Combined Synopsis Solicitation - VTC Installation.docx

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER (AFMC)

HILL AIR FORCE BASE UTAH

Combined Synopsis/Solicitation » VTC Installation and Maintenance«

(i) This is a combined synopsis/solicitation for the acquisition of commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this announcement. This announcement constitutes the only solicitation; a written solicitation will not be issued.

(ii) Solicitation Number: FA8227-21-Q-VTC2 This solicitation is issued as a Request For Quotation (RFQ).

(iii) This solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition Circular 2021-02.

(iv)

(v)

(vi) Description of item(s) to be acquired:

The 309 MMXG has a one time requirement to install a Video Teleconferencing (VTC) system in Building 847 to comply with Air Force initiatives to migrate to Voice over Internet Protocol (VoIP) requirements.

(vii) Period of Performance and place:

· Estimated Delivery: 7 weeks after receipt of order

· Delivery will be to the 309th MMXG located at Hill AFB

· FOB Destination delivery terms shall apply to all orders.

(viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. Offers are due by 1500 MT, 15 April 2021, via electronic mail to david.padgett@us.af.mil

a. Provide Cage code when submitting offer

b. Provide Delivery Schedule

c. State if you’re a Small or Large Business based on the NAICS

d. If providing details such as a specific make and model of equipment, reference what requirement within the PWS it’s supporting.

(ix) 52.212-2, Evaluation -- Commercial Items

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Price

(ii) Technically Acceptable with the ability to comply with the PWS

(iii) Must fill in the “VTC-PWS Compliance Checklist Protected”. If not provided with the quote your company will not be considered for this requirement

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding agreement without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition and a statement regarding any addenda to the clause.

(xi) FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEVIATION 2013-O0019)

OTHER FAR CLAUSES AND PROVISIONS

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official.

Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Lisette K. LeDuc AFMC OL_PZC 801-777-6549, Lisette.LeDuc@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer (End of clause)

(xii) Additional Contract Requirement or Terms and Conditions:

N/A

(xiii) Defense Priorities and Allocations System (DPAS):

N/A

(xiv) Proposal Submission Information:

All questions or comments must be sent to David “Nick” Padgett by email at david.padgett@us.af.mil, NLT 1500 MT, 8 April 2021. Offers are due by 1500 MT, 15 April 2021, via electronic mail to david.padgett@us.af.mil.

(xv) For additional information regarding the solicitation, contact Nick Padgett at david.padgett@us.af.mil or Hideo Mera at hideo.mera.2@us.af.mil.

Notice to Offerors:

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

This solicitation incorporates one or more clauses and/or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

Attachments:

· Performance Work Statement

· CDRL A001

· CDRL A002

· Attachement 1 – VTC Room Dimensions

· Attachment 2 – Camera Room Coverage

· 1-9 Photos of the VTC Room

· VTC – Q&A from 1st Solicitation

· VTC – PWS Compliance Checklist Protected

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