village of skokie hvac replacement.pdf
PDF 9 MB Posted
- Solicitation number
- 2027-08-05
- Issued by
- Cook County, Illinois
About this file
This is a Request for Proposal (RFP) issued by the Village of Skokie, Illinois, through its Purchasing Division for HVAC replacement services at the Skokie Public Works Automotive Division. The scope of work includes removal and proper disposal of existing HVAC equipment, delivery and installation of a new HVAC unit with all electrical, mechanical, and control system components, installation of intake dampers, modification and reconnection of ductwork, gas piping, flue piping, electrical service, and sheet metal work as required, roof repairs and weatherproofing if necessary, system start-up and testing, and staff training on operation and maintenance. Proposals are due at 3:00 PM on Wednesday, September 9, 2026, with a mandatory pre-bid conference scheduled for 10:00 AM on Monday, August 31, 2026. Bidders must submit one original and two copies of their proposal to Michael Aleksic, Assistant Finance Director, at 5127 W. Oakton Street, Skokie, Illinois 60077. Proposals will be evaluated in private without public bid opening, and award will be based on evaluation criteria established by the Village.
The RFP requires a 5% bid deposit and a 100% performance and payment bond equal to the bid value. Proposals submitted by facsimile or email will not be accepted. The Village reserves the right to conduct discussions with offerors submitting acceptable or potentially acceptable proposals and may request additional information during the evaluation process. Evaluation topics may include specific services to be provided, offeror qualifications, experience with similar projects, and personnel experience. Proposers are advised to submit their most complete and favorable proposals initially, as the Evaluation Committee may proceed without discussion if adequate proposals are received that require no clarification.
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Text version
#641273
Village of
SKOKIE
VILLAGE OF SKOKIE PURCHASING DIVISION
REQUEST FOR PROPOSAL
Specification and Contract Document Number: 2027-08-05
SKOKIE PUBLIC WORKS AUTOMOTIVE DIVISION
HVAC REPLACEMENT
NAME OF BIDDING FIRM:
Proposal Due Date & Time:
Mandatory Pre-Bid Conference:
Number of Copies:
Bid Deposit
Performance & Payment Bond:
3:00pm, Wednesday, September 9, 2026
10:00am, Monday, August 31, 2026
Please submit one (1) original and two
(2) copies of the proposal.
5% Required
100% of Bid Value Required
PLEASE MARK THE RETURN ENVELOPES:
1. Proposal Due Date and Time
2. Title of Job
3. Specification Number
RETURN PROPOSALS TO:
Village of Skokie
5127 W. Oakton Street
Skokie, IL 60077
ATTN: Michael Aleksic, Assistant Finance Director
Telephone: (847) 933-8240 Email: michael.aleksic@skokie.org
PROPOSALS SUBMITTED BY FACSIMILE OR E-MAIL WILL NOТ
BE ACCEPTED
GENERAL INFORMATION
VILLAGE OF SKOKIE
REQUESTS FOR PROPOSALS
A.
A.01
A.02
REQUEST FOR PROPOSALS
GeneralB
A.01.1 Definition:
Skokie, Illinois
Request for Proposals (RFP) is a method of procurement permitting discussions with responsible offerors and revisions to proposals prior to award of a contract. Proposals will be opened and evaluated in private, no public bid opening will be conducted. Award will be based on the criteria set forth herein.
A.01.2 Familiarity with Conditions:
Proposers are required to become familiar with all conditions, instructions and specifications governing this proposal. Once the award has been made, failure to have read all the conditions, instructions and specifications of this Request for Proposal, and any subsequent contract, shall not be cause to alter the original contract or request additional compensation.
Discussion of Proposals:
A.02.1 All offerors are advised that in the event of receipt of an adequate number of proposals, which in the opinion of the Evaluation Committee require no clarification and/or supplementary information, such proposals may be evaluated without discussion. Hence, proposals should be initially submitted on the most complete and favorable terms which offerors are capable of offering to the Village.
A.02.2 The Evaluation Committee may conduct discussions with any offeror who submits an acceptable or potentially acceptable proposal. Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals. During the course of such discussions, the Evaluation Committee shall not disclose any information derived from one proposal to any other offeror. The Evaluation
Committee reserves the right to request the offeror to provide additional information during this process.
A.02.3 During discussions, the offeror shall be prepared to cover the following
#641273 topics:
A.02.3.1 The specific services to be provided;
A.02.3.2 Qualifications of the offeror, including work on similar projects, experience of personnel, etc;
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