VIE Emergency Statement Temporary Boiler SIGNED~2.pdf

PDF 236 KB Posted

Attached to
IDOC VIE EMERGENCY NOTICE TEMPORARY BOILER 1234 - DKM
Solicitation number
24-426DOC-VIENN-B-41858
Issued by
Jefferson County, Illinois

About this file

This document is an Emergency Purchase Statement issued by the State of Illinois Chief Procurement Office for General Services. The statement details the emergency procurement of a temporary boiler rental for the Vienna Correctional Center, a facility operated by the Illinois Department of Corrections. The vendor selected for this emergency rental is Heartland Heating, Air Conditioning & Plumbing, located in Murphysboro, Illinois. The rental period is estimated to be from February 26, 2024 to May 25, 2024, for an estimated cost of $177,593.50. This emergency purchase was made with as much competition as practicable under the circumstances, and the agency utilized best efforts to include certified Business Enterprise Program contractors in the process.

The funding for this emergency procurement will be from State appropriated funds. There is no existing state contract available for the required services. The agency determined that the limited number of vendors capable of providing this specialized service constituted an emergency situation that necessitated this rental to prevent serious disruption to critical state services.

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EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

VendorZip: 62966
VendorState: IL
VendorCity: Murphysboro
VendorAddress: 511 Health Department Road
Vendor: Heartland Heating, Air Conditioning & Plumbing
AgencyZip: 62995
AgencyState: IL
AgencyCity: Vienna
AgencyAddress: 6695 State Route 146 East
AgencyDivision: Vienna Correctional Center
AgencyUniversity: Illinois Department of Corrections
CurrentMasterPage:
MasterPageCount:
ReferenceNumber: B-41858
DropDownListQuickPurchase: To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues
CheckBox1ProtectingHealth: 0
CheckBox2DiscountedPrice: 0
CheckBox3RareItems: 0
CheckBox4Entertainment: 0
CheckBox5AvoidLapsing: 0
ExplanationForSelectingVendor: The vendors for this type of rental are limited and this is a specialty service.
ExplanationSuppliesServices: Vendor will provide rental of temporary boiler for facility Boiler House.
TextField1: Vienna Correctional Center looked for vendors to meet this type of emergency and was only able to find a small pool of vendors
CheckBoxYes: 0
CheckBoxNo: 1
ExplanationDoesNotMeetNeed:
TextFieldExpectedStartDate: 2024-02-26
TextFieldExpectedEndDate: 2024-05-25
TextFieldAmountExpenditure: $177,593.50
ActualOrEstimated1: Estimated *
CheckboxFederalFunds: 0
CheckboxStateAppFunds: 1
CheckBoxStateGrantFunds: 0
CheckBoxOther: 0
IfOtherExplainTextField:
AuthorizedSignature:
TitleField: PURCHASING MANAGER
PrintedNameField: SANDY E. ROBINSON II
AuthorizedDateField: 2024-02-28

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