Appendix A - Amd 004 - 13OCT2026.pdf
PDF 313 KB Posted
- Solicitation number
- W15P7T-26-R-A006
- Issued by
-
Department of the Army
About this file
This is Appendix A to a federal contract solicitation containing portal submission instructions for the MAPS acquisition, effective Amendment 04 dated October 13, 2026.
Offerors must register on the CHESS website portal at https://chess.army.mil/Account/Register to submit proposals. Each offeror is limited to one primary registered person, with one alternate permitted only in emergencies. Registration requires entry of first name, last name, email address, password, company address, and phone number; the Service or Agency field must be set to "Not Applicable." Offerors already registered on CHESS do not need to re-register. Upon profile creation, offerors access the submission page at https://chess.army.mil/proposal/default/index?proposalid=4 to confirm contact information, enter company name, CAGE Code, UEI, Business Size, alternate submitter email if applicable, and specify the domains in which they are proposing. Offerors must submit a complete full package each time they submit, with only the last submitted package evaluated by the Government. All documents must comply with naming conventions specified in RFP Section L.1 Paragraph 2 and be uploaded via the BROWSE button before clicking SUBMIT. Controlled Unclassified Information (CUI) supporting documentation must be submitted exclusively through DoD Safe at https://safe.apps.mil/ using specified recipient email addresses (Molly Beale, Kaitlyn Harward, and Jeannette Brush). CUI documents must be named in the format xxxxDOCUMENTNAMEDDMMMYYYY.pdf and annotated within the proposal volume indicating they are CUI and their page count. Guest users without a Department of Defense Common Access Card (CAC) must request a "Request Code" via email to usarmy.apg.acc.mbx.acc-apg-maps-contracting-office@army.mil by October 29, 2026, 5:00 PM ET; offerors must submit their passphrase to the MAPS email by November 12, 2026, 11:59:59 AM Eastern Time for file retrieval. Portal technical questions should be directed to https://www.aesmp.army.mil/csm or 866-335-2769. Submissions received after the solicitation window closes will be rejected with an error message stating the window is closed.
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Text version
Appendix A
Portal Instructions for Submission of MAPS Proposals
Amendment 04 – 13 October 2026
Registration Instructions:
***OFFERORS SHALL ONLY HAVE ONE (1) PERSON REGISTER FOR PORTAL ACCESS. IF
NEEDED OFFERORS CAN HAVE ONE (1) ALTERNATE PERSON REGISTER IN THE CASE
OF AN EMERGENCY.***
In order to submit a proposal for the MAPS acquisition all Offerors shall register through the following link to create their profiles. If Offerors are already registered on the CHESS website another registration is not necessary.
https://chess.army.mil/Account/Register
Once you are on the portal home page, in the top right corner there is an icon of a person. Select the person and you will see the option to REGISTER/CAC REGISTER. Click on the REGISTER/CAC REGISTER button.
https://chess.army.mil/Account/Register
Once you click register you will be brought to a new page, following the instructions on the page enter all required information.
Enter First Name, Last Name, Email Address, and create a Password
Enter the Address and Phone Number of your Company
For Service or Agency select Not Applicable
Click SUBMIT to create your profile.
In order to access the portal submission page after registration Offerors shall use the same link as above: https://chess.army.mil/proposal/default/index?proposalid=4
***Offerors must ensure their login information is updated PRIOR to the submission deadline.***
How to Submit Proposals:
Once you have created your profile, you will now have access to the submission page (please use the following link to access the submission page https://chess.army.mil/proposal/default/index?proposalid=4).
The first step is to confirm all the Contact Information is correct.
The next step is to enter your Company Name, CAGE Code, UEI, Business Size, Alternate Submitter Email (if applicable), and the Domains in which you are proposing.
https://chess.army.mil/proposal/default/index?proposalid=4 https://chess.army.mil/proposal/default/index?proposalid=4
The final step is to upload your documents. Offerors shall submit a full package every time they submit a proposal. Only the last submitted package will be evaluated by the Government. Use the guides on the left side of the screen to show where you update each Attachment. All documents shall be submitted in accordance with the naming conventions listed in RFP Section L.1 Paragraph 2 in order to be accepted as a full and complete package.
To upload documents, click on the right side of the appropriate box BROWSE button. This will open up the documents on your computer to allow you to choose the correct document to upload.
Once you add all the documents to create your full package, click SUBMIT at the bottom right and your proposal has been submitted to the Government for review.
Submission of CUI Supporting Documentation:
If within an Offeror's proposal, the supporting documentation is marked CUI, Offerors shall submit the specific CUI supporting documentation exclusively through DoD Safe, https://safe.apps.mil/. This is just the specific CUI supporting document. Offerors shall not submit its proposal nor non-CUI supporting documentation through DoD Safe. Within the Offeror's proposal, if the requested supporting documentation is marked CUI, the Offeror shall annotate within the appropriate Volume and Section that the supporting documentation is marked CUI, what the CUI documents are, state the total page count for the CUI document(s), and confirm that these CUI documents have been submitted via DoD Safe. Again, DoD Safe shall not be used for submission of the Offeror's proposal or any non-CUI files; just the specific CUI documentation. Only the designated CUI documentation will be evaluated from DoD SAFE submissions. Any non-CUI files uploaded will not be evaluated. If the Offeror submits any supporting documentation through DoD Safe Offerors shall name the documents as follows:
xxxxDOCUMENTNAMEDDMMMYYYY.pdf
*Offerors shall replace “xxxx” with the Offerors name.
*Offerors shall replace “DOCUMENTNAME” with the Supporting Documentation that has been annotated on the proposal.
*Offerors shall replace “DDMMMYYYY” with date, month and year of submission. Example –
“02APR2026”
To submit via DoD SAFE, Offerors that are considered an “Authenticated User” (Users with a DoD Common Access Card, also known as a CAC, can authenticate to DoD SAFE with their DoD certificate to get full access) shall do the following:
o Login to DoD Safe o Select Drop Off o Enter Molly Beale (molly.e.beale.civ@army.mil), Kaitlyn Harward
(kaitlyn.e.harward.civ@army.mil), and Jeannette Brush (jeannette.m.brush.civ@army.mil) as the Recipients o Upload CUI specific supporting documentation o Send Drop Off, ensure to click send email when drop off is complete to keep record that your submission has been completed https://safe.apps.mil/ mailto:molly.e.beale.civ@army.mil mailto:kaitlyn.e.harward.civ@army.mil mailto:jeannette.m.brush.civ@army.mil
To submit via DoD SAFE Offerors that are considered a “Guest User” (Users without a DoD CAC) require a “Request Code” and shall do the following:
o Submit a request for the DoD SAFE “Request Code” through the MAPS email (usarmy.apg.acc.mbx.acc-apg-maps-contracting-office@army.mil), please use Subject Line “Request Code for MAPS Solicitation – Company Name.
o Requests shall be submitted to the above email no later than 5:00:00 PM ET on October 29, 2026. Any requests received after October 29, 2026, 5:00:00 PM ET will not be answered and the CUI supporting documentation cannot be submitted.
o Request Codes shall only be used for Offerors who do not have a CAC card, any Offeror who submits a request that has a CAC will not be answered.
Offerors must submit to the Government their passphrase via email to the MAPS email (usarmy.apg.acc.mbx.acc-apg-maps-contracting-office@army.mil) in order for the Government to open and download the files submitted via DoD SAFE. If the passphrase is not submitted to the MAPS email by November 12, 2026, NLT 11:59:59 AM Eastern Time, the Offeror’s documents cannot be downloaded and therefore will not be evaluated.
Late Submissions:
If Offerors submit after the MAPS solicitation window has closed, they will receive the following error message “The MAPS Solicitation Window has closed, and your submission to MAPS has not been accepted.”
How to submit Questions:
Questions that are only pertaining to the Submission Portal Site and Site access, please contact the help desk at https://www.aesmp.army.mil/csm or Phone: 866-335-2769.
mailto:usarmy.apg.acc.mbx.acc-apg-maps-contracting-office@army.mil mailto:usarmy.apg.acc.mbx.acc-apg-maps-contracting-office@army.mil https://www.aesmp.army.mil/csm
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