PPON_CRD_System_W15QKN-19-9-R06E1.docx

Prototype Project Opportunity Notice (PPON)

For

Common Remotely Operated Weapon Stations (CROWS) Ruggedized Display (CRD) System

Agreement Number: W15QKN-19-R-06E1

Issued by:

Army Contracting Command – New Jersey Picatinny, NJ 07806-5000

In Support of:

PM Soldier Weapons – Crew Served Weapons Picatinny, NJ 07806-5000

PPON Issue Date: September 20, 2019 Proposal Due Date: October 21, 2019

Table of Contents

SECTION 6 – CONTACT INFORMATION: ………………………………………………..21

SECTION 7 – ATTACHMENTS: 21

1 | Page

SECTION 1 – EXECUTIVE SUMMARY:

1.1 Purpose and Authority [footnoteRef:2] [2: For additional information please refer to the Department of Defense (DoD), Other Transactions Guide, Version 1.0, dated November 2018 https://www.dau.mil/guidebooks/Shared%20Documents%20HTML/Other%20Transactions%20(OT)%20Guide.aspx

The purpose of this Prototype Project Opportunity Notice (PPON) is to award up to two prototype Other Transaction Agreements (OTAs) pursuant to 10 U.S.C. § 2371b, with the goal of delivering three CROWS Ruggedized Display (CRD) systems within 120 days after OTA award.

1.2 Background

United States military operations take place worldwide and in all types of terrains as well as under various environmental conditions. The use of Remote Weapon Stations (RWS) provides both lethality and survivability to the warfighter who can remain under armor in a safe environment while operating the RWS. The Remote Weapon Station M153 CRD system provides pertinent data to the safe operation of the RWS. The CRD system allows the user to operate the RWS and fully utilize the thermal and day camera by being able to view the video on the display. RWS diagnostic functions and system settings will be accessible via the CRD system as well.

1.3 Acquisition Approach

The Government intends to award up to two independent fixed amount OTAs for a total of six CRD systems, three per OTA, for prototyping. The Government intends to evaluate and award, based on the best overall approach; up to two fixed amount, stand-alone OTAs. Based on the evaluation criteria in the OTA for production award, the Government intends to conduct an evaluation of successfully completed prototype OTAs and, pursuant to 10 U.S.C. 2371b(f), select one prototype OTA awardee for award of a follow-on Production Other Transaction Agreement (P-OTA) or contract for a known quantity of 300 CRD systems. The maximum quantity of the follow-on Agreement or contact will be 3,000 CRD systems. The follow-on production Agreement or contract will be for five years and will have Line Item Number (LIN) Range Pricing. The structure of this effort is a single Prototype with a two-step evaluation approach to get to production.

Prototype Other Transaction Agreement Award(s) Offerors will be required to submit a proposal up to 20 pages. This proposal includes; the Go/No-Go criteria contained in Attachment 1 – CRD Proposal Form. Offerors are also required to complete the Pricing tab in Attachment 1 – CRD Proposal Form. The PPON Notice will be posted for 30 days. Once proposals are received the technical evaluation will take approximately 15 days from receipt of proposals. Award(s) to be made in the 1st Quarter of Fiscal Year 2020.

Prototype Testing & Follow on Production Award The Government will verify the three CRD systems per Offeror have been evaluated in accordance with each factor through Government analysis, demonstration, examination, and/or testing. At the conclusion of the Government’s verification, Prototype OTA Awardees may be asked to provide updated proposals, which will include updated pricing for production CRD systems, and provide details on the Awardee’s Schedule, Production Capability, and Warranty. It is the Government’s intention to conduct an integrated assessment of Prototype Testing, updated Pricing for Production CRD systems, (downward adjustment only), Schedule, Production Capability, and Warranty. As a result of that assessment the Government intends to select one Prototype OTA Awardee for award of a follow-on P-OTA or contract for a known quantity of 300 CRD systems with a maximum quantity of 3,000 CRD systems. Once OTAs have been awarded the awardees have up to 120 days to deliver the CRDs. The Government will then request proposals from the awardees due 30 days from the Governments request. The technical evaluation will take approximately 120 days from receipt of the CRDs and proposals. Award(s) are to be made in the 1st Quarter of Fiscal Year 2022.

1.4 Definitions

“Agreement” The mutually agreed terms and conditions of the parties to an Other Transaction for Prototype Project. Absent exceptional circumstances, it will take the form of a legally binding written instrument.

“Agreements Officer (AO)” is the United States Army Contracting Command – New Jersey Contracting Activity warranted Officer with authority to enter into, administer, change or terminate other transactions agreements.

“Agreements Specialist (AS)” is the United States Army Contracting Command – New Jersey Contracting Activity Specialist and designee of the AO for executing modifications, administrative matters, and financial aspects of the Agreement.

“Cost Share” includes any costs a reasonable person would incur to carry out (necessary to) Statements of Work not directly paid for by the Government.

“CROWS Ruggedized Display System” includes a functional ruggedized display and any special tools required to install or uninstall the system.

“Fixed Amount” means an OTA under which an awardee agrees to complete a prototype project for an agreed upon total price and where payments are not based on amounts generated from the awardee’s financial or cost records.

“Innovative” means any new technology, process, material, or method, including research and development; or any new application of an existing technology, process, material, or method as defined by the DoD OTA Guide. Examples of what might be considered a significant contribution include supplying new key technology or products, accomplishing a significant amount of the effort, or in some other way causing a material reduction in the cost or schedule or increase in performance.

“Nonprofit Research Institution” means a nonprofit institution, as defined in 15 U.S.C. 3703, and includes federally funded research and development centers, as identified by the National Scientific Foundation in accordance with the Government wide Federal Acquisition Regulation issued in accordance with section 1303(a)(1) of title 41 (or any successor regulation thereto).

“Nontraditional Defense Contractor” as the term is defined in section 2302(9) of title 10, United States Code with respect to applicable authority, means an entity that is not currently performing and has not performed, for at least the one-year period preceding the solicitation of sources by the Department of Defense for the procurement or transaction, any contract or subcontract for the Department of Defense that is subject to full coverage under the cost accounting standards prescribed pursuant to section 1502 of title 41 and the regulations implementing such section (see 10 U.S.C. 2302(9)).

"Other Transaction for Prototype Projects” refers to this type of OTA. This type of OTA is authorized by 10 U.S.C. § 2371b for prototype projects directly relevant to enhancing the mission effectiveness of military personnel and the supporting platforms, systems, components, or materials proposed to be acquired or developed by the DoD, or for the improvement of platforms, systems, components, or materials in use by the armed forces. This type of OTA is treated by DoD as an acquisition instrument, commonly referred to as an "other transaction" for a prototype project or a Section 2371b "other transaction".

“Significant Participant” means an entity that makes a significant contribution to the prototype project. Examples of what might be considered a significant contribution include supplying new key technology or products, accomplishing a significant amount of the effort, or in some other way causing a material reduction in the cost or schedule, or increase in performance.

“Small Business” as defined by the DoD OTA Guide means a small business concern as defined under section 3 of the Small Business Act (15 U.S.C. 632).

“Technical Exchanges” means communications between the Government and the Offeror after proposal submission.

1.5 Eligibility

In accordance with 10 U.S. Code § 2371b paragraph d, the Offeror’s proposal must satisfy at least one of the following conditions to be considered for a CRD OTA award:

(A) There is at least one non-traditional defense contractor or nonprofit research institution participating to a significant extent in the prototype project; or

(B) All significant participants in the transaction other than the Federal Government are small businesses (including small businesses participating in a program described under section 9 of the Small Business Act (15 U.S.C. 638)) or non-traditional defense contractors; or

(C) At least one third of the total cost of the prototype project is to be paid out of funds provided by sources other than the Federal Government.

In addition, Offerors must have a Dunn and Bradstreet (DUNS) number and must register in the System for Award Management (SAM) to obtain a Commercial and Government Entity (CAGE) code. This system verifies identity and ensures that payment is sent to the right party. In general, to invoice and receive payment after award of an OTA, Offerors must register in Wide Area Work Flow (WAWF) through the Procurement Integrated Enterprise Environment (PIEE). The Offeror must be considered a responsible party by the Agreements Officer, and is not suspended or debarred from such agreement by the Federal Government, and is not prohibited by Presidential Executive Order, or law from receiving such award. Additionally, Offerors who attempt to circumvent the eligibility requirements/conditions may be excluded from consideration at the Agreements Officer’s discretion.

1.6 Evaluators

ACC-NJ, with the assistance of subject matter experts, will review and evaluate proposals submitted in response to this PPON.

SECTION 2 – PPON STATEMENT OF WORK

2.1 Statement of Work

2.1.1 Background: The United States military operations take place worldwide and in all types of terrains as well as under various environmental conditions. The use of Remote Weapon Stations (RWS) provides both lethality and survivability to the warfighter who can remain under armor in a safe environment while operating the RWS. The CRD system provides pertinent data to the safe operation of the RWS.

The CRD system will allow the user to operate the RWS and fully utilize the thermal and day camera by being able to view the video on the display. The CRD system will fit onto the platform vehicle utilizing the described mounting positions as outlined below. The diagnostic functions and system settings of the RWS will be accessible by the CRD system as well for the user to utilize the graphical user interface to change and adjust settings as required. The CRD system will allow the user to identify targets via the thermal and/or day camera on the RWS therefore increasing lethality and survivability. The CRD system will be capable to allow the user to remotely operate the RWS and fully utilize the thermal and day camera by being able to view the video on the display. RWS diagnostic functions and system settings will be accessible via the CRD system as well.

2.1.1.1 Objective: The objective is to acquire three CRD systems in order to demonstrate and prove out a technology for defense purposes that will address the Government requirements. The CRD system will be subject to further testing and evaluation to determine the best CRD system that offers the greatest value to the Government. With the intent of reducing the critical weight and meeting a wide variety of applications for the Army ground environments.

2.2 Schedule / Period of Performance

The schedule is for delivery of three CRD systems per Offeror 120 days after OTA award.

2.3 Place of Performance

The primary place of performance shall be at the Awardee’s facility. Government testing of the CRD systems will be at Aberdeen Test Center at APG, Maryland.

CRD systems shall be delivered to:

US ARMY Picatinny Arsenal

ATTN: ANAND BAHADUR

BUILDING 3305 SUITE 105

MAIN ST, PICATINNY ARSENAL, NJ 07806

DoDAAC: W15BW9

2.4 Payment

Payment will be made upon each delivery of CRD systems.

2.5 Packaging and Marking

Commercial packaging is acceptable.

SECTION 3 – OTA AWARD(S):

The purpose of the Project Prototype Opportunity Notice (PPON) is to award up to two independent Prototype OTAs under Section 815 OTA authority, pursuant to 10 U.S.C. § 2371b, with the goal of acquiring a Ruggedized Display capable of supporting Remote Weapon Stations (RWS) which provides both lethality and survivability to the warfighter who can remain under armor in a safe environment while operating the RWS. With the intent of reducing the critical weight and meeting a wide variety of applications for the Army, ground environments.

3.1 Proposal Submission & Instructions:

The purpose of the Proposal is to identify innovative solutions for the Department of Defense and preclude efforts on the part of the Offeror whose proposed work is not of interest to the Government. One proposal per CRD system may be submitted. The Offeror’s proposal shall be signed and submitted by an individual having authority on behalf of the Offeror to enter into an Agreement based on the submitted proposal. The Offeror’s proposal shall be written in the English language and conform to the instructions below. Based on the Prototype Proposal Opportunity Notice (PPON) requirements, the Offeror shall submit a proposal in accordance with these Proposal Submission Instructions below.

In general, Offerors will be notified approximately five weeks after the PPON has closed whether their solution is of interest to the Government. The Government does not anticipate negotiating the CRD Model OTA or statement of work, however, Offerors may include “red-lined” versions of the CRD Model OTA and/or statement of work in their proposals. Offerors are cautioned that if the Government cannot reach agreement on the Terms and Conditions of the OTA with a selected Offeror, the Government reserves the right to award to an alternative Offeror.

1) The costs of preparing and submitting the Proposal are not considered an allowable direct charge to any contract or agreement.

2) Advertising brochures are not desired.

3) The Proposal(s) shall be valid for a period of 180 days.

4) Technical data with military application may require appropriate approval, authorization, or license for lawful exportation.

5) All Proposals shall be unclassified and will be protected as competitive source selection information.

6) Questions regarding the objectives or preparation of the Proposal shall be addressed to Robert C. Phelan, Agreements Specialist, Army Contracting Command – New Jersey, Email: Robert.c.phelan4.civ@mail.mil and Anthony R. Aurillo, Agreements Specialist, Army Contracting Command – New Jersey, Email: Anthony.R.Aurillo.civ@mail.mil.

7) Required proposal information shall be submitted to the following address no later than October 21, 2019 5:00PM EST.

Army Contracting Command – New Jersey ACC-NJ-SW, Bldg. 9 ATTN: Robert C Phelan Telephone: (973)724-4894 Picatinny Arsenal, NJ 07806-5000 E-mail: robert.c.phelan4.civ@mail.mil

Alternative Point of Contact:

Army Contracting Command – New Jersey ACC-NJ-SW Bldg. 9 ATTN: Anthony R Aurillo Telephone: (973)724-2024 Picatinny Arsenal, NJ 07806-5000 E-mail: Anthony.r.aurillo.civ@mail.mil

It is the Offeror’s responsibility to remain cognizant of further requests or amendments to this solicitation after the CRD PPON is released at FedBizOpps (https://www.fbo.gov/).

The proposal shall be clearly and concisely prepared to demonstrate that the Offeror has a complete understanding of the requirements. The Offeror shall prepare the proposal based on the assumption that the Government has no previous knowledge of the Offeror’s capabilities. The proposal will be evaluated by the Government only on the information specifically provided by the Offeror. Only one integrated proposal will be accepted. The Government will not accept proposals that require the integration of partial contractor proposals into an integrated whole. No assumptions shall be included in any proposal submission.

To be eligible for an award, the Proposal shall be submitted in compliance with the terms and conditions set forth in the CRD PPON. The Government will not accept proposals after the closing date listed in the CRD PPON.

The proposal’s written section shall be in English language using 12-point Times New Roman font, 1 inch margins on 8.5 inch by 11 inch page size. The proposal written sections shall be up to 20 pages inclusive of all factors. If pages are printed on both sides, each side will count as a separate page. The following will not count against page limitations: volume title pages, table of contents pages, cross-referencing pages, indices, acronym lists and page dividers (used to separate proposal sections) and relevant, referenced, supporting documentation provided in an appendix in accordance with the instructions to Offerors. Annexes, documentation and attachments that are submitted by the Offeror, which are not required as part of the PPON, will count against the page limitations.

ACC-NJ, with the assistance of an independent Source Selection Review Team (SSRT), will review and evaluate proposals submitted in response to the CRD PPON. Technical exchanges may be held with the Offerors

3.2 Prototype OTA Proposal Preparation:

Offerors shall submit the following: CRD Proposal Form (Attachment 1), Business Status Certification (Attachment 3), and a twenty page written proposal. Offerors may include “red-lined” versions of the CRD Model OTA (Attachment 4) and/or Statement of Work, if applicable.

3.2.1. Written Proposal: Offerors shall submit an up to twenty page written proposal which addresses the Go/No-Go criteria in the CRD Proposal Form (Attachment 1). Any pages in excess of the stated page limit shall not be evaluated.

a. Format. The proposal submission shall be clearly indexed and logically assembled. Proposals shall be submitted in severable volumes based on the Factors set forth below and all information specific to each factor shall be confined to that volume. Each proposal must include all volumes and shall be submitted by the closing date and time of the PPON. Failure to provide any volume may result in the proposal being rejected. Page limitation for each volume are as follows:

1. Volume 1: Factor 1 Go/No GO (up to 20 pages)

2. Volume 2: Factor 2 Price

Each submission shall include one (1) hard paper copy of all two (2) volumes in a binder, as well as two (2) electronic (CD) copies of the full proposal. Volume 2: Factor 2 Price, shall be submitted using the CRD Proposal Form (Attachment 1). If hard copy and electronic copies of the proposal differ, the hard copy will take precedence.

b. All pages shall be appropriately numbered and identified by the complete company name, date, and topic number in the header and/or footer. A Table of Contents should be created using the Table of Contents feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

1. Margins – Top, Bottom, Left, Right – 1”

2. From Edge – Header, Footer 0.5”

3. Page Size, Width – 8.5”

4. Page Size, Height – 11”

NOTE: 11” x 17” folded pages are acceptable for tables/graphic representations; however, each 11” x 17” page counts as two pages.

The following additional restrictions apply:

c. Content Requirement. All proposal information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposed solution in a concise manner, to permit a complete and accurate evaluation of each proposal. Proposals shall consist of a Table of Contents, Executive Summary, Summary Sections and narrative discussion for each Factor.

d. Proprietary information. All proprietary information shall be clearly marked.

3.2.2 Price: Offerors shall complete and submit the Price section in the CRD Proposal Form (Attachment 1). All pricing shall be Fixed Amount. All calculations are rounded to the nearest dollar. The pricing will be for the item manufactured using the contractor’s usual quality assurance and design verification practices.

3.2.3: Significant Non-Traditional Participation, Nonprofit Research Institution or Cost Share (This section does not have a page count limit.) To be considered for award, the Offeror must complete Business Status Certification (Attachment 3).

3.2.4: COMPTROLLER GENERAL ACCESS TO INFORMATION

In accordance with 10 U.S.C. 2371b(c), any Prototype OTA that provides for payments in a total amount in excess of $5,000,000 shall include a clause that provides for the Comptroller General, in the discretion of the Comptroller General, to examine the records of any party to the agreement or any entity that participates in the performance of the agreement.

3.3 OTA Basis of Evaluation: ACC-NJ, with the assistance of subject matter experts, will review and evaluate proposals submitted in response to the PPON to ensure the Offeror meets all Government requirements. Proposal(s) will be evaluated in a careful, full and impartial manner pursuant to the stated criteria of the PPON. Awards may be made to the Offeror(s) who meet all the Go / No-Go Requirements and are of the lowest evaluated price. The Government reserves the right to conduct a Pre-Award Survey or similar, in order to determine Contractor responsibility.

The below Evaluation Criteria will be used in the selection of up to two OTA awards. The basis for award of OTA(s) resulting from this PPON will be the result of the evaluation of the Factors specified below.

3.4 OTA Evaluation Factors:

Factor 1: Go/No Go Factor 2: Price

3.5 Factor 1 – Go or No-Go Criteria Evaluation:

The evaluation team will determine if the offered solution, in the written proposal, meets the Go or No-Go criteria listed in Attachment 1 – CRD Proposal Form.

If a solution receives at least one “No” under Factor 1, the proposal will be removed from the competition. No further evaluation will be conducted on that proposal.

3.6 OTA Factor 2 – Price Evaluation:

All pricing shall be Fixed Amount. All calculations are rounded to the nearest dollar. The Government will conduct a price analysis of the overall prices submitted to determine price reasonableness for OTA agreement(s). It is anticipated that price reasonableness will be established based on competitive offers received in response to the PPON and against the Government estimate. A price evaluation will be conducted by summing the evaluated prices for Total OTA Price and Total Follow-on Production Price to arrive at a Total Evaluated Price. All prices shall be proposed on Fixed Price basis. Pricing will be for the item manufactured using the contractor’s usual quality assurance and design verification practices.

Prototype OTA Line Items: The Total price per line item is calculated by multiplying the Quantity by the Unit Price. The Total Prototype OTA Price is calculated by summing the Total prices for all line items.

Follow-on Production Line Items: Prices proposed in the CRD Proposal Form Attachment 1 to the PPON will be utilized to compute a total evaluated price. A weighted evaluated price will be calculated for each quantity range. The evaluated quantity for each quantity range will be the maximum quantity in the respective quantity range. The evaluated quantity in each range will be multiplied by the proposed unit price for that quantity range to derive the evaluated amount for each quantity range. The evaluated amount for each quantity range will be multiplied by the assigned weighted percentage to derive the weighted evaluated price for each quantity range. The weighted evaluated price will be rounded to the nearest dollar. A price reasonableness determination will be made on the total evaluated price. The total evaluated price will be computed by summing the weighted evaluated prices computed from the unit prices proposed in the CRD Proposal Form Attachment 1.

Unbalanced Pricing: The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced. Unbalanced pricing exists when, despite an acceptable total evaluated price, one or more line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. The Agreement Officer may reject a proposal where the lack of balance poses an unacceptable risk to the Government.

SECTION 4 – FOLLOW-ON PRODUCTION AWARD:

Companies are advised that any Prototype Other Transaction Agreement awarded in response to this PPON shall include the following statement relative to the potential for follow-on production:

“In accordance with 10 U.S.C. 2371b(f), and upon a determination that the prototype project was successfully completed under this competitively awarded OTA, a follow-on production contract or OTA may be awarded without the use of competitive procedures.”

Successful completion means the Company has delivered three CRD systems which meet Factor 1 – Prototype Testing Results; technical attributes 9-17 see (Section 4.3.2).

The follow-on production award, if the Government chooses to, may be awarded to one Company without further competition. The follow-on production award is planned to be an Indefinite Delivery / Indefinite Quantity contract with Firm Fixed Price Delivery Orders up to five years or a P-OTA. The production award may include up to 300 CRD systems. Initial production quantities of 50 CRDs are expected to be delivered within 6 months after award, with a minimum of 50 CRD systems maintained and delivered per month. The value of this follow - on production is estimated to be $1,302,000.00 for a quantity of 300 with a maximum value of $13,020,000 for up to 3,000 CRD systems.

4.1 Follow-on Production Proposal Submission & Instructions:

The Offeror’s proposal shall be signed and submitted by an individual having authority on behalf of the Offeror to enter into an Agreement based on the submitted proposal. The Offeror’s proposal shall be written in the English language and conform to the instructions below. Based on the Prototype Proposal Opportunity Notice (PPON) requirements, the Offeror shall submit a proposal in accordance with these Proposal Submission Instructions below.

The purpose of the Follow-on Production Proposal is to enable the Government to conduct an integrated assessment and select a single Company for award of a follow-on production Agreement or contract. If the Company meets the definition of successful completion, then the follow-on production proposal will be due 30 days after the Government’s request. If an Offeror does not successfully complete the Prototype project, no follow-on production proposal will be requested or accepted and they will be eliminated from consideration for a production award.

The costs of preparing and submitting the Follow-on Production Proposal are not considered an allowable direct charge to any contract or agreement.

Advertising brochures are not desired.

The Follow-on Production Proposals shall be valid for a period of 180 days.

Technical data with military application may require appropriate approval, authorization, or license for lawful exportation.

All Follow-on Production Proposals shall be unclassified and will be protected as competitive source selection information. This does not limit the Government's right to use information contained in the Follow-on Production Proposal if it is obtained and allowed from another source.

The schedule to deliver the updated proposals is 30 days after the Government’s notification to the contractor.

Questions regarding the objectives or preparation of the Proposal shall be addressed to Robert C. Phelan, Agreements Specialist, Army Contracting Command – New Jersey, Email: Robert.c.phelan4.civ@mail.mil.

Required proposal information shall be submitted to the following address.

Army Contracting Command – New Jersey ACC-NJ-SW, Bldg. 9 ATTN: Robert C Phelan Telephone: (973)724-4894 Picatinny Arsenal, NJ 07806-5000 E-mail: robert.c.phelan4.civ@mail.mil

Alternative Point of Contact:

Army Contracting Command – New Jersey ACC-NJ-SW Bldg. 9 ATTN: Anthony R Aurillo Telephone: (973)724-2024 Picatinny Arsenal, NJ 07806-5000 E-mail: Anthony.r.aurillo.civ@mail.mil

It is the Offeror’s responsibility to remain cognizant of further requests or amendments to this solicitation after the CRD PPON is released at FedBizOpps (https://www.fbo.gov/).

The proposal shall be clearly and concisely prepared to demonstrate that the Offeror has a complete understanding of the requirements. The Offeror shall prepare the proposal based on the assumption that the Government has no previous knowledge of the Offeror’s capabilities. The proposal will be evaluated by the Government only on the information specifically provided by the Offeror. Only one integrated proposal will be accepted. The Government will not accept proposals that require the integration of partial contractor proposals into an integrated whole. No assumptions shall be included in any proposal submission.

To be eligible for an award, the Proposal shall be submitted in compliance with the terms and conditions set forth in the CRD PPON. The Government will not accept proposals after the closing date listed in the CRD PPON.

The proposal’s written section shall be in English language using 12-point Times New Roman font, 1 inch margins on 8.5 inch by 11 inch page size. The proposal written sections shall be up to 20 pages inclusive for all factors. If pages are printed on both sides, each side will count as a separate page. The following will not count against page limitations: volume title pages, table of contents pages, cross-referencing pages, indices, acronym lists and page dividers (used to separate proposal sections) and relevant, referenced, supporting documentation provided in an appendix in accordance with the instructions to Offerors. Annexes, documentation and attachments that are submitted by the Offeror, which are not required as part of the PPON, will count against the page limitations.

ACC-NJ, with the assistance of an independent Source Selection Review Team (SSRT), will review and evaluate proposals submitted in response to the CRD PPON. Technical exchanges may be held with the Offerors

4.1.1 Written Proposal: Offerors shall submit an up to twenty page written proposal which addresses Factor 3 Delivery Capabilities, Factor 4 Quality Program, and Factor 5 Warranty. Any pages in excess of the stated page limit shall not be evaluated.

c. Format. The proposal submission shall be clearly indexed and logically assembled. Proposals shall be submitted in severable volumes based on the Factors set forth below and all information specific to each factor shall be confined to that volume. Each proposal must include all volumes and shall be submitted by the closing date when specified. Failure to provide any volume may result in the proposal being rejected. Page limitation for each volume are as follows:

1. Volume 1: Factor 1 Prototype Testing Results

2. Volume 2: Factor 2 Price

3. Volume 3: Factor 3 Delivery Capabilities (Counts towards 20 pages)

4. Volume 4: Factor 4 Quality Program (Counts towards the 20 pages)

5. Volume 5: Factor 5 Warranty (Counts towards the 20 pages)

Each submission shall include one (1) hard paper copy of all five (5) volumes in a binder, as well as two (2) electronic (CD) copies of the full proposal. Volume 2: Factor 2 Price, shall be submitted using the CRD Proposal Form (Attachment 1) if pricing is updated, downward only. If hard copy and electronic copies of the proposal differ, the hard copy will take precedence.

d. All pages shall be appropriately numbered and identified by the complete company name, date, and topic number in the header and/or footer. A Table of Contents should be created using the Table of Contents feature in MS Word. MS Word (doc) files shall use the following page setup parameters:

5. Margins – Top, Bottom, Left, Right – 1”

6. From Edge – Header, Footer 0.5”

7. Page Size, Width – 8.5”

8. Page Size, Height – 11”

NOTE: 11” x 17” folded pages are acceptable for tables/graphic representations; however, each 11” x 17” page counts as two pages.

The following additional restrictions apply:

c. Content Requirement. All proposal information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposed solution in a concise manner, to permit a complete and accurate evaluation of each proposal. Proposals shall consist of a Table of Contents, Executive Summary, Summary Sections and narrative discussion for each Factor.

d. Proprietary information. All proprietary information shall be clearly marked.

4.2 Follow-on Production Proposal Preparation:

Offerors shall complete Attachment 5 – Non-Disclosure Agreement. Attachments 6 – AMSTA-AR Form 1350, and 7 – DD Form 2345, are provided by the Government if at any point during this process the Government needs to provide Offerors with technical data or drawings.

4.2.1 Factor 1 – Prototype Testing Results:

No written proposal is required as the Government will use the Government Prototype testing results of the Technical Attributes to evaluate.

4.2.2 Factor 2 – Updated Pricing (Downward)

Offerors can use Attachment 1 – CRD Proposal Form to provide updating pricing (downward only) for the CRD production quantities, if applicable. Does not count towards the 20 pages.

4.2.3 Factor 3 – Delivery Capabilities

Companies shall provide a schedule to produce and maintain deliver quantities of 300 CRD systems over a six month period. In addition, contractors shall provide information supporting maintaining a minimum delivery capacity of 50 CRD Systems per month over a period of five years with supporting rationale. Supporting information includes an explanation of the manufacturing process and or approach to include but not limited to the assembly line, production, test, inspection, assemble, facility layout, package, and shipping of the CRD systems. This counts towards the 20 pages.

4.2.4 Factor 4 – Quality Program:

Companies shall detail their Quality Program for the manufacture of a minimum delivery capacity of 50 CRD systems per month. Companies shall describe their Quality Management process for in-coming inspection; in-process inspection and control; final inspection. Companies shall describe their process for identification, inspection, and control of critical performance characteristics and processes (those characteristics and related processes that could result in loss of performance, test failures, or reduced reliability). Companies shall describe their process for inspection and prevention of nonconforming product. This counts towards the 20 pages.

4.2.4 Factor 5 – Warranty:

Companies shall describe their regular warranty that guarantees all products against defects in material or workmanship. Companies shall describe the process for repairs, replacements or substitute part(s) at no charge to the Government if a defect of material or workmanship is found. Companies shall describe the process for inspections, maintenance, training, and repair plans associated with the system. Companies shall describe the performance guaranteed over a specified period of time. This counts towards the 20 pages

4.3 Follow-on Production Basis of Evaluation:

The below Evaluation Criteria shall be used in the selection of the Follow-On Production Agreement or contract.

Follow-on Production Basis of Evaluation Factors:

Factor 1: Prototype Testing Results Factor 2: Price Factor 3: Delivery Capabilities Factor 4: Quality Program Factor 5: Warranty

Due to the existing technologies, limited quantities, and rapidly changing CRD system market, it is not advantageous for the Government to pursue data rights in order to facilitate competition for follow-on activities. Therefore, data rights is not a factor in the selection.

4.3.1 Follow-on Production Proposal Order of Importance:

Factor 1 is the most important Factor. Factor 2 is more important than Factor 3. Factor 3 is more important than Factor 4. Factor 4 is more important than Factor 5. When all evaluation Factors other than Price are combined, they are significantly more important than Price. However, price may become a more significant factor when ratings of acceptable proposals are closely grouped. Contractors will be cautioned, however, that the award may not necessarily be made to the lowest priced contractor or the contractor with the highest rating.

4.3.2 Follow on Production Factor 1 – Prototype Testing Results:

Prototype Testing consists of Technical Attributes Testing, items 1-26.

(Does not count towards 20 pages. Prototype Test Results are provided by the Government)

The CRD system for this prototype OTA has the following Technical Attributes that are part of the prototype testing, which will be evaluated for their benefits or shortcomings to determine an overall rating for this factor.

CE102: Conducted emissions, power leads, 10 kHz to 10 MHz.

4.3.3 Follow on Production Factor 2 - Price Evaluation (Downward Adjustment Only):

(Does not count towards 20 pages)

Contractors may update the Price section in the CRD Proposal Form (Attachment 1, downward adjustment only). The Government will conduct a price analysis of the overall prices submitted to determine price reasonableness for the P-OTA or Contract. Price reasonableness will be based on competitive offers received in response to the PPON or updated pricing and against the Government estimate.

Follow-on Production Line Items: Prices proposed in the CRD Proposal Form Attachment 1 to the PPON or updated pricing will be utilized to compute a total evaluated price. A weighted evaluated price will be calculated for each quantity range. The evaluated quantity for each quantity range will be the maximum quantity in the respective quantity range. The evaluated amount for each quantity range will be multiplied by the assigned weighted percentage to derive the weighted evaluated price for each quantity range. The weighted evaluated price will be rounded to the nearest dollar. A price reasonableness determination will be made on the total evaluated price. The total evaluated price will be computed by summing the weighted evaluated prices computed from the unit prices proposed in the CRD Proposal Form Attachment 1.

Unbalanced Pricing: The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced. Unbalanced pricing exists when, despite an acceptable total evaluated price, one or more line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. The Agreement Officer may reject a proposal where the lack of balance poses an unacceptable risk to the Government.

4.3.4 Follow on Production Factor 3 – Delivery Capabilities

(Counts towards 20 pages)

The Government will assess whether Companies will be able to produce and deliver 300 CRD systems six months after award and maintain a minimum delivery capacity of 50 CRD systems per month over a period of five years. The Government will assess the adequacy of the Company’s manufacturing process and/or approach, giving consideration to the assembly line, production, test, inspection, assembly, facility layout, packaging, and shipping of the CRD systems.

4.3.5 Follow on Production Factor 4 – Quality Program

(Counts towards 20 pages)

The Government will assess the Company’s quality management process for the manufacturing of a minimum delivery capacity of 50 CRD systems per month for in-coming inspection, in-process inspection and control; final inspection. The evaluation will consider the Company’s process for identification, inspection, and control of critical performance characteristics and processes (those characteristics and related processes that could result in loss of performance, test failures, or reduced reliability. The evaluation will consider the Company’s process for inspection and prevention of nonconforming product.

4.3.6 Follow on Production Factor 5 – Warranty

(Counts towards 20 pages)

The Government will assess the Company’s guarantees on all products against defects in material or workmanship and their process for repairs, replacements or substitute part(s) at no charge to the Government if a defect of material or workmanship is found. The evaluation will consider the Company’s process for inspections, maintenance, training, and repair plans associated with the system and the performance guaranteed over a specified period of time.

4.4 Follow on Production Rating Definitions:

The evaluators will use the following terms in support of the rating of Follow-on Production Factor 1 (Technical Attributes) and Factor 4 Quality Program:

Note 1: Overall Rating The overall rating for Factor 1 will be determined based on the benefits or shortcomings of the 26 Technical Attributes.

A benefit means an aspect of an Offeror’s proposal that enhances performance, provides military utility, and/or reduces schedule or performance risk.

A shortcoming means an aspect of an Offeror’s proposal that does not provide adequate performance, does not provide military utility, and/or increases schedule or performance risk.

Follow-on Production Factor 2 (Updated Price Evaluation):

Line Item Prices will be evaluated for price reasonableness but will not be assigned an adjectival rating.

Follow-on Production Factor 3 (Delivery Capabilities):

The evaluators will use the following terms in support of the rating of:

Yellow Delivery of 300 CRD systems > 6 months after award and < 50 CRD Systems per month.

Follow-on Production Factor 5 (Warranty):

The evaluators will use the following terms in support of the rating of:

SECTION 5 – OTHER INFORMATION

ACC-NJ policy is to treat all submissions as source selection information, and to disclose their contents only for the purpose of evaluation. Restrictive notices notwithstanding, during the evaluation process, submissions may be handled by support contractors for administrative purposes and/or to assist with technical evaluation.

Prototype displays delivered under the awarded OTAs will be owned by the Government.

Offerors are advised that developments arising from the resulting Agreement may constitute a significant enhancement to the national defense, and to the economic vitality of the United States. As such, in the conduct of all work under the subsequent CRD OTA(s), the recipient will comply strictly with the International Traffic in Arms Regulation (22 CFR 120-130), the National Industrial Security Program Operating Manual (DoD 5220.22-M) and the Department of Commerce Export Regulation (15 CFR 730-774).

Export Control Requirement Export of technical and/or computer software data under this OTA to Foreign Persons which is not accompanied by a perfected compliance instrument, as defined in International Regulation (ITAR) Section 120-16 is not authorized.

Technical and/or computer software data shall be marked in accordance with the following:

“EXPORT CONTROL WARNING NOTICE: WARNING - This document contains technical and/or computer software data whose export is restricted by the Arms Export Control Act (TITLE 22, U.S.C. , SEC 2751, ET SEQ) or the Export Administration Act of 1979, as amended, (TITLE 50, U.S.C. , APP 2401ET SEQ). Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DOD Directive 5230.25.”

The total OTA(s) amount will not be obligated at time of award. Funding for the OTA(s) will be obligated when funding is appropriated. Based on the availability of funds, the Government and OTA Awardees may need to renegotiate the schedule, milestones events, and/or the Statement of Work.

SECTION 6 – CONTACT INFORMATION

U.S. Army Contracting Command - New Jersey Soldier Weapons Building 9 Phipps Road Picatinny Arsenal, NJ 07806-5000

Agreements Specialist – Robert C. Phelan, Email: Robert.c.phelan4.civ@mail.mil Agreements Officer – Anthony R. Aurillo, Email: Anthony.r.aurillo.civ@mail.mil

Be advised, only an Agreements Officer has the authority to enter into a binding agreement on behalf of the Government. He or she will sign the agreement, and only an Agreements Officer has the authority to change the terms of the agreement.

SECTION 7 – ATTACHMENTS

ATTACHMENT 1 – CRD PROPOSAL FORM

ATTACHMENT 2 – Vibration Requirement

ATTACHMENT 3 – Business Status Certification

ATTACHMENT 4 – CRD Model OTA

ATTACHMENT 5 – Non-Disclosure Agreement

ATTACHMENT 6 – FCDDAC Form 1350

ATTACHMENT 7 – DD Form 2345 image1.emf

Attachment 1 - CRD Proposal Form.xlsx Go|No-Go Criteria

Go / No Go Criteria Yes No

Physical

The CRD shall be capable of mounting with existing Stryker CROWS-J ECP VIK drawings. The 15” CRD Mounting Hole patterns are four (4) 10-32 holes in an 11.26” by 13.68” rectangular pattern with a tolerance of 0.005”.