VA049-DERVISHIAN-C10-CSS-14277-SOW-Revised.pdf

SPECIFICATIONS OF WORK

99th Readiness Division

Directorate of Public Works

Fort Dix, New Jersey 08640

17 April 2019

Project Name: Convert Operations Office into SIPR Room

Project Number: CSS # 14277

Project Location: Dervishian ARC (VA049)

6700 Strathmore Rd

Richmond, VA. 23237

Project POC: PRI: RFOS/QAR: Ken Augustin Wk (804)675-7309 Cell (609) 744-1018

Project POC/ALT: AFOS: Angela Williams Wk: Cell: (757) 544-7039

Project POC/ALT: FAC COR: Mr. Anderson Wk: (804) 271-5878 Cell:

Project POC/RD: FET: Scott Grenier Wk: Cell: (254) 220-8083

HQ Eng. Tech: Rich Heagler Wk: (609) 562-7644 Cell: 732-715-2216

1. GENERAL CONTRACTOR:

1.1. Shall furnish all plant, labor, equipment, materials, transportation, supervision and technical expertise to perform requirements in accordance with the specifications and allotted period of performance described in this Specifications of Work (SOW).

1.1.1. RESERVED.

1.2. Is obligated to verify all measurements and specification requirements at the on-site visit prior to starting the project. No extra compensation shall be allowed for the contractor who does not attend the on-site visit and who does not appreciate the difficulty of the contract specifications. Any discrepancies, ambiguities or changes must be verified and confirmed in writing to the Contracting Officer, Contracting

Officer Representative (COR), and QAR.

1.3. Shall furnish all submittals for equipment and/or materials that vary from requirements of this SOW.

All submittals are required to be turned in and approved by the QAR 30 days prior to ordering any of those materials.

1.3.1. Shall provide, unless otherwise specified, new and unused materials and/or installed equipment in the original manufacturer’s packaging. All materials stored on the job site are subject to inspection by the

QAR and must be protected from the elements at all times.

1.4. Shall not perform any portion of this contract without notice to proceed. Shall not commence work prior to the Government COR/QAR pre-construction meeting. Shall notify the COR/QAR a minimum of

72 hours prior to commencing work and prior to completing work on this contract.

1.5. Shall submit, prior to commencing any work: A current Certificate of Insurance (Prime and Subs);

A letter appointing a construction superintendent; A schedule of operations. The construction schedule shall be subject to change so Contractor’s operations do not conflict or otherwise disrupt normal operations of the government in the facility involved.

1.6. Shall perform the work between the hours of 0730 and 1600 (7:30 AM – 4:00 PM), Monday through

Friday (unless otherwise specified), excluding legal holidays. NO EXCEPTIONS, any work on military training/drill weekends or federal holidays must have prior written coordination and approval between the

Contractor, Project POC (Primary or Alternate), and the Facility Manager.

1.6.1. Shall submit on company letterhead to the QAR an “Entry Authorization Letter” registering all motor vehicles and driver/operators information as required to access individual installations.

1.6.2. Shall ensure all motor vehicles, drivers and operators are qualified, licensed and insured.

1.7. Shall ensure compliance with all applicable Federal, State, and Local Municipal environmental regulations concerning the protection of land, water and resources. Shall apply most stringent regulation requirements to any ambiguities, deviations must be approved in writing by the Contracting Officer or

COR. The types and quantities of all hazardous materials brought to the job site shall be reported to the facility/installation environmental officer.

1.8. Shall call/coordinate, prior to any excavation, with local municipalities and the facility utilities section to identify all underground utilities.

1.8.1. Prior to any underground excavation, the contractor shall call and obtain approval from the state in which the work is being performed.

1.8.2. A copy of the approval notification letter or valid authorization number must be available for inspection at the excavation site.

1.9. Shall be responsible for any damages caused by them or their subcontractors during the performance of this contract, and shall be required to reimburse the United States Government for the cost of any repairs resulting from those damages, or the Contractor/ Subcontractor shall make the necessary repairs to the satisfaction of the United States Government.

1.9.1. The contractor shall hold the Government harmless against any liability imposed by a Federal, State, or Local regulatory agency, resulting from the negligent acts or willful misconduct of the contractor to include assessment of a civil or administrative penalty or fine.

1.10. Shall be solely responsible for ensuring compliance with the provisions of this contract by subcontractors. Shall ensure work be performed by workmen skilled in their particular trades, and certified as required by Federal, State and Local laws and/or codes.

1.11. Shall be required to leave the job site in a safe and secure condition at the end of each workday. The contractor shall provide at his/her expense a Dumpster for all construction debris, dumping shall also be at contractor expense. The Contractor shall at no time use government dumpsters.

1.12. Shall clean the job site of all construction debris at the end of each working day. The daily clean-up will not alleviate the Contractor from the responsibility of the final clean-up for acceptance, upon completion of this contract. All debris removed from the job site shall be disposed of IAW all federal, state and local regulations, at a proper off post/facility landfill or properly permitted treatment, storage and disposal facility for the type of waste, of the Contractor's own choice and at the Contractor's expense. In case of conflict among these laws and regulations, the most stringent law or regulation will apply. The Contractor shall verify that the facility receiving the waste is properly permitted or allowed to accept the type of waste being shipped to them. Due to mandating of solid waste annual reporting requirements, contractor shall provide any and all receipts, manifest/BOL, and/or other written record of types of waste and amounts disposed within 30 calendar days of the completion of the project.

1.13. Shall ensure all work be completed in the negotiated time frame.

2. CONTRACTOR QUALITY CONTROL

2.1. The Contractor shall provide and maintain an effective quality control program that complies with the

Contract Clause (FAR 52.246-12), the below stated quality control requirements and the quality control requirements stated in the respective section of the Technical Specifications. Quality control personnel shall also be charged with the responsibility of policing Contractor’s Safety Program.

2.2. The Contractor shall establish a quality control system to perform sufficient inspection and testing of all items of work, including that of their subcontractors. The quality control system shall ensure conformance with applicable specifications and drawings with respect to materials, workmanship, construction, finish, functional performance, and identification.

2.3. The quality control system will be established for all construction except where the technical provisions of the contract provide for specific Government control by inspections, tests, or other means.

The Contractor’s quality control system will specifically include the surveillance and tests required in the technical provisions of the contract specifications. For purposes of the above description, shop manufacture or standard products are not defined as construction.

2.3.1. The Contractor’s quality control system is the means by which they assures themselves their construction complies with the requirements of the contract plans and specifications. The controls shall be adequate to cover all construction operations, including both on and off-site fabrication.

2.3.2. The Contractor shall not build up or conceal any feature of the work containing uncorrected defects, and payment on deficient items will be withheld until they are satisfactorily corrected or other action has been taken as authorized pursuant to the Contract Clause entitled “Inspection of Construction”.

2.3.3. The Contractor’s appointed job site supervisor may be used as the Quality Representative (QR).

When supplemented by special technicians or testing facilities to perform all specified tests, balancing, adjusting and/or regulating mechanical and electrical devices, equipment and/or systems it will be done in writing. As an option, an industry recognized testing laboratory approved by the Contracting Officer or

COR may be used for said testing.

2.3.4. The contractor is responsible for maintaining an effective quality control system. Recurring deficiencies indicate the system is not adequate and the contractor’s performance is failing to meet government’s minimum acceptable standards. If, in the opinion of the Contracting Officer, an unacceptable number of deficiencies are occurring in the contractor’s performance, the Contracting

Officer may direct the contractor to revise its operations to correct the defective performance. Failure by the contractor to provide acceptable revisions and/or to improve contract performance may result in the termination of the contract for default.

2.3.5. In the event the Contractor utilizes the service of a commercial testing laboratory, the Contracting

Officer reserves the right to check laboratory equipment for compliance with the standards set forth in the contract specifications and to check the laboratory technician’s testing procedures and techniques.

3. GOVERNMENT

3.1. The Government will provide, when available, electrical power, water and existing utilities at each building required in the performance of this contract at no cost to the Contractor. Temporary extension of power and/or water lines, if necessary, shall be installed at the Contractor’s expense.

3.1.1. Contractor owned construction sheds, trailers, offices or other such facilities requiring utility services shall be metered for each utility involved, and all costs involved up to the point of connection to

Government owned utility systems shall be at the contractor’s expense. Final connection of Contractor supplied service laterals to existing Government owned utility systems will be made at the Contractor’s expense.

3.2. Contracting Officer or COR will schedule a pre-performance conference after contract award and prior to commencement of work. The Contracting Officer will notify the contractor of the time, date, and place set for the meeting, which will be held at a location to be designated by the Contracting Officer. At this meeting, the contractor will be oriented with respect to Government procedures and lines of authority, as well as contractual, administrative, and construction matters. The contractor is required to furnish a current Certificate of Insurance and a letter appointing a construction superintendent at the meeting.

3.2.1. Pre-Construction Conference: Topics will cover but are not limited to the following:

3.2.1.1. Introduction of Key players: COR/QAR, General Contractor, Job-site Supervisor, Sub-

Contractors and using agencies. Other personal that may be in attendance are Environmental, Police, Fire, Safety and Health services, in addition to Distinguished Visitors.

3.2.1.2. Specification of Work (SOW): Brief description of work, modifications to SOW, customer requests for additional work, unauthorized work, facility access and authorized personnel access.

3.2.1.3. Milestones: Period of performance, start date, schedule, phasing, completion date, work hours desired, weekend work schedule, scheduled outages/interruptions (power, water, roads, alarms, fire protection, HVAC).

3.2.1.4. Materials: Submittals, equipment, construction area, storage area, Government provided utilities, dumpster locations, Barriers (construction fence, silt fence, road blocks, access points to facilities, etc.)

3.2.1.5. Administrative: Lines of authority, Wage rate/certified payrolls, Daily reports, Visitor control, Environmental requirements (hazards, dust and noise control), Safety meeting/concerns, Excavation permits, Fire (burn Permits), Police support, Payments, Liquidated Damages.

3.2.2. Contracting Officer, COR and/or their QAR may inspect the work at any time during the contract period, and reserves the right to stop or terminate the contract if all work does not comply with the specifications provided by the manufactures recommendation of this SOW. The presence or absence of the Contracting Officer or QAR shall not relieve the Contractor from strict compliance with these plans and specifications.

3.3. Technical surveillance of workmanship and inspection of materials for work being performed under this contract shall be the responsibility of the QAR. This provision in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in the terms of the contract. In the event it is determined necessary to designate a QAR for this contract, such designation shall be by a separate letter to the individual selected with a copy furnished to the contractor.

3.4. The Government, it’s Officers and Agents will be free from liability for any negligence occasioned by the Contractor’s operations, employees or equipment. In addition, the Contractor will reimburse the

Government for any damage and/or loss that occurs as a result of the Contractor’s negligent operations, employees or equipment.

3.5. The Government reserves the right to undertake performance by Government forces or other

Contractors, the same type of similar work as contracted for herein, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

3.6. Federal Holidays (New Year’s Day, Martin Luther King JR’s Birthday, Presidents’ Day, Memorial

Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas

Day), that fall within the workweek will not be considered workdays. Whenever a holiday falls on a

Saturday or Sunday, the proceeding Friday or following Monday respectively will be observed as a holiday. Prior to the contractor performing the work on days or at times other than those specified, the contractor shall submit a written request to the QAR for approval by the Contracting Officer. Requests for deviation shall be submitted no less than 24 hours prior to the time the contractor desires to work.

4. LIFE, SAFETY AND HEALTH REQUIREMENTS:

To better provide life, safety and health protection to all contractor employees, on-site personnel, and

Government personnel performing or in any way coming in contact with this contract the specific requirements established here-in will be adhered to at all times:

4.1. 29 CFR 1910: Comply with all pertinent provisions of 29 CFR 1910 General, and with any additional measures the Contracting Officer may determine to be reasonably necessary. Copies of this manual may be obtained from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C., 20402.

4.2. OSHA: Comply with latest version of OSHA Handbook Rules and Regulations.

4.3. NFPA: Comply with the most current edition of the National Fire Codes (NFPA) and installation fire prevention standards. www.nfpa.org/catalog

4.3.1. All open flame/hot work or disconnection of fire protection alarms or suppression systems require prior written approval/coordination from one of the 99th Readiness Division (RD) POC’s listed on the first page of this document.

4.3.2. Any connection, disconnection or installation of fire protection alarms or suppression systems shall require an acceptance test performed by the contractor and witnessed by the local Fire Prevention

Authority having jurisdiction over that facility. In the event the fire alarm system cannot be disconnected

(i.e., child development, hospital, etc.) a temporary system will be provided and certified by the local Fire

Prevention Authority having jurisdiction. Work required to be performed after hours due to the nature of the facility will be at no additional cost to the government.

4.3.3. All fire alarm system components, including all smoke and heat detectors, shall be protected from dirt, dust and damage during demolition and construction.

http://www.nfpa.org/catalog

4.4. AR 420-90: Comply with Army Regulation 420-90, http://www.usapa.army.mil.

4.5. Lockout / Tagout Procedure: The Contractor shall perform this work in accordance with 29 CFR

1910.147, The Control Of Hazardous Energy and the following general requirements.

4.5.1. Preparation: Make a survey to locate and identify all isolating devices to be certain which switches, valves, or other energy isolating devices apply to the equipment to be locked or tagged out. More than one energy source such as electrical, mechanical or others may be involved.

4.5.2. Sequence Of Lockout/Tagout Procedure:

4.5.2.1. Notify all affected personnel that a Lockout/Tagout system is going to be used and the reason therefore. The authorized personnel shall know the type and magnitude of energy the machine or equipment uses and shall understand hazards thereof.

4.5.2.2. If the machine or equipment is operating, shut it down by the normal stopping procedure such as depressing stop button, open toggle switch, etc.

4.5.2.3. Operate the switch, valve, or other energy isolating devices so that the equipment is isolated from its energy source. Stored energy such as in charged capacitors, springs, elevated machine members, rotating flywheels, hydraulic systems and other pressurized air, gas, steam, or water systems etc. must be dissipated or restrained by methods such as repositioning, blocking, or bleeding down the stored energy.

4.5.2.4. Lockout and/or tagout the energy isolating devices with assigned individual locks, tags, or additional safety measures as may be required.

4.5.2.5. After ensuring that no personnel are exposed, and as a check on having disconnected the energy sources, operate the push button or other normal operating controls to make certain the equipment will not operate.

CAUTION: Make sure the operating controls are returned to the "NEUTRAL" or "OFF" position after the test.

4.5.2.6. The equipment is now locked out or tagged out.

4.5.3. Restoring Machines Or Equipment To Normal Production Operations:

4.5.3.1. After the servicing and/or maintenance is complete and equipment is ready for normal production operations, check the area around the machines or equipment to ensure that no one is exposed.

4.5.3.2. After all tools have been removed from the machine or equipment, guards have been reinstalled, and personnel are in the clear, remove all lockout and tagout devices. Operate the energy isolating devices to restore energy to the machine or equipment.

4.5.4. Procedure Involving More Than One Person: In the preceding steps, if more than one individual is required to lockout or tagout equipment, each shall place his/her own personal lockout or tagout device on the energy isolating devices. When an energy isolating device cannot accept multiple locks or tags, a multiple lockout or tagout hasp shall be used. If a single lock is used to lockout the machine or equipment, the single key shall be placed in a lockout box or cabinet which allows the use of multiple locks to secure it. Each employee shall then use his/her own lock to secure the box or cabinet. As each http://www.usapa.army.mil/ person no longer needs to maintain his/her lockout protection, only that person shall remove his/her lock from the box or cabinet.

4.6. USACE EM 385-1-1: The Contractor shall be responsible for knowing the Corps of Engineers, Safety and Health Requirements Manual, EM 385-1-1, (use the current version at the time of task order award), and incorporate those general and additional safety requirements into daily working procedures to provide safe working conditions during performance of this contract. Copies of this manual may also be obtained from the Superintendent of Documents. http://www.usace.army.mil/inet/usace-docs/eng-manuals/em385-1-1/toc.htm

4.7. Site Safety Plan: The Contractor shall submit in writing a Site Safety Plan and present the overall safety program via in-person conference with the Contracting Officer and/or Primary Project POC. The

Site Safety Plan shall follow the requirements of the EM 385-1-1 and include all relevant Accident

Prevention and Activity Hazard Analyses. The Site Safety Plan shall include provisions to deal with hazardous materials, pursuant to the Contract Clause entitled "Hazardous Material Identification and

Safety Data".

4.7.1. With respect to hazardous materials, the plan will consist of:

4.7.1.1. A plan for protecting personnel and property during the transport, storage, and use of the materials.

4.7.1.2. An index of hazardous materials to be introduced to the site.

4.7.1.3. Safety Data Sheets (SDS) for materials listed in the index of the plan and not required in the technical section of the specification.

4.7.1.4. Procedures for spill response and disposal.

4.7.2. The Contractor shall not turn in hazardous waste generated during performance of the contract, for disposal by the government, unless such disposal is explicitly provided for in the contract. If specified in the contract, the Contractor shall provide an SDS for each hazardous material/waste turned in to the government for disposal.

4.7.3. The contractor shall not dispose hazardous materials/waste in any dumpster, sanitary sewer, storm sewer or dispose of hazardous materials/waste by any other means on government property.

4.7.4. The contractor shall not sign any hazardous waste manifest. Signature authority for hazardous waste manifests is delegated only to certain personnel within the Environmental Office. The contractor shall provide copies of all manifests or bills of lading for the transportation and disposal of all asbestos or asbestos containing materials to the Environmental Office.

4.8. HAZARDOUS MATERIAL CONTACT (PCB, Asbestos or Led Material): If material is encountered which may contain PCB's, hazardous materials, asbestos and/or led and must be disturbed, DO NOT touch the material. Should the discovery of such suspected material affect the Contractor's planned work schedule, the Contractor shall redirect the work crew to other portions of the unaffected work and modify the schedule at no additional cost to the Government.

4.8.1. Contractor shall contact/notify RFOS from page one of this specification of work immediately if suspected material as described in section 4.8. is encountered.

http://www.usace.army.mil/inet/usace-docs/eng-manuals/em385-1-1/toc.htm http://www.usace.army.mil/inet/usace-docs/eng-manuals/em385-1-1/toc.htm

4.8.2. Contractor shall in writing, address circumstances and concerns to be addressed by the RFOS regarding the discovery of the suspected material and of any adverse impact the Contractor may expect to incur due to this situation.

4.8.3. The RFOS as identified will, within 14 calendar days, perform laboratory tests to determine if the material is a hazard. If there is not a danger, the RFOS will direct the Contractor to proceed in the identified area without change. If the material is identified as hazardous, before proceeding, the RFOS will determine the most cost-effective means for removal. The hazardous material will be removed, abated or rendered harmless before work commences.

4.9. Environmental Protection Requirements: Provide and maintain strict compliance with all federal, state, county and local environmental protection requirements including but not limited to, water, air, soil, and noise pollution during the life of this contract.

4.9.1. In the event of a spill, initiate containment operations utilizing personnel properly trained and protected for such situations and immediately notify the Contracting Officer and/or On Site

Representative/POC from page one.

4.9.2. Plan for and provide environmental protective measures to control pollution that develops during normal construction practice.

4.9.2.1. Prevent oily or other hazardous substances from entering the ground, drainage areas, storm drainage system, or local bodies of water.

4.9.2.2. Keep dust down at all times, including during nonworking periods. Sprinkle or treat with dust suppressants, the soil at the site, and other areas disturbed by operations. Dry power brooming will not be permitted. Instead use vacuuming, wet mopping, wet sweeping, or wet power brooming. Only wet cutting will be permitted for cutting concrete, and bituminous concrete.

4.9.2.3. Handle generated hazardous waste in accordance with federal, State, county and local regulations including 40 CFR 262.

4.9.3. Plan for and provide environmental protective measures required to correct conditions that develop during the construction of permanent or temporary environmental features associated with the project.

Dispose of hazardous waste in strict accordance with federal, State, county and local regulations including

40 CFR 263 and 40 CFR 264.

4.9.4. Make the maximum use of low-noise emission products, as certified by the EPA. Blasting or the use of explosives is prohibited.

4.10. Ozone Depleting Substances (ODS): The Contractor shall not knowingly vent or otherwise dispose of any ODS in a manner which would permit their release into the environment. ODS's are generally found in refrigerants, fire-fighting agents, and solvents.

4.10.1. The Contractor shall use only those products that are approved and listed by the EPA Significant

New Alternatives Program (SNAP).

4.10.2. The Contractor shall furnish a material safety data sheet to the Government representative prior to use of any ODS or SNAP product on station.

4.10.3. Class I ODS's: The use on installations or the removal off an installation is strictly prohibited without the prior knowledge and consent of the Contracting Officer.

4.10.4. Class II ODS’s: Shall be used only when specified by the Government.

4.10.5. When ODS's of any class are used or saved for reuse, the Contractor shall list this amount in pounds on the "Daily Report To Inspector" form and the Contractor's invoice.

4.10.6. ODS’s shall be captured and recycled in conformance with all applicable Federal, State, and local regulations.

4.11. Safety Officer: The Installation Safety Officer will be responsible for monitoring the contractor in the area of safety and accident prevention. Additional information may be provided and Contractor shall comply with the safety rules of the Government installation concerning related activities not directly addressed in this contract.

4.11.1. The Contractor’s personnel, when operating motor vehicles, shall not exceed ten (10) miles per hour when passing military troops on the roadways, and abide by post speed limits otherwise.

4.12. Occupancy:

4.12.1. It shall be the Contractor’s responsibility to coordinate with QAR to schedule and perform his work in such a manner as to create the least possible interference with the conduct of normal activities within the areas.

4.12.2. The Contractor shall not receive any additional compensation due to the conditions brought about by this occupancy and usage of the Government.

4.12.3. Contractors are only authorized to occupy areas in which active construction, maintenance, repair or associated work in the performance of the contract is required to be done.

4.12.4. The Contractor shall not block more than one access of the building at any time, nor shall he disrupt the existing parking arrangement at any of the building parking areas without prior coordination with the QAR.

5. CONDUCT OF EMPLOYEES

5.1. The contractor is fully responsible for the performance and conduct of his employees at all times while on post performing under the contract. The Contractor shall not allow any employee to perform work under the contract while under the influence of alcohol, drugs or any other incapacitating agent.

5.1.1. Contractor employees will abide by the DOD Smoking Policy.

5.2. Military police and other law enforcement personnel on post have the right to deny entry to post or remove from post any contractor employee for misconduct which endangers the health or safety of people or property or for reasons of security. In addition, the Post Commander may bar an individual from entering the post under the authority of 18 U.S.C. 1382.

5.3. Removal from post of a contractor employee in accordance with above shall not relieve the

Contractor from the requirement to meet all of the terms and conditions of the contract.

6. SECURITY

6.1. At all times during the performance of work within the facilities, the Contractor and their employees shall remain cognizant of security restrictions existing within the facility. The Contractor’s employees shall ensure any doors, windows or access panels which may have been opened for them during the course of the work period are secured at the end of the day.

6.2. The Contractor shall report any incident in which no escort is provided for scheduled work within secured areas of the building or any occurrence during which an escort leaves the Contractor’s employees while within a secure area.

6.3. The Contractor and their employees may store tools and equipment within the work area. However, recognize they do so at their own risk even if the area can be secured.

7. INSPECTOR GENERAL’S (IG) AUTHORITY TO INSPECT CONTRACTORS

7.1. The Inspector General shall have access to the Contractor’s facilities, employees, operations, and records at the site where work is being performed at all times to conduct inspections or for other purposes.

Where feasible, advance notification of an IG inspection or investigation will be provided to the

Contractor by the Contracting Officer.

8. DEFINITIONS

8.1. Where the words “Special Contract Clauses” or “Special Clauses” appear in test provisions, the

Technical Specifications, or on contract drawings, it shall be taken to mean “Special Contract

Requirements”.

8.2. Throughout this contract, the word “indicated”, “shown”, or “specified” shall mean indicated, shown, or specified in the drawings and/or specified in the specifications.

8.3. Throughout this contract, the words “as directed” “inspected”, “selected”, or “accepted” shall mean as directed, inspected, selected or accepted by the QAR. The words, “approved” or “authorized” shall mean approved or authorized by the Contracting Officer. These definitions are provided as guidance for the contractor, and shall service as the governing interpretation when this language appears within the body of this contract and apparently conflicts with the above.

9. APPLICABLE PUBLICATIONS:

Those applicable publications that are not listed in the Applicable Publication paragraph of the Technical

Specifications sections, but are found elsewhere in the text of those specifications, also form a part of this contract.

10. SUBMITTALS / DELIVERABLES

10.1. SUBMITTALS: Contractor shall provide submittals to the COR for submittal approval minimum

30 days prior to scheduled installation of any referenced materials substituted in the technical sections herein, unless otherwise noted. Submittals shall be approved prior to installation of any referenced materials substituted.

10.1.1. Original and four (4) copies of each submittal shall be provided and signed by the contractor.

Once approved, original and four copies will be stamped “Approved”, signed and dated by the COR.

10.1.2. Distribution of submittals: Approved submittals will be included in the deliverables portion as stated in paragraph 10.2 below.

10.2. DELIVERABLES: Send a minimum of 30 days prior to contract completion date original and four

(4) copies of ALL final documentation; submittals, certifications, laboratory tests, descriptive data, test reports, required shop drawing, site surveys, and warranties. Send via First Class Mail, FedEx, or UPS to:

99th Readiness Division; HQ

Attn: DWP Operations: Contract# __________________

Fort Dix, NJ 08640

10.3. The Contractor shall furnish to the above address the original manufacturer’s documentation and four (4) copies demonstrating material proof of compliance requirements in regards to Technical

Specifications for this contract.

10.3.1. Certificate of Compliance:

10.3.1.1. Name and address of the Contractor.

10.3.1.2. Project name.

10.3.1.3. Location.

10.3.1.4. Quantity.

10.3.1.5. Dates of shipment or delivery to which the certificates apply.

10.3.1.6. Each certificate shall be signed by an authorized officer of the manufacturing company.

10.3.2. Laboratory Tests: Reports submitted with the certificate shall contain:

10.3.2.1. Name and address of the testing laboratory.

10.3.2.2. Date of the tests to which the report applies.

10.3.3. Samples: The Contractor shall furnish samples of materials for approval, as required by the applicable sections of the technical specifications that differ from the specification.

10.3.4. Descriptive Data: The Contractor shall furnish the manufacturer’s descriptive data, installation instructions, and maintenance instructions, for approval, as required by the applicable sections of the technical specifications.

10.3.5. Test Reports: The Contractor shall furnish copies of test reports for approval to demonstrate compliance with the applicable sections of the technical specifications that differ from the specification.

10.3.6. Shop Drawings: Consist of illustrations, schedules, performance charts, instructions, brochures, diagrams, drawings and other information to illustrate and/or demonstrate compliance to the applicable sections of the technical specifications.

10.3.6.1. The Contractor shall furnish for approval, one copy “DRAFT Shop Drawing”. Each rendition will be numerically annotated until final approval.

10.3.6.2. The Contractor shall furnish finalized drawing copies “AS BUILTS” and all applicable support data once agreed upon by the Contracting Officer/COR and/or Project POC. Reserved for when applicable. Each submission shall include:

10.3.6.2.1. Two (2ea) full size sets of Mylar prints, and Four (4ea) half size paper copy (provide full size paper drawing sets if half size is unreadable). Reserved for when applicable.

10.3.6.3.2. Two (2ea) identical copies on optical media discs to include: The drawing sets in both PDF and CAD format (CAD files to be Microstation.dgn files Geo-referenced to WGS84 coordinate system).

For smaller projects AutoCAD DWG files are acceptable. An electronic copy of the specifications associated with the project. Drawing index in MS Excel listing each drawing title, sheet name, drawing number, sheet number, and electronic file name for the drawings of the project. Reserved for when applicable.

10.4. Documentation shall not be construed as relieving the Contractor from furnishing satisfactory material, if after tests are performed on selected samples of the material is found not to meet the specific requirements.

11. TECHNICAL SPECIFICATIONS:

CSS# 14277 Convert Office into SIPR Room Dervishian ARC, 6700 Strathmore Rd, Richmond, VA 23237

11.1. PERIOD OF PERFORMANCE: The Contractor shall have 90 Calendar Days from the Notice to

Proceed Date to complete ALL TASKS associated with the Specification of Work.

11.1.1. SECURITY:

11.1.2. AT Level I training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

11.1.3. Access and general protection/security policy and procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of

Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

11.1.4. For contractors that do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and

Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures

(provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

11.1.5. iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 05 calendar days after contract award.

11.1.6. For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

11.1.7. The COR of the project shall inform their employees (contractors) about suspicious activity reporting, iWatch procedures and Antiterrorism/OPSEC Awareness. The COR shall keep proper accountability of their personnel. In the event of an escalated FPCON, there may be extra security measures put in place and it may cause a hindrance to complete the project in the allotted time according to the contract. This will be at no expense to the government. The correct web address for AT Level I is:

https://jkodirect.jten.mil Non CAC card holders also have to complete AT Level I, training available at:

http://jko.jten.mil/courses/atl1/launch.html

OPSEC Training: OPSEC Fundamental Course (OPSE-1301) CBT, https://www.iad.gov/ioss/

11.2. GENERAL REQUIREMENTS:

11.2.1. The contractor shall provide all plant, labor, equipment, tools, materials, supervision and transportation to accomplish the following work which consists of but is not limited to converting a functioning Operations Office (20’ x 35’) into a SIPR (Secret Internet Protocol Network) Room by:

Performing Sound Transmission Class (STC) field testing, soundproofing room to STC-35 standard, removing and storing furniture and wall hung items, extending a wall to true ceiling, remove and replace a door and door frame, paint walls, install a vestibule, reinstall furniture and wall hangings. All work shall be performed in accordance with all manufacturer specifications and guidelines as well as all federal, state and local codes. All quantities are estimated.

Contractor shall field verify all dimensions and quantities prior to ordering material. In accordance with:

USACE GUIDANCE SPECIFICATION - VOLUME B –

DIVISION 08 – Openings

09 – Finishes

Also See:

-UFC 3-450-01 Noise and Vibration Control

-Memorandum for Record, Subject: Secret Internet Protocol Routing Network (SIPRNET) Secret

Controlled Access Area (S-CAA) and Secure Conference Room Policy and Procedures.

11.2.2. TESTING: Prior to demolition & construction, Contractor shall perform test to determine Sound

Transmission Class rating of existing construction. Upon completion of construction, new SIPR Room shall meet or exceed an STC-35 standard Noise Reduction Coefficient (NRC) determined in accordance with ASTM C423 Test Method. See also attached Memorandum for Record which outlines the STC-35 https://jkodirect.jten.mil/ https://www.iad.gov/ioss/ standard for this particular S-CAA. All testing to certify room for STC-35 shall be documented and supplied to the RFOS/FAC upon completion of project.

11.3 DETAILS:

11.3.1 DEMO

11.3.1.1 Contractor shall make best efforts to protect all surfaces that are to remain from possible damage resulting from demolition and construction. Any floor surface, wall surface, ceiling surface, furniture, fixture or any other item damaged during course of this project shall be the Contractor’s responsibility to repair/replace at the discretion of the RFOS/COR.

11.3.1.2 Contractor shall remove all applicable items from the walls, including hardware that is not permanently affixed. All items, including hardware, removed from walls shall be labeled, cataloged and safely stored for reinstallation when painting and furniture installation is complete. The Contractor shall be responsible for retaining all hardware for reinstallation. Listing of all removed items to be provided to the RFOS or authorized representative.

11.3.1.3 Contractor shall remove and store, or protect all office items from inside the room where construction is to be performed for this SOW. Items removed from room are to be stored in a predetermined location on the ARC Dervishian compound. Exact location to stored office items shall be determined by Regional Facility Operations Specialist or Facility Administration Coordinator

(RFOS/FAC). All stored items to be labeled and cataloged. List of stored items to be provided to the

RFOS or authorized representative.

11.3.1.4. Contractor shall remove one door and door frame in preparation for new door and door frame.

11.3.1.5. Contractor shall remove and properly dispose of all ceiling tiles within room to be converted.

11.3.1.6. Contractor shall disassemble suspended ceiling grid system as necessary to construct vertical wall extension specified in INSTALL section of this SOW.

11.3.2 INSTALL and SERVICE

11.3.2.1 Contractor shall provide and install a new vertical wall extension, approximately 35 LF, to the wall located on the north side of room. The current wall only runs to the false ceiling. Vertical wall extension shall extend wall from top plate to underside of deck above with no gaps. New wall extension to be framed with steel studs to match existing, and closed with minimum 5/8” Gypsum board, insulated, thoroughly caulked with a non-hardening acoustical caulk at the edges, Tape and spackled at ceiling and walls. Drywall shall be finished to a Level 4 (GA-214-96) finish, Electrical boxes, phone boxes and other penetrations should be covered with a fibrous blanket, and caulked. The other three walls run from true floor to true ceiling and may only need acoustical caulking around gaps or penetrations to enhance acoustical protection.

11.3.2.2 Contractor shall provide and install a new acoustical door and frame assembly with a STC-35 or greater rating. Door frame assembly shall be sealed with acoustical foam or sealant on both sides. Door shall be of solid core, constructed to provide STC-35 rating when tested IAW ASTM E90. Door shall have appropriate cypher lock and door accessories for S-CAA requirements or better. RFOS/COR will have approval of color, style and type of new door prior to ordering. Door and frame installation to be inclusive of painting/finishing. Colors to be specified by RFOS or authorized representative.

11.3.2.3 Contractor shall provide and install a portable room divider to act as a vestibule behind the new

SIPR room doorway entrance. The divider shall preclude visual observation and enhance acoustic protection. New divider shall compliment room’s style and color scheme. Exact type and style of divider shall be chosen/specified by the RFOS/FAC.

11.3.2.4 Contractor shall supply and install a red, green and white “SECURE/UNCLASS/MEETING IN

PROGRESS” LED sign outside and above the entry door of SIPR room. LED sign will have signage indicating no entry allowed while on. Controls for light to be installed inside of SIPR room. Exact type and style of lights will be chosen/specified by the RFOS/FAC. See attached example of required sign.

11.3.2.5. Contractor shall provide wiring and switch device for “SECURE/UNCLASS/MEETING IN

PROGRESS” sign in 11.3.2.4. Power for sign may be taken from existing lighting or receptacle circuit at the discretion of the Contractor. Switch box must be installed inside room, switch plate shall be flush with wall surface. Switch and plate to be of color/design to match existing room lighting controls. Electrical work to be done in accordance with NEC guidelines and codes.

11.3.2.6. Contractor shall reconstruct ceiling grid. If original parts removed are not able to be used, Contractor shall use new parts that match existing identically.

11.3.2.7. Contractor shall provide and install new ceiling tiles in room. New tiles to match original in style, color and fire protection level.

11.3.2.8. Contractor shall repair all wall surfaces disturbed within this SOW in preparation for painting inclusive of room and hallway. Repairs to be made using industry standard methods for drywall repair, paint prep. Walls shall be repaired/prepped in order to achieve a Level 5 finish for drywall surfaces.

11.3.2.9. Contractor shall supply and install a cell phone storage locker with a minimum of 20 openings to secure cell phone. Storage cabinet is used to secure cell phone prior to entering SIPR Room. Cell phone locker will be located in hallway outside of SIPR room. Color, style and exact location of cell phone cabinet will be determined by RFOS/FAC. Design should be similar to Lockers.com Model # 19058-25.

11.3.2.10. Contractor shall prime and paint all wall surfaces in room, and all areas disturbed during course of work. Color/finish of room interior to be specified by RFOS or authorized representative. Color and finish for repairs made in hallway or other areas to match existing.

11.3.2.11. Contractor shall reinstall all items removed from walls during demo phase of project. Items are to be reinstalled in original locations unless otherwise directed by RFOS or authorized representative.

11.4. CLEANUP AND REMOVAL

11.4.1 The contractor shall remove all contract-generated debris from the construction site and dispose of the debris off site at an approved landfill/facility. Due to mandating of solid waste annual reporting requirements, contractor shall provide any and all receipts, manifest/BOL, and/or other written record of types of waste and amounts disposed within 30 calendar days of the completion of the project. Disposal shall be in accordance with Local, State and Federal laws and regulations. In case of conflict among these laws and regulations, the most stringent law or regulation will apply.

11.5. SERVICE AND WARRANTY:

11.5.1. All work shall be covered by a limited warranty and Contractor Planned Service Agreement for a period of 1 year for materials and labor that the Contractor shall repair or replace such labor or material as may be found to be defective.

12. THIS CONCLUDES THE REQUIREMENTS OF THIS SOW:

Floor Plan

Sign Example Picture