village of orland park 26-078 143rd street tree removal.pdf

INVITATION TO BID

#26-078

143rd Street Tree Removal

ISSUED

October 9, 2026

BID OPENING

October 30, 2026

11:00 A.M.

Office of the Village Clerk

14700 S. Ravinia Ave.

Orland Park, IL 60462

TABLE OF CONTENTS

I. INSTRUCTIONS TO BIDDERS

● Overview

● Bid Specifications

● Bid Submission Requirements

● Evaluation of Bids/Bidders

● Submittal Checklist

II. ATTACHMENTS

● Scope of Work …….. ........................................................... under separate cover

● Local Vendor Purchasing Policy ............................................ under separate cover

● General Terms and Conditions ............................................ under separate cover

● Sample Agreement .............................................................. under separate cover

● Exhibit A – Project Plan Set ................................................... under separate cover

III. REQUIRED BID SUBMISSION DOCUMENTS

● Bidder Summary Sheet ......................................................... under separate cover

● Certificate of Compliance .................................................... under separate cover

● References…….. .................................................................. under separate cover

● Insurance Requirements ....................................................... under separate cover

● Unit Price Sheet ................................................................... under separate cover

● Business Relationship Disclosure Form .................................. under separate cover

● Responsible Bidder Compliance Affidavit………………………under separate cover

SECTION I – INSTRUCTIONS TO BIDDERS

ITB #26-078

OVERVIEW

The Village of Orland Park (“Village”) is requesting bids from qualified contractors to provide tree removal for the 143rd Street improvements. (“Project”).

The selected contractor will be responsible for all construction tasks, provided, but not limited to, in the

Scope of Work document. The project must be completed by March 19, 2027.

SUBMISSION DEADLINE

Bids must be submitted no later than 11:00 a.m., local time, on October 30, 2026. No consideration will be given to bids received after the stated date and time. Bids submitted must include all information and documents as requested in this Invitation to Bid. No oral or electronic bids sent by facsimile or via email, will be accepted or considered. All bids received after the submittal deadline will be rejected and returned unopened. Failure to follow these instructions may result in rejection of the bid.

THE VILLAGE RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS AND TO WAIVE ANY

IRREGULARITIES.

QUESTION INFORMATION

All questions related to this proposal must be submitted online through BidNet Direct, no later than 12:00 p.m., local time, on October 23, 2026. No oral comments will be made to any Bidder as to the meaning of the bid documents. Any and all questions will be answered through BidNet Direct in an addendum after the question period closes. This policy affords all parties submitting bids the same information.

Before the submission deadline, the Village will make available to the public answers to questions or any modifications or additions to this Project or ITB in the form of an Addendum to be posted on the Village’s page on BidNet Direct. Answers to questions will not be mailed to potential proposers.

In order to receive notification of any Addenda, please “FOLLOW” the solicitation on BidNet Direct to ensure that you receive notification of any addenda that may be issued.

Bidders will not be relieved of obligations due to failure to examine or receive documents, visit the BidNet

Direct website or become familiar with conditions or facts of which the Bidder should have been aware and the Village will reject all claims related thereto. Information other than in the form of a written

Addendum issued by the Village from any officer, agent, or employee of the Village or any other person shall not affect the risks or obligations assumed by the Bidder or relieve him from fulfilling any of the conditions and obligations set forth in this ITB. In the event of conflict with the original ITB documents, addenda shall govern to the extent specified. Subsequent addenda shall govern over prior addenda only to the extent specified.

BID SPECIFICATIONS

Scope of Work

The Scope of Work for this ITB #26-078 is attached under separate cover.

BID SUBMISSION REQUIREMENTS

Bid Bond

Each bid must be accompanied by a bid deposit, as earnest money, in the form of a bid bond, a certified check or cashier's check, drawn on a responsible bank, made payable to the Village of Orland Park for ten percent (10%) of the total amount of the bid price. After Contract award, the Village will return deposits to unsuccessful Bidders. Bid Bond is Applicable.

Only one (1) original bid bond document is required and is to be submitted with the paper copy to the

Clerk’s Office.

Copies

Bidders must submit three (3) complete, sealed and signed hardcopies of the bid. One (1) hardcopy shall be an original unbound version, marked “Original” and must contain original signatures. Two (2) hardcopies shall be complete, identical, bound copies of the bid. Bids shall include all requested information, forms, certificate and addendum acknowledgements (if applicable) in each copy in order to be considered responsive.

Bidders must submit bids in a sealed envelope labeled ITB #26-078 143rd Street Tree Removal in the lower left hand corner. All sealed bids must be submitted to Village of Orland Park, Office of the Village

Clerk, 14700 South Ravinia Avenue, Orland Park, Illinois 60462.

All sealed bids submitted properly will be opened publicly and read aloud immediately following the stated submission time for the Project.

Responsible Bidder Ordinance Requirements

In the manner and to the extent required by 1-16-7 (Construction Bidding and Contracts) of the Village

Code, this solicitation is subject to the Responsible Bidder Ordinance requirements for Village public works projects with a value of $25,000 or more. Each Contractor must comply with the specific criteria set forth therein and submit acceptable evidence of compliance, in addition to any other requirements as determined from time to time by the Village for the specific type of work to be performed.

Contractor must meet all of the requirements per amended Village Code Section 1-16-7, including participation in apprenticeship and training programs applicable to the work to be performed on the project, which are approved by and registered with the United States Department of Labor’s Office of

Apprenticeship or the Illinois Apprenticeship Office, including evidence that any applicable

Apprenticeship Programs must have graduated at least five (5) apprentices in each of the preceding five

(5) years for each of the construction crafts the Contractor will perform on the project. Contractor must directly perform at least twenty-five (25) percent of the services identified in the public works contract it is seeking to be awarded OR Contractor will only contract with subcontractors that comply with RBO requirements to perform the construction work identified on this project. RBO is Applicable.

Other

Each Bidder is responsible for reading this ITB and determining that the Bid Specifications describe the

Project in sufficient detail. Bidders shall notify the Village of any inappropriate service, brand name, component, or equipment called for by the Village in this ITB and shall note in its bid the adjustments made to accommodate such deficiencies.

After bids have been opened, no Bidder shall assert that there was a misunderstanding concerning the nature of the Project or the quantities and specifications of the material/equipment/items to be delivered, and no such claim shall relieve a Bidder from its obligation to perform. All bids must be made only on the forms provided by the Village and must be made in accordance with this ITB, which is on file and may be obtained for examination in the Clerk’s Office at the above address and are made part of this notice as though fully set forth herein.

Required Forms

Bidders shall provide all the information requested in Section III of this ITB.

1. Bidder Summary Sheet – The Bidder Summary Sheet must be completed, signed and submitted with the bid. Prices must include all permits, insurance, equipment, work and expense necessary to provide the Project. The submitted bid price(s) shall not include any amount for sales or use taxes, or any other tax from which the Village is exempt. The Bidder Summary Sheet is attached under separate cover.

2. Certificate of Compliance – The Certificate of Compliance must be completed, signed, and submitted with the bid. The Certificate of Compliance is attached under separate cover.

3. References – The References form must be completed and submitted with the bid. Bidders shall provide three (3) references for which they have performed similar work. By providing this information, Bidders grant Village permission to contact said references and ask questions regarding prior work performance. Village may use the information gained from Bidder’s references to further evaluate Bidder responsibility. The References form is attached under separate cover.

4. Insurance Requirements – The Insurance Requirements must be completed, signed and submitted with the bid. Bidders may submit with the bid a current policy Certificate of Insurance showing the insurance coverages the bidder currently has in force. Insurance Requirements is attached

5. Unit Pricing – The unit price sheet is Under Separate Cover. This is a lump sum contract; all proposers are required to fill out the unit price. Unit prices submitted shall be used to establish the value of any additions, deletions, or changes to the work. Quantities shown on the Unit Price

Sheet are provided for informational purposes only. The Contractor shall independently verify all quantities and conditions and shall provide a lump sum price to complete all Work in accordance with the Contract Documents.

6. Business Relationship Disclosure Form – The Business Relationship Disclosure Form must be completed and submitted with the bid. Pursuant to Village Code, all business relationships between vendors and Officials must be disclosed. Vendors and Officials shall complete the

Business Relationship Disclosure Form. Failure to comply shall be considered a violation of the ordinance and can result in penalties. The Business Relationship Disclosure Form is attached

7. Responsible Bidder Compliance Affidavit – The Responsible Bidder Compliance Affidavit must be completed and submitted with the bid along with certifications and supporting documents as proof. Failure to comply with all submission requirements may result in a determination that the

Contractor is not responsible under Village Code and will not be recommended for award to the

Village Board. The Responsible Bidder Compliance Affidavit is attached under separate cover.

Withdrawal of Bids

Once submitted, no bid may be withdrawn without the Village's consent, but it may be superseded by a subsequent timely bid. Any bid received after the time and date specified for opening, or any postponement thereof, will not be considered. Bids shall be irrevocable for at minimum sixty (60) calendar days after the Village opens them.

EVALUATION OF BIDS/BIDDERS

The Village of Orland Park will evaluate proposals based on prices, vendor's qualifications, and additional factors deemed relevant.

The Village of Orland Park retains the right to accept any proposal, any part or parts thereof or reject all proposals. The Village reserves the right to waive minor informalities or irregularities in the proposals received, to accept any proposal deemed advantageous to the Village. Conditional proposal, or those which take exception to the Contract documents without prior written approval from the Village, may be considered non-responsive and may be rejected.

The Village may make such investigations as it deems necessary to determine the ability of the Proposer to perform the work in conformity with the Proposal and Contract documents, and the Proposer shall furnish to the Village all such information and data for this purpose as the Village may request.

SUBMITTAL CHECKLIST

In order to be responsive, each Bidder must submit the following items no later than 11:00 a.m., local time, on October 30, 2026:

1. Three (3) sealed hardcopies of the bid: Not later than the bid opening, Bidders must submit bids in a sealed envelope labeled ITB #26-078 143rd Street Tree Removal in the lower left hand corner and addressed to:

Village of Orland Park

Attn: Clerk’s Office

14700 S. Ravinia Ave.

Orland Park, IL 60462

2. Bid Bond for ten percent (10%) of the bid price. Include the original document in the unbound bid copy. Bid Bond is Applicable.

3. Signed and completed forms from Section III:

a. Bidder Summary Sheet

b. Certificate of Compliance

c. References (3 total)

d. Insurance Requirements Form and policy specimen Certificate of Insurance

e. Unit Price Sheet – Under Separate Cover

f. Business Relationship Disclosure Form

g. Responsible Bidder Compliance Affidavit (Attach certifications and supporting documents as proof)