Village of New Glarus Police Department Roof Replacement RFB.pdf

608.527.5971 administrator@newglarusvillage.com newglarusvillage.com

319 2nd St New Glarus, WI

53574

November 26, 2024

Subject: Request for Bid 2025 Police Department Roof Replacement Village of New Glarus, Wisconsin

Dear Bidder:

The Village of New Glarus is soliciting bids for the New Glarus Police Department (313 2nd Street) roof replacement project. The current roof is a flat rubber roof that requires complete replacement due to its condition. The scope of this project includes tear off of the existing roofing material and installation of new roofing membrane and gutters on an approximately 4,700 sq. ft. flat roof. Detailed scope is included in the bid package.

Only one contractor will be selected to do all of the work. Please review the information provided, and if interested in the work, submit a bid consistent with the specifications identified below.

Sealed bids are due by Thursday, December 19 at 2:00 PM to New Glarus Village Hall (319 2nd Street). Mailing address is PO Box 399, New Glarus, WI 53574.

New Glarus, WI

GENERAL SPECIFICATIONS:

• Bidders must be experienced in roofing construction, with specific experience with flat roofs

• The contractor hired to perform this work shall provide the Village of New Glarus with a valid certificate of insurance for workman’s compensation, auto liability, general liability, and property damage coverage listing the Village of New Glarus as additional insured.

• Work shall be performed between the hours of 7 AM to 7 PM on weekdays, unless otherwise approved by the Village of New Glarus

• All work for this project shall be completed by October 31, 2025

• Contractor shall provide proposed dates of beginning and completion for this project with the bid. Work for this project may begin any time in 2025 pending approval by the Village Board

• The Village of New Glarus reserves the right to reject any and all bids and to waive informalities in any bid.

TECHNICAL SPECIFICATIONS:

Tear Off:

• Remove existing layers of roofing material

• Inspect existing decking and determine if any existing decking needs replacement

• Clean decking to provide smooth surface for new roofing material and remedy insufficiently fastened decking

Underlayment:

• Fit membrane roof surface with ½” (one-half inch) Medium Density Fiber Board (MDF)

• Fasten MDF to existing substrate

• Fill low spots with additional Poly-ISO or MDF to raise surface

Roofing Membrane:

• Cover taper system an ethylene propylene diene terpolymer (EPDM) membrane bonded with solvent-based contact adhesive

• 060 Mil thickness (fully adhered)

• Where feasible, use 20’ (twenty-foot) wide rolls to minimize the number of seams

• Lap seams shall have 6” (six-inch) in-seam tape applied between layers

• All seams shall be primed and covered with 6” (six-inch) cured cover tape

• EPDM shall be terminated below the roof elevations, against the existing fascia

• Re-enforce inside and outside corners with EPDM patches, tape all butt-seams, and tape all “T” intersections with T-patches

Parapet Walls:

• Remove and replace existing membrane with .060 Mil EPDM

• Run the new membrane up the walls exterior, over the ledge and terminate on the opposite side of the wall with termination bar and fasteners drilled into the masonry

New Glarus, WI

53574

• Once terminated, fit the tops of the walls with pre-bent aluminum coping cap to cover entire top of the walls and continue down the walls approximately 3” on all sides

Flashings

• Install new aluminum drip edge/gutter apron as appropriate on downward eaves

• Install new soil pipe flashings

• Re-install collars

• Affix EPDM to fascia with termination bar

Tie-In:

• Remove existing shingles around the perimeter of the membrane, approximately 18” (eighteen-inches) up from the intersection of the membrane

• Install granulated ice and water barrier with an overlap over new membrane

• Install new shingles with best match available

Clean Up:

• Contractor will provide continuous daily cleanup and haul away all of their trash and debris

• Contractor will not leave the site without first cleaning up any trash/debris from the project

Gutters:

• Install 6” seamless aluminum gutters on each of the three eave lines

• Fit each gutter with a 3x4 inch aluminum downspout, one on each level

• There is new heat tape in the gutters on the north side of the PD (alleyway) and heat tape on the west side of the generator room. Owner would like to keep these in operation when new gutters are installed

ALTERNATE BID:

Bidders have the option to submit an alternate bid to substitute the fully adhered system with a mechanically fastened system where the membrane is fastened at all roll-edges with barbed plates and screws. If a bidder does not provide that method of roof replacement, they can leave that section blank.

BID BOND & PERFORMANCE BOND:

Each proposal must be accompanied by a certified check payable to the Village of New Glarus, or by bid bond in the amount of 6 percent of the maximum bid as a guarantee for the amount specified in the bid. The certified check is returnable to the bidder immediately after the signing of the contract.

Successful bidders shall furnish the owner with a performance bond equal to 100% of the contracted amount.

New Glarus, WI

53574

INSURANCE:

The contract shall furnish and deliver to the owner a certificate of insurance for worker’s compensation and an umbrella certificate of liability and property insurance in the minimum amount of three million dollars before beginning work, and shall notify the owner immediately of any cancellation or change in insurance coverage.

OPTIONAL WALK-THROUGH:

Village of New Glarus staff will hold an optional walkthrough with interested bidders on Monday, December 9th at 10:00 AM.

BID OPENING:

To be considered for this job, please complete and return the enclosed bid form by Thursday, December 19th at 2:00 PM. The bid shall be marked “Sealed Bid-2025 Police Department Roof Replacement” and should be returned to Lauren Freeman, Village Administrator, PO Box 399 New Glarus, WI 53574 or you may place it in the Village Hall drop box located at the entrance of Village Hall (319 2nd Street). The drop box is a metal box mounted on the wall, located to the left of the entrance labeled “Village of New Glarus” in red lettering and “New Glarus Utilities Payment Drop” in black lettering.

Bid opening will be on Thursday, December 19th at 2:00 PM in the Village Hall Board Room.

A contractor will be recommended by the Village Public Works/Public Safety Committee and tentatively approved by the Village Board on January 14, 2025. The selected contractor will be notified on January 15, 2025. All bidders will be notified as to which contract the Village of New Glarus selects and will receive a summary of bids received.

If you have any questions, please contact Lauren Freeman at 608-527-5971 or administrator@newglarusvillage.com.

Respectfully submitted, Lauren Freeman Village Administrator Village of New Glarus

Enclosure: Bid Form (1 page) mailto:administrator@newglarusvillage.com

New Glarus, WI

53574

BID FORM

2025 Police Department Roof Replacement Project

Village of New Glarus

Submitted by the undersigned bidder to the Village of New Glarus, Wisconsin in accordance with the advertisement inviting proposal, which will be received until 2 P.M., Local Time on the 19rd day of December, 2024 to furnish and deliver all materials, and to do and perform all work for the project: Police Department flat roof replacement project.

The undersigned bidder, if awarded the contract, agrees to complete the work prior to October 31, 2025.

The undersigned bidder, submitting this proposal, hereby declares and agrees to be bound, and to perform the work, in accordance with all terms, conditions and requirements of the within and foregoing proposal, the contract, the applicable specifications, the special provisions, the Advertisement for Bid, Instructions to Bidders, and any Addendum are made a part hereof as fully and completely as if attached hereto.

PROPOSAL, submitted by ____________________________BIDDER of _______________________________ (Sole Owner, Co-Partnership or Corporation)

By __________________________________________________________

BIDDER MUST SIGN ON THIS LINE IF A CORPORATION

Incorporated under laws of the state of ____________________________

ADDRESS: _____________________

PHONE: _______________________

EMAIL: ________________________

New Glarus, WI

BID AMOUNT:

Total Bid for Police Department Roof Replacement: $________________________________

Per Sheet Replacement Decking Cost (4x8): $________________/Sheet

Alternate Bid for Mechanically Fastened Membrane Roof: $___________________________

BID SUBMITTED BY:

Company: __________________________________________

Print Name: ________________________________________

Signature: __________________________________________

Date: _______________________________________________

Proposed dates of beginning and completion of work:

BID ACCEPTED BY:

Print Name: ________________________________________

Signature: __________________________________________

Title: ______________________________________________

Date: ______________________________________________