Volume_I_MAA-MC-26-012.pdf

VOLUME I

CONTRACT NO. MAA-MC-26-012

EJECTOR PIT PUMPING AND SANITARY SERVICES

AT

BALTIMORE/WASHINGTON INTERNATIONAL

THURGOOD MARSHALL AIRPORT

September 8, 2025

MARYLAND AVIATION ADMINISTRATION

Technical Provisions (Maintenance) Contract No. MAA-MC-26-012

(MAA-04/24) Ejector Pit Pumping and Sanitary Services at BWI

TOC-1

TABLE OF CONTENTS

Page Number

Invitation for Bids .................................................................................................................................. i

Contract Summary ................................................................................................................................ ii

Technical Provisions – General Information

TP-1.01 Scope of Work

TP-1.02 Basis of Award and Preparation of Bid

TP-1.03 Contractor Qualifications

TP-1.04 Duration

TP-1.05 General Information

TP-1.06 Best Practices

TP-1.07 Pre-Work Conference

TP-1.08 Contractor’s Responsibilities

TP-1.09 Routine Scheduled and On-Call Service

TP-1.10 Portable Toilet Services

TP-1.11 Emergency Response Service

TP-1.12 Contract Administrator

TP-1.13 Administration Quality Assurance

TP-1.14 Communications

TP-1.15 Personnel and Supervision

TP-1.16 Housekeeping and Clean-Up

TP-1.17 Compensation to the Contractor

TP-1.18 Extra Work Allowance

TP-1.19 Records and Invoices

TP-1.20 Parking

TP-1.21 Airport Operations

TP-1.22 Security Requirements

TP-1.23 Administration’s Right to Inspect

TP-1.24 Maintenance of Books and Records

TP-1.25 Insurance Requirements

Exhibits

Exhibit A Appendix A - Equipment List

Exhibit B Appendix B – Portable Toilet Requirements

Technical Provisions (Maintenance) Contract No. MAA-MC-26-012

(MAA-04/24)

TOC-2

Special Provisions

SP-1.01 Small Business Reserve (SBR) Program ................................................ ...SP-1

SP-1.02 Small Business Preference ......................................................................... SP-2

SP-1.03 Bid Guarantee............................................................................................. SP-3

SP-1.04 Performance Guarantee (If contract price is over $100,000) .................... SP-3

SP-1.05 Payment Guarantee (If contract price is over $100,000) ........................... SP-4

SP-1.06 Surety Bond Assistance Program .............................................................. SP-4

SP-1.07 Individual Surety Bonds ............................................................................ SP-5

SP-1.08 Delivery of Bids ......................................................................................... SP-7

SP-1.09 Communications and Interpretations- Prior to Bid Opening..................... SP-7

SP-1.10 Addendum to Invitations for Bids ............................................................. SP-8

SP-1.11 Pre-Opening Modification or Withdrawal of Bid ..................................... SP-8

SP-1.12 Late Bids, Late Withdrawals, and Late Modifications .............................. SP-8

SP-1.13 Opening and Recording of Bids................................................................. SP-8

SP-1.14 Mistakes in Bids ......................................................................................... SP-9

SP-1.15 Minor Irregularities or Informalities .......................................................... SP-9

SP-1.16 Cancellation of Invitations for Bids ......................................................... SP-10

SP-1.17 Rejection of Individual Bids or Proposals ............................................... SP-10

SP-1.18 Rejection of all Bids ................................................................................. SP-11

SP-1.19 Bid Evaluation and Award ....................................................................... SP-11

SP-1.20 Corporate Registration ............................................................................. SP-12

SP-1.21 Bid Protests .............................................................................................. SP-12

SP-1.22 Payments and Invoicing .......................................................................... SP-12

SP-1.23 Subcontractors-Prompt Payment ............................................................. SP-13

SP-1.24 Subcontracting.......................................................................................... SP-15

SP-1.25 Subcontracting with Minority Business Enterprise (MBE) Firms .......... SP-15

SP-1.26 Good Faith Efforts ................................................................................... SP-19

SP-1.27 Contractor Affirmative Action/Equal Employment Opportunity ........... SP-21

SP-1.28 Minority Business Enterprise Program .................................................... SP-29

SP-1.29 BWI Marshall Airport Security, Access Badges, Airfield Vehicle

Ramp Permits and U.S. Customs Access Badges…………..………….SP-38

SP-1.30 Airport Operations ................................................................................... SP-50

SP-1.31 Pre-Work Conference .............................................................................. SP-51

SP-1.32 Housekeeping and Clean-Up ................................................................... SP-51

SP-1.33 Contract Time for Completion of Work .................................................. SP-51

SP-1.34 Adjacent Property .................................................................................... SP-51

SP-1.35 Beneficial Occupancy .............................................................................. SP-52

SP-1.36 Extension of Time .................................................................................... SP-52

SP-1.37 Accident Prevention. ................................................................................ SP-53

SP-1.38 Building Permits ...................................................................................... SP-53

SP-1.39 Laws to be Observed ................................................................................ SP-55

SP-1.40 Familiarity with Laws, etc. ...................................................................... SP-55

SP-1.41 Interpretations by Addendum. ................................................................. SP-56

SP-1.42 Liability of Contractor ............................................................................. SP-56

SP-1.43 Indemnification of the Maryland Aviation Administration. ................... SP-56

SP-1.44 Interpretation of Plans, etc. ...................................................................... SP-56

SP-1.45 Alteration of Specifications or of Character of Work ............................. SP-57

Technical Provisions (Maintenance) Contract No. MAA-MC-26-012

(MAA-04/24)

TOC-3

SP-1.46 Contract Furnished to Contractor ............................................................ SP-57

SP-1.47 Supervision by the Administration ......................................................... SP-57

SP-1.48 Legal Address........................................................................................... SP-58

SP-1.49 Licensing .................................................................................................. SP-58

SP-1.50 Cross Utilization ....................................................................................... SP-58

SP-1.51 Minimum Specifications .......................................................................... SP-58

SP-1.52 Patent Infringement .................................................................................. SP-58

SP-1.53 Non-Payment for Work Improperly Done .............................................. SP-59

SP-1.54 Successful Termination of Contractor’s Responsibility and Final

Acceptance………………………………………………………….... SP-59

SP-1.55 Commercial Nondiscrimination Clause………………………………..SP-59

SP-1.56 Maryland Living Wage Law…………………………………………. SP-60

SP-1.57 Insurance Requirements……………………………………………….SP-62

General Conditions

GC-1.01 Definitions ................................................................................................. GC-1

GC-1.02 Preparation of Bid/Proposal ...................................................................... GC-6

GC-1.03 Site Investigation ....................................................................................... GC-7

GC-1.04 Bid, Performance and Payment Bonds ..................................................... GC-7

GC-1.05 Contingent Fee Prohibition ....................................................................... GC-8

GC-1.06 Cost and Price Certification ...................................................................... GC-8

GC-1.07 Contract Administration ............................................................................ GC-8

GC-1.08 Authority of the Procurement Officer ....................................................... GC-8

GC-1.09 Corporate Registration and Tax Payment Certification ........................... GC-9

GC-1.10 Compliance with Laws ............................................................................. GC-9

GC-1.11 Initiation of Work ...................................................................................... GC-9

GC-1.12 Notice to Proceed and Completion of the Work ...................................... GC-9

GC-1.13 Conformity with Contract Requirements ............................................... GC-10

GC-1.14 Inspection of Work .................................................................................. GC-11

GC-1.15 Removal of Defective Work ................................................................... GC-11

GC-1.16 Discrepancies in Contract Documents .................................................... GC-12

GC-1.17 Cooperation by Contractor ...................................................................... GC-12

GC-1.18 Cooperation with Utilities ....................................................................... GC-12

GC-1.19 Cooperation Between Contractors .......................................................... GC-13

GC-1.20 Jurisdiction Furnished Material .............................................................. GC-13

GC-1.21 Indemnification and Insurance ................................................................ GC-14

GC-1.22 Responsibility for Damage Claims ......................................................... GC-15

GC-1.23 Assignment .............................................................................................. GC-16

GC-1.24 General Guaranty .................................................................................... GC-16

GC-1.25 Final Acceptance and Payment ............................................................... GC-16

GC-1.26 Personal Liability of Public Officials ..................................................... GC-16

GC-1.27 Approval Authority ................................................................................. GC-17

GC-1.28 Remedies and Termination ..................................................................... GC-17

GC-1.29 Delays and Extensions of Time .............................................................. GC-17

GC-1.30 Differing Site Conditions ........................................................................ GC-18

GC-1.31 Changes ................................................................................................... GC-18

GC-1.32 Negotiated Payment Provision ................................................................ GC-20

Technical Provisions (Maintenance) Contract No. MAA-MC-26-012

(MAA-04/24)

TOC-4

GC-1.33 Suspension of Work ................................................................................ GC-20

GC-1.34 Force Account Work ............................................................................... GC-21

GC-1.35 Variations in Estimated Quantities ......................................................... GC-23

GC-1.36 Sanctions Upon Improper Acts ............................................................... GC-23

GC-1.37 Non-Hiring of Employees ....................................................................... GC-23

GC-1.38 Conflict of Interest Law .......................................................................... GC-24

GC-1.39 Registration ............................................................................................. GC-24

GC-1.40 Taxes-Responsibility for Payment, Exemption Forms to be Filed, etc..GC-24

GC-1.41 Tax Exemption ........................................................................................ GC-24

GC-1.42 Specifications ........................................................................................ GC-25

GC-1.43 Delivery ................................................................................................... GC-25

GC-1.44 Patent, Trademark and Copyright Infringements ................................... GC-25

GC-1.45 Occupational Safety and Health Act (OSHA) ........................................ GC-25

GC-1.46 Minority Business Enterprise and Affirmative Action ........................... GC-25

GC-1.47 Small Business Procurement .................................................................. GC-26

GC-1.48 Non-Discrimination in Employment ...................................................... GC-26

GC-1.49 Multi-Year Contracts Contingent Upon Appropriations ........................ GC-27

GC-1.50 "Buy American Steel" Act ...................................................................... GC-27

GC-1.51 Prevailing Wage Contracts for Public Works ......................................... GC-27

GC-1.52 Disputes ................................................................................................... GC-28

GC-1.53 Liquidated Damages ............................................................................... GC-28

GC-1.54 Contractor's Invoices ............................................................................... GC-28

GC-1.55 Financial Disclosure ................................................................................ GC-28

GC-1.56 Political Contribution Disclosure ............................................................ GC-28

GC-1.57 Incorporation by Reference ..................................................................... GC-29

GC-1.58 Maryland Law Prevails ........................................................................... GC-29

GC-1.59 Bid Award - Resident Business .............................................................. GC-29

GC-1.60 Payment of State Obligations.................................................................. GC-29

GC-1.61 Pre-Existing Regulations ........................................................................ GC-31

GC-1.62 Retention of Records ............................................................................... GC-31

GC-1.63 General Conditions Controlling .............................................................. GC-31

GC-1.64 Dissemination of Information ................................................................. GC-31

GC-1.65 Insolvency ............................................................................................... GC-31

Invitation for Bids Contract No. MAA-MC-26-012 (MAA-04/23) Ejector Pit Pumping and Sanitary Services at BWI i-1

INVITATION FOR BIDS

Sealed Bids for the Maryland Aviation Administration (MAA) solicitation titled Ejector Pit

Pumping and Sanitary Services at Baltimore/Washington International (BWI) Thurgood

Marshall Airport, as found in Contract No. MAA-MC-26-012, shall be submitted on emma.maryland.gov, under Solicitation Number BPM052443, by 1:00 p.m. local time, October

8, 2025. To submit a bid, bidders must first register on emma.maryland.gov. We recommend registering in advance to become acquainted with the site. Bids shall only be accepted via the

State’s internet-based electronic procurement system, eMaryland Marketplace Advantage (eMMA).

Positively no bids shall be received after 1:00 p.m.

The Contractor shall provide all labor, supervision, materials, equipment, insurance, and expertise to routinely pump-out ejector pits and other sewage, graywater or other holding tanks and supply and service portable toilets at the Baltimore/Washington International Thurgood Marshall

(BWI Thurgood Marshall) Airport on a scheduled basis in accordance with the specifications.

The award of this contract shall be made to the responsible bidder that submits the lowest responsive bid meeting the experience and specifications.

NOTICE TO BIDDERS: Each Bidder, before submitting a bid, shall become fully informed as to the extent and character of the work required. No consideration shall be granted for any alleged misunderstanding of the material to be furnished or work to be done. The submission of a bid is an agreement with all the items and conditions referred to herein.

This project has been advertised via eMaryland Marketplace: Specifications (Volume I) and Bid

Documents (Volume II) are available for download via eMaryland Marketplace:

https://emma.maryland.gov. If you are unable to download the documents (Volume I and II), these documents may be examined without charge at the MAA’s Office of Procurement, 7001 Aviation

Blvd, Second Floor, Glen Burnie, Maryland 21061. Copies thereof may be obtained. All bids must be submitted on the bid documents provided in Volume II.

A Pre-Bid Meeting shall be held at via Microsoft Teams at 9:00 a.m. on September 16, 2025 for interested Bidders. Please complete the Pre-Bid RVSP to notify the MAA of your intent to attend. This meeting will occur via Microsoft Teams. Please use the following link to access the meeting or phone number to dial in: Click the link to join the meeting now; Meeting ID: 253 566

397 602 4 | Passcode: ez2Qi2ka.

If any prospective Bidders who are physically impaired and are planning to attend the Pre-https://emma.maryland.gov/ https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTY2Yzc4NDMtZjE2Yy00ODJjLTljYTYtNzNkNGE5MTUxNzE5%40thread.v2/0?context=%7b%22Tid%22%3a%22b38cd27c-57ca-4597-be28-22df43dd47f1%22%2c%22Oid%22%3a%22ccb2f980-da46-4846-8efb-da25dbc00aa1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODM1M2JiODEtY2M3Mi00YWEzLWFlOTUtZWFiMGI1NjE2YjBi%40thread.v2/0?context=%7b%22Tid%22%3a%22b38cd27c-57ca-4597-be28-22df43dd47f1%22%2c%22Oid%22%3a%22ccb2f980-da46-4846-8efb-da25dbc00aa1%22%7d i-2

Bid or Bid Opening meetings, please call ahead to 410-859-7947 (Office of Procurement and

Materials Management), 410-859-7111 (MAA Communications Center), or 410-859-7227 (TDD) to advise of any reasonable accommodations required.

Each Bid (Section P), if in the amount of $100,000 or more, must be accompanied by a Bid

Bond (Section L) in the amount of 5% of the total contract price. If a Bidder fails to submit these documents, the MAA shall deem the bid non-responsive. The Bid/Proposal Affidavit (Section

M) shall also be submitted with each bid.

A Performance Bond (Section B) in the amount of the total contract price is required of the successful Bidder. The Performance Bond may be annualized. Assistance in obtaining bonds may be available to qualifying businesses through the Maryland Small Business Development Financing

Authority (MSBDFA). See SP-1.04 for more details.

The Performance Bond may be annualized. See SP 1.04 and SP 1.05 or details.

NOTICE TO BIDDERS: Please upload your complete bid response (which includes all documents required in Volume II of this solicitation) to the State’s eMaryland Marketplace Advantage

(eMMA) e-Procurement system. It is important to note, that the pricing grid on eMMA is solely for the purpose of the Bid Tabulation to be made available for public inspection at a reasonable time after the Bid opening in accordance with the Public Information Act Notice, and COMAR 21.05.04.04

Award and 21.05.02.11 Posting of Bids. All bidders are required to utilize the MS Excel Bid Form provided by the Administration (Section P), which is included in Volume II of the solicitation documents. In the event of a discrepancy, the bidder’s offer provided on the MAA MS Excel Bid

Form (Section P), shall prevail.

NOTICE TO BIDDERS: In accordance with Code of Maryland Regulations (COMAR)

21.05.02.16, to receive a contract award, a Bidder must be registered on eMaryland Marketplace as a vendor. To register on eMaryland Marketplace, go to the Department of General Services

Website at https://emma.maryland.gov.

The MAA has determined under the Maryland Living Wage Law (SP-1.56), the contract resulting from this solicitation has been deemed to be a Tier 1 contract.

NOTICE TO BIDDERS: The MAA hereby notifies all Bidders that in regard to any contract entered into pursuant to this advertisement, certified Minority Business Enterprise (MBE) firms shall be afforded full opportunity to submit bids in response to this notice and shall not be subjected to discrimination on the basis of race, color, sex, or national origin in consideration for an award.

MBE firms are encouraged to respond to this solicitation notice.

NOTICE TO BIDDERS: By submitting a response to this solicitation, a vendor shall be deemed to represent that it is not in arrears in the payment of any obligation due and owing the

State of Maryland. This includes the payment of taxes and employee benefits, and that it shall not become in arrears during the term of the contract if selected for contract award.

i-3

By submitting a response to this solicitation, the Bidder agrees to accept payments by electronic funds transfer unless the State Comptroller's Office grants an exemption. The selected

Bidder shall register with the EFT Registration, General Accounting Division form using the

COT/GAD X10 Vendor Electronic Funds (EFT) Registration Request Form, available at http://compnet.comp.state.md.us/gad/pdf/GADX-10.pdf. Any request for exemption must be submitted to the State Comptroller's Office for approval at the address specified on the COT/GAD

X-10 form and must include the reason for exemption.

Questions regarding the Electronic Funds Transfer should be referred to the Office of the

Comptroller, General Accounting Division, 80 Calvert Street, Room 200, Annapolis, Maryland

21401, (410) 260-7813, Option#2 or gad@marylandtaxes.gov.

The MAA reserves the right to reject any and all bids and/or waive technical defects if, in its judgment, the interest of the Administration may so require.

If there are any questions regarding this contract, please contact:

Krystal White, CMPO+GPS

Procurement Officer III

Office of Procurement & Materials Management

Maryland Aviation Administration

Construction & Maintenance Section

Phone: 410-859-7947

Email: kwhite7@bwiairport.com http://compnet.comp.state.md.us/gad/pdf/GADX-10.pdf mailto:gad@marylandtaxes.gov mailto:kwhite7@bwiairport.com

Contract Summary for Maintenance Contracts Contract No. MAA-MC-26-012

(MAA-04/24)

ii

CONTRACT SUMMARY

Item Description

MAA Contract Number MAA-MC-26-012

Contract Title Ejector Pit Pumping and Sanitary Services at BWI Thurgood

Marshall Airport

Small Business Reserve YES ( ) – NO (X)

MBE Participation Goal 0%

MBE Liquidated Damages YES ( ) - NO (X)

VSBE Participation Goal 0%

Applicable General Conditions All Except GC-1.51

Applicable Special Provisions: All Except as Noted 1.01, 1.02 and 1.07

SP-1.01 X SP-1.09 X SP-1.17 X SP-1.25 X SP-1.33 X SP-1.41 X SP-1.49

SP-1.02 X SP-1.10 X SP-1.18 X SP-1.26 X SP-1.34 X SP-1.42 X SP-1.50

X SP-1.03 X SP-1.11 X SP-1.19 X SP-1.27 X SP-1.35 X SP-1.43 X SP-1.51

X SP-1.04 X SP-1.12 X SP-1.20 X SP-1.28 X SP-1.36 X SP-1.44 X SP-1.52

X SP-1.05 X SP-1.13 X SP-1.21 X SP-1.29 X SP-1.37 X SP-1.45 X SP-1.53

X SP-1.06 X SP-1.14 X SP-1.22 X SP-1.30 X SP-1.38 X SP-1.46 X SP-1.54

SP-1.07 X SP-1.15 X SP-1.23 X SP-1.31 X SP-1.39 X SP-1.47 X SP-1.55

X SP-1.08 X SP-1.16 X SP-1.24 X SP-1.32 X SP-1.40 X SP-1.48 X SP-1.56

Applicable Technical Provisions TP-1.01 through TP-1.25

Maryland Living Wage YES ( X ) - NO ( )

Project Location BWI Airport ( X ) - MTN Airport ( )

Bid Bond Required YES ( X ) - NO ( )

Performance Bond Required YES ( X ) - NO ( )

Payment Bond Required YES ( ) - NO ( X )

Contract Duration 5 Years with one 2-Year Renewal Option

Pre-Bid Meeting Date/Time September 16, 2025 at 9:00 a.m. via Microsoft Teams:

Click here to join the meeting.

Meeting ID: 253 566 397 602 4 | Passcode: ez2Qi2ka

OR Dial in by phone

1-667-262-2962 | Phone conference ID: 431 454 029#

Question Due Date:

Must be submitted in writing via email kwhite7@bwiairport.com

September 22, 2025 by 3:00 PM Local Time

Bid/Proposal Due Date/Time

October 8, 2025 at 1:00 PM Local Time

Bids must be submitted via eMMA: https://emma.maryland.gov/

Bidders are reminded that a completed Feedback Form is requested if a no-bid decision is made.

Bid/Proposal Opening Date/Time October 8, 2025 at 2:00 PM Local Time

Bids will be opened in eMMA. The bid tabulation will be available to the public on eMMA via BPM052443.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTY2Yzc4NDMtZjE2Yy00ODJjLTljYTYtNzNkNGE5MTUxNzE5%40thread.v2/0?context=%7b%22Tid%22%3a%22b38cd27c-57ca-4597-be28-22df43dd47f1%22%2c%22Oid%22%3a%22ccb2f980-da46-4846-8efb-da25dbc00aa1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTY2Yzc4NDMtZjE2Yy00ODJjLTljYTYtNzNkNGE5MTUxNzE5%40thread.v2/0?context=%7b%22Tid%22%3a%22b38cd27c-57ca-4597-be28-22df43dd47f1%22%2c%22Oid%22%3a%22ccb2f980-da46-4846-8efb-da25dbc00aa1%22%7d mailto:kwhite7@bwiairport.com

Technical Provisions (Maintenance) Page 1 of 29 Contract No. MAA-MC-26-012

(MAA-04/25) Ejector Pit and Sanitary Services at BWI

TECHNICAL PROVISIONS

AT

TP-1.01 Scope of Work

A. The Contractor shall provide all labor, supervision, materials, equipment, insurance, and expertise to routinely pump-out ejector pits and other sewage, graywater or other holding tanks and supply and service portable toilets at the Baltimore/Washington International

Thurgood Marshall (BWI Thurgood Marshall) Airport on a scheduled basis in accordance with these specifications.

B. The Maryland Aviation Administration (Administration or MAA) shall have the unilateral right to order, in writing, changes in the work within the scope of the contract in accordance with General Provisions clause "Changes".

C. The term “Administration” is used through these specifications and means the MAA’s

Contract Administrator or a designee, or other management personnel. The phrases “the

Contractor shall provide” and “at no additional cost to the Administration” means that there shall be no separate line item for compensation and that the cost shall be factored into any unit cost as stated in the specifications.

D. Any Modification to the contract shall be considered an alteration of the specifications and shall be handled in accordance with SP-1.45 Alteration of Specifications or of

Character of Work. Should such alterations in the Specifications result in the

Contractor being assessed an increase in the cost of the Payment and Performance Bonds, the Administration shall compensate the Contractor for the increase in bonding cost upon receiving a copy of the surety’s invoice.

E. The Contractor shall be required to provide Bid, Performance, and Payment Bonds in accordance with sections SP-1.03 Bid Guarantee and SP-1.04 Performance Guarantee.

As bonding affects the amount of any bid, all Contractors shall read these provisions.

F. The order of preference of contract documents shall be as follows:

1. Bid Forms

2. Technical Provisions

3. Special Provisions

4. General Provisions

In the event of a conflict between contract documents, the earliest listed above shall prevail.

Technical Provisions (Maintenance) Page 2 of 29 Contract No. MAA-MC-26-012

(MAA-04/25) Ejector Pit and Sanitary Services at BWI

G. This Contract is subject to various audits. The Contractor shall be available to assist and fully comply with any audit requests in a timely manner and according to TP-1.23

Administration’s Right to Inspect.

TP-1.02 Basis of Award and Preparation of Bid

A. The contract shall be awarded in accordance with the Instructions to Bidders.

B. All bid items in Section P must be completed at the time of the bid submittal. In preparing its Bid, the Contractor shall not leave any blank line unfilled, including but not limited to unit prices and totals. Any blank space shall render the Bid incomplete. The Administration reserves the right to reject any incomplete bid and proceed to the next lowest responsive and responsible bidder.

C. In preparing its Bid, the Contractor shall not include with the Bid any stipulation(s) or qualification(s). The Administration shall reject any Bid and proceed to the next lowest responsive and responsible bidder.

TP-1.03 Contractor Qualifications

A. The Contractor must have three (3) years experience as a company working in the septic tank cleaning business. The Administration shall not accept the experience of individual employees or combinations of employees as company experience. The contractor shall submit documentation demonstrating the three (3) year experience, including company name, address, contact person, telephone number, term of contract, description and amount.

If this information is not submitted with the bid or at the request of the Administration following the bid opening, the bid may be rejected.

B. The Contractor shall submit documentation regarding its qualifications on Section Q, Experience Questionnaire. If Section Q is not submitted with the bid, it must be submitted at the request of the Administration following bid opening. If it is not submitted within 10 days of the Administration’s request, the bid may be rejected as non-responsible and the Administration shall proceed to the next lowest, responsive and responsible bid.

C. Performance Evaluations

1. For the benefit of itself and other State agencies, the Administration reserves the right to perform evaluations (interim and/or final) of the performance of the

Contractor and subcontractors for this contract.

2. Performance evaluations may be used or reviewed by a Procurement Officer in the course of making a future determination of responsibility under other procurements.

3. Unsatisfactory performance of this contract (or any part of it), whether or not the contract is terminated for default and whether or not an unsatisfactory report (interim and/or final) is issued, may result in a determination that the Contractor is not a

Technical Provisions (Maintenance) Page 3 of 29 Contract No. MAA-MC-26-012 responsible bidder or Offeror under COMAR 21.06.01.01.

4. Nothing in this contract shall be construed to limit or qualify the authority of the

Procurement Officer under the Procurement Statutes or COMAR Title 21.

TP-1.04 Duration

A. This contract shall remain in effect for a period of five (5) years beginning with Notice to

Proceed and may be continued for one (1) additional two (2) year period at the option of the

Administration.

B. The Administration shall advise the Contractor of the exercise of any renewal option at least

120 days prior to termination of this contract. Any renewal option shall be subject to the

Maryland Procurement Regulations (COMAR 21) and on the same terms and conditions as herein provided except that the unit prices to be paid to the Contractor during the renewal option shall be adjusted in accordance with the annual rate of change of the Consumer Price

Index (CPI) as published by the U. S. Department of Labor, Bureau of Labor Statistics.

C. The price change as determined by the Administration shall be based on the most current

CPI for All Urban Consumers (CPI-U), Table A that is published for the eighth (8th) month preceding the expiration date of the existing contract by calculating the unit prices with the annual rate of change. If the renewal option is for more than one (1) year the

Contractor shall be allowed an annual change for the second year calculated using the referenced CPI.

D. In the event the spending authority (total cost of contract) has been expended prior to reaching the original termination date, the Administration reserves the right to rebid the contract.

E. This contract includes a provision authorizing an extension for a reasonable, limited, and defined time to spend funds remaining on the contract as provided in Board Advisory

1995-1.

TP-1.05 General Information

A. The Administration does not guarantee the Contractor that its services will be used consistently. The quantities provided in the Section P are for bidding purposes and are not a guarantee of any work. Approval of actual work schedule is at the sole discretion of the

Administration and subject to schedule adjustments, depending on the requirements of the Administration. The Unit Price Per Service and Annual Frequency for the

Descriptions listed in the Section P are estimated averages, not guaranteed numbers of services to be provided.

B. The Contractor shall be responsible to become acquainted with conditions relating to the scope of the work and restrictions pertaining to the execution of the work under the

Contract and shall thoroughly examine and be familiar with the Specifications. This

Technical Provisions (Maintenance) Page 4 of 29 Contract No. MAA-MC-26-012

(MAA-04/25) Ejector Pit and Sanitary Services at BWI includes, but is not limited to, becoming knowledgeable about the locations of the various areas, roadways, lots and buildings included in this contract. The Contractor shall also take full responsibility for obtaining information concerning the conditions at all locations that may affect the Contractor’s work. The Administration’s ejector pit/holding tank/portable toilet equipment currently maintained may be found in Exhibit A – Equipment List and

Exhibit B – Portable Toilet Requirements. A Map showing the ejector pit, holding tank and graywater locations has also been included with the contract documents. The failure or omission of the Contractor to receive or examine any form, instrument, addendum or other document, or to become acquainted with the existing conditions, shall in no way relieve the Contractor of any obligations with respect to the proposal or to the contract. The Contractor shall determine the work conditions and shall assume all risks and responsibilities and shall complete the work in and under any conditions he/she may encounter or create.

C. The Administration may add, delete, replace, or modify areas covered by this contract.

The alterations in the specifications might result in increased or decreased cost to the

Contractor. No allowance shall be made for anticipated profits on work omitted. The

Administration may also increase or decrease the service frequencies of units already serviced. The Contractor shall be compensated based on prorating the Unit Price Per

Service for the services listed in Section P. Additional service visits shall be charged at the Unit Price Per Service for the applicable contract year found in Section P, unless otherwise authorized by the Administration. Additional, or similar services at new ejector pits, holding tanks, portable toilets shall be compensated based on services at similar-sized ejector pits, holding tanks, portable toilets. The Administration may also request a scope of work and cost proposal for the additional services at the option of the

Administration. These changes may be incorporated into the existing contract via written authorization and compensated through the extra work allowance or by a contract modification.

D. The Contractor is responsible for understanding and knowing the requirements specified in this contract, as well as providing the services as described in the contract. The Contractor shall provide expert knowledge to maintain the proper appearance level of BWI Thurgood

Marshall. The Contractor shall take the initiative to provide recommendations for correcting deficiencies and impairments at no additional cost to the Administration.

E. The Contractor shall be required to keep and maintain separate hard copies of work order files for each area serviced. A sign-in sheet is located at all the interior ejector pit locations, at the septic/holding tank locations and at the portable toilets. Contractor personnel shall sign in at each visit. The record shall include date of work completed, time, location (assignment), equipment utilized, chemicals used – if any (type and quantity), Technician(s) name, work accomplished, and all other information requested by the Administration.

F. At a minimum, a monthly report of all activities shall be submitted to the Administration with each invoice. This shall provide the Administration with documentation to correlate with the invoices as well as a history of the service.

Technical Provisions (Maintenance) Page 5 of 29 Contract No. MAA-MC-26-012

(MAA-04/25) Ejector Pit and Sanitary Services at BWI

G. The Administration shall not be held liable for the manner in which the Contractor protects, constructs, or otherwise handles service equipment, materials, and waste.

H. Upon the Administration’s request and/or within 24 hours of any reported safety incident involving the Contractor, the Contractor must complete a safety inspection and provide the safety report to the Administration.

I. The Contractor shall be required to work with the Administration’s Maintenance and

Operations Offices and any third-party firm(s) as assigned by the Administration. The

Contractor may be requested to assist with record keeping of work completed, reporting of statistics, etc. Compensation for this labor and activity shall be factored into the

Service Fee.

J. The Administration reserves the right to seek competitive bids for all major overhauls and repairs as may be required during the term of the contract. The Contractor awarded the contract as a result of this solicitation shall work cooperatively with any other

Contractor the Administration utilizes to perform major overhauls.

K. The Contractor and its personnel must be knowledgeable of and adhere to all Federal, State, and local laws, codes, MAA Directives and Policies, Best Management Practices (BMP’s), industry standards and practices, environmental regulations, and manufacturer’s recommendations as it relates to septic tank and ejector pit services and work performed under this contract.

TP-1.06 Best Practices

A. The Contractor shall ensure that the most appropriate and cost-effective work practices are utilized while caring for the Administration’s property. The Contractor shall also ensure that the most appropriate equipment is utilized while caring for the Administration’s property as best management practices may require. The Contractor’s equipment used in conjunction of this contract shall be in excellent working condition, including but not limited to, free from any leaks (oil, fuel, coolant, or hydraulic fluid), all lights working, and safety equipment, including but not limited to, fire extinguisher, triangles, and seat belts.

B. The Contractor shall provide timely guidance to achieve proper appearance level of the

Administration’s property and make recommendations at no additional charge to the

Administration regarding the areas covered under this contract.

C. All work shall be performed in a manner that maintains the original integrity of the BWI

Thurgood Marshall design, or as modified with the approval of the Administration.

D. All services - including services for non-guaranteed conditions - shall be made with materials according to manufacturer’s recommendations, following BWI Thurgood

Marshall Design Standards and service guidelines for the type and quantity of material utilized. All maintenance procedures, preventive or otherwise recommended by the manufacturer for each area included in the contract shall become a part the contract.

Technical Provisions (Maintenance) Page 6 of 29 Contract No. MAA-MC-26-012

(MAA-04/25) Ejector Pit and Sanitary Services at BWI

E. The Contractor shall schedule work at the appropriate time for the services that are required

(e.g. airline schedules, weather events, etc.). Contractor shall recognize the critical nature of completing all required services in a timely manner; however, work hours may be adjusted in consideration of extraordinary conditions. Contractor shall schedule delayed services as soon as appropriate and shall monitor conditions to adjust schedules to complete work without causing impairments to operations. The Administration shall be notified of all modifications to the routine schedule and shall approve such modifications during emergency services.

F. The Contractor shall be cognizant of the traveling public as well as employees of the airport in all areas and shall ensure access to repair equipment, chemicals, waste and other hazardous items are only accessible to authorized personnel.

G. All chemical applications shall be performed in accordance with current county, State, and

Federal laws, utilizing EPA registered materials and methods of application. The Contractor shall keep records of all chemicals used in the performance of this contract for the duration of this contract as per TP-1.25, Maintenance of Books and Records. The records shall include but not be limited to what chemical was used, where it was used, when it was applied, what amount was applied, and material safety data sheets (SDS).

H. Any oils or chemicals spilled or released to the environment during Contractor activities, shall be immediately addressed by the Contractor at no additional cost to the Administration.

The Contractor must follow guidelines outlined in the most current Administration-developed Stormwater Pollution Prevention Plan. The Contractor must use dry methods

(such as granular or fabric absorbent products) to clean up spilled or leaked oil, grease or chemicals. Absorbents should be selected based on the type of chemical that was spilled.

Spent absorbents must be collected after use and properly disposed of as a regulated waste.

I. The Contractor shall maintain clean equipment by eliminating excessive amounts of external oil and grease buildup on equipment. Contractor shall use water-based cleaning agents or non-chlorinated solvents to maintain and clean equipment.

TP-1.07 Pre-Work Conference

A pre-work conference shall be scheduled between the Administration and the Contractor to discuss planning, proposed personnel, schedules, material sources, equipment, site coordination, contact information, procedures, and other matters essential to the satisfactory performance of the work within one month prior to the Notice to Proceed (NTP) of this Contract

(refer to SP-1.31 Pre-Work Conference). At a minimum, the Contractor’s Project Manager and

Supervisor(s), if any, shall attend this conference. The Contractor and the Administration’s representative shall meet on a monthly basis at a minimum and prior to the commencement of any special projects. Compensation for this activity shall be factored into the Service Fee.

TP-1.08 Contractor’s Responsibilities

A. The Contractor shall perform all ejector pit pump-out, portable toilet and other services

Technical Provisions (Maintenance) Page 7 of 29 Contract No. MAA-MC-26-012 on a schedule approved by the Administration.

B. Service and maintenance projects shall be completed with Administration oversight. The

Administration may request the recommendation of the Contractor, which may include recommendations regarding additional services (with and without warranty), evaluation of the current preventative maintenance program, and recommendations for any other possible modifications or improvements.

C. The Contractor shall be responsible for complete pumping/sanitary services of equipment covered under this contract. The Contractor shall also be responsible for all safety and associated components of each item of equipment.

D. The Contractor shall maintain at all times the standard of operation, efficiency, safety, capacity, etc., of the equipment as designed and installed. It is the intent that interrupted service and degradation is kept to minimum through an adequate preventive maintenance program.

E. The Contractor must provide all tools, special tools, and instruments needed to maintain the Administration’s equipment at optimum operating condition. The Contractor shall perform all necessary services. The Contractor shall own or have made arrangements to acquire all necessary equipment to perform all work and services described in the specifications. Equipment must be kept in safe and good condition.

F. Cost effective work practices shall be utilized while caring for the Administration’s property. The Contractor shall make every effort to combine and complete known necessary tasks, such as minor adjustments, additional pumping, etc., during service calls to avoid unnecessary downtime and additional appointments and expenses.

G. The Contractor shall ensure that sufficient personnel are properly trained to perform services on all equipment found at BWI Thurgood Marshall. All training shall be factored into the Unit Price Per Service as listed in Section P. Training shall be documented and submitted to the Administration upon request.

H. The Contractor shall proceed with work only after all work specifications and cost estimates are approved and pre-work conference is completed. The Contractor shall examine the work to be performed and notify the Administration, in writing, of any unsatisfactory conditions. The work may not proceed until conditions are satisfactory to all parties.

I. All proposals for extra work per TP-1.18 Extra Work Allowance shall include the following information:

a. Description of the proposed work;

b. Material list, if any (including Quantity, Type, and Cost, if additional expenditure is justified and authorized);

c. Expected labor hours and cost;

Technical Provisions (Maintenance) Page 8 of 29 Contract No. MAA-MC-26-012

(MAA-04/25) Ejector Pit and Sanitary Services at BWI

d. Total price;

e. Expected start and completion date and time;

f. Personnel expected to be on site (including security information of personnel, if necessary);

g. Name and contact information of the supervisor and/or licensed personnel on site;

h. Safety plan expected before/during/after the project.

J. Work may be requested at the BWI Thurgood Marshall terminal building, at outer buildings and structures, and any other Administration-owned properties.

K. Project delays and disruptions due to understaffing and other adverse conditions shall be at the risk of the Contractor. Lost workdays due to delays shall be recovered by increased personnel and/or additional work hours as soon as practicable. No additional compensation shall be recovered from the Administration, unless approved in writing and in advance.

L. All re-inspection fees due to inspection failures of issues previously noted by the

Administration or by other State or Federal agencies shall become the responsibility of the

Contractor. The cost of such expenses shall be deducted from the monthly invoices.

M. The Contractor shall not assume possession or control of the equipment or schematics covered under this contract without the Administration's written permission. All manuals, diagrams and equipment must be returned to the Administration at end of contract term, or upon request by the Administration.

N. The Contractor is responsible for assisting with the handling of documentation, including updating the Administration’s records, taking and sending before/after digital photographs, and any other record-keeping activities.

TP-1.09 Routine Scheduled Service

A. The Contractor shall perform routine pump-out services at ejector pits, to include removal of paper solids, other solids, possible grease and other sewage, graywater or other holding tanks on each Administration-owned unit as found in Exhibit A – Equipment List.

B. At the start of the contract the Contractor shall provide the Administration with a service schedule based on the frequencies specified in Exhibit A for the ejector pits and grey water stations for Administration approval. The service schedule shall be spread evenly to the extent possible – week to week and month to month, throughout the year. Any deviation from the Administration approved schedule must have prior authorization of the

Administration. The Administration shall compensate the Contractor on a monthly basis for these services according to the unit prices found in Section P.

C. The Contractor shall be responsible for the proper removal and disposal of all waste products. The Contractor shall keep disposal records for the duration of this contract. The

Technical Provisions (Maintenance) Page 9 of 29 Contract No. MAA-MC-26-012

(MAA-04/25) Ejector Pit and Sanitary Services at BWI site(s) must be cleaned after material removal, i.e. tank caps secured, no biohazard material present (caps wiped clean, no material on ground, etc.). The Contractor shall assume responsibility of all removed material as a result of this contract and must follow

Federal, State and Local codes and requirements, manufacturer’s recommendations and industry standards.

D. If the Contractor is unable to access an ejector pit location, they shall contact Airport

Operations at 410-859-7018 and request assistance. The Contract Administrator shall also be notified to determine if the scheduled service needs to be changed.

E. The Administration may contact the Contractor at any time to report the need for additional service and the Contractor must respond within one (1) business day from the time of call.

Failure to respond within the time specified may result in default of the Contractor and termination of the contract at no cost and no penalty to the Administration. If the Contractor is unable to respond within the requested timeframe, the Administration may also elect to employ an alternate Contractor to perform the necessary work.

F. Under no circumstance shall equipment service request response exceed one (1) business day. If any response is expected to exceed one business (1) day, the Contractor shall submit a written delay request to the Administration. The delay request should include thorough documentation, explaining the reason for the delay and outlining the expected repair date, as well as detailing how a similar future delay will be prevented by the

Contractor.

G. No routine work requiring the presence of the Administration shall be permitted on

Saturday, Sunday, or legal Holidays, except when approved in advance by the

Administration, in…