VTC - PWS Compliance Checklist Protected.xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- VTC Executive Room - Installation and Maintenance Federal contract opportunity
- Solicitation number
- FA8227-21-Q-VTC2
- Issued by
- Department of the Air Force
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| B847.pdf | ||
| VTC SS QA 7 Apr 21.xlsx | XLSX spreadsheet | |
| 8568 PWS VTC Final.docx | DOCX document | |
| 3.+VTC+-+Left+Side+Back+to+Front+#3+(1).jpg | JPG image | |
| 4.+VTC+-+Front+to+Back.jpg | JPG image | |
| 5.+VTC+-+Front+to+Back+#2.jpg | JPG image | |
| 8.+VTC+-+Center+Front+to+Back.jpg | JPG image | |
| 9.+VTC+-+Center+Back+to+Front.jpg | JPG image | |
| Combined Synopsis Solicitation - VTC Installation.docx | DOCX document | |
| 1.+VTC+-+Left+Side+Back+to+Front.jpg | JPG image | |
| 6.+VTC+-+Right+to+Left+Corner.jpg | JPG image | |
| Attachement 1 VTC Room Dimensions.pdf | ||
| Attachement 2 Camera Room Coverage.pdf | ||
| 8568-CDRL A002 Conceptual Design DrawingsModels.pdf | ||
| VTC - QA from 1st Solicitation.xlsx | XLSX spreadsheet | |
| 2.+VTC+-+Left+Side+Back+to+Front+#2.jpg | JPG image | |
| 8568-CDRL A001 Programmers Manual.pdf | ||
| 7.+VTC+-+Right+side+of+Conf+Rm.jpg | JPG image |
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Text version
Sheet1
| Description: | PWS Compliance Checklist |
| Contractor's Name: | (fill in) |
| Cage Code: | (fill in) |
SECTION PWS STATEMENT CONTRACTOR ABLE TO COMPLY WITH REQUIREMENT (YES or NO)? ADDITIONAL DETAILS/EXPLANATION
(IF REQUIRED)
| 1 | The purpose of this effort is to install a Video Teleconferencing (VTC) system in Building 847 to comply with Air Force standard Voice over Internet Protocol (VoIP) requirements. The contractor shall provide installation, technical support, on-site maintenance and repair services, training, and the updating and maintaining of all systems to the newest Joint Interoperability Test Command (JITC) certified version. Delivery Schedule: Within 7 weeks of contract award. |
| 2.1 | The contractor shall design, engineer, furnish, install, test, train and maintain equipment for a new, non-secure, Video Teleconference (VTC) suite at the Ogden Air Logistics (OO-ALC) VTC Building 847, Room 118 on Hill Air Force Base, (HAFB), UT. |
| 2.1.1 | Building 847, Room 118 is 25 feet 0 inches in length, by 27 feet 0 inches width, 10 feet 6 inches in height. Total square footage is 675 feet 0 inches square. A large conference table with 10-11 chairs occupies the center of the room. 22-25 remaining chairs line along the perimeter of the room. (Attachment 1and 2) |
| 2.2 | The contractor shall provide the necessary engineering, labor, hardware, software, support equipment, tools, materials, cabling, accessories, follow-on warranty and maintenance, supervision and implementation to successfully design, engineer, install and test the AV and non-secure VTC capabilities. The Government will evaluate contractor solutions/proposals and reserves the right to select other solutions if more advantageous to the government. |
| 2.2.1 | Minimum Requirements: |
| 2 Each 98” Wall Mounted Ultra High Definition Display | |
| Units shall be mounted on front wall | |
| 2 Each 65” Wall Mounted Ultra High Definition Display | |
| 1 Unit shall be mounted on right side wall | |
| 1 Unit shall be mounted on back wall | |
| 1 Each Wireless Portable Touch Panel | |
| Capable of changing the content of each screen during a call | |
| Capable of showing input from multiple cameras (Minimum of 4) | |
| Upgradeable to incorporate new features and technology without replacement | |
| 2 Each In-Ceiling Loudspeaker, 90-Deg Horizontal Coverage. | |
| 1 Each Motorized Pan Tilt Zoom (PTZ) Camera with mount | |
| PTZ Camera shall meet the minimum room coverage identified in Floor Plan, Attachment 2 | |
| Wireless Portable Touch Panel or Hand Held Remote Control Unit capable of controlling PTZ Camera | |
| Contract shall remove existing projector and return to Government. | |
| 2 Each Ceiling Array Microphone | |
| Capability of optimize voice quality by reducing room noised and improving speech intelligibility | |
| Capability to remove far-end audio that leaks into the microphone, providing an echo-free conference | |
| Microphones shall be adaptive directional (pick up sound from specific direction in order to focus on the sound (person speaking) to optimize sound quality. | |
| (end of Minimum Requirements) | |
| 2.3 | The contractor shall provide personnel, materials, resources and tools (hand/electrical tools, ladders, scaffolding, lifts, etc.) to accomplish the terms and conditions of this PWS. The contractor shall provide the primary subject matter experts/analysts and ancillary staff to perform the duties as described below. The contractor may identify deficiencies, provide suggestions, equivalent or alternative solutions to the work described in this document. All suggestions must be approved by the Government prior to implementation. |
| 2.4 | All equipment, firmware, and software shall comply with the Joint Integration Test Command (JITC) processes and standards and is listed on the Department of Defense (DoD) Unified Capabilities (UC) Approved Product List (APL). |
| 2.5 | The contractor shall verify that the approved solution complies with Defense Information Systems Agency (DISA) Information Assurance Support Environment (IASE) Security Technical Implementation Guides (STIGs) for VTC equipment. The latest VTC STIGs can be downloaded from https://public.cyber.mil/ (Video Services Policy STIG _Version 1, Release 11 Benchmark Date 24 April 2020.cki and Voice Video Endpoint Security Requirements Guide Version 2_Relase 001_Benchmark Data 01 Sep 2020.ckl). |
| 2.6 | VTC System and Support Equipment. The contractor shall: |
| a. Provide all final design coordination, as required, to support the installation. | |
| b. Define the requirements of the installation with the users. | |
| c. Note any issues with the site that may impact cost or schedule. | |
| d. Install all contractor furnished VTC equipment. | |
| e. Setup and test the system. | |
| f. Perform all system integration and professional cable management in accordance with industry accepted standards and best practices. | |
| g. Provide coordination for all modifications to infrastructure and GFE furniture as required to support the installation. | |
| h. Provide final as-built documentation package to include as-built system drawings, standard user guide(s), control system source code, and soft copies of equipment manuals for major components provided by the team. (CDRL A002) | |
| i. Detailed technical diagrams Building 847 Facility Manager and 75 ABW/SCXP, IT Program Manager. | |
| ii. Conduct point-to-point test call to ensure connectivity of non-secure function. | |
| iii. Documentation of test results for the non-secure side of the operation | |
| (end of VTC System and Support Equipment requirement) | |
| 2.7.1 | Update and maintain all systems to latest JITC certified version for the life of the contract. |
| 2.7.2.1 | Upon completion of the installation work performed, the contractor shall assist all designated VTC personnel on proper operation of the equipment listed in order to successfully execute VTC operations and provide the following deliverables to the government |
| 2.7.2.2 | Detailed step-by-step hard copy instructions of the operation of the equipment (CDRL A001). |
| 2.7.3.1 | The service contract shall provide next business day on-site technician support, technical support by a Help Desk, Resource Management Analyst (RMA) support, repair or replacement parts for defective equipment, firmware updates, and standard manufacturer warranty support on all video conferencing and Audio Visual (A/V) equipment; shall include coverage on the touch-panel code, if applicable. |
| 2.7.3.2 | The contractor shall provide next business day replacement parts coverage on the video conferencing equipment. All other equipment repair or replacement intervals shall be in accordance with the standard manufacturer’s warranty. |
| (Section 3 not included in this checklist. It's Gov't requirements) | |
| 4.1 | The contractor shall designate a Contract Manager (CM) who is responsible for contractor-performed services. Upon contract award, the contractor shall submit the name and telephone number of the CM, in writing, to the CO. The CM shall have full authority to act for the contractor on all matters relating to daily execution of the contract. The CM must be available by telephone between the hours of 0600 to 1500 (MT), Monday through Friday, except federal holidays, to respond to emergency service calls. |
| 4.2.1 | The contractor is responsible for designating work hours for their employees. The Government’s normal hours of operations fall between 6:00 a.m. – 5:00 p.m., Monday through Friday. |
| 4.2.2 | Unless otherwise required by the Government, the contractor shall not have access to Government facilities to work on the following federal holidays: New Year’s Day, Martin Luther King, Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday. |
| 4.3 | The contractor shall comply with all local, state and federal laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities. The contractor is responsible for furnishing contractor employees with all necessary personal protective equipment to perform services. |
| 4.4 | The contractor shall keep work areas free from accumulations of waste, rubbish, tools, equipment, and materials at all times. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition. The contractor shall remove and properly dispose of all job-related waste material. |
| 4.5 | The Contractor shall comply with Tool Control and Accountability Procedures as listed herein when contractor owned tools or equipment are brought into any maintenance area within the Complex. |
| 4.5.1 | The Contractor shall maintain 100% accountability of contractor-owned tools at all times. The contractor shall inventory all contractor-owned tools located in the work center at the beginning and end of each job task location change and at the end of each day/shift. Inventories must be documented and are subject to inspection by the Chemical Properties Laboratory Lead or Supervisor. The Contractor shall secure tools at all times when the contractor is not present at the immediate worksite. |
4.5.2 Inventory discrepancies will immediately be researched and reported to the work center supervisor, Chemical Properties Laboratory Lead or Supervisor. If a tool is identified as being lost, the Contractor shall comply with AF lost tool procedures outlined within AFI 21- 101 AFMCSUP AFMCGM1 CH 10. The Contractor shall ensure contractor personnel working with in the Complex Maintenance area are familiar with the 100% accountability of tools and the proper reporting for lost tools.
| 4.6.1.1 | Upon contract award, the contractor shall submit to the CO a list of contractor employee names, social security numbers, and driver’s license numbers, or other means of positive identification of all employees that will perform services on HAFB. Foremen, supervisors, and superintendents must be identified on the list of employees. The contractor shall submit an updated list when an employee's status or information changes. The name of any contractor employee that is terminated during the period of the contract must be reported to the CO in writing within one workday of the employee’s termination. |
| 4.6.2.1 | The contractor shall ensure the pass and identification items required for contract performance on HAFB are obtained for employees and non-Government owned vehicles. |
| 4.6.3.1 | The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc., or upon contract completion. The contractor shall notify the Contracting Officer (CO) in writing when an employee departs, and return the employee’s identification to the office that issued it. |
| 4.6.4.1 | Contractor employees are responsible for safeguarding all Government property and controlled forms provided for the contractor’s use. At the end of each work period, the contractor shall secure all HAFB facilities, equipment, and materials. |
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