village of palatine-Palatine-Road-at-Rohlwing-Road-Roadway-Widening-and-Resurfacing-Phase-III-Engineering.pdf

Village of Palatine Page 1 of 8

REQUEST FOR QUALIFICATIONS/STATEMENT OF INTEREST

VILLAGE OF PALATINE—DEPARTMENT OF PUBLIC WORKS

CONTRACT DPW-2715

PALATINE ROAD (FAP305) AT ROHLWING ROAD ROADWAY WIDENING AND

RESURFACING

September 21, 2026

The Village of Palatine, Illinois (Village) hereby solicits qualified and interested firms to submit statements of qualifications (Qualifications) for providing all services, supervision, labor and equipment necessary to provide the Village with Phase III Construction Engineering Services for the widening and resurfacing of Palatine Road at Rohlwing Road project in accordance with federal, state and local laws and regulations (both current and as amended).

GENERAL REQUIREMENTS:

This is a Request for Qualifications (RFQ). Qualifications will be opened and evaluated in private and submittal information will be kept confidential until a selection is made. Submittals shall be made electronically in PDF format and emailed no later than 5:00 PM on October 6, 2026 to Brandon Saccone (bsaccone@palatine.il.us). The subject line of the email and the PDF file shall be named using the following format: ConsultantName_DPW-

2715_PIII_RFQ.

CONTACT PERSON: Brandon Saccone, Assistant Director

SUBMISSION DATE AND TIME: 5:00 PM (CST) — October 6, 2026

Qualifications received after the submittal time will be rejected and returned to the sender. This shall be referenced by the time stamp on the email sent.

SCHEDULE OF EVENTS:

September 21, 2026 RFQ Available September 30, 2026 All questions regarding RFQ shall be sent by email to Brandon

Saccone by 5:00 PM (CST) October 2, 2026 All questions answered via email and posted on website after 5:00 PM

(CST)

October 6, 2026 Submittals due via email at 5:00 PM (CST) October 7, 2026 Staff Evaluation and Short Listing of Firms November 2026 Staff Committee Contract Approval December 2026 Anticipated Village Council Approval January 2027 Anticipated Notice to Proceed

GENERAL INFORMATION

Receipt and Handling of Qualifications: Qualifications shall be opened and reviewed in private by the Evaluation Committee to avoid disclosure of contents to competing Professionals.

Evaluation of Submittals: Qualifications submitted by Professionals shall be evaluated solely in accordance with the criteria set forth in the RFQ. Evaluation of Qualifications will be done by Village staff. Qualifications will be evaluated on experience in doing projects of a similar nature and adherence to specifications. These criteria are to be utilized in the evaluation of

Village of Palatine Page 2 of 8 qualifications for development of the short list of Professionals to be considered for interviews and/or potential negotiations. Individual criteria will be assigned varying weights at the Village’s discretion to reflect relative contract importance. Professionals are required to address each evaluation criteria and to be specific in presenting their qualifications.

1. Technical Approach: Proposed methodology, QA/QC procedures, innovations, etc.

Demonstrated quality assurance procedures and schedule to ensure a timely, effective and professional provision of services. (Weighted at 20%)

2. Firm Experience: The Firm’s general experience, stability, and history of performance on projects similar to the one under consideration. Three (3) similar projects shall be provided. Key staff and their role on the Firm’s similar projects shall be identified. (Weighted at 20%)

3. Specialized Expertise: Staff/Firm expertise (i.e. Drainage, Structural, Traffic, etc.) as it relates to the project under consideration. References on key staff and project resumes to awards received by the firm or staff, technical papers authored by key staff, and other forms of indications of specialized expertise will be considered in this category. (Weighted at 10%)

4. Staff Capabilities: The education, experience, and expertise of the Firm’s key employees as they relate to the proposed scope of services and to the degree to which the services meet the needs of the County. Key staff resumes shall be provided for review of qualifications, competence, and past performance. (Weighted at 25%)

5. Work Load Capacity: Present work load with attention to current and future commitments of firm and available personnel, particularly those key persons expected to be assigned to the project. (Weighted at 10%)

6. Past Performance: The firm must have demonstrated history of professional, reliable, and dependable service to governmental entities. Firms will be evaluated on the recommendations and opinions of the Firm’s previous clients as to its ability to meet deadlines and remain within budget. Staff sense of responsibility, attitudes, concern for economy, efficiency, environment, quality of service, etc. will be taken into consideration. (Weighted at 15%)

The Evaluation Committee may conduct interviews with and/or require presentations of the

Professionals who submit acceptable or potentially acceptable Qualifications as set forth above in the Schedule of Events. Such Professionals shall be accorded fair and equal treatment with respect to any opportunity for interviews. During the course of such interviews, the Evaluation

Committee shall not disclose any information derived from one submittal to any other

Professional. The Village shall evaluate the Professionals submitting Qualifications, taking into account qualifications, ability of professional personnel, past record and experience, performance data on file, willingness to meet time requirements, location, workload of the

Professional, approach to the project, ability to furnish the required services, and such other qualification-based factors as the Village may determine in writing are applicable.

Selection: On the basis of the evaluations, interviews, and presentations, the Village shall select no fewer than three Professionals which it determines to be the most qualified to provide services regarding the specific project. The Village shall then contact the top ranked Professional and attempt to negotiate a contract. If fewer than three Professionals submit Qualifications and the Village determines that one or both of those Professionals are so qualified, the Village may proceed to negotiate a contract as set forth herein.

Village of Palatine Page 3 of 8

Selection shall be made of the Professional deemed to be fully qualified and best suited among those submitting Qualifications, on the basis of the factors involved in the RFQ. It is the intent of the Village of Palatine to select the Professional whose Qualifications meet or exceed the requirements as outlined herein. Information and/or factors gathered during interviews, presentations, negotiations and any reference checks, in addition to the evaluation criteria stated in the RFQ, and other information or factors deemed relevant by the Village, shall be used in the final selection decision.

Negotiations: The Village shall prepare a written description of the scope of the proposed services to be used as a basis for negotiations and shall negotiate a contract with the highest qualified Professional at compensation that the Village determines in writing to be fair and reasonable. In making this decision the Village shall take into account the estimated value, scope, complexity and professional nature of the services to be rendered.

If the Village is unable to negotiate a satisfactory contract with the top ranked Professional, negotiations with that Professional shall be terminated. The Village shall then begin negotiations with the next highest ranked firm. If the Village is unable to negotiate a satisfactory contract with that Professional, negotiations with that Professional shall be terminated. The Village shall then begin negotiations with the next highest ranked Professional.

If the Village is unable to negotiate a satisfactory contract with any of the selected Professionals, the Village shall re-advertise the project based on a re-evaluation of the architectural, engineering, or land surveying services requested, including the estimated value, scope, and complexity.

Notice of Unacceptable Submittal: If the Evaluation Committee determines a Professional’s Qualifications to be unacceptable, such Professional shall not be afforded an opportunity to supplement its Qualifications.

PREVAILING WAGE

The State of Illinois requires under Public Works Contracts that the general prevailing rate of wages in this locality be paid for each craft or type of worker hereunder. This requirement is in accordance with the Prevailing Wage Act, 820 ILCS 130/0.01 et seq., as amended. This shall include payment of the general prevailing rate for legal holiday and overtime work. It shall be mandatory upon the subcontractor under the Contractor. Prevailing wage rates are available on the State of Illinois Department of Labor website (Link) under View Current Prevailing Wage

Rates. If wage rates change during the course of the project, the new rates will be available at this location.

Incurred Costs: The Village of Palatine will not be liable in any way for any costs incurred by respondents in replying to this RFQ.

Addendum: Should the Professional require any additional information about this RFQ, please send an email to Brandon Saccone (bsaccone@palatine.il.us). The subject line shall be DPW- 2715_RFQ_QUESTION. Any questions must be submitted by the deadline as outlined in the Schedule of Events. ANY AND ALL changes to these specifications are valid only if they are included by Written Addendum sent by email in PDF format. NO interpretation of the meaning of the plans, specifications, or other RFQ documents will be made orally. If any addendum are required, all addenda will be emailed to the Professionals if they are listed as a RFQ holder on the Village’s website under ”Bids/RFP/RFQ”. In addition, all addenda are posted on the Village

Village of Palatine Page 4 of 8 of Palatine’s website. Failure of the Professional to receive any such addendum shall not relieve the Professional from obligations under this RFQ as submitted. All addenda so issued shall become part of the Qualifications. Failure to request an interpretation constitutes a waiver to a later claim that ambiguities or misunderstandings caused a Professional to improperly submit Qualifications.

Hold Harmless Clause: The Professional agrees to indemnify, save harmless and defend the Village of Palatine, the Village of Palatine Public Elected Officials, their agents, servants, and employees, and each of them against and hold them harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses, including court costs and attorney’s fees, for or on account of any injury to any person, or any death at any time resulting from such injury, or any damage to property, which may arise or which may be alleged to have arisen out of or in connection with the work covered by this contract.

Rejection of Qualifications/RFQs, Waiver of Irregularities: The Village of Palatine reserves the right to reject any or all Qualifications, to waive irregularities, and to accept that Qualification which is considered to be in the best interest of the Village. Any such decision shall be considered final.

Compliance with Laws: The Professional hereto covenants and agrees to comply with all applicable federal, state, and local laws, codes, ordinances, rules and regulations. Failure to comply with the terms of this provision shall constitute a breach of contract and permit the Village to terminate this Request for Qualifications.

References: A minimum of three (3) references where services of a similar nature have been provided must be listed as required herein.

Village of Palatine Page 5 of 8

DIRECTIONS FOR SUBMISSION:

Qualified individuals or firms are to submit via email a PDF of the completed Qualifications along with any support documentation to:

Brandon Saccone (bsaccone@palatine.il.us)

All data and documentation submitted as part of this RFQ shall become the property of the

Village of Palatine, Illinois. After a contract is executed, all Qualifications, responses, documents, and materials contained in the RFQ shall be considered public information and will be made available for inspection in accordance with the Illinois Freedom of Information Act.

All Qualifications must be received by 5:00 PM (CST) on October 6, 2026. Absolutely no

Qualifications received after the time specified will be considered. Late Qualifications shall be rejected. The Village of Palatine cannot be held responsible for any delay, regardless of reason, in the transmission of Qualifications. A CONFIRMATION EMAIL SHALL BE SENT TO EACH

RESPONDENT THAT HAS CORRECTLY SUBMITTED.

THE EMAIL TIME STAMP SHALL BE USED TO DETERMINE THE RFQ TIME AND DATE OF

SUBMISSION.

Village of Palatine Page 6 of 8

DPW-2715

Palatine Road at Rohlwing Road Roadway Widening and Resurfacing

Project Description & Scope:

This Request for Qualifications (RFQ) based submittal is for the purpose of contracting with a qualified engineering firm to assist the Village of Palatine in Phase III Construction Engineering for the roadway widening and resurfacing of Palatine Road at Rohlwing Road. All work shall conform to IDOT/FHWA policies and procedures for federal aid projects and will be completed under applicable BLR and BDE Manuals.

The project improvements consist of the roadway widening and resurfacing of Palatine Road to implement a channelized left turn lane on Palatine Road by equally widening the pavement around the roadway centerline. The 12-foot wide travel lanes will be maintained and the channelized left turn lane will be 14 feet wide to match the existing median / turn lane at the project terminus. A bi-directional left turn lane will be provided to the east. The Rohlwing Road approaches will be widened easterly to provide 11-foot wide left turn, right turn, and through lanes on the north approach and on the south approach 11-foot wide left and right turn lanes with a 14-foot wide through lane. Also included in the project is the traffic signal modernization including full removal and replacement of the signal, ADA ramp improvements, storm sewer modernization, and replacing the existing sidewalk on the north side of Palatine Road, east of the intersection with a 10-foot wide side path.

Scope of Work:

The scope of services shall include pre-construction activities; construction layout; as-built surveys; verification of quantities; utility coordination and conflict resolution; resident engineering services; meetings and coordination; material testing, inspection, and certification;

record preparation and maintenance of documentation; pay estimate submittals; change orders;

and other activities associated with construction engineering for roadway reconstruction that would enable the project to be completed in a timely manner. Quality Assurance (QA) oversight and Contractor’s Quality Control must be performed by the respondent firm or one of its subconsultants. The firm must also provide all necessary vehicles and equipment to perform the required services.

Experience with the Federal Aid Process and IDOT procedures are essential for this project.

Construction Engineering Services will be required from the Bid Letting Date through final acceptance of the construction contract. The anticipated timetable for this project will be a Bid Letting in January of 2027.

Prequalification:

The respondent firm and/or the design team, including subconsultants, must be prequalified by IDOT for the following:

• Special Services – Construction Inspection

Engineering for this Project will be funded in part with federal Surface Transportation Program (STP) Funding and is subject to all requirements thereof. The construction contract will be let and administered by IDOT.

Village of Palatine Page 7 of 8

SUBMITTAL FORMAT REQUIREMENT:

When preparing submittals for the Village of Palatine, the following requirements shall be adhered to and presented in the order listed below. Each bulleted item shall be separated and be limited to one (1) page each unless otherwise noted.

• Cover letter transmitting the proposal on the firm’s letterhead describing the composition and proposal contents, understanding of the project intent, and the primary point of contact and that person’s contact information. Failure to submit a cover page may result in disqualification of your submittal.

• Table of Contents with page numbers, identifying the approach, resumes, etc.

• Section 1: Project Understanding/Approach Summary. Demonstrate a clear vision of the project outcome, as well as the methodologies and philosophies necessary to achieve the desired outcome. Summary shall be limited to two (2) pages.

• Section 2: Organization. Listing of key staff, presented in an overall organizational chart format, with roles and responsibilities of each.

• Section 3: Key Staff Resumes. Project Manager/key staff members must be clearly identified in the proposal, and the resumes of the Project Manager, key staff and sub-contractor staff must be included. Resumes shall be limited to one (1) page each. All resumes shall CLEARLY differentiate between work experience gained at the current firm and work experience gained while working for other firms. Each project team member’s resume should indicate the number of years of experience in the profession and number of years of experience with the firm. Professional registration information, awards, and training shall also be provided.

• Section 4: Similar Projects. Provide a minimum of three (3) and up to four (4) ongoing or completed projects within the last five (5) years of similar scope and magnitude that demonstrate the firm or team has experience in performing work of a similar nature and scope. Project resumes shall be a half page each and a maximum of two (2) pages.

• The following shall be included with the Request for Qualifications submittal:

o Certificate of Eligibility/IDOT Statement of Experience and Financial Condition

(SEFC) Acceptance Letter.

o Affidavit of Availability or a list equivalent to Part 1 of BC 57 indicating same required information for all active and pending contracts/commitments.

o IDOT prequalification in Special Services – Construction Inspection.

o Experience in the federal aid documentation process.

Village of Palatine Page 8 of 8

THIS PAGE IS MANDATORY.

REFERENCES

List three (3) references that you have done similar work, service or supplied similar products to within the last twelve (12) months (only correct contact names and phone numbers will be acceptable).

Entity:

Address:

City, State, Zip Code:

Telephone Number:

Email Address:

Contact Person:

City, State, Zip Code:

Telephone Number:

City, State, Zip Code:

Telephone Number: