village of addison cured in place pipe 26-6-1 BID PACKET.pdf

Bid Documents Bid Number 26-6-1

Cured-In-Place Pipe (CIPP)

Village of Addison

Purchasing Department 1 Friendship Plaza

Addison, IL 60101

(630) 543-4100

June 22, 2026 Bid No. 26-6-1

To Whom It May Concern:

Herein are Bid Documents to supply the Village of Addison with the following services: Cured-In-Place Pipe (CIPP)

Sealed bids must be received at the Information Desk of Addison Village Hall, 1 Friendship Plaza, Addison, Illinois, prior to 10:00 a.m. on Monday, July 20, 2026; immediately thereafter all bids will be publicly opened and read aloud in Room 2002.

All bids must be submitted on the forms provided in a sealed envelope and include all signatures and information identified in the bid specifications. It is the responsibility of the bidder to ensure bids satisfy the requirements identified in the Bid Documents. The self- addressed label provided with the Bid Documents must be affixed to the outside of the sealed envelope.

If there are any errors or inconsistencies found in the Bid Documents, bidders must notify the Village of Addison of those errors or inconsistencies before the due date listed above.

Minorities and women-owned businesses (W.B.E.) are encouraged to participate.

This is an Illinois Prevailing Wage Project.

Mandatory site visit required. See bid specifications for details.

The Village of Addison reserves the right to waive all technicalities, and to accept and or reject part(s) of any or all bids which it deems advantageous.

The Village only uses Bidnet Direct to publish and maintain current bids. Bid documents found on other websites are not under our control and we do not guarantee their accuracy. To see current Village of Addison opportunities please visit our Bidnet Direct page at, the registration is free:

https://www.bidnetdirect.com/illinois/villageofaddison.

Respectfully submitted, Ewa Adamow Village Purchasing Agent

IMPORTANT

The attached label must be affixed to the front of the envelope the completed bid is submitted in. This attached label may be printed on an 8.5 X 11 label stock or printed on paper and securely fastened to the front of envelope you are submitting the bid in.

Bids without the attached label on the envelope may be delayed and not arrive in time for the bid opening.

If you have questions pertaining to this bid you may contact:

Ewa Adamow 630-693-7507 purchasing@addison-il.org

Bidders Name:

Address:

City:

State: Zip:

Village of Addison 1 Friendship Plaza Addison, IL 60101

Sealed Bid Enclosed

Bid No. 26-6-1 CIPP

Bid Opening Date: July 20, 2026

Bid Opening Time: 10:00 AM www.AddisonAdvantage.org

Site Visit Sheet

26-6-1

Cured-In-Place Pipe (CIPP)

Date:

Time:

Village Employee preforming Site Visit: __________________________________ Please Print

Name of Company Representative:

Please Print

Company Name:

Address:

Phone Number:

E-mail Address:

Village Employee Signature:

Attach Business Card Below

BIDDER’S RESPONSE

VILLAGE OF ADDISON

CURED-IN-PLACE PIPE (CIPP)

BID NUMBER 26-6-1

Purchasing Department Village of Addison 1 Friendship Plaza Addison, IL 60101-2786

In accordance with your “Notice to Bidders, Conditions and Instructions to Bidders, and Specifications” for Bid 26-6-1, we will supply after award of contract, said services at price:

Installation of Cured-In-Place Pipe, to provide for a complete turn-key project at the not-to-exceed contract price, including all costs incurred, of:

$___________________________________________ (number)

____________________________________________ (text)

Exceptions to bid, if any:

COMPANY NAME: ___________________________________________________

LICENSE NO.: ___________________________________________________

ADDRESS: ___________________________________________________

TELEPHONE NO.: ___________________________________________________

BIDDER’S SIGNATURE: _____________________________________________

PRIMARY CONTACT/TITLE: __________________________________________

BIDDER’S RESPONSE

VILLAGE OF ADDISON

CURED-IN-PLACE PIPE (CIPP)

BID NUMBER 26-6-1

-Acceptance-

Date of Board of Trustee Approval: _______________________________________

VILLAGE OF ADDISON, a

Municipal Corporation

By: __________________________

Tom Hundley, Mayor

ATTEST:

Lucille A. Zucchero, Village Clerk

Acceptance of a bid is not a binding contract. This bid becomes a contract binding upon the person, partnership or corporation, to provide services or equipment as specified, and the Village of Addison to accept these services or equipment, only when the Village Board approves a written contract by ordinance or motion.

OWNER / CONTRACTOR AGREEMENT

THIS AGREEMENT is made as of __________________, 2026, by and between the VILLAGE OF ADDISON, County of DuPage, State of Illinois (the "Village") and _____________________________________, (the "Contractor"), each a “Party” and collectively the “Parties.”

Owner and Contractor desire to enter into this Agreement, pursuant to which Contractor shall perform certain work and services in strict accordance with the following terms and conditions, and the Owner shall pay for such performance as provided in this Agreement. In consideration of these recitals, and the terms and conditions of this Agreement, and intending to be legally bound, the parties agree as follows:

1. Scope of Project. Contractor shall perform all work required for the Cured-In Place Pipe (CIPP) at a location designated by the Owner (the “Project”). Contractor shall perform all work and other services in strict accordance with the instructions, terms, conditions, drawings and specifications contained in the Bid 26-6-1 Cured-In-Place Pipe (CIPP) for the Village of Addison, if any, and all later issued addenda, (all of which shall attached hereto and incorporated as “Exhibit A”) and the Contractor’s bid or proposal, dated _________, 2026 (attached hereto and incorporated as “Exhibit B”), collectively defined as the “Contract Documents.” All Contract Documents are hereby incorporated into this Agreement by this reference, and in the event of a conflict between any of the Contract Documents and this Agreement, this Agreement shall control.

Further, in the event of any conflict between Exhibit B and either this Agreement or Exhibit A, this Agreement then Exhibit A shall control.

2. Performance of Work. Contractor shall perform all work contained in the Contract Documents utilizing the highest standards of workmanship and materials. Contractor shall maintain a sufficient staff to perform all work in the most expeditious manner consistent with the interests of Owner. Where applicable, Contractor shall perform all services to the standard of care applicable to design professionals performing similar services for projects of like size and kind (the “Standard of Care”). All deliverables furnished under this Agreement shall comply with all applicable building codes, zoning, laws, statutes, codes, ordinances, orders, rules and regulations of the governmental authority or authorities having jurisdiction over the Project, subject to the Standard of Care. The Contractor acknowledges that its position with the Owner is one of trust and confidence, and that the Contractor shall perform work, render services and otherwise act in the Owner’s best interest with respect to all decisions concerning the Project. The Contractor shall not engage in any activity, provide any services, or enter into any contract that may reasonably appear to conflict with the Contractor’s duties to the Owner or with the Contractor’s professional judgment concerning the Project. Notwithstanding, the Contractor and its employees are independent contractors with respect to the Owner, and Contractor shall be solely responsible for means and methods selected in performing the Work, provided Contractor shall supervise all work so that it is performed in a safe and expeditious manner. Further, Contractor shall be solely responsible for the safe work of its employees and its subcontractors’ and suppliers’ employees.

3. Schedule. Contractor shall cause all Work required by the Contract Documents to be substantially completed by no later than One Hundred Eighty (180) calendar days from the commencement of the Work (“Substantial Completion”). “Substantial Completion” means that the Owner can occupy and fully utilize the Project for its intended use, and that all warranties, manuals, instructions, certifications, reports, record or as-built drawings, and any other document required by the Contract Documents have been properly submitted to and accepted by the Owner; and that the only remaining Work is minor cosmetic work that does not interfere with the Owner’s operations (the “Punch List Work”). The Contractor shall complete the Punch List Work within ten (10) days after the date of Substantial Completion. Time is of the essence under this Agreement. If the Contractor is delayed at any time in the commencement or progress of the Work by a cause that was reasonably unforeseeable to the Contractor and is not within the Contractor’s control, then the Contract Time shall be equitably extended, and such extension shall be reduced to a Change Order.

Contractor shall promptly notify Owner immediately in writing: (i) of any information required from Owner and necessary for Contractor to complete its work in a timely manner; and (ii) of any work requested by Owner that is not included in the scope of work provided in the Contract Documents. All work required by the Contract Documents shall be substantially complete by December 1, 2026. Time is of the essence under this Agreement.

4. Materials. All materials incorporated into the Work shall be new and of high quality. Contractor shall follow all manufacturer’s instructions and recommendations. If requested by Owner or otherwise required by the Contract Documents, Contractor shall, before purchase of such material, submit to Owner for Owner’s review, and in a format acceptable to Owner, all product data, literature, and shop drawings. All manufacturer’s warranties, installation and operating manuals, shall be forwarded to and assigned to Owner prior to completion of the work.

5. Differing Site Conditions. If Contractor uncovers or discovers any concealed condition differing materially from conditions depicted in the Contract Documents or differing from conditions reasonably anticipated or inherent in the Work, Contractor shall immediately stop the Work and notify the Owner of the condition in writing. The Owner shall then issue directions.

The contract time and contract price shall be equitably adjusted if necessitated by such directions of the Owner. However, prompt written notice by the Contractor immediately following discovery of the condition, followed by written directions from the Owner, shall be conditions precedent to such adjustments.

6. Contract Sum. Owner shall pay Contractor for work properly performed under this Agreement an amount not to exceed the following Contract Sum:

___________________________________________________________________dollars (text) ________________________________ (number), and which shall include all allowances to be used only with prior written approval of the Owner, if any. Payment shall be made for all Work properly performed under the Agreement. Said allowance shall cover the cost to the Contractor of materials and equipment delivered at the site and all required taxes, less applicable trade discounts.

Contractor’s costs for unloading and handling at the site, labor, installation costs, overhead, profit, and other expenses contemplated for stated allowance amounts shall be included in the Contract Sum but not in the allowances. Whenever costs are more than or less than allowances, the Contract Sum shall be adjusted accordingly by change order. The amount of the change order shall reflect the difference between actual costs and the allowances under this Section 5.

7. Payments to Contractor. On a monthly basis during the progression of the work, Contractor shall by the first day of each month submit monthly statements reflecting all work completed in the previous month. Owner shall make payments to Contractor forty-five (45) days after receipt of properly submitted statements. Such payments shall be made in proportion to the percentage of completion of the Project, less retention of ten percent (10%) until fifty percent (50%) completion of the Work and five percent (5%) thereafter, which shall be held by Owner until final completion of the Project, including the completion of all punch list items. Contractor’s monthly statements shall itemize the work into a schedule of values equal to the Contract Sum, and for each item of work shall indicate the Scheduled Value of the Item, Work Completed, Amount Currently Due, Previous Amount Billed, Previous Amount Paid, and Balance of Contract Outstanding. Upon request, each monthly statement shall be accompanied by certified payroll in accordance with Section 5 of the Prevailing Wage Act, 820 ILCS 130/5, et seq., and with all lien waivers covering all lien rights arising from payments previously made by Owner.

8. Defective Work and Guarantee. All work shall be of high quality and free of defect. Contractor shall promptly correct any defective work. Payment by Owner for any work otherwise determined to be defective shall not relieve Contractor of its obligation to correct defective work. Contractor hereby warrants that all work is free from defect for one year following completion of the work, and upon notice by the Owner, Contractor shall promptly correct such defects appearing within said one-year period. This warranty is in addition to any warranties that may be required, and this warranty does not abrogate or nullify any breach of contract claim or other causes of action Owner may have against Contractor.

9. Owner Takeover. If the Contractor defaults or neglects to carry out the Work in accordance with the Contract Documents or approved construction schedules, and fails within five

(5) days after receipt of written notice from the Owner to commence and continue correction of such default or neglect with diligence and promptness, the Owner may, without prejudice to other remedies the Owner may have, and with or without further notice, correct such default or neglect and backcharge the Contractor for all reasonable cost of correcting such deficiencies, including Owner’s expenses and reasonable attorneys’ fees, and compensation for the Architect’s additional services made necessary by such default, neglect, or failure. In such case an appropriate Change Order shall be issued deducting from payments then or thereafter due. If current and future payments are not sufficient to cover such amounts, the Contractor shall pay the difference to the Owner. The Owner’s rights and remedies under this section are in addition to, and not a limitation of, any other rights and remedies of the Owner under the Contract Documents or otherwise. In the event of any such takeover of Work, Contractor shall assign any subcontracts between Contractor and subcontractor to the Owner upon request, except that the Contractor shall be solely liable for all liabilities or obligations arising prior to such assignment.

10. Prevailing Wage Act.

a. Contractor shall pay the then prevailing rate of wages for DuPage County, as established by the Illinois Department of Labor for each craft or type of worker needed to execute the contract in accordance with 820 ILCS 130/0.01 et seq.

b. Any increases in costs to the contractor due to changes in the prevailing rate of wages or labor law during the term of any contract shall be at the expense of the contractor and not the expense of the Village.

c. Change Orders shall be computed using the prevailing wage rates applicable at the time the change order work is scheduled to be performed.

a. Project Expenses. Contractor shall maintain, for a minimum of five years after the completion of the contract, adequate books, records, and supporting documents to verify the amounts, receipts, and uses of all disbursements of funds passing in conjunction with the contract.

These records shall be available for review and audit at the option of the Village and must be submitted to the Illinois Department of Labor as required by Illinois law. The Contractor agrees to cooperate fully with any such audit and shall provide full access to all relevant materials.

11. Termination. Owner may terminate this Agreement at any time, in whole or in part, with or without cause, upon written notice to Contractor. “For cause” means any material breach of this Agreement. If this Agreement is terminated for cause, Owner shall have no further obligation to make payments to Contractor for work completed, and Contractor shall be liable to the Owner for any increase in project cost incurred by the Owner in completing the work. If this Agreement is terminated for convenience, Contractor shall be paid for work properly completed prior to termination, but shall not be entitled to any other compensation from Owner, and shall have no claim for lost profits, or for any other direct, consequential, incidental, or other damages.

12. Indemnification. Contractor shall indemnify, defend, and hold harmless Owner, its Board of Trustees, board members individually, administrators, employees, agents, representatives, volunteers, insurers, and attorneys from all claims, demands, causes of action, losses, liens, claims of lien, liabilities, penalties, and damages, including reasonable attorneys’ fees and court costs, to the extent arising from any negligent act or omission of Contractor, its employees, or its subcontractors, suppliers, and their employees, and to the extent arising from any breach of this Agreement by Contractor. The Contractor shall include this provision in each of its Subcontract agreements and shall require its Subcontractors to be so bound.

13. Insurance. Contractor shall procure and maintain through an insurance company or companies licensed to conduct business in Illinois insurance with coverage and limits as specified below, and shall cause Owner, its board of trustees, board members individually, administrators, employees, agents, representatives, volunteers, insurers, and attorneys, to be named as additional insureds and, to the fullest extent applicable for such polices, for ongoing and completed operations for a period of ten (10) years. Owner’s coverage as an additional insured on Contractor’s and Subcontractor’s commercial general liability policies shall include all necessary endorsements, including without limitation CG 2010 and CG 2037 endorsements as applicable.

All such insurers shall carry a Best Key Guide Rating of A / XV. The commercial general liability and automobile liability policies shall be endorsed to reflect that coverage is primary to and noncontributory with any other insurance available to Owner. The commercial general liability policy shall by endorsement provide contractual liability coverage including the indemnity obligations provided in this agreement. Each such policy shall include by endorsement a requirement of at least 30 days’ written notice to Owner prior to any termination, cancellation or material amendment to that policy. Upon execution of this agreement and on an annual basis thereafter during the term of this agreement or any extension thereof, Contractor shall furnish to Owner certificate(s) of insurance, policies, and endorsements reflecting the required coverages.

The type and minimum limits of insurance required are as follows:

Type Limits

Commercial General Liability

Per Occurrence: $1,000,000

Aggregate: $2,000,000

Automobile Liability: $1,000,000 (combined single limit)

Workers’ Compensation: Statutory Minimum

Umbrella / Excess: $1,000,000 per occurrence / $2,000,000 aggregate

14. Performance and Payment Bond. If the total Contract Sum exceeds $150,000 or as otherwise required by the Owner, the Contractor shall provide the Owner with a Performance Bond and a Labor/Material Payment Bond in a form acceptable to the Owner, as may be more fully set forth in Exhibit A for the full amount of the contract price. Such bonds shall be tendered to Owner within ten (10) days of execution of this Agreement.

15. Liens. If any liens or claims of lien are placed on the Project or the funds designated for the Project by any subcontractor or supplier, and such liens or claims of lien are due to Contractor’s breach of this Agreement or other circumstances or events under Contractor’s control, Contractor shall indemnify Owner for all costs, expenses, and attorneys’ fees incurred in the resolution of such lien, and Owner shall have the right to withhold from payments due to the Contractor an amount sufficient to satisfy such lien or claim of lien, along with an amount sufficient to cover attorneys’ fees and other administrative costs that have been or may be incurred by Owner in connection with the resolution of such lien or claim of lien.

16. Successors and Assigns. Contractor shall not assign any rights or delegate or subcontract any duties under this Agreement without the prior written consent of the Owner, and any attempted assignment, delegation or subcontracting shall be void. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns.

17. Controlling Law and Interpretation. This Agreement is to be governed by the laws of the State of Illinois, without regard to conflict of law principles. Each party has reviewed and approved this Agreement and the rule of construction that resolves ambiguities against the drafting party shall not be employed in the interpretation of this Agreement.

18. No Assignment or Delegations. Except as may be otherwise provided in the Scope of Services, each of the Parties represents that it has not assigned and will not assign any rights under the Agreement, and that it has not delegated and will not delegate or subcontract any duties arising under this Agreement.

19. No Third-Party Beneficiaries. The Agreement is not intended to confer any rights upon any third party who is not a Party to the Agreement.

20. Entire Agreement; Conflict. This Agreement and the Contract Documents represent the entire agreement between Contractor and Owner with respect to this Project, and supersede all prior representations, negotiations or agreements, written or oral, which are not included herein. This Agreement may only be amended by written instrument executed by Owner and Contractor. In the event of a conflict between this Agreement and the Contract Documents, this Agreement shall control.

Executed on the date last written below, by and between:

Village of Addison

By: ___________________________ Signature

Name

Its: ____________________________

Dated: __________________________

Vendor ________________________

By: ___________________________ Signature

Name

Its: ____________________________

Dated: __________________________

Prevailing Wage Act et seq et seq., including but not limited to, (i).

(ii).

et seq.

et. seq

[See attached Prevailing Wage Rates current as of August 15, 2023]

1 et seq.