A07_Attachment_1_-_Submission_Instructions_and_Evaluation_Criteria_mcreview-_19R..pdf

W25G1V-19-R-0003 Attachment 1

SUBMISSION INSTRUCTIONS & EVALUATION CRITERIA

1.0 INTRODUCTION.

1.1 The offeror’s proposal shall be submitted in electronic copy to FBO.gov. , the offeror's proposal must be submitted through the FBO.gov Electronic Response, Document Upload feature. Instructions on this feature can be found in the Vendor User Guide under the Getting Started tab on the FBO.gov website.

1.2 Failure to follow these instructions may render your proposal non-responsive.

Offerors are cautioned that there are page limits to each of the volumes submitted. The offeror’s proposal SHALL NOT contain classified information. The use of hyperlinks in submittals is prohibited.

1.3 Offeror must state that the Government may accept their offer for a minimum of ninety (90) Days from the date specified on page 1 of the (SF) 1449.

1.4 An offeror must be found to be responsible in accordance with (IAW) FAR Part 9.1 to receive an award. The Government may, at its discretion, require the apparent successful offeror to submit additional information in order to determine responsibility IAW FAR 9.104-1. If apparent successful offeror is deemed to be NOT responsible by the Contracting Officer, award will be made to the next highest rated offeror.

2.0 FORMAT:

2.1 The submission shall contain three volumes:

Volume I Technical (Installation/Management Plan and Contractor Qualifications) Volume II Performance Confidence/Past Performance Volume III SF1449 (Completed and signed) Volume IV Certification/Representations, Exceptions & Amendments.

2.2 The submission shall be clearly indexed and logically assembled In Accordance With (IAW) this document. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered.

2.3 Each paragraph shall be separated by at least one blank line. A standard, 12 point minimum font size applies. Arial or New Times Roman fonts are required. Tables and illustrations may use a reduced font size not less than 8 point and may be landscape.

Those pages that exceed the page counts in content below will not be evaluated.

2.4 All information shall be confined to the appropriate volume. Information not contained in the appropriate volume, or beyond the specified page count for that particular volume, will be redacted and not considered during evaluation. The offeror shall limit submissions to that essential documentation which is sufficient to define the offer and provide an adequate basis for evaluation. Offerors are responsible for including adequate details, in a concise manner, which enables a complete and accurate evaluation of the offer.

3.0 OFFER SUBMISSION

3.1 All of the proposal files shall be submitted through FBO.gov in the electronic format specified for that volume in this document. It is highly recommended that you become familiar with FBO.gov and the navigational tools utilized to upload file attachments.

Proposals may be submitted any date and time prior to the close of the solicitation, after which FBO.gov will no longer allow offerors to submit a proposal.

4.0 REQUIRED SUBMITTAL VOLUMES

4.1 VOLUME I – TECHNICAL

4.1.1 The Technical volume shall clearly reflect how the offeror proposes to comply with the performance required in the Performance Work Statement (PWS). Your technical submittal is to be clear and concise and shall be comprised of the offeror’s response to each of the following: Installation/Management Plan and Contractor Qualifications.

Responses must be narrative and address every element listed below.

(a) Schedule. The Installation/Management Plan shall address the actions taken to ensure the distribution system installation will be In Accordance With (IAW) the terms of the contract; ensure both Phase 1 and Phase 2 timelines are addressed.

(b) Performance. The Installation/Management Plan shall address how the offeror intends on meeting the requirement and ensuring that the service and products provided are consistent with the requirements and specifications outlined in the PWS Contractor Qualifications. The offeror shall demonstrate that they are an authorized distributor, reseller or fabricator of a nationally recognized Vacuum Jacketed cryogenic piping systems and equipment. A confirmation from the pipe manufacture shall be sufficient evidence.

4.1.2 REQUIRED VOLUME FILE FORMAT

MS Word or PDF.

4.1.3 PAGE COUNT

(a) The submission for Cover Letter shall not exceed two (2) pages total.

(b) The submission for the Management Plan narrative shall not exceed five (5) pages total.

(c) The submission for the Contractor Qualifications narrative shall not to exceed five (5) pages total.

(d) The Contractors Qualifications Section – Team Member List of employees and individual certifications for each member.

(e) The submission for the Technical Volume shall not exceed five (5) pages total

4.2 VOLUME II– PERFORMANCE CONFIDENCE ASSESSMENT

Offerors shall submit a list of the most relevant Government and commercial contracts (prime and major subcontracts) during the past 5 years only, which are relevant to the efforts required by this solicitation. The minimum required citations is 1, the maximum citations is 5.

4.2.1 EVALUATION & RATING

(a) The performance confidence assessment is an assessment of the offeror’s past performance and probability of meeting the minimum solicitation requirements based upon relevant examples of past performance. This assessment is based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements.

(b) There are two aspects to the performance confidence assessment. The first is to evaluate whether the offeror’s present/past performance is relevant to the effort to be acquired. The second aspect is to determine how well the contractor performed on the contracts. These two aspects are evaluated and used to determine the Offerors rating.

(c) Nothing in this solicitation prohibits the Government from obtaining and considering past performance from any source available, nor contacting references to validate.

4.2.2 REQUIRED VOLUME FILE FORMAT

4.2.3 PAGE COUNT

Total page count for entire Performance Confidence Assessment shall not exceed 2 pages per cited example, up to a maximum of 10 pages.

4.2.4 RELEVANCY

Relevant efforts are defined as those pertaining to providing comparable services to Government entities or other businesses with similar requirements (scope, complexity, breadth, depth, contract duration) as required by this solicitation. Cited examples will be further reviewed in order to determine efficacy of relevant experience.

4.2.5 ADDITIONAL PERFORMANCE CONFIDENCE ASSESSMENT VOLUME

REQUIREMENTS

When citing past performance examples, offerors shall indicate their contribution to the overall effort referenced. For example, whether the offeror was the prime or a sub on the contract, their contribution to the overall effort in a large contract involving multiple contractors, and the period of performance during which the offeror was actively engaged in the effort.

4.2.6 VOLUME ORGANIZATION

This volume shall be organized into the following sections:

(a) Section 1 – Contract Descriptions. This section shall include past performance information in the following format:

1. Contractor/Sub-Contractor Place(s) of Performance, CAGE Code, and DUNS Number for the contractor and each subcontractor. If the proposing contractor’s work was performed as a subcontractor, provide the following information regarding the prime contractor(s): company name, point of contact (POC), current mailing address, e-mail address, telephone, and fax number(s).Government or commercial contracting activity, current address, Procuring Contracting Officer (PCO) name, e-mail address, telephone and fax number(s).

2. Government’s technical representative/COR, or commercial POC current e-mail address, telephone and fax number(s).

3. Government contract administration activity and the Administrative Contracting Officer (ACO) name, or commercial contracting POC current e-mail address, telephone and fax number(s).

4. Contract Number(s) and, if applicable, Delivery Order Number(s) of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements or commercial contract number .

5. Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, or Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc).

6. Awarded price/cost.

7. Final or projected final price/cost.

8. Original delivery schedule, including dates of start and completion of work.

9. Final, or projected final, delivery schedule, including start and completion of the work.

(b) Section 2 – Performance. Offerors shall provide a specific narrative explanation regarding each contract listed in Section 1. The narrative shall describe the objectives achieved and detail how the effort is relevant to the requirements of this solicitation. The offeror shall indicate if any of the contracts listed were terminated and the type and reasons for the termination. The offeror shall provide data on all instances where re-performance of the services was required.

4.3 VOLUME III –SF1449

(a) SF1449 RESPONSE Offeror shall fill in attached form (SF) 1449 contained within the LATEST Amendment Conformed Solicitation document posted to FBO.gov. On the SF1449 offeror shall complete blocks 17a, 17b, signed by a company official authorized to contractually bind the company in block 30, and enter proposed prices only on EVERY page of the SF1449, IAW the Contract Line Item (CLIN) Description and this document.

4.3.1 EVALUATION & RATING

(a) Pricing will be evaluated IAW with the pricing proposed on the SF 1449. This solicitation is for a contract with a period of performance as noted in the PWS adhering to delivery and installation schedules identified and warranty support following delivery and acceptance of the equipment.

(b) The Government may, at its discretion, conduct a Price Realism Analysis while determining acceptability of the apparent successful offeror whose offer appears to be unrealistically low in relation to the majority of offers received. The Government may, at its discretion, require the apparent successful offeror to submit additional information in order to determine that the proposed price is realistic. If apparent successful offerors original proposal is deemed to contain unrealistic pricing by the Contracting Officer, they may be further deemed unacceptable and excluded from further consideration, or at the Contracting Officers discretion, award may be made to the next highest rated offeror.

4.3.2 REQUIRED FORMAT

Offeror shall entering pricing information on the SF1449.

4.3.3 PAGE COUNT

NA, the Price Volume submittal shall consist of only the offerors response to SF1449.

4.4 VOLUME IV – CERTIFICATIONS/REPRESENTATIONS, EXCEPTIONS AND

AMENDMENTS.

(a) Offeror shall fully complete the Certifications/Representations, Exceptions and Amendments.

i. Unless offeror has already included the certifications/representations in System For Award Management (SAM.GOV) and offeror indicates such in this Volume of their proposal, parties interested in responding to this Request For Proposal (RFP) shall complete the following Representations & Certifications if required in the applicable FAR clause;

FAR 52.212-3

FAR 52.219-1 Alt 1

FAR 52.222-26

FAR 52.222-35

(b) Any offeror exceptions must be clearly stated with reference to the specific solicitation document, page number and PARA on a continuation page which shall be contained in this volume of the proposal.

(c) Any amendments issued to this solicitation will be synopsized in the same manner as this solicitation. All offerors are advised they must acknowledge all amendments issued to the solicitation with their proposal by signing and including one copy of thefirst page of each amendment ONLY with their proposal.

Offeror must state that the Government may accept their offer for a minimum of ninety

(90) Days from the date specified on page 1 of the (SF) 1449. Offeror must state whether they possess an active registration in the System For Award Database (SAM) at https://www.sam.gov (required to be considered for award under). Additionally the following information must be provided for the prime and each proposed subcontractor;

entire company name, company address, CAGE Code, DUNS Number, and type of work to be performed via citation to the applicable Government statement of work (PWS) subparagraph number(s).

4.4.1 REQUIRED FORMAT

4.4.2 PAGE COUNT

(a) NA, Offeror shall fully complete any representations/certifications as required.

(b) Submission shall not exceed two (1) pages.

(c) NA, Offeror shall fully complete any amendments as required. (End of Document)