VILLAGE OF OAK PARK

FIRE STATION #3

RENOVATION

PROJECT MANUAL MAY 26th, 2026

ARCHITECT’S PROJECT NO. 25086

ARCHITECT’S PROJECT NO. 25086

VILLAGE OF OAK PARK

FIRE STATION #3

RENOVATION

VILLAGE OF OAK PARK

DEPARTMENT OF PUBLIC WORKS

201 SOUTH BLVD

OAK PARK, ILLINOIS, 60302

ARCHITECT: STUDIOGC ARCHITECTURE + INTERIORS

223 WEST JACKSON BOULEVARD

SUITE 1200

CHICAGO, ILLINOIS 60606

312-253-3400

DATE: MAY 26TH, 2026

VILLAGE OF OAK PARK PROJ. NO. 25086

SOUTH FIRE STATION #3 RENOVATION

TABLE OF CONTENTS TOC - 1 MAY 26, 2026

TABLE OF CONTENTS

NO. SECTION PAGES

PROCUREMENT AND CONTRACTING REQUIREMENTS

REQUEST FOR PROPOSAL BY VILLAGE OF OAK PARK

CONDITIONS OF THE CONTRACT

PER REQUEST FOR PROPOSAL BY VILLAGE OF OAK PARK

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY

012200 UNIT PRICES

012300 ALTERNATES

012500 SUBSTITUTION PROCEDURES

012600 CONTRACT MODIFICATION PROCEDURES

012900 PAYMENT PROCEDURES

013100 PROJECT MANAGEMENT AND COORDINATION

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013300 SUBMITTAL PROCEDURES

014000 QUALITY REQUIREMENTS

014200 REFERENCES

015000 TEMPORARY FACILITIES AND CONTROLS

016000 PRODUCT REQUIREMENTS

017300 EXECUTION

017700 CLOSEOUT PROCEDURES

017823 OPERATION AND MAINTENANCE DATA

017839 PROJECT RECORD DOCUMENTS

017900 DEMONSTRATION AND TRAINING

DIVISION 02 - EXISTING CONDITIONS

024119 SELECTIVE DEMOLITION

024126 SELECTIVE ELECTRICAL DEMOLITION

DIVISION 03 - CONCRETE

030353 MISCELLANEOUS CAST-IN-PLACE CONCRETE

035416 HYDRAULIC CEMENT UNDERLAYMENT

DIVISION 04 - MASONRY

042000 UNIT MASONRY

DIVISION 05 - METALS

055000 METAL FABRICATIONS

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

061053 MISCELLANEOUS ROUGH CARPENTRY

062013 EXTERIOR FINISH CARPENTRY

062023 INTERIOR FINISH CARPENTRY

064116 PLASTIC-LAMINATE-FACED ACHITECTURAL CABINETS

TABLE OF CONTENTS TOC - 2 MAY 26, 2026

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

072100 THERMAL INSULATION

072119 FOAMED-IN-PLACE INSULATION

072500 WEATHER BARRIERS

079200 JOINT SEALANTS

072726 FLUID APPLIED MEMBRANE AIR BARRIERS

075323 ETHYLENE-PROPYLENE-DIENE-MONOMER (EPDM) ROOFING

076200 SHEET METAL FLASHING AND TRIM

077200 ROOF ACCESSORIES

078413 PENETRATION FIRESTOPPING

078443 JOINT FIRESTOPPING

079200 JOINT SEALANTS

DIVISION 08 - OPENINGS

081113 HOLLOW METAL DOORS AND FRAMES

081416 FLUSH WOOD DOORS

084115 ALUMINUM-FRAMED ENTRANCES AND STORE FRONTS

085113 ALUMINUM WINDOWS

087110 DOOR HARDWARE

088300 MIRRORS

088733 DECORATIVE FILMS

DIVISION 09 - FINISHES

090561.13 MOISTURE VAPOR EMISSION CONTROL

092216 NON-STRUCTURAL METAL FRAMING

092900 GYPSUM BOARD

093013 CERAMIC TILING

095113 ACOUSTICAL PANEL CEILINGS

096513 RESILIENT BASE AND ACCESSORIES

096813 TILE CARPETING

099113 EXTERIOR PAINTING

099123 INTERIOR PAINTING

099300 STAINING AND TRANSPARENT FINISHING

099600 HIGH PERFORMANCE COATING

DIVISION 10 - SPECIALTIES

102800 TOILET BATH AND LAUNDRY ACCESSORIES

DIVISION 11 – EQUIPMENT (NOT USED)

DIVISION 12 - FURNISHINGS

123553.19 WOOD LABORATORY CASEWORK

123616 STAINLESS STEEL COUNTERTOPS

DIVISION 13 - SPECIAL CONSTRUCTION (NOT USED)

DIVISION 14 – 20 (NOT USED)

TABLE OF CONTENTS TOC - 3 MAY 26, 2026

DIVISION 21 - FIRE SUPPRESSION (ON DRAWINGS)

DIVISION 22 - PLUMBING (ON DRAWINGS)

DIVISION 23 - HEATING VENTILATING AND AIR CONDITIONING (ON DRAWINGS)

DIVISION 26 – ELECTRICAL

260500 COMMON WORK RESULTS FOR ELECTRICAL

260505 SELECTIVE DEMOLITION FOR ELECTRICAL

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

260533 RACEWAY AND BOXES

260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS

260923 LIGHTING CONTROL DEVICES

262416 PANELBOARDS

262726 WIRING DEVICES

262813 FUSES

262819 ENCLOSED SWITCHES

263213 PACKAGED ENGINE GENERATOR SYSTEMS

263623 AUTOMATIC TRANSFER SWITCHES

272000 DATA COMMUNICATIONS NETWORK CABLING

283100 FIRE DETECTION AND ALARM

DIVISION 31 – EARTHWORK

312000.13 EARTH MOVING FOR BUILDINGS

DIVISION 32 - EXTERIOR IMPROVEMENTS

321313 CONCRETE PAVING

329200 TURF

321216 ASPHALT PAVEMENT

321723 PAVEMENT MARKINGS

END OF TABLE OF CONTENTS

REQUEST FOR PROPOSALS

INSTRUCTIONS AND SPECIFICATIONS FOR:

Village of Oak Park South Fire Station #3 Renovations Bid Number: 26 - 112

Issuance Date: 5/26/2026

The Village of Oak Park will receive proposals from qualified contractors to renovate the day room, kitchen, work room, dispatch office and restroom at the south fire station, located at 900 S. East Ave., Oak Park, IL 60302. Bids will be accepted at the Public Works Center, 201 South Blvd., Oak Park, IL 60302 Monday through Friday, 7:30 a.m. to 4:00 p.m. local time until 10:00 a.m. on Thursday June 18th, 2026. Bids may also be sent via e-mail to Jake.Vest@oak-park.us. Bids will be reviewed and the results of the review will be presented to the Village of Oak Park Board of Trustees.

There will be a pre-bid meeting at the south fire station, located at 900 S. East Ave., Oak Park, IL 60302 on Thursday, June 4th,2026 at 9:00 a.m. Prospective bidders are encouraged to attend the pre-bid meeting to inspect site conditions, receive design drawings and obtain other pertinent information about the scope of work.

Specifications and bid forms may be obtained by sending a request to Building Maintenance Superintendent, Jake Vest at Jake.Vest@oak-park.us or by stopping by the Public Works Center at the address listed above or by calling 708-358-5710.

The Board of Trustees reserves the right to accept or reject any and all proposals or to waive technicalities, or to accept any item of any proposal.

Do not detach any portion of this document. Upon formal award to the successful contractor, a written agreement will be executed in substantially the form attached.

In responding to this Request for Proposals, the official logo of the Village of Oak Park is not to be used in any form. Use of the Village logo is strictly prohibited by law and such use could subject the proposer to disqualification.

Submission of Proposals The bid shall be submitted on the bid form included herewith. If bid is hand delivered or mailed to the Public Works Center, the bid shall be submitted in a sealed envelope marked “BID: 26 - 112 Village of Oak Park South Fire Station #3 Renovation”, shall bear the return address of the bidder, and shall be addressed as follows:

TO: Jake Vest, Building Maintenance Superintendent

Department of Public Works 201 South Blvd.

Oak Park, IL 60302

SECTION I

PROPOSAL INSTRUCTIONS, TERMS AND CONDITIONS

Preparation and Submission of Proposal All proposals must be delivered to the Public Works Center by the specific time indicated on the cover page. Proposals arriving after the specified time will not be accepted. Mailed proposals that are received by the Village after the specified hour will not be accepted regardless of the post-marked time on the envelope. Proposals must be signed by an officer of the company who is authorized to enter into agreements on behalf of the company.

Proposals shall be sealed in an envelope and marked as stated on the cover page.

Proposal Bond The contractor shall provide a proposal bond in the amount of ten percent (10%) of the total proposal price. The attached form may be used or the contractor may provide cash or a certified check in the amount specified. The proposal bonds, cash or checks will be returned once the selected contractor has entered into an agreement for this work and provided the Contract bond in an amount of one hundred percent (100%) of the total approved proposal price.

Contract Bond The successful contractor shall, within ten (10) calendar days after award of the Proposal, furnish a contract bond in the amount of one hundred percent (100%) of the contract price.

The bond shall ensure faithful performance of the work, and the payment for materials, labor and of the subcontractors. The bond shall be with a surety or sureties with a rating of “A” or better by A.M. Best and Company and such sureties shall be approved by the Village. Bonds in the form of certified or cashier’s check shall be made payable to the Village of Oak Park, Illinois. The contract bond shall be furnished in the same number of copies as the number of copies of the agreement to be executed.

Award of Agreement The agreement will be awarded in whole or in part to the responsible contractor whose proposal, conforming to the request for proposals, will be most advantageous to the Village;

price and other factors considered.

Costs of Preparation The Village will not be responsible for any expenses incurred in preparing and submitting a proposal or entering into the applicable agreement.

Taxes not Applicable The Village of Oak Park as an Illinois municipality pays neither Illinois Sales Tax nor Federal Excise Tax (State Tax Exemption Identification Number E9998-1823-06). Contractors should exclude these taxes from their prices.

Withdrawal of Proposals Any contractor may withdraw its proposal at any time prior to the time specified in the advertisement as the closing time for the receipt of proposals, by signing a request therefore.

No contractor may withdraw or cancel its proposal for a period of sixty (60) calendar days after the advertised closing time for the receipt of proposals. The successful contractor may not withdraw or cancel its proposal after having been notified that the proposal was accepted by the Village Board of Trustees.

Investigation of Contractors The Village will make such investigations as are necessary to determine the ability of the contractor to fulfill proposal requirements. If requested, the contractor should be prepared to present evidence to the Village of Oak Park of ability and possession of necessary facilities and financial resources to comply with the terms of the attached specifications and proposals.

In addition, the contractor shall furnish the Village with any information the Village may request, and shall be prepared to show completed work of a similar nature to that included in its proposal. The Village reserves the right to visit and inspect the premises and operation of any contractor.

Rejection of Contractor The Village will reject any proposal from any person, firm or corporation that appears to be in default or arrears on any debt, agreement or the payment of any taxes. The Village will reject any proposal from a contractor that failed to satisfactorily complete work for the Village under any previous agreement.

Conditions Contractors are advised to become familiar with all conditions, instructions and specifications governing the work. Contractors shall be presumed to have investigated the work site, conditions and scope of the work before submitting a proposal.

Compliance with Applicable Laws The contractor will strictly comply with all ordinances of the Village of Oak Park and Village Code and laws of the State of Illinois.

Governing Law All agreements entered into by the Village of Oak Park are governed by the laws of the State of Illinois without regard to conflicts of law. Any action brought to enforce an agreement with the Village of Oak Park must be brought in the state and federal courts located in Cook County, Illinois.

Subletting of Agreement No agreement awarded by the Village of Oak Park shall be assigned or any part sub-agreement without the written consent of the Village of Oak Park or as noted in the contractor’s proposal.

In no case shall such consent relieve the contractor from its obligations or change the terms of the agreement.

Interpretation of Agreement Documents Any contractor with a question about this proposal may request an interpretation thereof from the Village. If the Village changes the proposal, either by clarifying it or by changing the specifications, the Village will issue a written addendum, and will mail a copy of the addendum to all prospective contractors. The Village will not assume responsibility for receipt of such addendum. In all cases, it will be the contractor’s responsibility to obtain all addenda issued.

Contractors will provide written acknowledgment of receipt of each addendum issued with the proposal submission.

Minority Business and Women Business Enterprise Requirements The Village of Oak Park, in an effort to reaffirm its policy of non-discrimination, encourages the efforts of contractors and subcontractors to take affirmative action in providing for Equal Employment Opportunity without regard to race, religion, creed, color, sex, national origin, age, handicap unrelated to ability to perform the job or protected veteran’s status.

Licenses and Permits The contractor shall be responsible for becoming a licensed contractor in the Village. The contractor shall also be responsible for obtaining any and all required permits from the Village’s Development Customer Services Department (Building Permits Division). The Village shall waive all permit fees.

Agreement The selected contractor shall enter into an agreement with the Village to complete the work in a form substantially similar to the agreement attached hereto. The agreement shall be executed by the contractor and returned, together with the agreement bond within ten (10) calendar days after the agreement has been mailed to the contractor. The contractor shall execute three copies of the agreement. One fully executed copy will be returned to the contractor.

Notice to Proceed Work shall begin within fourteen (14) days from the Notice to Proceed from the Village’s Building Maintenance Superintendent. All work shall be completed in accordance with the detailed specifications set forth herein, unless the Building Maintenance Superintendent grants an extension.

Fees and Cost In the event any action is brought to enforce any agreement entered into by the Village of Oak Park, or to collect any unpaid amount from the Village of Oak Park, each party bears the responsibility of paying its own attorneys’ fees and costs.

Dispute Resolution The Village of Oak Park does not agree to the mandatory arbitration of any dispute.

SECTION II

DETAILED SPECIFICATIONS

See attached detailed specs and design documents as submitted by the design firm of Studio GC, Inc.

The selected contractor shall furnish all labor, supervision, supplies, tools, equipment, vehicles and other means necessary or proper for performing and completing the work. The selected contractor shall be responsible for the cleaning up of the job site and shall repair or restore all structures and property that may be damaged or disturbed during performance of the work to the satisfaction of the Village of Oak Park.

The agreement and work shall be carried out in conformance with the laws and regulations of the Village of Oak Park and these specifications. All work will be performed according to the standards set forth in the applicable building codes and standards, including mechanical, fire, plumbing, electric, accessibility, or any other applicable codes in force in the Village of Oak Park and State of Illinois.

Alterations, Omissions and Extra Work The Village of Oak Park reserves the right to increase or decrease the quantity of any item or portion of the work, or to omit portions of the work as may be deemed necessary.

Job Site Conditions To the fullest extent possible, the contractor will not allow its work to interfere with the critical operations of the Fire Department. Contractor will take all necessary actions as directed by the Village in that regard.

Material Storage: The contractor shall be responsible for the storage and safety of his own materials. The Village assumes no liability whatever for any material damaged or stolen on the premises. Any damage to, or loss by theft or vandalism of any material, appurtenance, or appliance, after such has been applied, connected or installed on Village property, shall be the sole responsibility of the contractor until the project is completed and accepted by the Village.

Safety Precautions: The contractor is solely responsible for implementing effective safety precautions on and around the work site to protect workers and other persons who might be affected and shall exercise every precaution at all times for the protection of the property. The contractor shall not leave any combustible materials or other fire hazards overnight or allowed them to accumulate. The contractor shall abide by all applicable laws, standards, and regulations that apply to the completion of the work, including EPA and OSHA safety standards and regulations.

Damage to Property: Contractor shall repair, at no additional cost to the Village, all damage to Village property caused by the contractor resulting from his work. Where repair of existing work is called for, such patching and replacement shall be made to blend with existing work so that the patch or replacement will be inconspicuous after finishing.

Daily Clean-up: The contractor shall keep the premises clean and orderly during the course of the work and all debris shall be removed on a continuous basis.

Method of Payment The Village of Oak Park will pay monthly all undisputed invoices billed at the rates set forth in the contractor’s proposal within 30 days of approval as provided in the Local Government Prompt Payment Act, 50 ILCS505/4. The maximum interest rate for any payment not made within 30 days of approval is 1%.

Change Orders Change Orders: Changes in the Work may be agreed to after execution of the agreement, and without invalidating the agreement, if the change order is in writing and signed. Any changes to the scope of work which result in an increase in the agreement price will be subject to an agreement addendum which must be signed by both parties. Any such change order will be prepared by the Village. The contractor may only proceed with the change upon receipt of the written change order signed by the Village.

Emergency Changes: Contractor may perform work not included in the scope of work if necessary to remedy a condition that poses an immediate threat to persons or property. Work of this nature shall be carried out only to the extent of bringing the condition under control.

The Village shall be notified immediately. A change order will then be negotiated and executed for the work performed, and for work remaining, if any.

Minor Changes (Field Orders): The Village may verbally authorize minor changes in the scope of work in order to prevent a delay in the progression of the work. These field orders may not involve a change in the agreement price or be inconsistent with the scope of work.

Changes Due to Unknown Conditions: The contractor is not responsible for changes in the work that are due to conditions that were not reasonably observable or conditions that have changed. In such cases, the contractor shall notify the Village and a change order will be negotiated.

Any change which results in a total agreement price in excess of $10,000 must be approved by the Village of Oak Park Board of Trustees.

Correction of Work Prior To Final Payment The Village has the right to stop work if the contractor fails to carry out the work in a manner acceptable to the Village. If the Village deems the contractor’s work unacceptable, at the Village’s election, the contractor shall do one of the following:

1. Promptly repair or replace the defective work, without expense to the Village, including costs associated with repairing any damage to property caused by the replacement work; or;

2. If the Village deems it unacceptable to have the contractor correct work which has been incorrectly done, a deduction from the agreement price shall be made based on the costs to the Village to have the work repaired. Such a deduction from the agreement price shall in no way affect the Village’s other remedies or relieve the contractor from responsibility for defects and related damage occurring as a result of defective or unacceptable work.

Contractor’s Representative The contractor shall have at all times a competent foreman or superintendent on the job that shall have full authority to act for the contractor, and to receive and execute orders from the Director of Public Works or appointed representative. Any instructions given to such superintendent or person executing work for the contractor shall be binding on the contractor as though given to him personally. Contractor’s representative must be proficient in the use and interpretation of the English language.

Workers The contractors shall employ competent laborers and shall replace, at the request of the Building Maintenance Superintendent any incompetent, unfaithful, abusive or disorderly workers in their employ. Only workers expert in their respective branches of work shall be employed where special skill is required. Inappropriate behavior or examples of unproductive work effort will not be tolerated. The Village has the right to require a contractor’s employee to be immediately removed from the work crew if the above behavior is exhibited.

Dispute Resolution All disputes, including collection disputes, shall be brought in the Circuit Court of Cook County, Illinois. This agreement shall be interpreted in accordance with the laws of the State of Illinois.

In any dispute resolution process, each party shall bear its own costs, including attorney’s fees. Any purported agreement between the parties that states terms contrary to this paragraph M will be deemed per se invalid.

Mandatory Qualifications for Contractor’s Personnel

Crews shall include at least one (1) supervisor during any given shift.

1. No more than 50% of the crew may be trainees at any one time.

2. Supervisors must be fluent in the English language and capable of reading and writing English.

3. Technicians employed by the contractor selected shall be fully trained and skilled in safe and proper techniques. Specific training required must follow the OSHA standards (see below).

4. The contractor selected shall provide sufficient documentation, if requested by the Village, to demonstrate adequate training has been provided upon commencement of the agreement. Contractor selected shall submit statement outlining training program and method of verifying employee competency. Failure to do so may be ample cause for rejection of proposal. The use of technicians who are not adequately trained may be sufficient grounds for termination of the agreement.

5. The Village reserves the right to require immediate removal of any employee of the contractor selected deemed unfit for service for any reason. This right is non-negotiable and the contractor selected agrees to this condition by accepting this agreement. The contractor selected shall have enough qualified personnel to replace a terminated employee within 24 hours. Failure to do so can result in the termination of the agreement.

OSHA Requirements

1. Material Safety Data Sheets – Contractor selected shall furnish the Village of Oak Park copies of Material Safety Data Sheets (MSDS), for all products used, prior to beginning service at Village facilities. In addition, each time a new chemical is introduced, a copy of that product’s MSDS must be provided to the Building Maintenance Superintendent prior to the product being used. The Material Safety Data Sheets must be in compliance with OSHA Regulation 1910.1200, paragraph g.

2. Labeling of Hazardous Materials – Contractor selected shall comply with OSHA regulation 1919.1200, paragraph f, concerning labeling of all chemical containers.

3. Caution Signs – Contractor selected shall use “caution signs” as required by OSHA Regulation 1910.44 and 1910.145 at no cost to the Village. Caution signs shall be on-site upon commencement of agreement.

Proof of compliance with OSHA regulation 1920.1200, Hazard Communication, shall be provided to the Building Maintenance Superintendent upon commencement of this agreement, if requested.

Failure of the contractor selected or his/her employees to comply with all applicable laws, regulations and rules shall permit the Village to immediately terminate this agreement without liability.

Prevailing Wages Contractor and any applicable subcontractor shall pay prevailing wages as established by the Illinois Department of Labor and determined by the Village for each craft or type of work needed to execute the contract in accordance with the Illinois Prevailing Wage Act, 820 ILCS 130/0.01 et seq. (“Act”). Contractor shall prominently post the current schedule of prevailing wages at the Project site(s) and shall notify immediately in writing all of its subcontractors of all changes in the schedule of prevailing wages. Any increases in costs to Contractor due to changes in the prevailing rate of wage during the terms of any Contract shall be at the sole expense of Contractor and not at the expense of the Village, and shall not result in an increase to the Contract Price. Contractor shall be solely responsible to maintain accurate records as required by the Act and shall submit certified payroll records to the Village evidencing its compliance with the Act on no less than a monthly basis as required by the Act. Contractor shall be solely liable for paying the difference between prevailing wages and any wages actually received by laborers, workmen and/or mechanics engaged in the Work for the Project.

Contractor shall indemnify, hold harmless, and defend the Village, its officers, officials, employees, agents and volunteers (“Indemnified Parties”) against all regulatory actions, complaints, damages, claims, suits, liabilities, liens, judgments, costs and expenses, including reasonable attorney’s fees, which may in any way arise from or accrue against the Indemnified

Parties as a consequence of noncompliance with the Act or which may in any way result therefrom, including a complaint by the Illinois Department of Labor under Section 4(a-3) of the Act, 820 ILCS 130/4(a-3) that any or all of the Indemnified Parties violated the Act by failing to give proper notice to the Grantee or any other party performing work on the Public Improvements that not less than the prevailing rate of wages shall be paid to all laborers, workers and mechanics performing Work on the Project, including interest, penalties or fines under Section 4(a-3). The indemnification obligations of this section on the part of Contractor shall survive the termination or expiration of this Agreement. In any such claim, complaint or action against the Indemnified Parties, Contractor shall, at its own expense, appear, defend and pay all charges of reasonable attorney’s fees and all reasonable costs and other reasonable expenses arising therefrom or incurred in connection therewith, and, if any judgment or award shall be rendered against the Indemnified Parties in any such action, Contractor shall at its own expense, satisfy and discharge such judgment or award.

SECTION III

SCOPE OF WORK

See attached detailed specs and design documents as submitted by the design firm of Studio GC, Inc.

Addenda: The bidding contractor acknowledges receipt of Addenda as listed below and represents that any additions to, modifications of, or deletions from the Work specified, as called for in these Addenda, are included in the Base Bid Sum and the Alternates.

Contractor shall submit this form with their bid.

Addendum No. Date

SECTION IV

PROPOSAL FORM (Pricing)

The undersigned proposes to furnish all labor and materials required to complete the Work in accordance with the attached specifications and at the price indicated below.

Total Lump Sum Cost Base Bid: $___________________________

Alternates:

Alternate Bid No. 1: Geothermal Mechanical System

Base Bid: Remove the existing roof top unit and replace it with a new roof top air source heat pump with electric back up heating and cooling system as shown and detailed in project manual and drawings.

Alternate Bid: Remove the existing roof top unit and replace it with a new roof top geothermal heating and cooling system including new condenser and well field as shown and detailed in project manual and drawings.

Alternate Bid No. 2: New Wood Kitchen Casework

Base Bid: Remove and replace existing casework with new plastic laminate casework as shown and detailed in project manual and drawings.

Alternate Bid: Remove and replace existing casework with new solid wood casework as shown and detailed in project manual and drawings.

Alternate Bid No. 3: Spray-Foam Insulation

Base Bid: No spray foam insulation is to be provided in entire work area above ceiling or in exposed deck areas.

Alternate Bid: Insulate entire work area above the ceilings and exposed deck areas with closed cell spray foam insulation. Provide closed cell spray foam insulation to achieve R-25 on underside of roof deck for entire work area shown.

Provide thermal ignition coating over the spray foam insulation. Spray foam all conductors and piping running through roof and all ductwork feeds from RTU'S within existing 2x10 frame space. Reactive Fire Barrier Coating to be provided in ceilings that are exposed, open to above, and/or above acoustical panel ceiling as shown and detailed in project manual and drawings. (When above solid gypsum board, the coating fire barrier coating is not required.)

Total for Alt. No.1: $___________________________

Total for Alt. No.2: $___________________________

Total for Alt. No.3: $___________________________

24-Hour Emergency Call-back Number:

Printed Name:______________________________________________

Proposal Signature:

State of ) County of )

(Type Name of Individual Signing) being first duly sworn on oath deposes and says that the contractor on the above proposal is organized as indicated below and that all statements herein made on behalf of such Contractor and that their deponent is authorized to make them, and also deposes and says that deponent has examined and carefully prepared their proposal from the agreement specifications and has checked the same in detail before submitting this proposal; that the statements contained herein are true and correct.

Signature of contractor authorizes the Village of Oak Park to verify references of business and credit at its option.

Signature of contractor shall also be acknowledged before a Notary Public or other person authorized by law to execute such acknowledgments.

Dated:_________/________/2026 Organization Name

(Seal - If Corporation) By:

Authorized Signature Address

Telephone:________________________________________

Subscribed and sworn to before me this day of , 2026.

________________________________ in the State of _____________________. My Commission

Notary Public

Expires on ____/____/_______

Complete Applicable Paragraph Below

(a) Corporation

The contractor is a corporation, which operates under the legal name of

___________________and is organized and existing under the laws of the State of

_______________. The full names of its Officers are:

President

Secretary

Treasurer

The corporation does have a corporate seal. (In the event that this proposal is executed by a person other than the President, attach hereto a certified copy of that section of Corporate By-Laws or other authorization by the Corporation that permits the person to execute the offer for the corporation.)

(b) Partnership Names, Signatures, and Addresses of all Partners

The partnership does business under the legal name of _________________, which name is is registered with the office of in the county of

(c) Sole Proprietor The contractor is a Sole Proprietor whose full name is

. If the contractor is operating under a trade name, said trade name is , which name is registered with the office of in the county of .

Signed:

Sole Proprietor

In compliance with the above, the undersigned offers and agrees, if his/her proposal is accepted within ninety (90) calendar days from date of opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered at the designated point within the time specified above.

MUNICIPAL QUALIFICATION REFERENCE SHEET

MUNICIPALITY

ADDRESS

CONTACT

PHONE

WORK

PERFORMED

MUNICIPALITY

ADDRESS

CONTACT

PHONE

WORK

PERFORMED

MUNICIPALITY

ADDRESS

CONTACT

PHONE

WORK

PERFORMED

SECTION V

CONTRACTOR CERTIFICATION

, as part of its proposal on an agreement for construction Work (Name of Contractor selected) for the Village of Oak Park, hereby certifies that said contractor selected is not barred from proposing on the aforementioned agreement as a result of a violation to either Section 33E-3 or 33E-4 of Article 33E of Chapter 38 of the Illinois Revised Statutes or Section 2-6-12 of the Oak Park Village Code relating to "Proposing Requirement.

(Authorized Agent of Contractor selected)

Subscribed and sworn to before me this day of , 2026.

Notary Public’s Signature - Notary Public Seal -

SECTION VI

TAX COMPLIANCE AFFIDAVIT

, being first duly sworn, deposes and says:

that he/she is of (partner, officer, owner, etc.)

(Contractor selected)

The individual or entity making the foregoing proposal or proposal certifies that he/she is not barred from entering into an agreement with the Village of Oak Park because of any delinquency in the payment of any tax administered by the Department of Revenue unless the individual or entity is contesting, in accordance with the procedures established by the appropriate revenue act, liability for the tax or the amount of the tax. The individual or entity making the proposal or proposal understands that making a false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition, voids the agreement and allows the municipality to recover all amounts paid to the individual or entity under the agreement in civil action.

By:

Its:

(name of contractor if the contractor is an individual) (name of partner if the contractor is a partnership) (name of officer if the contractor is a corporation)

The above statement must be subscribed and sworn to before a notary public.

Subscribed and sworn to before me this day of , 2026.

Notary Public’s Signature - Notary Public Seal -

Reporting Requirements The following forms must be completed in their entirety, notarized and included as part of the proposal document. Failure to respond truthfully to any question on the list or failure to cooperate fully with further inquiry by the Village of Oak Park will result in disqualification of your proposal.

SECTION VII

ORGANIZATION OF PROPOSING FIRM

Please fill out the applicable section:

A. Corporation:

The contractor is a corporation, legally named _________________________________ and is organized and existing in good standing under the laws of the State of ____________. The full names of its officers are:

President

Secretary

Treasurer

Registered Agent Name and Address:

The corporation has a corporate seal. (In the event that this proposal is executed by a person other than the President, attach hereto a certified copy of that section of Corporate By-Laws or other authorization by the Corporation that permits the person to execute the offer for the corporation.)

B. Sole Proprietor:

The contractor is a Sole Proprietor. If the contractor does business under an assumed name, the assumed name is , which is registered with the Cook County Clerk. The contractor is otherwise in compliance with the Assumed Business Name Act, 805 ILCS 405/0.01, et. seq.

C. Partnership:

The contractor is a partnership which operates under the name _____

The following are the names, addresses and signatures of all partners:

Signature Signature

(Attach additional sheets if necessary.) If so, check here .

If the partnership does business under an assumed name, the assumed name must be registered with the Cook County Clerk and the partnership is otherwise in compliance with the Assumed Business Name Act, 805 ILCS 405/0.01, et. seq.

D. Affiliates: The name and address of any affiliated entity of the business, including a description of the affiliation:

Signature of Owner

SECTION VIII

PROPOSAL BOND

WE __________________________________________________________________________

as PRINCIPAL, and _____________________________________________________________ as SURETY, are held and firmly bound unto the Village of Oak Park, Illinois (hereafter referred to as “VOP”) in the penal sum of Ten Percent (10%) of the total Proposal price, as specified in the invitation for Proposals. We bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly to pay to the VOP this sum under the conditions of this instrument.

WHEREAS THE CONDITION OF THE FOREGOING OBLIGATION IS SUCH that, the said PRINCIPAL is submitting a written Proposal to the VOP acting through its awarding authority for the completion of the work designated as the above section.

THERFORE if the Proposal is accepted and an agreement awarded to the PRINCIPAL by the VOP for the above-designated section and the PRINCIPAL shall within fifteen (15) days after award enter into a formal agreement, furnish surety guaranteeing the faithful performance of the work, and furnish evidence of the required insurance coverage, all as provided in specifications then this obligation shall become void; otherwise it shall remain in full force and effect.

IN THE EVENT the VOP determines the PRINCIPAL has failed to enter into a formal agreement in compliance with any requirements set forth in the preceding paragraph, then the VOP acting through its awarding authority shall immediately be entitled to recover the full penal sum set out above, together with all court costs, all attorney fees, and any other expense of recovery.

IN TESTIMONY WHEREOF, the said PRINCIPAL and the said SURETY have caused this instrument to be signed by their respective officers this ______________________ day of ________________________A.D. 2026.

PRINCIPAL

(Company Name) (Company Name)

By: _________________________________ By: ______________________________________ (Signature & Title) (Signature & Title)

(If PRINCIPAL is a joint venture of two or more contractors, the company names, and authorized signatures of each contractor must be affixed)

Subscribed to and sworn before me on the day of , 2026.

Notary Public

NAME OF SURETY

By:

Signature of Attorney-in-Fact subscribed to and sworn before me on the day of , 2026.

Notary Public

SECTION IX

CONTRACT BOND

Contract Bond

___________________________________, as PRINCIPAL, and _______________________________________as SURETY, are held and firmly bound unto the Village of Oak Park (hereafter referred to as “Village”) in the penal sum of __________________________________________________, well and truly to be paid to the Village, for the payment of which its heirs, executors, administrators, successors and assigns, are bound jointly to pay to the Village under the conditions of this instrument.

WHEREAS, THE CONDITION OF THE FOREGOING OBLIGATION IS SUCH that, the Principal has entered into a written contract with the Village, acting through its President and Board of Trustees, for the construction of work, which contract is hereby referred to and made a part hereof as if written herein at length, and whereby the Principal has promised and agreed to perform the work in accordance with the terms of the contract, and has promised to pay all sums of money due for any labor, materials, apparatus, fixtures or machinery furnished to such Principal for the purpose of performing such work, including paying not less than the prevailing rate of wages in Cook County, where the work is for the construction of any public work subject to the Prevailing Wage Act, and has further agreed to save and indemnify and keep harmless the Village against all liabilities, judgments, costs and expenses which may in any manner accrue against the Village in consequence of granting such contract or which may in any manner result from the carelessness or neglect of the Principal, his agents, employees or workmen in any respect whatever; and has further agreed that this bond will inure to the benefit of any person, firm, company, or corporation, to whom any money may be due from the Principal, subcontractor or otherwise, for any such labor, materials, apparatus, fixtures or machinery so furnished and that suit may be maintained on such bond by any such person, firm, company, or corporation, for the recovery of any such money.

NOW THEREFORE, if the Principal shall well and truly perform the work in accordance with the terms of the contract, and shall pay all sums of money due or to become due for any labor, materials, apparatus, fixtures or machinery furnished to it for the purpose of constructing such work, and shall commence and complete the work within the time prescribed in the contract, and shall pay and discharge all damages, direct and indirect, that may be suffered or sustained on account of such work during the time of performance thereof and until the work shall have been accepted, and shall save and indemnify and keep harmless the Village against all liabilities, judgments, costs and expenses which may in any manner accrue against the Village in consequence of granting such contract or which may in any manner result from the carelessness or neglect of the Principal, his agents, employees or workmen in any respect whatever; and shall in all respects fully and faithfully comply with all the provisions, conditions, and requirements of the contract, then this obligation will be void; otherwise it will remain in full force and effect.

IN WITNESS WHEREOF, the PRINCIPAL and the SURETY have caused this instrument to be signed by their respective officers this _____ day of , 2026.

NAME OF PRINCIPAL

By:

Signature

By:

Printed Name

Its:

Title

Subscribed to and Sworn before me on the day of , 2026.

Notary Public

NAME OF SURETY

By:

Signature of Attorney-in-Fact

Subscribed to and Sworn before me on the day of , 2026.

Notary Public

SECTION X

COMPLIANCE AFFIDAVIT

I, , (print name) being first duly sworn on oath depose and state:

1. I am the (title) of the proposing company and am authorized to make the statements contained in this affidavit on behalf of the company;

2. I have examined and carefully prepared this Proposal based on the request and have verified the facts contained in the Proposal in detail before submitting it;

3. The proposing company is organized as indicated above on the form entitled “Organization of Proposing Company.”

4. I authorize the Village of Oak Park to verify the company’s business references and credit at its option;

5. Neither the proposing company nor its affiliates1 are barred from proposing on this project as a result of a violation of 720 ILCS 5/33E-3 or 33E-4 relating to Proposal rigging and Proposal rotating, or section 2-6-12 of the Oak Park Village Code relating to “Proposing Requirements”.

6. The proposing company has the M/W/DBE status indicated below on the form entitled “EEO Report.”

7. Neither the proposing company nor its affiliates is barred from agreementing with the Village of Oak Park because of any delinquency in the payment of any debt or tax owed to the Village except for those taxes which the proposing company is contesting, in accordance with the procedures established by the appropriate revenue act, liability for the tax or the amount of the tax. I understand that making a false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition, voids the agreement and allows the Village of Oak Park to recover all amounts paid to the proposing company under the agreement in civil action.

8. I am familiar with Section 13-3-2 through 13-3-4 of the Oak Park Village Code relating to Fair Employment Practices and understand the contents thereof; and state that the proposing company is an “Equal Opportunity Employer” as defined by Section 2000(E) of Chapter 21, Title 42 of the United States Code Annotated and Federal Executive Orders #11246 and #11375 which are incorporated herein by reference. Also complete the attached EEO Report or Submit an EEO-1.

9. I certify that the contractor is in compliance with the Drug Free Workplace Act, 41 U.S.C.A, 702

Signature:

Name and address of Business:

Telephone E-Mail

Subscribed to and sworn before me this day of , 2026.

Notary Public - Notary Public Seal -

1 Affiliates means: (i) any subsidiary or parent of the agreementing business entity, (ii) any member of the same unitary business group; (iii) any person with any ownership interest or distributive share of the agreementing business entity in excess of 7.5%; (iv) any entity owned or controlled by an executive employee, his or her spouse or minor children of the agreementing business entity.

SECTION XI

M/W/DBE STATUS AND EEO REPORT

Failure to respond truthfully to any questions on this form, failure to complete the form or failure to cooperate fully with further inquiry by the Village of Oak Park will result in disqualification of this Proposal.

1. Contractor Name:

2. Check here if your firm is:

o Minority Business Enterprise (MBE) (A firm that is at least 51% owned, managed and controlled by a Minority.)

o Women’s Business Enterprise (WBE) (A firm that is at least 51% owned, managed and controlled by a Woman.)

o Owned by a person with a disability (DBE) (A firm that is at least 51% owned by a person with a disability) o None of the above

[Submit copies of any W/W/DBE certifications]

3. What is the size of the firm’s current stable work force?

Number of full-time employees

Number of part-time employees

4. Similar information will be requested of all sub-contractors working on this agreement.

Forms will be furnished to the lowest responsible contractor with the notice of agreement award, and these forms must be completed and submitted to the Village before the execution of the agreement by the Village.

Signature: _____________________________

Date: __________________

EEO Report

Please fill out this form completely. Failure to respond truthfully to any questions on this form, or failure to cooperate fully with further inquiry by the Village of Oak Park will result in disqualification of this Proposal. An incomplete form will disqualify your Proposal.

An EEO-1 Report may be submitted in lieu of this report

Contractor Name__________________________ Total Employees________________________

Males Females

Job Category Total # of

Empl.

Total Males

Total Females Black Hispanic American

Indian Alaskan Native

Asian & Pacific

Islander Hispanic American

Indian Alaskan Native

Asian & Pacific

Islander

Total Minorities

Officials & Managers

Professionals Technicians

Sales Workers Office & Clerical

Semi-Skilled Laborers Service Workers

Management Trainees

Apprentices

This completed and notarized report must accompany your Proposal. It should be attached to your Affidavit of Compliance. Failure to include it with your Proposal will be disqualify you from consideration.

___________________________________, being first duly sworn, deposes and says that he/she is the________________________

(Name of Person Making Affidavit) (Title or Officer) of ______________________and that the above EEO Report information is true and accurate and is submitted with the intent that it be relied upon. Subscribed and sworn to before me this ________ day of _________________________, 2026.

( Signature ) ( Date

SECTION XII

NO PROPOSAL EXPLANATION

If your company does not wish to propose on the attached specifications, the Village of Oak Park would be interested in any explanation or comment you may have as to what prevented your firm from submitting a Proposal.

Thank you.

Proposal Name:

Village of Oak Park South Fire Station #3 Renovation Bid Number: 26 - 112

Issuance Date: 5/26/2026

Comments:

Signed: __________________________

Phone:__________________________

SAMPLE ONLY

INDEPENDENT CONTRACTOR AGREEMENT

THIS INDEPENDENT CONTRACTOR AGREEMENT (“Contract””) is entered into on the ____ day of _________________ 2026, by and between the Village of Oak Park, an Illinois home rule municipal corporation (hereinafter the “Village”), and _________________________, a ____________________ (hereafter the “Contractor”).

WHEREAS, the Contractor submitted a Proposal to renovate the bunk room, locker room and restroom at the south fire station (hereinafter referred to as the “Work”), pursuant to the Village’s Request for Proposals, attached hereto and incorporated herein by reference; and

WHEREAS, the Contractor represented in said Proposal that it has the necessary personnel, experience, and competence to promptly complete the Work and the work required hereunder; and

WHEREAS, the Contractor’s Proposal is attached hereto and incorporated herein by reference into this Agreement; and

WHEREAS, the Contractor shall perform the Work pursuant to the terms and conditions of this Contract..

NOW, THEREFORE, in consideration of the premises and the mutual promises contained in this Contract,, and other good and valuable consideration received and to be received, it is mutually agreed by and between the parties as follows:

1. RECITALS INCORPORATED

The above recitals are incorporated herein as though fully set forth.

2. SCOPE OF WORK

The Contractor shall perform the Work in accordance with its Proposal for a total cost not to exceed $_______________ (“Contract Price”). The Contractor shall complete the Work in accordance with any applicable manufacturers’ warranties and in accordance with the Village’s Request for Proposals, the Contractor’s Proposal and this Contract, all of which, together shall constitute the Contract Documents. The Contractor acknowledges that it has inspected the sites where the work is to be performed and that it is fully familiar with all of the conditions at the sites, and further that its Proposal has adequately taken into consideration all of the conditions at the sites. The Contractor hereby represents and warrants that it has the skill and experience necessary to complete this Work in a good and workmanlike manner. The Contractor further represents and warrants that the Work will be completed in a good and workmanlike manner in accordance with the Contract Documents, and that the Work will be free from defects.

The Contractor shall achieve completion of all work required pursuant to the Contract

Documents by December 31, 2026 (“Contract Time”). The Contract Time is of the essence. In the event the Contractor fails to complete the Project on or before said date, the Village shall be entitled to liquidated damages in the amount of $500.00 per day for each day the work remains uncompleted beyond the completion date set forth above.