village of wilmette 26092-RFQ-Illinois-Road-Resurfacing-Phase-III-Engineering.pdf

RFQ No. 26092

Village of Wilmette

REQUEST FOR QUALIFICATIONS NO. 26092

Funding Source: Federal Funds

ILLINOIS ROAD RESURFACING PROJECT

PHASE III ENGINEERING SERVICES

https://www.wilmette.gov/bids.aspx

Last Date/Time for Questions 08/06/2026 2:00 pm local time

Last Addendum Issued 08/11/2026

Qualifications Due and Opened on DemandStar.com

08/13/2026

Short-list Interviews

08/24/2026 to 08/28/2026

Submit Questions To:

purchase@wilmette.com

Submit Qualifications At:

www.DemandStar.com

Note: This cover sheet is an integral part of the qualifications documents and is, as are all of the following documents, part of any contract executed between the Village of Wilmette and any successful Respondent.

Respondent Company Name (please print)

VILLAGE OF WILMETTE

NOTICE TO ENGINEERS

Notice is hereby given that the Village of Wilmette (“Village”) will receive Statement of Qualifications (“SOQ”) on DemandStar.com until 08/13/2026 at 2:00 pm for Phase III Engineering Services for its Illinois Road Resurfacing Project.

Funding Source This Work is expected to be funded through the federal Surface Transportation Program (“STP”);

therefore, all Work shall be done in accordance with STP guidelines. The Village is soliciting Statements of Qualifications in accordance with the Village’s policy for Qualifications Based Selection (“QBS”) for Federally Funded Projects from all firms desiring to be considered for this project. These procedures as describe herein shall meet the requirements of 23 CFR 172 and the Brooks Act.

Description of Services The proposed Work is officially known as Phase III Engineering Services for Illinois Road Resurfacing bounded by Locust Road to the north and Wilmette Avenue to the south, as further described in the Project Description and Scope of Services sections of this RFQ.

Availability and Clarification of Documents This RFQ and any addendums will be posted on DemandStar.com and the Village’s website at:

https://www.wilmette.gov/bids.aspx. The deadline for submitting questions is 2:00 pm local time 08/06/2026. Respondents will provide written acknowledgment of each addendum issued with their Qualifications. Oral explanations will not be binding. No clarifications, interpretations or addenda shall be issued after 2:00 pm local time on 08/11/2026. It is the sole responsibility of the Respondent to check DemandStar.com and the Village’ website to determine if an addendum has been posted.

Restriction Of Communication Any questions related to this RFQ must be submitted in writing to Cliff Ruemmler, Purchasing Manager, at Purchase@wilmette.com. Questions received by the Village, including the Village’s response will be consolidated and posted on DemandStar.com and the Village’s website.

All other communications between a Respondent and Village staff, public official(s) and/or consultants concerning any part of this solicitation is strictly prohibited. Failure to comply with this requirement may result in the Village disqualifying the Respondent’s Qualifications.

Confidentiality Respondents response, in its entirety, is subject to the Illinois Freedom of Information Act and no part of the Respondent’s Qualifications will be considered confidential by the Village.

Short-list Interviews Respondents must be prepared to attend an interview and negotiate the final contract Scope of Services with the Village prior to the awarding of the contract. Interviews are expected to be conducted at a mutually agreeable time between 08/24/2026 and 08/28/2026.

QUALIFICATION SUBMISSION & EVALUATION

Submission of Qualifications All Statement of Qualifications must be submitted electronically through DemandStar.com by the specified opening date and time of this RFQ. Statement of Qualifications submitted after the specified date and time will not be accepted. Mailed Statement of Qualifications and/or emailed Statement of Qualifications to the Village will not be accepted without the prior written approval of the Village. It is the sole responsibility of the Respondent to submit the pdf copy of their Statement of Qualifications on DemandStar.com.

Modify or Withdrawal of Statement of Qualifications Respondents may modify, withdraw or cancel their Statement of Qualifications at any time prior to the RFQ opening date and time by deleting the SOQ document(s) attached to their submission on DemandStar.com. Mailed or emailed requests to withdraw a SOQ arriving after the specified RFQ opening date and time will not be accepted regardless of date/time stamp or post-marked time on the envelope. After the RFQ opening date and time, no SOQs shall be withdrawn or canceled for a period of ninety (90) calendar days. The successful Respondent shall not withdraw or cancel its SOQ after having been notified by the Village that said SOQ has been accepted, subject to approval by the Village Manager or Village Board.

Evaluation of Qualifications The review and scoring of the submittals will be based on the criteria and weighting per the Village’s QBS procedures as follows:

30% Firm Qualifications and Experience 30% Technical Approach 20% Staff Capabilities (Prime/Sub) 10% Specialized Expertise 10% Past Performance

Consideration of Responses The Village reserves the right to waive any technicalities, irregularities or award in part or in whole or to not award at all, reject any and all SOQs, and may order a re-advertisement for new SOQs or whatever is in the best interest of the Village.

Failure on the part of the successful Respondent to execute a contract within thirty (30) calendar days of its receipt shall be considered just cause to withdraw the award.

If the Respondent’s SOQs does not meet the entire Village specifications but does substantially meet the requirements, the Respondent should indicate, in writing on the SOQ Exception Sheet, all deviations from the Specifications. The Specifications included in this RFQ are to be considered the minimum specifications to perform the Work.

Disqualification The following will be cause for disqualification of statement of qualifications:

a. Inclusion of price and cost related items for the Scope of Services outlined in this RFQ;

b. Reasonable basis to suspect either conflict of interest or collusion among Respondents;

c. Respondent fails to submit required information, literature, or affidavits with statement of qualifications;

d. Late submissions;

e. Failure of any authorized person to sign any required forms;

f. Respondent is prohibited by local, state or federal law from entering into public contracts;

g. Respondent is in arrears or is in default to the Village upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the Village;

h. Respondent has failed to perform faithfully any previous contract with the Village; and

i. Anything to be in violation of the procurement policies and procedures for the Village.

Conflict with Existing Village Contracts This Work shall be treated as a separate contract and not performed in conjunction with any existing contracts as currently held by the Respondent. Any Respondent that currently performs work for the Village under an existing contract must agree to furnish additional crews (labor and equipment) to guarantee that timeliness, quality and services currently rendered do not suffer in any way due to additional work contained in the contract for this Work.

Competency of Respondent The Respondent, if requested in writing, must present within five (5) business days, evidence satisfactory to the Village of ability and possession of the necessary facilities, equipment, personnel, prior experience, financial resources, and/or certificates of insurance.

INSTRUCTIONS TO ENGINEERS ON COMPLETING FORMS

PHASE III ENGINEERING

The following RFQ Forms must be filled out completely, executed by an authorized agent and included in the SOQ.

SOQ SUBMISSION FORMS, in this order

...... RFQ Cover Sheet

...... Respondent Information Sheet

...... Firm’s Statement of Qualifications

...... Required IDOT Documents

...... SOQ Exceptions Sheet

...... SOQ Affirmation and Certification (signed)

...... Certification of Compliance (signed)

RESPONDENT INFORMATION SHEET

PHASE III ENGINEERING

Company Name:

DBA:

Address:

City, State, Zip:

Contact Name:

Phone Numbers:

Email:

Website:

Federal Employer Identification # (FEIN):

IL Secretary of State File #:

IL Department of Employment Security #:

IL Department of Revenue Registration #:

IL Department of Professional Regulation #:

Please include an explanation for any blank or “n/a” responses above. ____________________

Please indicate with an “X” below how your company heard about this RFQ. Select all that apply.

Email from the Village DemandStar.com Other, ______________________

The Village is required to make a good faith effort to collect and publish certain demographic information for all vendors and subcontractors doing business with the Village. The Village is now required to report whether the Village’s vendors or subcontractors are a minority, women, or veteran-owned business as defined by the Illinois Public Act 102-0265. In addition, if the vendor or subcontractor is self-certifying, the Village is required to disclose if the business is certified as a small business under Small Business Administration standards.

Business Type (Select all the apply)

Certified

(Circle All That Apply) Certified By(2)

Minority-owned(1) Yes / No

Women-owned(1) Yes / No

Veteran-owned(1) Yes / No

Federal SBA Qualified Yes / No (1)As defined by the Business Enterprise for Minorities, Women, and Persons with Disabilities Act (30 ILCS 575/).

(2)If Certified, provide the name of the certifying organization or state “self-certified”.

PROJECT DESCRIPTION

Project Background The Illinois Road resurfacing project is located in the Village of Wilmette, Cook County, bounded by Locust Road to the north and Wilmette Avenue to the south. The Roadway Functional Classification of Illinois Road is a "Minor Collector" from Locust Road to Lake Avenue and a "Major Collector" from Lake Avenue to Wilmette Avenue. The Village has jurisdiction over Illinois Road within the project limits. Illinois Road to the west of Locust falls under the "Minor Collector" Functional Classification and is under the jurisdiction of Cook County (“County”). Lake Avenue falls under the "Minor Arterial" Functional Classification and is under the County’s jurisdiction. Wilmette Avenue falls under the "Minor Arterial" Functional Classification and is under the jurisdiction of the IDOT. The intersection of Illinois Road and Lake Avenue is omitted from the Scope. The improvement area spans a total length of 1.2 miles, with a posted speed limit of 30 mph within the project limits.

Project Need/Purpose Within the project limits, Illinois Road lies within a 66-foot right-of-way and has an edge-to-edge roadway pavement measurement of approximately 28 feet. The existing concrete curb & gutter type is B-6.12 and runs on both sides of the roadway. A 5-foot sidewalk runs on both sides of the roadway and, in most cases, is separated from the back of the curb by a parkway with varying widths.

However, a few locations within the project limits feature a sidewalk that transitions to a carriage walk with varying widths. Large, mature trees run the entire length of the project within the existing parkway. The traveled surface of Illinois Road within the project limits is bituminous and has moderate to severe longitudinal and transverse cracking. Land use along the project corridor is mainly residential. Illinois Road also serves as major access route for both Highcrest Middle School near Washington Avenue and Harper Elementary School near Greenwood Avenue.

Project Objective The primary objective of the Illinois Road Resurfacing project is to rehabilitate the current roadway, guaranteeing improved road safety, and fulfilling the transportation requirements of the community without compromising the natural environment. The detailed goals for this construction project are:

1. Remediate the moderate to severe longitudinal and transverse cracks by resurfacing the entire corridor for a more seamless and enduring road surface.

2. Introduce efficient tree preservation strategies to shield the mature trees during the construction phase.

3. Upgrade ADA curb ramps to meet current accessibility norms, ensuring an inclusive infrastructure for all users.

4. Repair the present drainage and utility structures for better runoff collection.

5. Conduct selective curb and gutter replacements, driveway aprons repairs, and restore the parkway to pre-construction condition.

6. Begin and finalize construction by the within the proposed schedule, with commencement of construction planned for early spring 2027.

RFQ Timetable The timetable for obtaining the Village Board’s approval for the Phase III Engineering work is expected to be:

August 13, 2026

Statement of Qualifications Due

August 14 - 19, 2026 The Village’s QBS selection committee will evaluate the responses received and establish a short list of firms.

August 24 - 28, 2026 Engineer interviews, if required.

August 31 - September 4, Scoping and negotiations for Phase III Engineering

December 8, 2026

Phase III Engineering Contract presented to the Village Board for approval.

The selected Respondent shall be prepared to participate in discussions to negotiate the final contract Scope of Services with the Village prior to the awarding of the contract.

Project Schedule The following is the expected project schedule:

December 2026 Phase III Engineering Work expected to begin.

January 15, 2027 IDOT Construction Letting.

Spring 2027 Construction begins.

Summer 2027 Construction completed.

SCOPE OF SERVICES

Phase III Scope of Services

The Scope of Services sought by the Village shall include the provision of all required labor, materials, equipment, expertise, and consultation of Phase III Engineering services related to the successful execution of federal STP projects. The Phase III tasks may include, but not be limited to:

1. Coordination of preconstruction meetings and public open house.

2. Construction administration, inspection and QA/QC as required per IDOT Standard

Specifications.

3. Prepare IDOT documents as required by IDOT Standard Audit Requirements.

4. Review and approve material cut sheets.

5. Monitor the contractor's work including verification of construction layout.

6. Measure quantities and prepare pay estimates for IDOT approval.

7. Enforce IDOT traffic control requirements during construction.

8. Coordinate with utility companies as necessary.

9. Engage with the public including preparation of construction notices and newsletters throughout the project.

10. Provide job box to include all correspondence and documentation.

11. Provide detailed as-built plans in hardcopy and georeferenced electronic formats.

12. Prepare and submit Phase III reimbursement requests for IDOT on behalf of the Village for federal engineering costs.

13. Prepare regular project communications to inform stakeholders of project progress and construction impacts.

14. Preparation and coordination of project reporting (“PPI”) forms and construction agreement amendment(s), if needed, with Northwest Municipal Conference (“NWMC”) staff.

15. Preparation of NWMC quarterly reports.

Reference Documents The following documents are attached as Appendices to this RFQ. These documents are being provided as a matter of convenience only.

1. Attachment 01 - Illinois Road Resurfacing Project Phase III Eng – Special Provision

2. Attachment 02- Illinois Road Resurfacing Project Phase III Eng - BLR 19100

3. Attachment 03- Illinois Road Resurfacing Project Phase III Eng – Pre-final Plans

STATEMENT OF QUALIFICATIONS

PHASE III ENGINEERING

The following sections, at a minimum, must be included in the Firm’s submission.

Firm Qualifications, Experience & Specialized Expertise Provide a detailed statement of this project describing the scope of the project and items that may require special attention or detail.

In addition, in a concise and narrative form, demonstrate your firm’s specific relevant experience in the performance of at least three IDOT Bureau of Local Roads and Streets projects on which the proposed project manager has successfully managed similar Engineering projects. For all projects referenced, the services must have been performed, or are currently being performed, by the Firm within the last five (5) years.

The information outlining the services performed or currently being performed shall include, but not be limited to:

a. Description of services provided by your firm.

b. Start and end dates of services performed.

c. Contract value (total value of services performed by you and your sub consultant).

d. Project manager for project.

e. Key personnel involved in project.

f. Subcontractors and other entities assisting with project.

g. Indicate whether said projects were completed on schedule and within budget.

h. The staff hours of full and part time labor expended in the performance of the contract.

Technical Approach Provide a detailed description of the proposed technical approach to be taken for performance of the required services for each task is the Scope of Services, and a schedule for completion of said tasks, including milestones associated with each task. The schedule shall be developed based on the overall Scope of Services. Factors addressed in your technical approach shall include, but are not limited to, your proposed methodology and strategy for performing the services, as well as any specific software or other technology you may employ in the performance of these services.

Staff Capabilities (Prime/Sub) List the name(s), title(s) and provide detailed resumes of all personnel (including Sub-consultants, if any) who will be assigned to perform the services requested.

The resumes shall include, but not be limited to, the following:

a. Educational background.

b. Chronological history of employment.

c. Previous work relevant to this assignment.

d. Length of time on the relevant assignments.

e. Relevant licenses and/or certifications.

f. Years of experience in the field related to the tasks for which the individual will be responsible.

Past Performance (References) Provide at least three references for IDOT Bureau of Local Roads and Streets projects work completed or in process. Include the name of the government agency; the project title; and the name title, phone number and email address of the person who was routinely involved in the project so that the Village may contact them.

Required IDOT Documents The following completed document(s) must also be included in the Firms qualification submission:

a. Illinois Department of Transportation, Consultants Disclosure Statement – Form A – BDE Disc2 Template (Rev. 08/22/25).

b. Illinois Department of Transportation, Consultants Disclosure Statement – Form B – BDE Disc2 Template (Rev. 08/22/25).

RFQ EXCEPTIONS SHEET

PHASE III ENGINEERING

The successful Respondent’s SOQ will be attached in its entirety as an Attachment to the Contract with the Village. Any and all exceptions to the Specifications, timing, description of Work, quantities, units of measure, materials, equipment, Affirmations, Certifications, and/or any other part of this RFQ MUST be clearly and completely indicated below.

EXCEPTIONS TAKEN: NO YES (List below)

Attach additional pages if necessary.

RFQ AFFIRMATION AND CERTIFICATION

IN SUBMITTING THE STATEMENT OF QUALIFICATIONS, RESPONDENT AFFIRMS THAT IT:

1. Has carefully examined all of the documents included in this RFQ, including Addenda Nos.______________ (if none, write "NONE") and accepts the terms and conditions therein unless otherwise noted on the RFQ Exception Sheet.

2. Is familiar with the federal, state and local laws and regulations that may affect cost, progress, performance and the furnishing of the Work.

3. Is aware of the general nature of work, if any, to be performed by the Village or others that may relate to Work for which this SOQ is submitted as indicated in the RFQ.

4. Will cooperate with the Village to supply all the necessary information to complete a background investigation of the principals of the respondent and all employees who will perform the Work on behalf of the respondent. The Village, at its sole discretion, may disqualify any respondent and may void any contract previously entered into with the respondent based upon its background investigation.

5. Understands that their Statement of Qualifications, in its entirety, is subject to the Illinois Freedom of Information Act and that no part of the Respondent’s SOQs will be considered confidential by the Village.

6. Has given the Village written notice of all conflicts, errors, ambiguities or discrepancies that Respondent has discovered in the RFQ, if any, and the written resolution thereof by the Village is acceptable to Respondent. The RFQ is generally sufficient to indicate and convey an understanding of all terms and conditions for performing and furnishing the Work for which this SOQ is submitted.

FURTHER, IN SUBMITTING THIS SOQ, RESPONDENT CERTIFIES THAT:

7. This SOQ has not been made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation.

8. Has not directly or indirectly induced or solicited any other respondent to submit a false or sham SOQ; has not solicited or induced any person, firm or corporation to submit a SOQ or refrain from submitting an SOQ; and/or has not sought by collusion to obtain for itself any advantage over any other respondent or over the Village.

9. They are familiar with all conditions and instructions governing this RFQ and that any exceptions to RFQ are included on the RFQ Exception Sheet.

10. They understand that any contract entered into with the Village is non-exclusive and does not prevent the Village from employing similar contractors to perform the same or similar type work.

SIGNED AND SWORN THIS _____DAY OF _____________, 2026.

Entity Name:

Entity Type: (circle one)

Individual, d/b/a, Corporation, LLC, LLP, Joint Venture, Partnership, Other

Authorized Signature:

Name / Title: (Print)

Mailing Address:

City/State/Zip:

Phone / Email:

CERTIFICATION OF COMPLIANCE

DESCRIPTION: Illinois Road Resurfacing Project Phase III Engineering

__________________________________________, having been duly sworn, depose and states as follows:

Having submitted an offer for the above goods and/or services, We hereby certify that: (initial all that apply)

PLEASE CHECK ALL APPLICABLE BOXES

BARRED FROM BIDDING: We are not barred from bidding on these goods and/or services as a result of a violation of either 720 ILCS 5/33E or of any similar statute of another state or a federal statute containing the same or similar elements.

SEXUAL HARASSMENT: We have a written sexual harassment policy in place in full compliance with 775

ILCS 5/2-105(A) (4).

PAYMENT OF TAXES: We are not delinquent in the payment of any tax administered by the Illinois

Department of Revenue; or if we are, it: (a) is contesting its liability for the tax or the amount of tax in accordance with procedures established by the Approved Revenue Act; or (b) has entered into an agreement with the Department of Revenue for payment of all taxes due and is currently in compliance with that agreement.

EQUAL PAY ACT: Respondents, and all subcontractors thereof, shall at all times comply with the provisions of the Illinois Equal Pay Act of 2003, 820 ILCS 112/1, et seq.

CONFINED SPACE ENTRY: We will comply with all requirements of 29 CFR Part 1910 Permit Required for

Confined Spaces for General Industry; including Section 1910.146(c) (9) “In addition to complying with the permit space requirements that apply to all employers, each Respondent who is retained to perform permit space entry operations shall: (a) obtain any available information regarding permit space hazards and entry operations from the host employer; (b) coordinate entry operations with the host employer, when both host employer personnel and Respondent personnel will be working in or near permit spaces, as required by paragraph (d)(11); and (C) inform the host employer of the permit space program that the Respondent will follow and of any hazards confronted or created in permit spaces, either through a debriefing or during the entry operation.”

DRUG-FREE WORKPLACE: We will comply with all requirements Pursuant to Chapter 30, Section 580/1 of the Illinois Compiled Statutes (30 ILCS 580/1) et. Seq. entitled "Drug Free Workplace Act"; we will provide a drug-free workplace by:

1) Publishing a statement:

a) Notifying employees that the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance, including cannabis, is prohibited in the grantee's of Respondents workplace.

b) Specifying the actions that will be taken against employees for violations of such prohibition.

c) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:

i) Abide by the terms of the statement; and

ii) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than 5 days after such conviction.

2) Establishing a drug free awareness program to inform employees about:

a) the dangers of drug abuse in the workplace;

b) the grantee's or Respondents policy of maintaining drug free workplace;

c) any available drug counseling, rehabilitation, and employee assistance program; and

d) the penalties that may be imposed upon employees for drug violations.

3) Making it a requirement to give a copy of the statement required by subsection (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace.

4) Notifying the contracting agency within 10 days after receiving notice under part (B) of paragraph (3) of subsection (a) from an employee or otherwise receiving actual notice of such conviction.

5) Imposing a sanction on, or requiring the satisfactory participation in a drug assistance or rehabilitation program by any employee who is so convicted, as required by Section 5 (30 ILCS 580/5) of the Act.

6) Assisting employees in selecting a course of action in the event drug counseling treatment and rehabilitation is required, and indicating that a trained referral team is in place.

7) Making a good faith effort to continue to maintain a drug free workplace through implementation of this Section.

8) Failure to abide by this certification shall subject the Respondent to the penalties provided in Section 6 (30 ILCS 580/6) of the Act.

NATIONAL SECURITY/USA PATRIOT ACT: We represent and warrant that, pursuant to the requirements of the USA Patriot Act and applicable Presidential Executive Orders, neither we nor any of our principals, shareholders, members, partners, or affiliates, as applicable, as a person or entity are named as a Specially Designated National and Blocked Person (as defined in Presidential Executive Order 13224) and that we are not acting, directly or indirectly, for or on behalf of a Specially Designated National and Blocked Person. We further represent and warrant that we and our principals, shareholders, members, partners, or affiliates, as applicable, are not, directly or indirectly, engaged in, and are not facilitating, the transactions contemplated by this Agreement on behalf of any person or entity named as a Specially Designated National and Blocked Person.

We further represent and warrant we are not acting, directly or indirectly, for or on behalf of any person, group, entity, or nation named by the United States Treasury Department as a Specially Designated National and Blocked Person, or for or on behalf of any person, group, entity, or nation designated in Presidential Executive Order 13224 as a person who commits, threatens to commit, or supports terrorism; and that we are not engaged in this transaction directly or indirectly on behalf of or facilitating this transaction directly or indirectly on behalf of, any such person, group, entity, or nation.

We hereby agree to defend, indemnify, and hold harmless the Village of Wilmette, its Corporate Authorities, and all Village of Wilmette elected or appointed officials, officers, employees, agents, representative, engineers, and attorneys, from and against any and all claims, damages, losses, risks, liabilities, and expenses (including reasonable attorneys’ fees and costs) arising from or related to any breach of the foregoing representation and warrant.

EQUAL EMPLOYMENT OPPORTUNITY: In the event of the Respondents non-compliance with the provisions of this Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights ("Department"), the Respondent may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the Respondent agrees as follows:

1) That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship status, age, physical or mental handicap unrelated to ability, military status, or an unfavorable discharge from military service;

and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization.

2) That, if it hires additional employees in order to perform this contract or any portion thereof, it will determine the availability (in accordance with the Department's Rules) of minorities and women in the areas from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized.

3) That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, citizenship status, age, physical or mental handicap unrelated to ability, military status, or an unfavorable discharge from military service.

4) That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the Respondents obligations under the Illinois Human Rights Act and the Department's Rules. If any such labor organization or representative fails or refuses to cooperate with the Respondent in its efforts to comply with such Act and Rules, the Respondent will promptly so notify the Department and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder.

5) That it will submit reports as required by the Department's Rules, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and the Department's Rules.

6) That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Department for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules.

7) That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be binding upon such subcontractor. In the same manner as with other provisions of this contract, the Respondent will be liable for compliance with applicable provisions of this clause by such subcontractors;

and further it will promptly notify the contracting agency and the Department in the event any subcontractor fails or refuses to comply therewith. In addition, the Respondent will not utilize any subcontractor declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations.

ILLINOIS PUBLIC WORKS EMPLOYMENT DISCRIMINATION ACT

1) Discrimination in employment prohibited: (a) No person shall be refused or denied employment in any capacity on the ground of unlawful discrimination, as that term is defined in the Illinois Human Rights Act, nor be subjected to unlawful discrimination in any manner, in connection with the contracting for or the performance of any work or service of any kind, by, for, on behalf of, or for the benefit of this State, or of any department, bureau, commission, board, or other political subdivision or agency thereof (b) The Illinois Human Rights Act applies to all contracts identified in subsection (a). 10/2. Deemed incorporated in contract: The provisions of this Act shall automatically enter into and become a part of each and every contract or other agreement hereafter entered into by, with, for, on behalf of, or for the benefit of this State, or of any department, bureau, commission, board, other political subdivision or agency, officer or agent thereof, providing for or relating to the performance of any of the said work or services or of any part thereof.

2) Includes independent contractors, etc.: The provisions of this Act also shall apply to all contracts entered into by or on behalf of all independent contractors, subcontractors, and any and all other persons, association or corporations, providing for or relating to the doing of any of the said work or the performance of any of the said services, or any part thereof.

3) Deduction from compensation: No Respondent, subcontractor, nor any person on his or her behalf shall, in any manner, discriminate against or intimidate any employee hired for the performance of work for the benefit of the State or for any department, bureau, commission, board, other political subdivision or agency, officer or agent thereof, on account of race, color, creed, sex, religion, physical or mental handicap unrelated to ability, or national origin; and there may be deducted from the amount payable to the Respondent by the State of Illinois or by any municipal corporation thereof, under this contract, a penalty of five dollars for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of this Act.

4) Recovery by injured person: Any person, agency, corporation or association who violates any of the provisions of this Act, or who aids, abets, incites or otherwise participates in the violation of any of the provisions, whether the violation or participation therein occurs through action in a private, public or in any official capacity, shall be guilty of a petty offense for each and every violation or participation therein with respect to each person aggrieved thereby, to be recovered by each such aggrieved person, or by any other person to whom such aggrieved person shall assign his cause of action, in the circuit court in the county in which the plaintiff or the defendant shall reside.

5) Violations; punishment: Any person who or any agency, corporation or association which shall violate any of the provisions of the foregoing sections, or who or which shall aid, abet, incite or otherwise participate in the violation of any of the said provisions, whether the said violation or participation therein shall occur through action in a private, in a public, or in any official capacity, shall also be deemed guilty of a petty offense for each and every said violation or participation or, in the case of non-corporate violators, or participators, of a Class B misdemeanor.

6) To be inscribed in contract: The provisions of this Act shall be printed or otherwise inscribed on the face of each contract to which it shall be applicable, but their absence therefrom shall in no wise prevent or affect the application of the said provisions to the said contract.

7) Partial invalidity; construction: The invalidity or unconstitutionality of any one or more provisions, parts, or sections of this Act shall not be held or construed to invalidate the whole or any other provision, part, or section thereof, it being intended that this Act shall be sustained and enforced to the fullest extent possible and that it shall be construed as liberally as possible to prevent refusals, denials, and discriminations of and with reference to the award of contracts and employment thereunder, on the ground of race, color, creed, sex, religion, physical or mental handicap unrelated to ability, or national origin.

PLEASE CHECK THE APPLICABLE BOX

There are no conflicts of interest: and in the event that a conflict of interest is identified anytime during the duration of this award, or reasonable time thereafter, you, your firm or your firm’s ownership, management or staff will immediately notify the Village of Wilmette in writing.

There is an affiliation or business relationship between you, your management or staff, your firm, or your firm’s ownership, and an employee, officer, or elected official of the Village of Wilmette who makes recommendations to the Village of Wilmette with respect to expenditures of money, employment, and elected or appointed positions. Provide any and all affiliations or business relationships that might cause a conflict of interest or any potential conflict of interest.

PLEASE CHECK THE APPLICABLE BOX

We have a good safety record with OSHA.

We have had an OSHA violation within the past 5 years. (Attach explanation)

SIGNATURE OF PARTY AUTHORIZED TO EXECUTE THIS AGREEMENT

By: ______________________________________________________ (Signature)

By: ______________________________________________________ (Print Name and Title) d/b/a_____________________________________________________

Business address: ___________________________________________

Business Phone #:____________________________

Cell Phone #:________________________________

E-Mail Address:______________________________

ATTACHMENT ONE

Illinois Road Resurfacing Project Phase III Eng – Special Provision

Check Sheet for Recurring Special Provisions

Page 1 of 2 BLR 11300 (Rev. 10/27/25)Printed 07/17/26

Local Public Agency

Village of Wilmette

County

Cook

Section Number

21-00209-02-RS

Check this box for lettings prior to 01/01/2026

The Following Recurring Special Provisions Indicated By An "X" Are Applicable To This Contract And Are Included By Reference:

Recurring Special Provisions

Check Sheet # Page No.

1 Additional State Requirements for Federal-Aid Construction Contracts 87

2 Subletting of Contracts (Federal-Aid Contracts) 90

3 EEO 91

4 Specific EEO Responsibilities Non Federal-Aid Contracts 101

5 Required Provisions - State Contracts 106

6 Asbestos Bearing Pad Removal 112

7 Asbestos Waterproofing Membrane and Asbestos HMA Surface Removal 113

8 Temporary Stream Crossings and In-Stream Work Pads 114

9 Construction Layout Stakes 115

10 Use of Geotextile Fabric for Railroad Crossing 118

11 Subsealing of Concrete Pavements 120

12 Hot-Mix Asphalt Surface Correction 124

13 Pavement and Shoulder Resurfacing 126

14 Patching with Hot-Mix Asphalt Overlay Removal 127

15 Polymer Concrete 129

16 Reserved 131

17 Bicycle Racks 132

18 Temporary Portable Bridge Traffic Signals 134

19 Nighttime Inspection of Roadway Lighting 136

20 English Substitution of Metric Bolts 137

21 Calcium Chloride Accelerator for Portland Cement Concrete 138

22 Quality Control of Concrete Mixtures at the Plant 139

23 Quality Control/Quality Assurance of Concrete Mixtures 147

24 Reserved 163

25 Reserved 164

26 Temporary Raised Pavement Markers 165

27 Restoring Bridge Approach Pavements Using High-Density Foam 166

28 Portland Cement Concrete Inlay or Overlay 169

29 Portland Cement Concrete Partial Depth Hot-Mix Asphalt Patching 173

30 Longitudinal Joint and Crack Patching 176

31 Concrete Mix Design - Department Provided 178

32 Station Numbers in Pavements or Overlays 179

RFQ No. 26092

Page 20.1

Page 2 of 2 BLR 11300 (Rev. 10/27/25)

Local Public Agency

Village of Wilmette

County

Cook

Section Number

21-00209-02-RS

Printed 07/17/26

The Following Local Roads And Streets Recurring Special Provisions Indicated By An "X" Are Applicable To This Contract And Are Included By Reference:

Local Roads And Streets Recurring Special Provisions

Check Sheet # Page No.

LRS 1 Reserved 181

LRS 2 Furnished Excavation 182

LRS 3 Work Zone Traffic Control Surveillance 183

LRS 4 Flaggers in Work Zones 184

LRS 5 Contract Claims 185

LRS 6 Bidding Requirements and Conditions for Contract Proposals 186

LRS 7 Bidding Requirements and Conditions for Material Proposals 192

LRS 8 Reserved 198

LRS 9 Bituminous Surface Treatments 199

LRS 10 Reserved 203

LRS 11 Employment Practices 204

LRS 12 Wages of Employees on Public Works 206

LRS 13 Selection of Labor 208

LRS 14 Paving Brick and Concrete Paver Pavements and Sidewalks 209

LRS 15 Partial Payments 212

LRS 16 Protests on Local Lettings 213

LRS 17 Substance Abuse Prevention Program 214

LRS 18 Multigrade Cold Mix Asphalt 215

LRS 19 Reflective Crack Control Treatment 216

RFQ No. 26092

Page 20.2

Illinois Road

Section: 21-00209-02-RS Contract: XXXXX

SPECIAL PROVISIONS

INDEX OF SHEETS

LOCATION OF PROJECT

DESCRIPTION OF PROJECT

MAINTENANCE OF ROADWAYS (D1)

PUBLIC CONVENIENCE AND SAFETY (D1)

COMMENCEMENT OF WORK

TRAFFIC CONTROL PLAN (D1)

TEMPORARY INFORMATION SIGNING

STATUS OF UTILITIES (D1)

FRICTION AGGREGATE (D1)

HOT-MIX ASPHALT – MIXTURE DESIGN VERIFICATION AND PRODUCTION (D1)

HOT-MIX ASPHALT BINDER AND SURFACE COURSE (D1)

ADJUSTMENTS AND RECONSTRUCTIONS (D1)

DRAINAGE AND INLET PROTECTION UNDER TRAFFIC (D1)

CURB OR COMBINATION CURB AND GUTTER REMOVAL AND REPLACEMENT (D1)

AGGREGATE SURFACE COURSE FOR TEMPORARY ACCESS (D1)

TREE PROTECTION

TEMPORARY FENCE

TREE ROOT PRUNING

TREE PRUNING

SUPPLEMENTAL WATERING

FAILURE TO COMPLETE PLANT CARE AND ESTABLISHMENT WORK ON TIME

SIDEWALK AND DRIVEWAY REMOVAL

DETECTABLE WARNINGS (SPECIAL)

RFQ No. 26092

Page 20.3

HOT-MIX ASPHALT DRIVEWAY PAVEMENT

COMBINATION CONCRETE CURB AND GUTTER, TYPE B (SPECIAL) (ABUTTING EXISTING

PAVEMENT)

COMBINATION CONCRETE CURB AND GUTTER, TYPE M (SPECIAL) (ABUTTING EXISTING

PAVEMENT)

FRAMES AND LIDS TO BE ADJUSTED (SPECIAL)

SANITARY MANHOLES TO BE ADJUSTED

SANITARY MANHOLES TO BE RECONSTRUCTED

REMOVAL AND DISPOSAL OF REGULATED SUBSTANCES (PROJECT SPECIFIC)

LONGITUDINAL JOINT SEALANT

RECESSED REFLECTIVE PAVEMENT MARKER

CONCRETE WASHOUT FACILITY

DRAINAGE & UTILITY STRUCTURES TO BE ADJUSTED

DRAINAGE & UTILITY STRUCTURES TO BE RECONSTRUCTED

DRAINAGE STRUCTURES TO BE REMOVED

TRAFFIC SIGNAL WORK GENERAL

DETECTOR LOOP

COILABLE NON-METALLIC CONDUIT

ELECTRIC CABLE

MAINTENANCE OF EXISTING TRAFFIC SIGNAL INSTALLATION

TEMPORARY TRAFFIC SIGNAL TIMING

AVAILABLE REPORTS

IDOT TRAINING PROGRAM GRADUATE ON-THE-JOB TRAINING SPECIAL PROVISION ... 58

LR107-4 INSURANCE………………………………………………………………………………

LR1030-2 LOCAL QUALITY ASSURANCE/QUALITY MANAGEMENT QC/QA…………………61

LPC 663 FORM………………………………………………………………………………………….63

Page 20.4

BDE SPECIAL PROVISIONS

For the July 31 and September 18, 2026 Lettings

The following special provisions indicated by a “check mark” are applicable to this contract and will be included by the Project Coordination and Implementation Section of the Bureau of Design & Environment (BDE).

File Name # Special Provision Title Effective Revised 80099 1 Accessible Pedestrian Signals (APS) April 1, 2003 Jan. 1, 2022 80274 2 Aggregate Subgrade Improvement April 1, 2012 April 1, 2022 80192 3 Automated Flagger Assistance Devices Jan. 1, 2008 April 1, 2023 80173 4 Bituminous Materials Cost Adjustments Nov. 2, 2006 Aug. 1, 2017 80426 5 Bituminous Surface Treatment with Fog Seal Jan. 1, 2020 April 1, 2026 80475 6 Bridge Deck Concrete Overlays Jan. 1, 2026

* 80241 7 Bridge Demolition Debris July 1, 2009

* 5053I 8 Building Removal Sept. 1, 1990 Aug. 1, 2022

* 5026I 9 Building Removal with Asbestos Abatement Sept. 1, 1990 Aug. 1, 2022

80460 10 Cement, Finely Divided Minerals, Admixtures, Concrete, and Mortar Jan. 1, 2025 Jan. 1, 2026 80384 11 Compensable Delay Costs June 2, 2017 April 1, 2019

* 80198 12 Completion Date (via calendar days) April 1, 2008

* 80199 13 Completion Date (via calendar days) Plus Working Days April 1, 2008

80461 14 Concrete Barrier Jan. 1, 2025 80453 15 Concrete Sealer Nov. 1, 2023 80261 16 Construction Air Quality – Diesel Retrofit June 1, 2010 Jan. 1, 2025 80476 17 Deck Slab Repair Jan. 1, 2026

* 80029 18 Disadvantaged Business Enterprise Participation Sept. 1, 2000 Jan. 2, 2025 80467 19 Erosion Control Blanket Aug. 1, 2025 80229 20 Fuel Cost Adjustment April 1, 2009 Aug. 1, 2017 80452 21 Full Lane Sealant Waterproofing System Nov. 1, 2023 80433 22 Green Preformed Thermoplastic Pavement Markings Jan. 1, 2021 Jan. 1, 2022 80471 23 Guardrail Nov. 1, 2025 80472 24 High Friction Surface Treatment Nov. 1, 2025 80456 25 Hot-Mix Asphalt Jan. 1, 2024 April 1, 2026 80446 26 Hot-Mix Asphalt - Longitudinal Joint Sealant Nov. 1, 2022 Aug. 1, 2023 80438 27 Illinois Works Apprenticeship Initiative – State Funded Contracts June 2, 2021 April 2, 2024 80483 28 Inlet Filters April 1, 2026 80477 29 Longitudinal Tining Jan. 1, 2026 July 1, 2026 80450 30 Mechanically Stabilized Earth Retaining Walls Aug. 1, 2023 Aug. 1, 2025 80478 31 Modified Longitudinal Construction Joint Jan. 1, 2026 80464 32 Pavement Marking April. 1, 2025 Nov. 1, 2025 80468 33 Pavement Patching Aug. 1, 2025 80441 34 Performance Graded Asphalt Binder Jan. 1, 2023 80459 35 Preformed Plastic Pavement Marking June 2, 2024

* 3426I 36 Railroad Protective Liability Insurance Dec. 1, 1986 Jan. 1, 2022 80473 37 Raised Reflective Pavement Markers Nov. 1, 2025 80455 38 Removal and Disposal of Regulated Substances Jan. 1, 2024 April 1, 2026 80474 39 Residential Driveway Temporary Signal Nov. 1, 2025 80445 40 Seeding Nov. 1, 2022 July 1, 2026 80457 41 Short Term and Temporary Pavement Markings April 1, 2024 April 2, 2024 80462 42 Sign Panels and Appurtenances Jan. 1, 2025 Jan. 1, 2026 80479 43 Sinusoidal Rumble Strips Jan. 1, 2026 80469 44 Slope Wall Aug. 1, 2025 80448 45 Source of Supply and Quality Requirements Jan. 2, 2023 Jan. 1, 2026 80340 46 Speed Display Trailer April 2, 2014 Jan. 1, 2022 80127 47 Steel Cost Adjustment April 2, 2004 Nov. 1, 2025 80480 48 Structural Repair of Concrete Jan. 1, 2026 80397 49 Subcontractor and DBE Payment Reporting April 2, 2018 80391 50 Subcontractor Mobilization Payments Nov. 2, 2017 April 1, 2019 80463 51 Submission of Bidders List Information Jan. 2, 2025 Mar. 2, 2025

RFQ No. 26092

Page 20.5

80482 52 Submission of Payroll Records – Federal Aid Contract April 1, 2026 80437 53 Submission of Payroll Records – State Contract April 1, 2021 April 1, 2026 80435 54 Surface Testing of Pavements – IRI Jan. 1, 2021 Jan. 1, 2023 80465 55 Surveying Services April 1, 2025 80481 56 Temporary Concrete Barrier Jan. 1, 2026 80466 57 Temporary Rumble Strips April 1, 2025

80484 58 Tolerance in Thickness for Continuously Reinforced PCC Pavement July 1, 2026 80470 59 Traffic Signal Backplate Aug. 1, 2025

* 20338 60 Training Special Provisions Oct. 15, 1975 Sept. 2, 2021 80429 61 Ultra-Thin Bonded Wearing Course April 1, 2020 Jan. 1, 2022 80439 62 Vehicle and Equipment Warning Lights Nov. 1, 2021 Nov. 1, 2022 80458 63 Waterproofing Membrane System Aug. 1, 2024 80302 64 Weekly DBE Trucking Reports June 2, 2012 Jan. 2, 2025 80454 65 Wood Sign Support Nov. 1, 2023 80427 66 Work Zone Traffic Control Devices Mar. 2, 2020 Jan. 1, 2026

80485 67 Work Zone Width Restriction July 1, 2026

* 80071 68 Working Days Jan. 1, 2002

Highlighted items indicate a new or revised special provision for the letting.

An * indicates the special provision requires additional information from the designer, which needs to be submitted separately.

The Project Coordination and Implementation Section will then include the information in the applicable special provision.

The following special provisions are in the 2026 Supplemental Specifications and Recurring Special Provisions.

File Name Special Provision Title New Location(s) Effective Revised

80447 Grading and Shaping Ditches Articles 214.03 & 214.04 Jan. 1, 2023

Page 20.6

STATE OF ILLINOIS

SPECIAL PROVISIONS

The following Special Provisions supplement the “Standard Specifications for Road and Bridge

Construction” adopted January 1, 2022, the latest edition of the “Manual on Uniform Traffic

Control Devices for Streets and Highways”, and the “Manual of Test Procedures of Materials” in effect on the date of invitation of bids, and the Supplemental Specifications and Recurring Special

Provisions indicated on the Check Sheet included here in which apply to and govern the construction of Illinois Road, Section: 21-00209-02-RS, Cook County, and in case of conflict with any part, or parts, of said Specifications, the said Special Provisions shall take precedence and shall govern.

Route: Illinois Road

Section No.: 21-00209-02-RS

Project No.: AYND(590)

Job No.: C-91-275-25

Contract:

LOCATION OF PROJECT

This project is located along Illinois Road, from Locust Road to Wilmette Avenue with an omission at the intersection with Lake Avenue and the intersection with Hunter Road. The gross length of improvements is 6,387 feet (1.21 miles) and the net length of improvements is 6,068 feet (1.15 miles). The project is located within the Village of Wilmette, Cook County, Illinois.

DESCRIPTION OF PROJECT

The work consists of hot-mix asphalt surface removal, resurfacing with hot-mix asphalt surface course and polymerized leveling binder, pavement patching, spot sidewalk replacement, ADA curb ramps, spot curb and gutter replacement, pavement marking installation, and all incidental and collateral work necessary to complete the project as shown in the plans and as described herein.

MAINTENANC…