adjustments, alignments, programming, replacement of worn parts due to normal wear and tear and software upgrades. Upon conclusion of preventative maintenance, the contractor shall furnish a written report to the COR listing work accomplished and alarm system status. At a minimum, the inspection shall include the following:

3.4.1 Perform system backup and make a backup disk.

3.4.2 Copy Windows error logs.

3.4.3 Verify network timing.

3.4.4 Check Starwatch SMS version.

3.4.5 Defrag all hard drives.

3.4.6 Export event logs.

3.4.7 Perform preventative maintenance checks and services on the operators work station and remote status monitor.

3.4.8 Conduct inspection of each zone (currently 54 zones) including primary monitoring cabinet). Zone inspection includes a walk test of each area.

3.4.9 Check Remote Area Data Collector (RADC) for accuracy and cleanliness.

3.4.10 Check all batteries in RADC’s and replace as necessary. (All batteries will be tested under load to determine the expected useful life remaining in the cells for the effectiveness of the auxiliary power system.)

3.4.11 Check all devices for proper mounting and repair as necessary.

3.4.12 Check functionality of equipment, replace if defective/not working properly to include all software failures and/or hardware failures associated with the server or MCU.

3.4.13 Check all keypads for proper function and keypad duress capabilities.

3.4.14 Check all duress alarm switches for proper function.

3.4.15 Check RF global fault for proper functionality.

3.4.16 Check uninterrupted power supply (UPS) for proper operation.

3.4.17 Check Bldg. 69 fence sensors.

3.4.18 Check and maintain the front end system (Server, Master Control Unit, and Graphics).

3.5 Service Calls (FFP) - In the event of a service call or system failure, the COR or TYAD security will notify the contractor via telephone. The contractor shall be available to receive calls immediately by telephone 7 days a week, 24 hours a day, throughout the duration of the contract. The contractor shall respond via telephone to all service calls within one (1) hour of the initial call from the COR. The contractor shall respond, in person, to Tobyhanna Army Depot within four (4) hours of an emergency call in order to receive maintenance instructions prior to preforming work at the identified location. Emergency calls would be considered repairs to the following essential security equipment: ICIDS Server, Master Control Unit (MCU), Operator Workstation (OPWS), and Uninterrupted Power Supply (UPS), or other failure of the security system as deemed appropriate by the COR or the TYAD security POC. The ICIDS IV system shall be restored to its proper operating condition within eight

(8) hours from the time the emergency service call was received by the contractor, provided that spare parts are available from Tobyhanna Army Depot. If parts aren’t available from Tobyhanna Army Depot, the contractor shall notify the COR of the equipment needed. All routine maintenance (any maintenance performed during normal duty hours—Monday thru Friday, 0730-1600), adjustments, or repairs of the ICIDS-IV system will include deficiencies from the inspection results and work requests submitted by the COR.

3.6 The contractor must have purchasing rights through DAQ Electronics, Inc. for ICIDS IV system components and be certified by DAQ to perform work on ICIDS IV.

UNPRICED BUT IN SCOPE REQUIREMENTS:

The following services are considered within scope of this requirement and, although not immediately anticipated, they might be deemed by the COR to be necessary during performance of this contract. If deemed necessary during performance, the Government will request a firm fixed price quote for these services and negotiate accordingly. The Contractor shall not proceed with performance, on the following unpriced, but within scope requirements unless authorized by the Contracting Officer through a bi-lateral modification to the contract.

3.7 Equipment installations. For new equipment installations, a complete Performance Verification Test (PVT) shall be completed by the contractor upon completion of all stated work in the presence of the Government

COR.

3.7.1 For new equipment installations, contractor shall provide one (1) training session for end users that will last approximately 0.5 hours immediately following successful PVT/acceptance testing.

3.7.2 For new equipment installations, contractor shall provide one (1) year warranty on service, installation and hardware. Contractor will also provide operation and maintenance manuals for installed equipment.

3.7.3 For new equipment installations, Government to provide a dedicated dry copper pair communications circuit engineered for ICIDS with end to end connectivity to ICIDS Primary Monitor Console within four (4) feet of proposed alarm panel in each location.

3.7.4 For new equipment installations, Government to provide dedicated 110VAC 20A power circuit within four

(4) feet of proposed alarm panel in each location.

3.7.5 For new equipment installations, the workmanship shall be in accordance with the standards established by the equipment manufacturer. The work will be conducted under the general direction of the COR and is subject to inspection by his appointed inspector to ensure strict compliance with the terms of the contract.

The contractor is liable for any damage to Government/personal property, equipment, building and/or building contents.

3.7.6 For new equipment installations, once contractor performs installation and PVT testing is accepted by the COR and submits a payment request in Wide Area Work Flow (WAWF), contractor shall notify the POC that payment is ready to be approved in the system.

3.7.7 For new equipment installations, quality assurance, rejection of work. Indication of lack of quality workmanship on the part of the contractor shall be sufficient grounds for the Government to reject installed work and to require its immediate removal and complete reinstallation at no additional cost to the Government.

3.7.8 For new equipment installations, removal of all construction/demolition debris shall be the sole responsibility of the contractors.

3.7.8.1 The contractor shall dispose of any waste materials according to Tobyhanna Army Depot Recycling Policy.

3.7.8.2 The contractor shall provide a weight receipt to the COR of any materials disposed of in landfills or recycling centers.

3.8 Contractor Manpower Reporting, The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Maintenance of the ICIDS Alarm System via a secure data collection site. The contractor is required to fill in all required data fields completely using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), this runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website"

PART IV

SECURITY

4.0 Depot Access for the Contractor: A background check and approval from Tobyhanna Army Depot (TYAD) Law Enforcement is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, “Request Access to Tobyhanna Army Depot” to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures”.

4.1 Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Law Enforcement. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.2 Adjudication Standards and Procedures: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.2.1 Submit the completed ELTY Forms 648-C form(s) to the COR or POC.

4.3 Security Requirements: Contractor personnel working on the Tobyhanna Army Depot must be fully identified.

Contractors register with the TYAD Security in Building 20. All employees, staff, and subcontractor personnel, etc., which will require access must present the following to access TYAD:

A. Full name B. Driver’s License C. Nationality (if non-U.S. Citizen, alien registration number) D. Completed Form ELTY 648C (Contractor Request for Access to TYAD) E. Completed Form ELTY 648C must be submitted to TYAD prior to date

4.3.1 If Contractor vehicles are required for use on TYAD, the following ID is required:

A. Make B. Model C. State Registration D. Insurance E. License Plate #

4.3.2 Contract personnel are expected to perform work during normal TYAD duty hours (0730-1600). If work must be performed otherwise, permission must be obtained three working days prior from the Security Office through the ISD Engineering POC. ISD Engineering POC will also coordinate with changes in work schedules with Public Works Div. and Mission Operations as needed to determine impact on production.

4.3.3 Contractor personnel must confine themselves to the work sites specified in their contract. Visiting other areas is prohibited.

4.3.4 Alcoholic beverages, weapons, cameras, sound recorders, proscribed drugs and explosives are prohibited on Government property.

4.3.5 Use of Government property without prior written approval of the COR is prohibited.

4.3.6 TYAD will arrange for special Contractor parking if required. Contractor personnel must not park in numbered spaces, areas reserved for car pools, grassy areas or other prohibited areas. Posted speed limits and traffic restrictions must be observed at all times.

4.3.7 Accidents or problems of a security/safety nature must be reported to the Law Enforcement Branch (570.615.7550) and the project COR immediately.

4.3.8 Contractor personnel working on station for less than 30 days may be required to log in and out at the Reception Center (Bldg. 20) each day and will not be issued an Extended Entry Contractor's Badge. The DIS Engineering POC will provide information on how to obtain an Extended Entry Contractor's Badge if one is required.

Pursuant to federal regulations, all personnel and vehicles on Government property are subject to search by authorized personnel at any time.

All Contractors personnel are required to display the TYAD issued identification badge on their person at all times while present at the work site. Access to Government property will not be allowed without this identification badge.

The badge is to be displayed on the person outer clothing, above the waist and in full view. Identification badges and vehicle passes issued to Contractor personnel remain the property of the U.S. Government and must be surrendered upon completion of the Contractor at the termination of individual employment, and when requested by the Government. Badges will not be displayed when not on Tobyhanna property.

A list of all personnel working under this contract should be turned in immediately after award in order to allow sufficient time to process security information.

4.4 Smoking Restrictions: The bearing and use of lighted cigarettes, cigars, pipes, or any tobacco product is prohibited in the following areas:

A. All buildings including private offices, lobbies, and restrooms B. Alleys and passages between buildings C. Stairways and ramps leading to building entries and exits D. Within 50 feet of building entries and exits E. Within 20 feet of heating, ventilation, and air conditioning intake ducts F. Hazardous areas containing flammable liquids, gases, vapors, and all other locations where there is a collection of readily ignitable combustible material

4.5 Security training requirements for the contractor:

4.5.1 Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html for their training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record, or contractor equivalent.