village of buffalo grove 2026-07-10 Draft Golfview Lift Station Bid PackageF.pdf

Village of Buffalo Grove

2026 Golfview Lift Station Lining Bid and Contract Documents VoBG 2026-09

TABLE OF CONTENTS

INVITATION TO BID

INSTRUCTIONS TO BIDDERS

EXHIBIT A - PUBLIC CONTRACT STATEMENT

EXHIBIT B - SCHEDULE OF PRICES

EXHIBIT C – REFERENCE LIST

DESCRIPTION OF WORK

GENERAL PROVISIONS & BID SPECIFICATIONS

2026 Golfview Lift Station Lining Plans

2026 Golfview Lift Station Lining Contract

VoBG 2026-09

Work

INVITATION TO BID

2025 Golfview Lift Station Lining

The Village of Buffalo Grove (the “Village”) herein invites you to submit a bid for Lift station wet well and pump discharge piping lining for H2S and corrosion protection including bypass pumping & wet well appurtenances replacement. All lining and associated work is within the Village of Buffalo Grove, Illinois, as herein specified and directed by the Deputy Director of Public Works, Department of Public Works, 1650 Leider Lane, Buffalo Grove, Illinois, 60089.

PREVAILING WAGE ACT - The Village is an Illinois unit of local government and the hereunder is subject to the Illinois Prevailing Wage Act, 820 ILCS 130/0.01, et seq.

For information on how to receive a copy of the Bid Package and any addenda contact the Office of the Purchasing Manager at 847-459-2500 or visit the Village of Buffalo Grove procurement website at https://www.vbg.org/bids

TIMELINE

• Optional Pre-Bid meeting o 1:00 PM local time Wednesday, August 12, 2026 o Golfview Lift Station, Southwest Corner of Gofview Terrace & Buffalo Grove Road

• Due date for all questions regarding the "Work" (“Question Due Date”) o 9:00 AM local time Friday, August 21, 2026

• Bid Proposals due to the Village (“Bid Due Date”) o 9:00 AM local time Wednesday, August 26, 2026

INSTRUCTIONS TO BIDDERS

QUESTIONS ON THE WORK

All comments, concerns and questions regarding the Work and these documents shall be submitted to Luke Mattson P.E. (lmattson@ciorba.com 773-892-9795) with the subject line “2025 Golfview Lift Station Lining”. All comments, concerns and questions regarding the Work must be received by the 9:00 AM local time on the Question Due Date (defined above).

BID PROPOSAL DOCUMENTS

Each bidder must submit copies of the following documents (collectively, the “Bid Proposal”)

1. Executed and notarized Public Contract Statement set forth on Exhibit A;

2. Completed Schedule of Prices set forth on Exhibit B;

3. Completed Reference List set forth on Exhibit C;

4. A list of the requested changes to the Contract citing the specific Article within the Contract and the specific change requested.

BID SECURITY

Along with the Bid Proposal, each bidder must submit, immediately upon request, original copies of a bank draft, cashier’s check, certified check or bid bond equal to at least ten percent (10%) of the Total Contract Price, as set forth in their Schedule of Prices (the “Bid Security”). Failure to do so, may result in a disqualification of the bid, and disbarment from future procurements.

BID SUBMITTAL

All bid proposals must be submitted electronically through the Village’s Vendor Registry online procurement system by the Bid Due Date on Wednesday, August 26, 2026 at 9:00 AM. Hard copy bids will not be accepted. All bids will be opened and read publicly via the Teams video conferencing platform https://tinyurl.com/mu4nrnb5

In order to submit a bid proposal, bidders shall:

1. Go to www.vbg.org/bids

2. Log in to your account and enter your total bid price. This will be the as read bid price.

3. Bid Submittal Documents shall be a single attachment as a .pdf document (up to 200 MB)

VoBG-2026-09 Bids for Village of Buffalo Grove, Illinois

2026 Golfview Lift Station Lining

NO WITHDRAWAL OF BIDS

No Bid Proposal shall be withdrawn after the Bid Due Date without the consent of the Village for a period of ninety (90) calendar days after the Bid Due Date.

QUALIFICATION OF BIDDERS

It is the intention of the Village to award the Work only to a bidder who furnishes satisfactory evidence that they have the requisite qualifications, capital, experience, facilities and ability to complete the Work successfully, promptly, and within the time frame set forth in these documents.

The Village reserves the right to make such investigations as it deems necessary to determine the qualifications and ability of any bidder. To that extent, all bidders agree to furnish to the Village any information and data requested by the Village in its investigation. Failure of a bidder to provide any information or data requested by the Village in its investigation will be grounds to reject that bidder from consideration for the Work.

INSTRUCTIONS TO BIDDERS

1. Bidders must inform themselves of all the conditions under which the Work is to be performed including, but not limited to, and where applicable, the structural integrity of the building, the conditions of the ground, building codes. No extra compensation will be given to any bidder who fails to apprise themselves of the conditions under which the Work is to be performed.

2. All exceptions requested by a bidder to the Contract must be submitted with their Bid Proposal.

3. Bidders shall be responsible, at their own expense, for all permits, business licenses and other licenses which may be required to complete the Work and required by local, county, state, or federal government.

RESERVATION OF RIGHTS

The Village reserves the following rights regarding the bidding process:

1. The right to accept the Bid Proposal that is, in the Village’s sole judgment, the best and most favorable to the interests of the Village and the public.

2. To reject the lowest bidder.

3. The right to award the Bid in part or in whole or not award any portion of the bid, whatever is deemed to be in the best interest of the Village. The Village further reserves the right to award to multiple contractors and to reject any or all bids.

4. To accept and incorporate corrections, clarifications or modifications following the Bid Due Date when doing so would not, in the Village’s opinion, prejudice the procurement process or create any improper advantage to any bidder.

5. To waive irregularities and informalities in the procurement process or in any Bid Proposal;

provided, however, that the waiver of any prior defect or informality shall not be considered a waiver of any future or similar defects or informalities, and bidders shall not rely upon, or anticipate, such waivers in submitting their Bid Proposal.

6. To disqualify any bidder that is found to have contacted the Village’s personnel in any manner with regard to the Work.

7. The right to approve or disapprove of any or all subcontractors, or insist on no subcontractors, in connection with any Bid Proposal.

8. Reject any subcontractor from working on the Work if they are not listed in the Bid Proposal.

9. The Village shall hold the Bid Security from the two (2) lowest bidders until the Contract is signed for the Work.

10. Disqualify any bidder who requests changes to the Contract when such changes were not submitted with their Bid Proposal.

11. The right is reserved to the Village to increase or decrease the quantities shown in the schedule of pricing.

12. All Bidders are prohibited from making any contact with the any official or employee of the Village (collectively, “Municipal Personnel”) with regard to the work, other than in the manner and to the person(s) designated herein. The Village Manager of Buffalo Grove reserves the right to disqualify any Bidder that is found to have contacted Municipal Personnel in any manner with regard to the work. Additionally, if the Buffalo Grove Village Manager determines that the contact with Municipal Personnel was in violation of any provision of 720 ILCS 5/33E, the matter will be turned over to the Cook County State’s Attorney for review and prosecution.

EXHIBIT A - PUBLIC CONTRACT STATEMENT

This Public Contract Statement (the “Contract Statement”) has been executed by the below supplier, contractor or vendor (collectively the “Contractor”) in order for the Village of Buffalo Grove to obtain certain information necessary prior to awarding a public contract. The Contract Statement shall be executed and notarized and submitted as part of the Bid Proposal.

CERTIFICATION OF CONTRACTOR/BIDDER

In order to comply with 720 Illinois Compiled Statutes 5/33 E-1 et seq., the Village of Buffalo Grove requires the following certification be acknowledged:

The Contractor certifies that it is not barred from bidding or supplying any goods, services or construction let by the Village of Buffalo Grove with or without bid, due to any violation of either Section 5/33 E-3 or 5/33 E-4 of Article 33E, Public Contracts, of the Chapter 720 of the Illinois Compiled Statutes, as amended. This act relates to interference with public contracting, bid rigging and rotating, kickbacks, and bidding.

CERTIFICATION RELATIVE TO 65 ILCS 5/11-42.1.1

In order to comply with 65 Illinois Complied Statutes 5/11-42.1.1, the Village of Buffalo Grove requires the following certification:

The Contractor does hereby swear and affirm that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue unless it is contesting such tax in accordance with the procedures established by the appropriate revenue act, its liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein: (1) is a Class A misdemeanor, and

(2) voids the contract and allows the Village to recover all amounts paid to it under the contract.

CONFLICT OF INTEREST

The Village of Buffalo Grove Municipal Code requires the following verification relative to conflict of interest and compliance with general ethics requirements of the Village:

The Contractor represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of their Bid Proposal that none of the following Village officials is either an officer or director of Contractor nor owns five percent (5%) or more of the Contractor: the Village President, the members of the Village Board of Trustees, the Village Clerk, the Village Treasurer, the members of the Zoning Board of Appeals and the Plan Commission, the Village Manager and his/her Assistant, or the heads of the various departments within the Village.

If the foregoing representation and warranty is inaccurate, state the name of the Village official who either is an officer or director of your business entity or owns five percent (5%) or more thereof:

IN WITNESS WHEREOF, the below Contractor has signed and sealed this Contract Statement as of this day of , 20 .

Print Name of Contractor

Signature

Print Title

Given under my hand and official seal, this day of , 20 .

Notary Public

EXHIBIT B - SCHEDULE OF PRICES

Name of Bidder:

Address of Bidder:

City State Zip

Telephone

Email Address:

The Bidder declares, represents, and warrants that it has read and agrees to abide by the terms, conditions and obligations set forth in the Invitation to Bid. In particular, the Bidder declares, represents and warrants that it has informed itself of all the conditions under which the Work is to be performed including, but not limited to, and where applicable, the conditions of the ground, and building codes. Bidder waives any right to additional compensation for failure to make itself aware of the afore-mentioned conditions.

Bidder further declares that if their Bid Proposal is accepted, that Bidder will enter into the Contract in the same form as set forth in the Bid and Contract Documents. However, Bidder may request changes to the Contract by submitting with this Schedule of Prices a list of requested changes to the Contract.

If this bid is accepted, and the undersigned fails to (i) contract as aforesaid, (ii) provide the Performance and Payment Bond required by the Contract, and (iii) provide all insurance required under the Contract within fifteen (15) calendar days after the date of the award of the Contract then the Village, at its option, may determine that the bidder has abandoned this Bid, and thereupon this Bid and the acceptance thereof shall be null and void, and such security accompanying this Bid shall be forfeited and shall be the property of the Village of Buffalo Grove not as penalty, but as liquidated damages.

BID SECURITY

Accompanying this Bid is a in the amount of Dollars

Note: (a) Insert the words “Bank Draft”, “Cashier’s Check”, “Certified Check” or “Bid Bond”, as the case may be.

(b) Amount must be equal to at least ten percent (10%) of the Total Base Bid.

EXHIBIT B - SCHEDULE OF PRICES (cont.)

EXHIBIT B - SCHEDULE OF PRICES (cont.)

SUBCONTRACTOR LISTING

Bidder, to employ the following listed subcontractors for the following enumerated classes of work and is not to alter or add to such list without the written consent of the Village.

SUBCONTRACTOR CLASS OF WORK

1.

2.

3.

4.

ACKNOWLEDGEMENT OF ADDENDA

Acknowledgement of receipt of Addenda(s) (list each addendum number)

Attach each signed addendum, if any, to the bid packet as part of your submittal.

CONTRACTOR SIGNATURE and CONTACT INFORMATION

Date Phone

Legal Entity E-mail

(Sign here)

(Print Name)

EXHIBIT C – REFERENCE LIST

Contact Name:

Municipality/Business:

Dates Employed: to

Phone Number and E-mail address:

DESCRIPTION OF WORK

The work services, equipment, labor and/or materials below shall be collectively referred to as the “Work”:

Location of Work:

1) The project is located at the southwest corner of Buffalo Grove Road andGolfview Terrace. The limits of the project location are constrained to the public right of way and Village Public Utility Easements.

Scope of Work:

1) The work includes, but is not necessarily limited to, the following major items:

a) Golfview Lift Station

i) Temporary bypass pumping around the lift station wet well to facilitate work within the wet well (Section 01 51 00).

ii) Removal and replacement of wet well pump discharge pipe fittings and appurtenances

(Section 22 13 13, and 33 01 31).

iii) Protection of existing submersible lift station pumps during lining work and replacement of existing pump appurtenances including guide rails, guide rail brackets, chains, discharge piping brackets, chain and cable pipe support brackets,(Section 22 13 29).

iv) Installation of protective lining system on interior walls, lid underside and floor of Golfview Lift Station Wet Well (Section 33 01 30).

v) Installation of protective lining system on wet well discharge piping (Section 33 01 31).

vi) Maintain, protect and/or replace control field devices located in the wet well (Section 33

09 30).

GENERAL PROVISIONS & BID SPECIFICATIONS

General Provisions

Golfview Lift Station Lining GP-1 VoBG-2026-09

INDEX FOR GENERAL PROVISIONS

1. Scope of Work

2. Definition of Village of Buffalo Grove

3. Clean Construction and Demolition Debris (CCDD) Material Disposal

4. JULIE Notification

5. Prequalification of Bidders

6. Completion Date

7. Winter Shutdown

8. Contract Sequencing

9. Construction Work Periods

10. Suggested Construction Sequencing

11. Pre-Construction Meeting

12. Sub-Contracting

13. Authority of the Engineer

14. NOT USED

15. Maintenance of Roadways and Erosion Control

16. Construction Staging and Maintenance of Base Course

17. Period of Establishment

18. Protection of Mailboxes

19. Saw Cutting

20. Use of Fire Hydrants

21. Existing Hardscape

22. Tree Protection and Preservation

23. Use of the Work Site

24. Indemnification

25. Insurance Requirements

26. Accidents

27. No Assignment

28. Default

29. Delays

30. Compliance With Laws

Golfview Lift Station Lining GP-2 VoBG-2026-09

31. No Waiver of Rights

32. Termination of the Contract

33. Controlling Law and Venue

34. Miscellaneous

35. Application For Payment

36. Certified Payroll Reports

37. Monetary Penalties

38. Weekly Progress Meeting and Schedule Updates

39. Public Notification

40. Maintenance Letter of Credit

41. Water and Sewer Services

42. Earth Excavation

43. Retainage and Waivers

44. Final Site Inspection

45. Permits and Licenses

46. Red Line As-Builts

Golfview Lift Station Lining GP-3 VoBG-2026-09

1. SCOPE OF WORK

The Village of Buffalo Grove (Village) expressly reserves the right to remove from or add to the project any portions thereof included in the Golfview Lift Station Lining project. Such reductions, if any, shall be made in writing by the Village prior to execution of the Contract Documents. Any reduction in the scope of work required by the Village prior to the execution of the Contract Documents shall not result in an adjustment to the contract or to the price originally bid.

2. DEFINITION OF VILLAGE OF BUFFALO GROVE

All references in the contract relating to the Department, Awarding Authority, Village of Buffalo Grove, Village, etc. shall mean the Village of Buffalo Grove.

3. CLEAN CONSTRUCTION AND DEMOLITION DEBRIS (CCDD) MATERIAL DISPOSAL

Work under this item shall be performed in compliance with the Illinois Environmental Protection Agency (IEPA) guidelines in effect at the time of construction.

The Contractor will be required to make all arrangements for coordination and submission of the necessary documents with their chosen CCDD or other suitable disposal facility. Written confirmation of preliminary approval must be provided from the disposal facility and confirmed by the Owner as acceptable.

All surplus, clean material generated from the Contractor’s activities must be disposed of at an IEPA permitted CCDD or otherwise acceptable facility. The Contractor is responsible for providing documentation to the Village for each load hauled off-site showing the quantity of material and the location the material was disposed of.

Disposal of clean material not in compliance with these requirements will constitute breach of contract.

If the Contractor fails to provide adequate documentation supporting the legal disposal of clean material according to this special provision, the Contractor shall be fined $1,000 per load of material and will assume all liability associated with material disposed of not in compliance with this special provision.

No extra compensation will be allowed to the Contractor for any expenses incurred complying with these requirements including but not limited to: delays, inconvenience, or interruptions in the work resulting from compliance with these requirements. All costs associated with material disposal shall be included into the appropriate unit bid prices for the work.

4. JULIE NOTIFICATION

The Contractor shall call the Joint Utility Locating Information for Excavators (JULIE) (1-800-892-0123 or 811), a minimum of forty-eight (48) hours in advance of work being done.

Golfview Lift Station Lining GP-4 VoBG-2026-09

For utilities which are not members, excluding homeowners, the Contractor shall contact the owners directly. The Contractor will be required to cooperate with all utility companies and municipal agencies involved in connection with the removal, temporary relocation, reconstruction or abandonment by these agencies of any and all services.

No additional compensation will be allowed the Contractor for any expense incurred by complying with these requirements, or because of delays, inconvenience or interruptions in his work resulting from the failure of the municipal agencies or utility company to remove, relocate, reconstruct or abandon their services.

5. PREQUALIFICATION OF BIDDERS

Bidders shall be prequalified with the Illinois Department of Transportation.

All bidders are required to fully register with the Village of Buffalo Grove, including IRS Form W-9, at:

www.vbg.org/bids

Select the link ‘Register Now’

Please contact BidNet Direct’s Vendor Support department at 800-835-4603 (Option 2) for assistance in the registration process.

The Village of Buffalo Grove reserves the right to reject any or all proposals if the bidder does not comply with the requirements as stated herein.

6. COMPLETION DATE

The Contractor shall commence the work to be performed under this contract, 10 days following the execution of the contract. The work shall be prosecuted in such a manner and with such a supply of materials, equipment and labor as considered necessary to ensure its completion according to the time specified in the contract. The Contractor shall substantially complete all work in the contract by Friday, October 30, 2026, including landscape restoration. The final completion date of the project shall be Friday, November 20, 2026.

Golfview Lift Station Lining GP-5 VoBG-2026-09

The Village shall have the authority to suspend the work whole or in part due to the failure of the Contractor to carry out provisions of the contract; unsuitable severe weather; conditions considered unsuitable for the prosecution of the work or for any other condition or reason deemed to be in the public interest. The period of suspension shall not count against the time of performance established in the contract unless the suspension is ordered due to the acts or omissions of the Contractor. The Contractor shall not be paid additional compensation on account of any suspension.

Following substantial completion, the Contractor shall provide the Engineer written notice. The Contractor will have fourteen (14) calendar days to correct any deficiencies following the scheduled final inspection and punch list submittal by the Engineer.

In the event the Contractor fails to complete the Work by the Interim Completion Date, Final Completion Date, within the specified Contract Time, or fails to complete all punch list items within the time established by the Village, liquidated damages in the amount of $2,000 per calendar day shall be assessed for each calendar day beyond the required completion date until the Work or required items are satisfactorily completed and accepted by the Village.

The estimated Village Board award date for this project is Monday, August 17, 2026 with an anticipated commencement date of Monday, August 31, 2026.

7. WINTER SHUTDOWN

At the sole discretion of the Village, the Village may enact a winter shutdown of all Contract related work on the project. This winter shutdown could be due to dry utility conflicts, nonperformance by the Contractor, acts of God, or other events that have caused a delay in the Contract. If the delay in the contract is due to Contractor nonperformance as reasonable determined by the Village, all temporary work required to prepare the work site for winter shall be borne by the Contractor including any demobilization and remobilization costs of their materials and equipment. If the shutdown is due to events outside the Contractors control, as reasonably determined by the Village, all work associated with the winter shutdown will be paid for in accordance with article 109.04 or applicable pay items for the work performed. It is the Village’s intent to complete this project by the completion date as specified herein.

The Village, based on the requested scope of work involved with the winter shutdown, will establish a completion date for the Contractor to complete all work associated with the winter shutdown. The timeframe allotted for the work will be developed by the Village based on publish productivity rates within the IDOT BDE manual. If the Contractor fails to complete the requested winter shutdown work as outlined above and within the letter provided by the Village, a per calendar day charge of $2,000 will be applied to the amount due to the Contractor in addition to any liquidated damages or other fines that are accrued during this timeframe. This charge will cease upon successful completion of the requested work in the winter shutdown request from the Village.

Golfview Lift Station Lining GP-6 VoBG-2026-09

The following is a list of possible work that will be requested by the Village to prepare the site for a winter shutdown:

1. All drainage and utility structures within the pavement shall be flush with the binder course pavement and accessible.

2. Absolutely no equipment or surplus materials should be left on-site or in the surrounding area over the winter.

3. Install all temporary erosion control features if the site is not considered stabilized.

4. Drainage must be provided at all curb line drainage structures. Temporary asphalt ramps shall be installed during the Binder Course placement at a longitudinal taper length of 15’ on either side of the structure. This work will be included in the cost per ton for HMA Binder Course (Special).

5. Any gravel trenches or sidewalk gaps shall have a 2” HMA Binder Course installed.

6. Semi-permanent flumes for storm and/or sanitary sewer.

7. Install temporary asphalt ramps at all project limits and at side roads during the Binder Course placement at a taper length of 15’.

8. Install temporary asphalt ramps at all ADA crosswalks during the Binder Course placement at a taper length of 2’.

9. All regulatory and warning signs should be installed at the proper locations and heights before suspending the project.

10. All temporary sign supports should be removed and temporary work zone signs that do not apply to current conditions should be removed from the site.

11. Place temporary pavement markings at locations directed by the Engineer.

8. CONTRACT SEQUENCING

The Contractor shall notify the Engineer at least 72 hours in advance of beginning work and 48 hours prior to construction commencement on each subsequent street. Construction operations shall be conducted in a manner such that streets will remain open to all traffic. At no time shall residents or business owners be kept out of their driveway over a weekend or holiday.

Golfview Lift Station Lining GP-7 VoBG-2026-09

Work shall be scheduled so that it is continuous on the various roadways. The Contractor and approved Subcontractor(s) shall, at all times, employ and provide sufficient labor, tools, equipment, and other incidental items for prosecuting the work to full completion in the manner and time required by the contract.

9. CONSTRUCTION WORK PERIODS

Construction operations shall be conducted between 7:00 AM and 6:00 PM on weekdays and 8:00 AM and 6:00 PM on Saturdays. No work shall be performed on Sundays or Village-recognized legal holidays unless otherwise autherized by the Engineer.

Any work performed outside these permitted hours in violation of the Village Ordinance, including but not limited to material deliveries, equipment mobilization, machinery warm-up, or truck staging, may result in a $1,000 penalty per occurrence.

10. SUGGESTED CONSTRUCTION SEQUENCING

The Contractor shall notify the Engineer at least 72 hours prior to beginning work. Construction operations shall be conducted to maintain traffic flow on all streets. At no time shall residents or businesses be denied driveway access over a weekend or Village-recognized holiday without prior approval from the engineer.

The Work shall be scheduled and prosecuted continuously to completion. The Contractor and approved Subcontractors shall provide sufficient labor, equipment, tools, and incidental resources to complete the Work in accordance with the Contract within the required time.

11. PRE-CONSTRUCTION MEETING

Prior to commencing any construction operations, there shall be a pre-construction meeting. The Village or Engineer will set the time and date of the meeting following Contract award.

The following shall be submitted by the Contractor for review at the pre-construction meeting:

Within ten (10) calendar days of the Notice of Award, the Contractor shall submit a construction schedule for the Engineer's review identifying the sequence of work, major activities, milestones, and anticipated completion date.

The 24-hour emergency phone number and contact information of the assigned Contractor’s superintendent, or otherwise.

The name and 24-hour emergency phone number of the person in the direct employ of the Contractor who is responsible for administrating the Traffic Control and Protection on the Contract.

A list of subcontractors, including the name, phone number, email address, and the quantity and type of work to be performed by each subcontractor, shall be submitted to the Engineer prior to the start of construction.

Golfview Lift Station Lining GP-8 VoBG-2026-09

A list of proposed sources of material.

Hot-mix asphalt and concrete mix designs, and respective quality control plans.*

Any applicable shop drawing submittals.*

*Shop drawings and mix designs for concrete and bituminous items to be installed on the project shall be submitted to the Village no less than ten (10) calendar days from the effective notice to proceed dated letter or the scheduled date of the pre-construction meeting, whichever occurs earlier. A monetary penalty of $500 may be imposed for each required submittal thereafter.

12. SUB-CONTRACTING

Within ten (10) calendar days after the bid opening, the apparent low Bidder shall submit to the Engineer a list of all proposed subcontractors, including a description of the work to be performed by each. The Village shall review the proposed subcontractors and reserves the right to reject any subcontractor based on documented past performance, qualifications, or the apparent inability to satisfactorily perform the required work.

13. AUTHORITY OF THE ENGINEER

Revise ARTICLE 105.01 AUTHORITY OF ENGINEER to read:

“All work shall be done in accordance with the requirements of the Contract, the Engineer shall have the right, but not the obligation, to observe all work. The Engineer shall decide all questions that arise as to the interpretation of the Plans and Specifications and as to disputes and mutual rights between Contractors under the Specifications. The Engineer shall advise the Village of Buffalo Grove as to the quality and acceptability of materials furnished and work performed, rate of progress of the work, and acceptable fulfillment of the Contract. The Engineer will determine the amount of materials furnished and work performed. The Engineer’s advice and determinations shall be conditions precedent to the right of the Contractor to receive money due the Contractor under the Contract.”

“The Engineer will notify the Contractor in writing if the work is to be suspended by the Village of Buffalo Grove wholly or in part due to the failure of the Contractor to carry out provisions of the contract; for failure to carry out orders; for such periods due to unsuitable weather; for conditions considered unsuitable for the prosecution of the work or for any other condition or reason deemed to be in the public interest.”

“In case of failure on the part of the Contractor to execute work as directed by the Engineer, the Village of Buffalo Grove may, at the expiration of a period of 48 hours after giving notice in writing to the Contractor, proceed to execute such work as may be deemed necessary, and the cost thereof shall be deducted from compensation due or which may become due to the Contractor under the contract.”

Golfview Lift Station Lining GP-9 VoBG-2026-09

The Engineer shall not assume any of the responsibilities of the Contractor’s superintendent or of subcontractors; shall not expedite the work for the Contractor; and shall not advise on, or issue directions concerning aspects of construction means, methods, techniques, sequences or procedures, or safety precautions in connection with the work.

14. NOT USED

15. MAINTENANCE OF ROADWAYS AND EROSION CONTROL

Beginning on the date that the Contractor begins work on this project, he shall assume responsibility for normal maintenance of all existing roadways and trenches within the limits of the improvement. This normal maintenance shall include all repair work deemed necessary by the Engineer, but shall not include snow removal operations. Traffic control and protection for maintenance of roadways will be provided by the Contractor as required by the contract documents.

The Contractor shall control dust and airborne debris resulting from construction operations by utilizing a mechanical street sweeper on all pavement within and adjacent to the work zone throughout the duration of the project. Collected debris shall be removed from the site and disposed of in accordance with all applicable local, state, and federal regulations. Individual fire hydrants shall not be used for dust control. Dust control operations shall be performed daily, or more frequently as directed by the Engineer.

The cost of this work shall be included in the unit prices bid and no additional compensation shall be allowed to control dust as specified herein.

No excavations shall be left open during non-work hours unless approved by the Village and adequately protected from the public.

The Contractor will be required over the course of construction to clean inlet filter baskets weekly or prior to a forecasted rain event. Many of the homes in the Village have lower garages and are susceptible to damage when streets flood. The Contractor shall be held liable for any damage to private structures if it is determined that the damage was due to the Contractor’s neglect as specified herein. In the event water is not properly running through inlet filter baskets caused by debris, the Village crews may respond to resident calls about street flooding. Any Village expense occurred in labor or materials responding to these calls will be back charged to the Contractor and deducted from a future pay request.

The Contractor will be required to perform erosion control best management practices as listed on the plans, specifications, and details during construction. Discharge of sediment-laden water or construction debris into the storm sewer system or waterways will not be permitted and subjected to a monetary penalty as noted in the monetary penalties general condition. In addition, the Contractor will be responsible for cleaning all storm sewer systems and waterways to their preconstruction condition to the satisfaction of the Engineer. In the event of an illicit discharge, regardless of blame, the Contractor shall concentrate their work efforts on remedying the situation to correct the deficiency.

Golfview Lift Station Lining GP-10 VoBG-2026-09

The work zone shall be maintained in a safe and orderly condition at all times. Any damage to Village equipment or infrastructure resulting from the Contractor's negligence, including damage incurred during snow removal or other Village operations, shall be the Contractor's responsibility. The Village may complete the necessary repairs, and the associated costs shall be deducted from the Contractor's next payment.

It shall be the Contractor's responsibility to properly store and protect materials and equipment from damage caused by snow removal, salt application, or other Village operations. If the Village or Engineer determines that materials intended for permanent incorporation into the Work have been damaged or rendered unacceptable due to the Contractor's negligence, the Contractor shall immediately remove and replace such materials at no additional cost to the Village with like kind or greater.

Within 24 hours following snow removal operations within the project limits, the Contractor shall be required to clean the project site and adjacent roadways of any loose materials that were inadvertently displaced. This includes, but is not limited to, the pavement area, curb line, driveway pavement, sidewalk, and parkways. If the Contractor does not comply with this requirement, a monetary penalty of $1,000 per calendar day will be imposed for failure to provide the maintenance of roadway in a timely manner.

All operations by the Contractor such as flushing, dewatering, leaking water trucks or equipment, repairs to broken water services or water main, or similar that cause freezing of water on the pavement or sidewalk shall be maintained by salting, sanding or removal of the condition by the Contractor to the satisfaction of the Engineer.

If items of work are required that are not included in the Contract or otherwise specified for payment, including any associated traffic control and protection required by the Engineer, compensation shall be determined by the Village based on agreed-upon unit prices, negotiated costs, or documented force account records, as applicable.

16. CONSTRUCTION STAGING AND MAINTENANCE OF BASE COURSE

All pavement removal, curb installation, and hot-mix asphalt binder installation shall be completed in accordance with these Specifications and as directed by the Engineer.

Pavement removal and hot-mix asphalt binder course placement shall be staged in a manner to minimize the exposure of vehicular traffic over the existing base course following pavement removal.

No pavement removal operations shall commence if rain is in the forecast within the following five working days. If the Contractor does not follow this requirement, any disking, drying or undercut operations required by the Engineer to provide a sufficient subbase prior to paving shall be completed by the Contractor at no additional cost to the Village.

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Roadways excavated to subgrade and/or subbase material shall have the hot-mix asphalt binder course installed within seven (7) calendar days from the first day of pavement removal on that respective street segment.

There shall be no placement of hot-mix asphalt permitted on scheduled days of refuse pickup. The Contractor shall be responsible for determining the current refuse schedule and incorporating it into their progress schedule accordingly.

No resident shall be without driveway access and no sidewalk shall be barricaded or closed for more than seven (7) calendar days unless specifically listed otherwise in the plans or herein.

Prior to driveway access impediment due to proposed curb and gutter or driveway pavement operations, the Contractor shall be required to deliver resident notification letters approved by the Engineer to each respective residence or business owner notifying them of the day and time they will not be able to get in and out of their driveway. After the new concrete curb has set, the Contractor shall install all required forms for installation of the driveway pavement for inspection by the Engineer. The Contractor is required to install curb and driveway pavement within two (2) calendar days of each other. Example: If the curb is poured on Monday the driveways will be required to be poured on the same day after the curb is set or on Tuesday. If the curb in front of the resident is not being replaced the Contractor shall frame and pour the driveway on the same day. The driveways shall be properly barricaded until the concrete is sufficiently cured. If, at the discretion of the Engineer, the driveway requires that the old aggregate base course be removed and replaced, it shall be completed prior to pouring the new concrete combination curb & gutter or not until after it has been allowed to cure for a minimum of three (3) calendar days, or after the concrete has reached 2,500 psi as verified by cylinder breaks. Any additional cylinders cast and testing costs associated with this verification shall be included in the cost of the contract. Proposed portland cement concrete sidewalk shall follow the same timeframe as noted above.

If the Contractor does not install proposed concrete curb, driveway pavement, and/or sidewalk in the time frame specified herein, a monetary penalty of $250 per calendar day will be imposed for each day, and each occurrence the work is not completed.

The Contractor will be required to furnish and install a temporary ramp immediately following pavement removal operations. Each ramp shall be installed the full driveway width of material determined by the Contractor. Each temporary ramp shall be removed prior to paving operations, the respreading of stone on the base or paving over hot-mix asphalt ramps will not be allowed. If the Contractor fails to install or maintain a temporary ramp in a timely manner, a monetary penalty of $250 per calendar day will be imposed.

The Contractor shall make themselves aware of the surroundings and of private property. The Village will not tolerate entering private property or driving equipment/vehicles on a driveway within the public right of way to remain for any reason during construction unless prior approval has been granted by the property owner. The Contractor will incur a monetary penalty of $500 per occurrence as determined by the Engineer for violation of this requirement.

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17. PERIOD OF ESTABLISHMENT

This work shall include all labor, materials, and equipment necessary to furnish and install pulverized topsoil, seed, fertilizer, and Mulch Method 3A in accordance with these Specifications and as directed by the Engineer.

Pulverized topsoil shall be placed to a maximum depth of four (4) inches and not be placed until the area has been shaped, trimmed, and finished to the lines and grades as directed by the Engineer. All irregularities, depressions, or high points in the surface shall be filled or smoothed out before topsoil is placed. The surface of the topsoil shall be blended to match the existing terrain and adjacent roadway, and be free from clods, stones, sticks, and debris.

The Contractor shall furnish and place the specified seed mixture, produced and tested within the current year, of high quality, and free of weed seed and other undesirable materials. Fertilizer shall be applied at a 1:1 ratio as specified in the Contract Documents. Mulch shall be placed within 24 hours of seed installation using the specified mulch application method to protect the seeded area and promote germination. It is recommended that the Contractor water the area every other day at a rate of three

(3) gallons per square yard, however, it is the sole and exclusive responsibility of the Contractor to make required adjustments to the watering rate or schedule.

To be acceptable for final payment, the landscaped areas shall undergo a 30-day period of establishment beginning on the last day that seed is sowed. During this period, the Contractor shall be responsible for, at no additional cost to the Village, watering, removing weeds and maintaining the seeded areas and repairing any damage to the seeded areas due to but not limited to, errant vehicles, severe weather or all other causes. At the end of the 30-day period of establishment, the Village or Engineer will inspect the landscaped area and if deemed unsatisfactory, the Contractor shall be required to provide means and methods necessary to establish a live, healthy turf area. Should the seed not germinate because of prevailing cool weather, the period of establishment may be adjusted as determined by the Engineer. It shall be the sole and exclusive responsibility of the Contractor, not the Engineer, for maintaining and monitoring the landscape restoration during the period of establishment. If the placed landscape restoration has not been approved by the Village or Engineer sixty (60) calendar days following installation, the Contractor will incur a monetary penalty of $250 per calendar day.

Upon project completion and expiration of the second period of establishment noted above, any additional failure by the Contractor to achieve a healthy growth of vegetation as defined will be considered failure to complete the project on time and liquidated damages will be applied accordingly.

Planting times shall be April 1 to June 15 and August 1 to November 1.

The Contractor shall provide the Engineer with proper documentation on the landscaping materials supplied to the project such as topsoil source, topsoil certification, fertilizer bags, seed tags, and seed bags.

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Upon placement of topsoil, seed, fertilizer nutrients, and mulch, 75 percent of each respective pay item will be paid. Upon final acceptance of the topsoil, seed, fertilizer nutrients, and mulch placed, the remaining 25 percent of each respective pay item will be paid.

The Village may postpone permanent seeding operations if deemed necessary. In such an event, the completion date may be extended accordingly.

18. PROTECTION OF MAILBOXES

The Contractor shall take all necessary precautions when working near mailboxes within or adjacent to the project limits. If at the Contractors discretion, a mailbox will interfere with construction operations, a temporary mailbox shall be located per the United States Postal Service requirements and the permanent mailbox reinstalled following said operation. At no time shall a resident be without a mailbox or not receive mail due to a mailbox being removed, replaced or damaged. The Contractor shall replace, at no additional cost to the Village, any mailbox or post which has been damaged by the Contractor’s operations due to neglect, misconduct or poor workmanship. The cost of all materials required and all labor necessary to comply with the above Provisions will not be paid for separately, but shall be considered as included in the unit prices bid and no additional compensation will be allowed.

The Contractor shall refer to the mailbox installation detail included in appendix A for installation requirements.

The Contractor must maintain access for both residents and mail carriers to all mailboxes throughout the duration of the project.

19. SAW CUTTING

The Contractor shall be required to perform a perpendicularly straight joint by full-depth machine sawing of all proposed items to be removed prior to removal operations to prevent damage or spalling to existing hardscape to remain. Simple or partial depth scoring shall not be permitted. Saw cut locations may or may not be shown on the plans, however, shall be required in the field. All sawcut slurry, regardless of the amount, shall be promptly removed to prevent tracking. Any slurry tracked or left on surfaces to remain shall be thoroughly cleaned or replaced, at the direction of the Village or Engineer, by the Contractor at no additional cost to the Village.

The Contractor shall replace, at no additional cost to the Village, any hardscape, outside of the limit of improvements, damaged by the Contractor’s operations due to neglect, misconduct, or poor workmanship.

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20. USE OF FIRE HYDRANTS

The indiscriminate use of fire hydrants is strictly prohibited. The Contractor can obtain non-potable water in bulk at no charge at the Buffalo Grove Public Works Department, 51 Raupp Blvd. The Contractor shall provide a water truck or containment and driver to obtain and transport the water. All water obtained from the Village shall be used for this project only. If deemed necessary, the Village reserves the right to restrict or refuse the use of Village water. The Contractor will be responsible for executing the required paperwork and follow all requirements of the Village. If it is determined that the Contractor or its subcontractors operate or use a Village fire hydrant, a monetary penalty of $1,000 per occurrence that will be imposed.

21. EXISTING HARDSCAPE

Any damage to existing hardscape from tracked equipment or due to the Contractor’s negligence, workmanship, or neglect shall be replaced at the Contractor’s expense. It is recommended rubber tired or rubber tracked equipment is used. Any unwarranted disturbance to the existing hardscape to remain will warrant repairs made joint to joint and in conformance with the bid documents with limits specified in the Maintenance Letter of Credit general condition. The Engineer and Village shall determine the limit of removal and replacement operations, and all work shall be completed to the satisfaction of the Engineer.

22. TREE PROTECTION AND PRESERVATION

This work shall consist of pruning existing trees, shrubs, and bushes in accordance with these Specifications and accepted arboricultural practices, except as modified herein.

Breaking off branches of plant material to remain during clearing or construction operations will not be allowed. Preceding any existing tree pruning or trimming operations, the Contractor shall demonstrate that there is no other practical method to complete the work and request permission from the Engineer. All pruning shall be done according to the current ANSI A300 (Part 1) – Pruning Standard.

All branches, limbs, and foliage resulting from pruning or trimming operations shall be removed from the site and disposed of in accordance with all applicable local, state, and federal regulations.

All existing trees greater than 6 inches in diameter that are not designated for removal and are damaged or removed due to the Contractor's negligence shall be inspected by the Village Forester or the Forester's designated representative. For each occurrence, the Village may impose a $1,000 penalty and require replacement of the damaged tree based on the extent of the damage. Replacement trees shall have a trunk caliper of not less than 3 inches and not greater than 6 inches, unless otherwise approved by the Village. All replacement trees shall be furnished, planted, and maintained in accordance with these Specifications and accepted arboricultural practices.

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23. USE OF THE WORK SITE

The Contractor shall use the Work Site solely to complete the Work and such related activities as may be authorized or directed by the Village. Except as provided herein, Contractor shall not (nor shall Contractor cause or permit any employee or person under Contractor’s control) to display or broadcast commercial, political, or religious messages or advertisements of any nature at the Work Site or in connection with the Work. The foregoing shall not be construed to prohibit the following at the Work Site or in connection with the Work: (a) the use of equipment, materials, or other items (e.g.