village of lombard 2027 Village ROW Tree Removal.pdf
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- Attached to
- Rights-of-Way Tree and Stump Removal
- Solicitation number
- PWO 27-14
- Issued by
- Dupage County, Illinois
About this file
This Notice to Bidders is issued by the Village of Lombard, Illinois Department of Public Works for Rights-of-Way Tree and Stump Removal services. The Village seeks a qualified contractor to perform skilled removal of trees and stumps from Village parkways and other rights-of-way on a monthly basis throughout the Village. The contract term runs from January 1, 2027, through December 31, 2027, with optional renewal periods for 2028 and 2029. Sealed bid proposals must be received by 3:00 p.m. on October 23, 2026, at the Public Works Department, 1051 S Hammerschmidt Avenue, Lombard, Illinois 60148, marked for the attention of Eric Hendrickson. Bids will be publicly opened and read aloud at that time. All questions concerning bid documents or specifications must be submitted in writing to Eric Hendrickson, Forestry and Urban Landscaping Supervisor, at hendricksone@villageoflombard.org no later than October 19, 2026. Bid specifications and instructions are available electronically at http://www.villageoflombard.org/bids.
The Village will award the contract to the lowest responsible bidder based on cost, past performance, experience, and ability to perform the work. Bidders must demonstrate adequate equipment and staffing to accomplish the specified work within the required timeframe and provide current references documenting their qualifications. The Village reserves the right to accept the proposal deemed in its own best interest, defer the award for up to sixty calendar days after bids are received, reject any or all proposals, and waive technicalities. The bid award decision will be made by the Village President and Board of Trustees.
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Text version
VILLAGE OF LOMBARD
NOTICE TO BIDDERS
FOR
RIGHTS-OF-WAY TREE and STUMP REMOVAL
Notice is hereby given that the Village of Lombard, Illinois, acting through the Department of Public Works, will receive sealed bid proposals for RIGHTS-OF-WAY TREE and STUMP REMOVAL
Bid proposals must be received prior to 3:00 p.m. October 23rd , 2026, at the Public Works Department, 1051 S Hammerschmidt Avenue, Lombard, Illinois, 60148, marked "Attention: Eric Hendrickson" and at that time publicly opened and read aloud. Each proposal should be placed in a sealed envelope and labeled on the outside of the bid packet:
”This packet is in response to the Village of Lombard’s request for bids relative to:
Bid #: PWO 27-14 Bid Description: Rights-of-Way Tree and Stump Removal”
This is to ensure that the bid is clearly identified as such. In addition, only sealed bids will be accepted.
Any bid packets received after 3:00 PM on October 23rd, 2026, will be returned to the bidder unopened.
Bid proposals for this project will be considered to determine the lowest responsible bidder.
Judgment on the award of the contract shall be based not only on cost but also on past performance, experience, and ability to perform the work. The Village of Lombard reserves the right to accept the proposal deemed to be in its own best interest based on all of the above considerations and other considerations the law allows in determining the definition of ‘responsible bidder’. Bids will be acted upon by the President and Board of Trustees.
Description of Work The proposed work is officially known as Rights-of-Way Tree and Stump Removal. The Village of Lombard is seeking a Contractor to the skilled removal of trees and stumps from Village parkways and other rights-of-way throughout the Village on a monthly basis starting in 2027.
The duration of the contract is from January 1, 2027, to December 31, 2027, with options for 2028 and 2029. All of the above, as well as other project details, are further described in the contract documents for said work as prepared by the Village of Lombard.
Qualification of Bidders Bidders shall:
• Have adequate equipment and employ adequate staff to accomplish the work specified within the specified time frame.
• Be able to document and provide current references for the above.
Availability of Contract Documents Bid specifications and specific instructions to bidders may be requested electronically at http://www.villageoflombard.org/bids. All questions concerning the bid document or specifications must be submitted in writing to Eric Hendrickson, Forestry and Urban Landscaping Supervisor (hendricksone@villageoflombard.org) on or before October 19, 2026. A written response will then be provided to all known bidders via email and made available to the public by posting to the Village website. No interpretations, clarifications or addenda will be issued after October 19, 2026, four days prior to the scheduled bid opening. Any questions submitted after that date will not be answered.
REJECTION OF BIDS
The Village reserves the right to defer the award of the contract for a period not to exceed sixty
(60) calendar days after the date bids are received, and accept or reject any or all proposals, and waive technicalities.
Village of Lombard, Illinois
Ranya Elkhatib Village Clerk
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