FLTC_PERFORMANCE_WORK_STATEMENT.recompete.20170717.docx

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT (PWS)

Revised 17 July 2017

PART I

GENERALINFORMATION

1. GENERAL: This is a non-personnel services contract to provide United States Forces Command (FORSCOM) with Logistics Training Cluster (LTC) also known as FORSCOM Logistics Training Cluster (FLTC) program support. This Performance Work Statement (PWS) establishes the requirements for the FLTC. FORSCOM has delegated executing agent responsibilities for this program to the United States Army Reserve Command (USARC). USARC has delegated executing agent responsibilities to the 80TH TRNG CMD. The Contract Officer Representatives will be assigned by the 80TH TRNG CMD and will represent FORSCOM, USARC, and the 80TH TRNG CMD as the primary Government representatives on site to work with the contractors. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor personnel.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Logistics Training Cluster support, as defined in this PWS, except for those items specified as Government furnished property and services. The Contractor shall perform in accordance with (IAW) the terms and conditions of the contract and consistently with the established regulations, standards, metrics, and philosophy in this PWS and contract. The services include support to train Water Purification Teams, Crews, Platoons, Detachments, and/or Water Supply Companies in the operation of the Tactical Water Distribution System (TWDS), and Water Storage and Distribution System (WSDS). The TWDS and WSDS employs the following water purification systems: 3000 Gallon per Hour Reverse Osmosis Water Purification Unit (3K ROWPU), Tactical Water Purification Systems (TWPS), the Lightweight Water Purifier (LWP) on a sea or fresh water source. The Contractor shall conduct operator and organizational maintenance using training site equipment and teach the organizational maintenance 91J (Quartermaster and Chemical Equipment Repairer) course. Additionally, contractor support is required to assist FORSCOM with executing and managing the FTLC program. The FLTC program requires FORSCOM to train and assess the strengths and weaknesses of Quartermaster unit's warfighting skills in the execution of critical tasks centered on Quartermaster core tactical water purification training. This is done via the rodeo/lanes training on 3K GPH ROWPU, the Tactical Water Distribution System (TWDS), the Water Storage and Distribution System (WSDS), the Tactical Water Purification Systems (TWPS), and the Lightweight Water Purifier (LWP). The lanes training Rodeo also include tasks related to performing an annual Rodeo lanes evaluation including Set-up, execution of selected water purification systems/lanes and recovery operations. In addition, the Contractor shall have the ability to assist in the deployment and employment of water assets for exercises and contingency operations. Contractor support is required primarily at Fort. Story, VA and at other locations as required based on the FLTC mission.

1.2. Background: Water, petroleum and other Combat Service Support (CSS) operations are of paramount importance to t h e future success of the United States Expeditionary Forces. US Expeditionary Forces will continue to be heavily dependent on adequate CSS operations to ensure the success of the Combatant-Commander. The current Overseas Contingency Operation and lessons from operations in Afghanistan and Iraq have highlighted the expanded need for tactical training in the CSS community to survive on the battlefield in order to sustain military operations. Since its establishment, FORSCOM has expanded training to include all Active/Reserve Component units with a water purification, storage, and distribution mission. This training is not an MOS producing school, but is designed to provide hands-on training to enhance MOS proficiency on water purification, storage and distribution equipment.

1.3. Objectives: The basic service objective includes the following:

1.3.1. Provide logistical training development, instruction and training management support.

1.3.2. Provide operator and organizational-level maintenance of Government furnished training equipment and coordinate for any required higher level maintenance support.

1.3.3. Provide professional, administrative, management, and technical logistics support and expertise to the G4, FORSCOM.

1.3.4. Provide efficient and effective site support operations of the Ft. Story, VA training site.

1.4. Scope: The Contractor shall support the training water purification teams, crews, platoons, detachments, and/or water supply companies in the operation of the Tactical Water Distribution System (TWDS), and Water Storage and Distribution System (WSDS) in accordance with (IAW) the Performance Work Statement (PWS).

1.5. Period of Performance: The period of performance shall be for one (1) base year, inclusive of a phase-in, and two (2) 12-month option periods.

1.6. General Information:

1.6.1. Quality Control: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1 Contractor Inspection Requirements).

1.6.1.1. Quality Control Program: The Government is committed to a highly interactive relationship between quality control by the Contractor and quality assurance by the government recipient of services. This relationship shall be achieved through an effective Prevention Based Quality Control Program dedicated to ensuring the best possible products and services to end users. The Contractor shall provide their final written Quality Control Plan (QCP) to the Contracting Officer (KO) and Contracting Officer’s Representative (COR) no later than (NLT) 30 days after contract award. Revisions of a previously accepted QCP shall be submitted to the KO and the COR within five (5) working days of when changes are made.

1.6.1.1.1. The Contractor’s quality program shall demonstrate its prevention-based outlook by meeting the objectives stated in the PWS throughout all areas of performance. The QCP shall be developed to specify the Contractor’s responsibility for management and quality control actions to meet the terms of the contract. The QCP as a minimum shall provide a description of the Contractor’s Quality Control (QC) system; specify work to be inspected on a scheduled or unscheduled basis; address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints.

1.6.1.1.2. Within thirty (30) days following completion of each period of performance and/or termination of this award. The Contractor shall provide, all reports generated as a result of the Contractor’s quality control efforts. This shall include any summary information used to track quality control, including any charts/graphs.

1.6.1.1.3. The Contractor’s QCP shall be incorporated into and become part of this contract after the plan has been accepted by the KO. Proposed changes made after KO acceptance shall be submitted in writing through the COR to the KO for review and acceptance prior to implementing any revision. The Contractor’s QCP shall be maintained throughout the life of the contract and shall include the Contractor’s procedures to routinely evaluate the effectiveness of the plan to ensure the Contractor is meeting the performance standards and requirements of the contract.

1.6.1.2. Contractor Discrepancy Report (CDR): When the Contractor's performance is unsatisfactory, a CDR will be issued. The Contractor shall reply in writing within five (5) work days from the date of receipt of the CDR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence.

1.6.1.3. Quality Assurance: The COR will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the COR must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2. Property Management System: The Contractor shall establish a system to manage Government Furnished Property (GFP) in its possession to control, use, preserve, protect, repair and maintain. The Property Management System (PMS) must be adequate to satisfy the requirements of Property Management in accordance with (IAW) FAR clause 52.245-1 Government Property. The Contractor shall establish and maintain an approved Property Management Plan that satisfies the requirements stated above. The contractor shall designate a property Manager with responsibility for managing the Contractor's system. The plan shall reflect how changes in GFE will be coordinated with the Government’s Property Administrator and the COR. The Property Management plan shall be submitted to the Government IAW Technical Exhibit 2 – Deliverables Schedule.

1.6.3. Recognized Federal Holidays: The Contractor shall not be required to perform services on recognized federal holidays. The recognized federal holidays include:

1.6.3.1. When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday. The contractor shall work on the days the Government is scheduled to work.

1.6.4. Hours of Operation: The Contractor shall be responsible for providing services, between the hours of 7:30 am – 4:30 PM, in the time zone in which services are to be performed, Monday through Friday and on scheduled weekends, except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings or similar government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential to successful performance under this contract. Overtime is not authorized under this contract. The contractor is encouraged to use plans such as flexible work schedules as there will be weekends when services are scheduled. The contract price will not be increased to cover these regularly scheduled requirements.

1.6.5. Place of Performance: The work to be performed under this contract shall be accomplished at Fort Story, VA and other specified locations at Government facilities.

1.6.6. Security Requirements: Contractor personnel shall comply with all applicable security and safety regulations, guidance, and procedures, including local, referenced in this PWS and in effect at the work sites. All personnel must meet requirements IAW DODD 8570.

1.6.6.2. Contractor personnel performing work under this contract must have a favorable National Agency Check (NAC) prior to performance under this contract.

1.6.6.3. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.6.4. The Contractor shall allow the Government to conduct periodic inspections to ensure adherence to access control procedures in accordance with DoD Anti-Terrorism Program. 5152.209-4000 DOD LEVEL I ANTITORRISM (AT) STANDARDS (FEB 2009).

1.6.7. Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards/employee badges. No keys issued to the Contractor by the Government shall be duplicated without prior authorization from Government representative or KO. The Contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO/COR.

1.6.7.1. In the event keys other than master keys are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2. The Contractor shall prohibit the use of Government issued keys/keycards by any persons other than Contractor’s personnel. The Contractor shall prohibit the opening of locked areas by Contractor personnel to permit entrance of persons other than Contractor personnel engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR.

1.6.8. Special Qualifications.

1.6.8.1. General: (This subsection is applicable to ALL Contractor personnel).

1.6.8.1.1. The Contractor shall be responsible for ensuring all personnel performing work under this contract possess and maintain current certifications as indicated in PWS 1.6.6.; security requirements during the execution of this contract.

1.6.8.1.2. Contractor personnel performing work under this contract shall be able to read, write, speak, and understand the English language to effectively carry out all contract requirements. They shall have a command of both the written and spoken English language to properly clearly, and effectively communicate in person or via electronic devices (telephone or Email) with co-workers, customers, and the general public.

1.6.8.1.3. Contractor personnel performing work under this contract shall be U.S. citizens unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed and approval has been granted by the Government for the non-U.S. citizen to perform the required support.

1.6.8.1.4. In accordance with DoD Directive (DoDD) 8570.01, all contractors with privileged access to DoD information systems (IS) or performing information assurance (security) functions shall complete yearly DoD Information Assurance (IA) Awareness Training.

1.6.8.1.4.1. At a minimum, the Contractor Project Manager, Site Manager and training instructors shall meet required DoD approved baseline certifications as described in the Army BBP 05-PR-M-0002, ‘Information Assurance (IA) Training and Certification v2.0, Table 1, for the IA Technical (IAT). This training shall be at no additional cost to the Government. The link for the DOD IA awareness Training is https://ia.gordon.army.mil/dodiaa/default.asp.

1.6.8.1.4.2. The Contractor shall ensure that all applicable personnel performing work under this contract possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the execution of this contract.

1.6.8.1.5. Access and General Protection/Security Policy and Procedures: Access and General Protection/Security Policy and Procedures: All Contractor personnel performing work under this contract shall have routine access to Government- controlled facilities; therefore, shall comply with applicable installation, facility and area commander installation/facility access, local security policies and security procedures provided by the Security Manager Government representative. Contractor personnel shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor personnel shall comply with all personal identity verification requirements as directed by FAR Clause 52. 204-9, Personal Identity Verification of Contractor Personnel, Department of Defense (DoD), HQ Department of Army (DA) or local policies. In addition to the changes otherwise authorized by this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor and subcontractor security matters or processes.

1.6.8.1.6. Anti-Terrorism Program

1.6.8.1.6.1. Anti-Terrorism (AT) Level I Training. Contractor personnel performing work under this contract that require access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after commencing performance under this contract. The Contractor shall submit employee’s certificates of completion within 30 calendar days after completion of the training. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at

1.6.8.1.7. Contractor Employees Requiring Access to Government Information Systems: All contractor employees and associated subcontractors who require access to a government information system shall be registered in the ATCTS (Army Training Certification Tracking System) at commencement of support services, and must successfully complete the DoD Information Assurance Awareness prior to access to the information systems. Training shall be required annually after the initial training. Completion certificates shall be submitted to the COR within fifteen (15) calendar days from commencing performance under this contract.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and/or COR may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO and/or COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government. Meeting frequency is dependent on contract performance. Frequency is expected to be monthly during the first six months and quarterly thereafter.

1.6.10. Contracting Officer Representative (COR): The COR will be identified by separate letter of appointment. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.6.11. Key Personnel: Key personnel shall not be added to or removed from the contract without express acknowledgement of the COR. Any changes to the working status of these key personnel shall be transmitted (in writing) to the KO/COR within ten (10) work days of the proposed change. If, for any reason, any of the key personnel becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 30 work days the contractor shall promptly replace personnel with personnel who possess qualifications equal to or better than that of the original employee. The Contractor shall also replace any key personnel that are expected to devote substantially less effort to the contract than indicated in the proposal or initially anticipated. The Contractor shall ensure all key personnel terminated or released from employment under this contract are replaced within ten (10) work days of the termination.

1.6.11.1. Personnel duty descriptions:

1.6.11.1.1. Program Manager (PM): The Contractor shall provide a Program Manager (PM) or PM designated alternate who shall be responsible for the performance of the work under this contract. The name of this person shall be designated in writing to the KO at the post award conference. Contact information for the PM shall be submitted in writing to the KO/COR prior to change occurring. The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM shall be available between the hours of 7:30 AM to 4:30 PM, Monday through Friday, except federal holidays or when the government facility is closed for administrative reasons. After the PM normal business hours, the PM shall be available within two (2) hours to address any emergency situations.

1.6.11.1.2. Site Administrator (SA): The Contractor shall provide an SA who shall act for the Contractor when the PM is absent. The name of this person shall be designated in writing to the KO at the post award conference. Contact information for the SA shall be submitted in writing to the KO/COR prior to change occurring.

1.6.11.1.2.1. The SA shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract in the absence of the PM.

1.6.11.1.3. Senior Water Instructor (SWI) / Water Instructors (WI): The Contractor shall provide SWI and WI to fulfill authorized labor categories. The SWI and WI shall be responsible for supporting instructional training on site at FLTC and be available to provide support for Mobile Training Team (MTT) missions. MTT mission shall provide training on water equipment and/ or organizational maintenance training at CONUS locations. Instructors below the senior level will be required to have hands-on experience with the Army water purification and water distribution systems.

1.6.11.1.3.1. All instructors below the senior level must be certified as instructors by the Contractor, but must possess background experience with water purification systems and capable of maintaining systems.

1.6.11.1.4. Senior Maintenance Instructor (SMI) / Maintenance Instructor (MI): The Contractor shall provide SMI and MI to fulfill authorized labor categories. The SMI and MI shall be responsible for water and maintenance systems and shall be capable of supporting Mobile Training Team (MTT) missions on water equipment and/ or organization maintenance training missions at FT Story or mobile site mission, with a high degree of technical and management expertise in tactical water purification and water distribution operations. Instructors below the senior level will be required to have hands-on experience with the Army water purification and water distribution systems.

1.6.11.1.4.1. The Contractor shall provide senior instructor personnel who are certified to train Water systems. These individuals must have certification documents to confirm their training and provide a copy of the documents to the COR.

1.6.11.2. The Program Manager and Senior Water Instructor are the only positions considered to be Key Personnel.

1.6.11.2.1. Program Manager (PM): The PM shall have a minimum of a Bachelor’s Degree in any field; shall have a minimum of ten (10) years of technical experience in water training, water operations and management and operational knowledge of Water force structure and systems.

1.6.11.2.2. Senior Water Instructor (SWI) / Site Administrator (SA): Shall have a minimum of ten years technical experience in water training operations with extensive management training and specialized water purification technical skills. Demonstrated ability understanding Water Production and Distribution System operations, operational knowledge of Water force structure and systems. A background knowledge of budget, property accountability, site equipment maintenance and contingency support operations.

1.6.11.2.3. Water Instructors (WI) / Maintenance Instructors (MI): Shall have a minimum of five years technical experience working with the Water Production and Distribution System in support of the FORSCOM Logistics Training Cluster (FLTC). Certified personnel capable of training water systems, such as: the 3000 Gallon per Hour Reverse Osmosis Water Purification Unit (3K ROWPU), Tactical Water Distribution System, (TWDS), and Water Storage and Distribution System (WSDS), Tactical Water Purification Systems (TWPS), and Lightweight Purifier (LWP).

1.6.11.2.4. Senior Maintenance Instructor (SMI): Shall have a minimum of ten years technical experience working with all levels of military wheel vehicle maintenance, power generations, electrical troubleshooting, pump maintenance and repair. To include maintaining and servicing the 3000 Gallon per Hour Reverse Osmosis Water Purification Unit (3K ROWPU), Tactical Water Distribution System, (TWDS), and Water Storage and Distribution System (WSDS), Tactical Water Purification Systems (TWPS), and Lightweight Water Purifier (LWP).

1.6.11.2.5. Billeting Specialist: Shall coordinate support requirements for Soldiers training at the FORSCOM Logistics Training Cluster on Fort Story, VA. Duties include coordinating maintenance of all assigned facilities and assignment of billeting spaces and all assigned property to designated occupants. Additionally, coordinates with local housing management office and installation staff counterparts for billeting support requirements for support, maintenance, replenishment of supplies, and maintenance of facilities including assignment of rooms/termination inspection of facilities, coordination of grounds maintenance (mowing, weed eating, and beautification), monitor building maintenance of major systems (heating, cooling, plumbing, electrical), monitor exterior building maintenance, prepare work orders to repair and/or replace damaged, broken, unsightly, or outdated utility systems or exterior building systems.

1.6.12. Contractor Personnel:

1.6.12.1. Identification of Contractor Personnel: All Contractor personnel attending meetings, answering government telephones, and working in other situations where their Contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The Government issued credential is the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated. The Contractor shall ensure the Government issued credential is retrieved/returned to the issuing Trusted Agent. Unauthorized possession of an official credential, like a CAC, can be prosecuted criminally under Title 18, section 701, United States Code.

1.6.12.1.1. All Contractor personnel performing work under this contract shall obtain a Department of Defense (DoD) Common Access Card (CAC). In addition, Contractor personnel shall obtain the prescribed employee identification badges required for entry to the installation/Army Reserve Centers and controlled access areas. The CAC and employee identification badge shall be worn at all times, when performing work under this contract, to include attending government meetings and conferences. Unless otherwise specified in the contract, Contractor personnel shall wear both the CAC and the contractor issued identification badge in a conspicuous place on the front of exterior clothing and above the waist, except when safety or health reasons prohibit such placement or when being used for computer access.

1.6.12.1.2. Contractor personnel shall be required to obtain a CAC prior to performing work under this contract.

1.6.12.1.3. The Contractor shall develop, maintain, and provide to the COR an updated roster which shall include names and positions of all Contractor personnel as well as indicating which employees were issued CAC or other forms of government identification cards. The Contractor shall submit initial roster to the COR within ten (10) calendar days after commencement of base period of performance. The Contractor shall provide an updated list monthly thereafter and upon any change of personnel to the COR due within five (5) work days from changes.

1.6.12.1.4. The Contractor shall immediately report any lost CAC or Government issued identification cards to the COR and Military and/or DoD police agencies. The Contractor shall immediately collect the CAC and other Government issued forms of identification upon termination of employee, or at the end of the contract performance period. The Contractor shall notify the COR and/or ACOR within one (1) hour of the employee’s termination. The COR will make arrangements for receipt of the CAC.

1.6.12.2. Contractor Personnel Appearance and Performance: It is essential that all Contractor personnel meet the highest standards of professionalism and personal integrity. The Contractor shall ensure their personnel do not perform work under the influence of alcohol, illegal prescribed drugs or any other incapacitating agents. Contractor personnel shall be neatly groomed.Groomingstylesshallprojectaprofessionalappearance.Contractorsworkingindirectsupportofcontractrequirements shall dress in a standard uniform. A standard uniform can consist of, but is not limited to, a standard color, color pattern, and/or standard logo. A standard uniform shall project a professional appearance, adhere to safety requirements based upon contractor job. Location and contractor job duties. A standard uniform shall distinguish a contract personnel from other civilians working in and around the installation from up to 30 feet away. The intent of a standard uniform is to easily identify contractor personnel from other civilian personnel and Soldiers on the installation.

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Badges/clothing shall be displayed in a prominent way on the person and be visible whenever the individual is in a Government workplace. The contractor shall notify the government representative in writing the termination of any employee and coordinate any replacement personnel.

1.6.13. Contractor Travel: Contractor shall be required to travel CONUS during the performance of this contract to attend meetings, conferences, and training. The Contractor may be required to travel to offsite training locations in support of this contract. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR), FAR 31.205-46, and the limitation of funds specified in this contract. This category includes travel (outlined in 1.6.13) and shipping expenses associated with training activities All travel requests, travel reimbursement authorizations and travel justification must be submitted to the COR within five (5) work days prior to requested travel. All travel requires notification to the COR, preapproval, and authorization by the COR.

1.6.13.1. Long Distance Trip Report. Upon completion of long distance travel, a Long Distance Trip Report is required. Trip Reports shall be provided to the COR within five (5) business days after travel has been completed. Additionally, all trip reports for the month will be rolled up into the monthly report. This report shall be submitted on the approved template and provide a synopsis of accomplishments performed during the travel period. The Contractor shall submit monthly invoices for reimbursement citing the appropriate CLIN. Each individual travel instance must be captured; copies of receipts, travel vouchers, etc. shall be attached to the invoice to support charges. Original receipts shall be maintained by the Contractor and made available to Government auditors upon request.

1.6.13.2. The long distance trip report template shall include at a minimum: Travelers name, position, reason for travel, mode of travel, duration of travel, destinations, organization visited, key personnel assisted (name, position, and phone number), significant activities accomplished, systems involved, discussion background, follow-up requirements, recommendations/ comments, and signature block.

1.6.14. Other Direct Costs (ODC): Contract ODCs include charges for commercial items/services (i.e., materials, supplies, shipping expenses, facilities) in direct support of FLTC services IAW the PWS. The Contractor shall submit requests for all ODCs through the COR for approval. If the item is part of program plan and lesson/activity plan, it must be at least 90 days prior to date required. Contractor shall ensure all ODCs are pre-approved by the COR prior to expenditure of funds. Invoice submitted through Wide Area Workflow (WAWF) must clearly identify the specifics of the costs (e.g., who, what, where, when). The contractor shall obtain and submit at least three (3) quotes from vendors/suppliers to the COR as part of their preapproval documentation.

1.6.14.1. Actual ODC Cost Reports shall be submitted IAW Technical Exhibit 2 – Deliverables Schedule. All ODC purchases must be submitted to and approved by the COR. Any single ODC purchase above $3,500 must be coordinated through the Contracting Officer prior to approval by the COR.

1.6.14.2. All travel requires notification to the COR, preapproval, and authorization by the COR. Any single ODC purchase above $3,500 must be coordinated through the Contracting Officer prior to approval by the COR.

1.6.15. Data Rights: The government has unlimited rights to all documents/material produced under this contract to the extent permitted by the data rights clauses. The parties mutually acknowledge their understanding that this is the government’s intent. All documents and materials, to include the source codes of any software, produced under this task order shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the contractor without written permission from the contracting officer. All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.

1.6.16. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) Or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.16.1. Purpose. To aid in ensuring that:

1.6.16.1.1. The Contractor does not obtain an unfair competitive advantage by establishing the ground rules for a future competition;

1.6.16.1.2. The Contractor's objectivity and judgment are not biased because of its present or future interests (financial, contractual, organizational, or otherwise) which relate to work performed under this contract; and

1.6.16.1.3. The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public or proprietary information belonging to others.

1.6.16.2. Definitions.

1.6.16.2.1. The term “Contractor” herein used in section 1.6.16., Organizational Conflict of Interest, means: (a) the organization (hereinafter referred to as "it" or "its") entering into this agreement with the Government; (b) all business organizations with which it may merge, join or affiliate now or in the future and in any manner whatsoever, or which hold or may obtain, by purchase or otherwise, direct or indirect control of it; (c) it’s parent organization, if any and any of its present or future subsidiaries, associates, affiliates, or holding companies, and; (d) any organization or enterprise over which it has direct or indirect control now or in the future.

1.6.16.2.2. The term "proprietary information" for purposes of section 1.6.16., Organizational Conflict of Interest, means any information considered so valuable by its owners that it is held secret by them and their licensees. Information furnished voluntarily by the owner without limitations on its use, or which is available without restrictions from other sources, is not considered proprietary.

1.6.16.3. Organizational Conflicts of Interest Examples. The following examples illustrate situations in which organizational conflicts of interest may arise. These examples are not all inclusive.

1.6.16.3.1. Biased Ground Rules. This type of conflict may arise in situations where a company sets the ground rules for a future competition. For example, when a Contractor develops requirements then competes to provide products or services to satisfy those requirements, thus obtaining a competitive advantage.

1.6.16.3.2. Impaired Objectivity. This type of conflict may exist where a Contractor’s obligations under a contract require objectivity, but another role of the Contractor casts doubt on its ability to be truly objective. An example of this type of conflict is where a Contractor’s work under one contract entails evaluating itself, its affiliates, or its competitors under a separate contract.

1.6.16.3.3. Unequal Access to Information. This type of conflict may arise when a Contractor has access to nonpublic or proprietary information as part of its performance under a contract that gives it an unfair advantage in a competition for a later contract.

1.6.16.4. General Constraints. The provisions of FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, concerning organizational conflicts of interest govern this contract. Potential conflicts may exist in accordance with FAR 9.505-1, Providing Systems Engineering and Technical Direction, through 9.505-4, Obtaining Access to Proprietary Information. In this regard, the Contractor is responsible for identifying any actual or potential organizational conflicts of interest to the KO that arise as the result of performance under this contract. To avoid or mitigate a potential conflict related to performance under this contract, the KO will impose appropriate constraints such as the constraints discussed below. Since it is impossible to foresee all of the circumstances that might give rise to organizational conflicts of interest, the constraints discussed below are not all inclusive and the KO may impose constraints other than, or in addition to, the constraints listed below.

1.6.16.4.1. The Contractor agrees that if it provides, under a contract or task order or delivery order, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task or delivery order to supply the system or any of its major components or be a subcontractor or consultant to a supplier of the system or any of its major components (FAR 9.505-1).

1.6.16.4.2. The Contractor agrees that if it prepares complete specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract or task order or delivery order, it will not be allowed to furnish these items, either as a prime Contractor, a subcontractor or as a consultant (FAR 9.505-2).

1.6.16.4.3. The Contractor agrees that it will neither evaluate nor advise the Government with regard to its own products or activities. The Contractor will objectively evaluate or advise the Government concerning products or activities of any prospective competitors (FAR 9.505-3).

1.6.16.4.4. The Contractor agrees that if it gains access to proprietary information of other companies, it will exercise diligent effort to protect such proprietary information from unauthorized use or disclosure (FAR 9.505-4). In addition, the Contractor agrees to protect the proprietary information of other organizations disclosed to the Contractor during performance of this contract with the same caution that a reasonably prudent Contractor would use to safeguard highly valuable property. The Contractor also agrees that if it gains access to the proprietary information of other companies it will enter into written agreements with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and to refrain from using the information for any purpose other than that for which it was furnished. The Contractor shall provide copies of such agreements to the KO.

1.6.16.4.5. If the Contractor, in the performance of this contract, obtains access to plans, policies, reports, studies, financial plans, data or other information of any nature which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the KO, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, or (b) release such information unless release is otherwise authorized under the contract or such information has previously been released or otherwise made available to the public by the Government.

1.6.16.5. Non-Disclosure Agreements. The Contractor shall obtain from each employee who has access to proprietary information under this contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary information received in connection with the work under this contract. The Contractor will educate its employees regarding the restrictions imposed by FAR 9.505-4, so that they will not use or disclose proprietary information or data generated or acquired in the performance of this contract, except as provided herein.

1.6.16.6. Training. The Contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal provisions of FAR Subpart 9.5 and its underlying policy and principles, so that each employee will know and understand the provisions of that Subpart and the absolute necessity of safeguarding information from anyone other than the Contractor's employees who have a need to know, and the U.S. Government.

1.6.16.7. Subcontracts. The Contractor agrees that it will include the provisions in paragraphs 1.6.16.4., 1.6.16.5., and

1.6.16.6. above and this paragraph in consulting agreements, teaming agreements, and subcontracts of all tiers, which involve access to information or the performance of services described in paragraph 1.6.16.4. above. The use of section 1.6.16., in such agreements, shall be read by substituting the word "consultant" or "subcontractor" for the word "Contractor" whenever the latter appears.

1.6.16.8. Additional Constraints. If this contract provides for the issuance of task or delivery orders, such orders may impose additional requirements and/or restrictions relating to 1.6.16., to include the requirement for the Contractor and its subcontractors and employees to furnish the Government with written non-disclosure agreements or statements of no conflict of interest. With regard to any proposal submitted by the Contractor, in response to a Request for Task or Delivery Order Proposal, by submitting its proposal the Contractor represents that it has disclosed to the KO, prior to the issuance of the task or delivery order, all facts relevant to the existence or potential existence of organizational conflict of interest as that term is used in FAR Subpart 9.5.

1.6.16.9. Conflicts Involving Future Procurements. The award of this contract, Government tasking’s or acquiescence in the Contractor’s performance of services hereunder shall not constitute or be interpreted as a determination that the Contractor is eligible to participate in future procurements, developmental efforts, implementation efforts, or related activities. Only the KOs for such efforts, applying the rules, principles, and procedures of FAR Subpart 9.5, has the authority to determine whether a conflict exists, in connection with such procurements.

1.6.16.10. Representations and Disclosures.

1.6.16.10.1. The Contractor represents that it has disclosed to the KO, prior to award of this contract, all facts relevant to the existence or potential existence of organizational conflict of interest as that term is used in FAR Subpart 9.5.

1.6.16.10.2. The Contractor represents that if it discovers an organizational conflict of interest or potential conflict of interest after award of this contract, a prompt and full disclosure shall be made in writing to the KO. This disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflict.

1.6.16.11. Remedies and Waiver.

1.6.16.11.1. For breach of any of the above restrictions or for non-disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the Contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with section 1.6.16., the Contractor discovers and promptly reports an organizational conflict of interest (or the potential thereof) subsequent to contract award, the KO may terminate this contract for convenience, if such termination is deemed to be in the best interest of the Government.

1.6.16.11.2. The parties recognize that this clause has potential effects, which will survive the performance of this contract, and that it is impossible to foresee each circumstance to which it might be applied in the future. Accordingly, the Contractor may at any time seek a waiver from the cognizant KO by submitting a full written description of the requested waiver and the reasons in support thereof (FAR 9.503).

1.6.17. Phase-In/Phase-Out Periods: The incumbent Contractor is required to perform the contracted services, whereas the new Contractor is using the phase-in period to get prepared to take over the contract, once the base period of performance commences. Phase-In/Phase-Out is thirty (30) days.

1.6.17.1. Phase-In: To minimize any decreases in productivity and to prevent possible negative impact on additional services, the Contractor shall have all key personnel on board during the phase-in period. During the phase-in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the start of the base period of performance.